<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration apply today. </p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
<p>We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. </p><p><br></p><p>· Answer and direct phone calls in a polite and friendly manner</p><p>· Welcome visitors in a warm and friendly manner, and answer any questions visitors have</p><p>· Maintain reception area and all common areas in a clean and tidy manner at all times</p><p>· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer</p><p>· Keep detailed and accurate records of visitor requests and of calls received</p><p>· Receive deliveries; sort and distribute incoming mail</p><p>· Take inventory of supplies and restock as needed</p><p>· Maintain the general office filing system</p>
<p>We are looking for a detail-oriented Receptionist to join our team in Irvine, California. In this contract position, you will serve as the first point of contact, ensuring smooth communication and efficient handling of administrative tasks. This role requires excellent organizational skills and the ability to manage multiple priorities effectively.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients warmly, ensuring a welcoming atmosphere.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle sensitive and confidential documents with discretion and accuracy.</p><p>• Coordinate with managers and clients to address any issues related to deadlines or tasks.</p><p>• Assist in completing assigned projects and administrative duties as needed.</p><p>• Manage inbound calls efficiently, providing accurate information and support.</p><p>• Maintain the reception area, ensuring it is clean and organized.</p><p>• Support the team with general office services and operational needs.</p><p>• Record and relay messages accurately to the respective recipients.</p><p>• Provide assistance with scheduling and appointment management when required.</p><p>• Set up and break down conference rooms</p><p>• Manage inventory and supply stocking</p><p>• Answer phones and book conference rooms</p><p>• Support frequent onsite events </p><p><br></p>
We are looking for a dedicated Receptionist to join our team on a contract to permanent basis in El Segundo, California. This role is ideal for someone who thrives in a detail-oriented environment and enjoys being the first point of contact for guests and staff. The position offers an opportunity for long-term growth and requires a strong commitment to maintaining a welcoming and organized front office.<br><br>Responsibilities:<br>• Provide consistent front desk and lobby coverage, ensuring a detail-oriented and welcoming environment.<br>• Greet and check in guests in a friendly and efficient manner.<br>• Manage access points, including monitoring security cameras and controlling truck entry and exit.<br>• Answer, screen, and direct incoming calls using a multi-line phone system.<br>• Maintain the cleanliness and organization of the front desk and adjacent areas.<br>• Support a high-standard office environment, particularly near executive offices.<br>• Restock beverages and supplies in the office kitchen as needed.<br>• Coordinate contract front desk coverage to ensure continuous presence when stepping away.
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
We are looking for a detail-oriented General Office Clerk to join our team in Newport Beach, California. This is a Contract position where you'll play a key role in handling essential administrative tasks to maintain smooth office operations. If you are organized and enjoy working in a supportive environment, we encourage you to apply.<br><br>Responsibilities:<br>• Perform routine filing and ensure documents are organized for easy retrieval.<br>• Scan physical documents into digital formats with accuracy and attention to detail.<br>• Maintain and update data entries in company systems, ensuring accuracy and completeness.<br>• Support back-office operations by assisting with administrative tasks as needed.<br>• Organize and manage filing systems to improve efficiency.<br>• Identify and resolve discrepancies in documentation or data records.<br>• Collaborate with team members to ensure timely completion of tasks.<br>• Follow established procedures for handling and storing confidential information.
<p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.</p><p>How you will make an impact</p><p>· Leading overall office administration</p><p>· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>· Evaluating and improving office production</p><p>· Assisting in developing and revising office policies and procedure for improved work flow</p><p>· Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p>
<p>We are looking for an experienced Receptionist/ Front Office Manager to oversee administrative operations and guest management at our Torrance, California location. In this long-term contract position, you will play a key role in ensuring the office runs smoothly while creating a welcoming environment for visitors and supporting internal teams. If you thrive in a dynamic setting and enjoy collaborating with others, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly, verify their credentials during check-in, offer refreshments, and notify the appropriate team member of their arrival.</p><p>• Maintain and manage the guest calendar to ensure all scheduled arrivals and meetings are well-prepared.</p><p>• Adapt to changing priorities and schedules, demonstrating flexibility and a proactive approach to daily operations.</p><p>• Collaborate closely with executive assistants and internal staff to streamline processes and enhance operational efficiency.</p><p>• Handle administrative tasks such as ordering and maintaining office supplies to ensure the workplace is fully equipped.</p><p>• Perform receptionist duties, including answering calls and addressing inquiries with attention to detail and in a timely manner.</p><p>• Manage accounts payable processes, ensuring timely and accurate payment of invoices.</p><p>• Foster a friendly and attentive atmosphere, ensuring all visitors and team members feel valued and supported.</p>
<p>A <strong>prestigious AmLaw 100 law firm</strong> is seeking an experienced <strong>Office Administrator.</strong></p><p><br></p><p>This is a highly visible leadership role supporting a collaborative office of <strong>approximately 100 professionals within a firm of 600+ attorneys nationwide</strong>.</p><p><br></p><p>This firm is known for its <strong>full-service platform, strong federal practice, and collegial culture</strong>, offering the opportunity to work closely with attorneys and firm leadership while managing the day-to-day operations of a dynamic office.</p><p><br></p><p>Key Responsibilities</p><p>• Manage workflows, performance evaluations, disciplinary actions, and compensation discussions</p><p>• Work closely with attorneys and leadership to ensure operational efficiency and a positive office culture</p><p>• Coordinate office initiatives, events, and operational projects</p><p>• Maintain strong communication across departments including HR, operations, and firm leadership</p><p><br></p><p>This is a <strong>hands-on leadership role</strong> requiring someone who enjoys being visible in the office, interacting with attorneys and staff, and rolling up their sleeves to support operations as needed.</p><p><br></p><p>Benefits</p><p>• Comprehensive <strong>Medical, Dental, and Vision insurance</strong></p><p>• <strong>Paid Time Off</strong></p><p>• <strong>401(k) retirement plan</strong></p><p>• Competitive benefits package offered by a <strong>national AmLaw 100 firm</strong></p><p><br></p><p>To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com></p>
<p>Client is seeking an highly entrepreneurial and results-driven Office Business Manager to serve as a key strategic partner to the CEO. This role goes far beyond traditional office management. The Office Business Manager will oversee cross-functional projects, support multiple divisions and programs, and help drive operational growth and revenue-generating initiatives that directly benefit the community.</p><p>This individual will coordinate and manage projects across business lines — including but not limited to food delivery services, housing initiatives, and community programs — with a focus on scaling operations, improving efficiency, and identifying opportunities for expansion. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment and is passionate about building systems, fostering partnerships, and contributing to a mission-driven organization.</p><p>Key Responsibilities</p><p>Strategic Project & Operations Management</p><ul><li>Lead and manage cross-division projects from planning through execution, ensuring alignment with organizational goals</li><li>Coordinate initiatives across programs such as food delivery services, housing support, and emerging community ventures</li><li>Develop systems and processes to improve operational efficiency and scalability</li><li>Track project milestones, budgets, and outcomes; provide regular updates to the CEO</li><li>Identify opportunities to expand services and scale successful programs</li></ul><p>Business Development & Growth</p><ul><li>Support the CEO in developing and executing growth strategies across divisions</li><li>Research and pursue partnerships, funding opportunities, and community collaborations</li><li>Assist with outreach efforts to local organizations, businesses, and stakeholders</li><li>Help design initiatives that generate revenue to reinvest back into the community</li><li>Contribute to building an entrepreneurial, performance-driven culture</li></ul><p>Organizational & Administrative Leadership</p><ul><li>Oversee daily office operations and administrative functions</li><li>Implement workflow improvements and organizational systems</li><li>Coordinate internal communications across teams and programs</li><li>Support budgeting, reporting, and compliance activities</li><li>Ensure smooth coordination between departments</li></ul><p>Community Outreach & Partnerships</p><ul><li>Represent meetings with community partners and stakeholders</li><li>Support outreach initiatives to expand program awareness and participation</li><li>Build and maintain strong relationships with local organizations and agencies</li></ul><p> </p><p>Key Competencies</p><ul><li>Strategic thinking and execution</li><li>Initiative and ownership mindset</li><li>Adaptability in a dynamic environment</li><li>Collaboration and leadership</li><li>Financial and operational acumen</li><li>Community engagement and outreach skills</li></ul><p>What Success Looks Like in This Role</p><ul><li>Programs are efficiently managed and positioned for growth</li><li>New partnerships and revenue opportunities are developed</li><li>Cross-division coordination improves organizational impact</li><li>Systems are implemented that support long-term scalability</li><li>The organization strengthens its presence and service in the community</li></ul>
We are looking for an Office Services Associate to join our team on a contract basis in Los Angeles, California. In this role, you will provide essential back-office support, including copy and mail services, while maintaining high standards of customer service and operational efficiency. This position offers a dynamic environment where attention to detail and strong organizational skills are key to success.<br><br>Responsibilities:<br>• Handle reprographics and mail services in both physical and digital formats, ensuring timely and accurate completion of tasks.<br>• Follow established procedures to prioritize and manage workflow effectively, meeting deadlines and client expectations.<br>• Perform quality assurance checks on completed work to maintain high standards of service.<br>• Troubleshoot basic equipment issues and coordinate with supervisors or clients to resolve any operational challenges.<br>• Load and maintain office machinery with necessary supplies such as paper and toner, ensuring uninterrupted functionality.<br>• Maintain accurate logs for all office services activities, ensuring proper documentation and tracking.<br>• Assist with breakroom and conference room cleanup, promoting a tidy and organized workplace.<br>• Adhere to company policies as well as client-specific site policies to ensure compliance and professionalism.<br>• Provide exceptional customer service to enhance client relationships and satisfaction.<br>• Lift and transport materials up to 50 lbs. as needed to support operational requirements.
Position summary<br>The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed.<br><br>Job qualifications<br>- High school diploma or equivalent.<br>- Minimum 1 year office services experience preferably in a legal banking or large corporate environment.<br>- Skilled in the use of mail phone email digital reprographics and mail equipment.<br>- Familiar with general back office procedures to meet and maintain client satisfaction.<br>- Proven customer service skills are required in order to create maintain and enhance customer relationships.<br>- Good written and verbal communication skills including professional telephone and email etiquette.<br>- Attention to detail with good organizational skills.<br>- Must be able to meet deadlines and complete all projects in a timely manner.<br>- Ability to handle sensitive and/or confidential documents and information.<br>- Able to make independent decisions that conform to business needs and policy.<br>- Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level.<br>- Must work well in a team environment.<br>- Must be able to interact effectively with multi-functional and diverse backgrounds.<br>- Ability to work in a fast-paced environment.<br>- Must be self-motivated with positive can-do attitude.
<p>Position summary</p><p>The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed.</p><p>Job duties</p><p>* denotes an essential function</p><p>- *Utilize appropriate logs for all office services work.</p><p>- *Ensure that job tickets are properly filled out before beginning work.</p><p>- *Perform work in office services primarily reprographics mail and intake functions according to established procedures.</p><p>- *Follow procedures to run jobs in proper order.</p><p>- *Communicate with supervisor or client on job or deadline issues.</p><p>- *Meet contracted deadlines for accepting completing and delivering all work.</p><p>- *Troubleshoot basic equipment problems.</p><p>- Be able to lift up to 50 lbs. on a regular basis.</p><p>- Prioritize workflow.</p><p>- Performs Quality Assurance on own and work of others.</p><p>- Load machines with various paper toner supplies.</p><p>- Answer telephone emails and place service calls when needed.</p><p>- Interact with clients in person over the phone or electronically.</p><p>- Adhere to Williams Lea policies in addition to client site policies.</p><p>- Use equipment and supplies in a cost-efficient manner.</p>
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Perform reprographics, mail services, and intake tasks following established procedures.</p><p>• Monitor and maintain job logs to ensure accurate documentation of all office services activities.</p><p>• Communicate effectively with supervisors and clients regarding job progress and deadlines.</p><p>• Troubleshoot basic equipment issues and ensure machines are stocked with necessary supplies like paper and toner.</p><p>• Prioritize and manage workflow to meet deadlines and maintain high-quality standards.</p><p>• Conduct Quality Assurance checks on completed tasks to ensure accuracy and compliance.</p><p>• Follow company and client policies while using resources efficiently.</p><p>• Handle sensitive and confidential documents with care and discretion.</p><p>• Lift and transport items up to 50 pounds regularly as part of daily tasks.</p><p>• Collaborate with team members and contribute to a positive and productive work environment.</p>
<p>This role is ideal for someone who is comfortable working independently, can manage multiple responsibilities with minimal supervision, and maintains a professional and welcoming presence.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for all visitors, ensuring a professional and secure check-in experience</li><li>Manage visitor check-in process via iPad, including NDA completion and security protocols</li><li>Monitor and control front desk access, ensuring all guests follow company procedures</li><li>Coordinate daily lunch orders and assist with snack pickups for staff</li><li>Receive and manage deliveries, vendors, and service providers throughout the day</li><li>Provide general administrative support as needed</li><li>Maintain a clean, organized, and professional front desk environment</li></ul><p><b> </b></p><p><b> </b></p><p><br></p>
We are looking for a dedicated Medical Front Desk Specialist to join our team in Beverly Hills, California. In this contract position, you will play a vital role in ensuring smooth front desk operations while delivering exceptional service to patients. If you thrive in a fast-paced medical office environment and have a passion for patient care, we encourage you to apply.<br><br>Responsibilities:<br>• Welcome patients with professionalism and courtesy, ensuring a positive first impression.<br>• Schedule, confirm, and adjust appointments using medical scheduling software, while assisting with follow-up bookings.<br>• Communicate office policies and procedures clearly to patients, addressing any questions or concerns.<br>• Process and verify patient documentation and insurance information with accuracy and confidentiality.<br>• Maintain and update patient records to ensure compliance with medical regulations and timely data entry.<br>• Manage leads by contacting patients or potential clients to coordinate follow-up appointments.<br>• Collaborate with staff to ensure seamless scheduling and coordination of appointments.<br>• Provide administrative support to office management and medical staff as needed.
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We're working with a construction company who are looking for an admin assistant to join their team to support an upcoming project. </p><p>You'll be responsible for processing invoices, expense reports, ordering office supplies, scheduling meetings and helping to provide day to day clerical support. </p>
We are looking for a detail-oriented Administrative Assistant to join our team in Costa Mesa, California. In this long-term contract role, you will provide essential support to the Property Manager by handling administrative tasks and ensuring smooth operations within the office. This position is ideal for individuals with a background in office administration and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Perform general administrative tasks, including answering inbound calls, managing correspondence, and maintaining organized records.<br>• Assist the Property Manager with daily operational needs and provide support on property-related matters.<br>• Schedule appointments and coordinate meetings with vendors, clients, and team members.<br>• Oversee payment processing and ensure accurate documentation of financial transactions.<br>• Manage vendor relationships and track service requests to completion.<br>• Handle receptionist duties such as greeting visitors and directing inquiries.<br>• Conduct data entry tasks to maintain accurate and up-to-date records.<br>• Support office operations by ordering supplies and ensuring the workspace remains organized.<br>• Prepare reports and presentations as required by the Property Manager.<br>• Collaborate with team members to improve office workflows and efficiency.
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency.<br><br>Responsibilities:<br>• Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts.<br>• Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion.<br>• Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance.<br>• Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance.<br>• Distribute shipment tracking information and required documentation to customers in a timely manner.<br>• Coordinate customer visits, meetings, and internal team communications to support smooth operations.<br>• Provide backup administrative support during peak workloads and assist with special projects as needed.<br>• Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency.<br>• Assist with trade show coordination, marketing activities, and other departmental initiatives.<br>• Manage office supplies and provide general administrative assistance to the team.
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. In this Contract position with the potential to turn into a permanent position, you will play a pivotal role in supporting daily operations and ensuring smooth administrative workflows. This is an excellent opportunity to contribute to a nonprofit organization while honing your organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including organizing documents and maintaining records.</p><p>• Answer inbound calls professionally, addressing inquiries and directing calls appropriately.</p><p>• Perform accurate data entry to support organizational needs.</p><p>• Act as the first point of contact by handling receptionist duties such as welcoming visitors and managing correspondence.</p><p>• Collaborate with team members to ensure efficient office operations and support ongoing project </p>
We are looking for a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our executive team and leadership staff. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to the seamless operation of our administrative functions. The ideal candidate will excel in managing schedules, coordinating meetings, and handling travel arrangements while maintaining professionalism and efficiency.<br><br>Responsibilities:<br>• Schedule and coordinate meetings, events, and interviews, ensuring smooth communication between teams and departments.<br>• Manage conference room logistics, including setup, food ordering, cleanup, and minute-taking.<br>• Review and optimize calendars to avoid conflicts and ensure effective time management.<br>• Arrange travel and accommodations for executives, researching options and adhering to budget requirements.<br>• Draft and edit correspondence, reports, and other documents with precision and clarity.<br>• Perform general office tasks such as maintaining records, ordering supplies, scanning documents, and handling basic bookkeeping.<br>• Represent the company professionally through written, verbal, and visual communications.<br>• Occasionally travel to attend events, meetings, or training as required.<br>• Take on additional assigned projects and responsibilities as needed.
We are looking for a detail-oriented and organized Administrative Assistant to join our team in Santa Ana, California. In this Contract to permanent position, you will play a vital part in supporting our Human Resources department by managing administrative tasks, maintaining accurate records, and assisting with various HR-related processes. This position offers an excellent opportunity for someone passionate about HR and seeking to develop their career in an engaging and dynamic environment.<br><br>Responsibilities:<br>• Maintain and update HR systems with employee information, including new team members, changes, and other personnel data.<br>• Organize and manage confidential employee records, ensuring accuracy and security in both electronic and hard copy formats.<br>• Assist with the onboarding process for new team members, including reviewing and verifying employment documents.<br>• Respond to routine HR inquiries and handle employment verification requests in a timely manner.<br>• Compile data and prepare reports or summaries related to HR activities and metrics.<br>• Coordinate and support HR meetings, projects, and employee-related events.<br>• Prepare, distribute, and organize internal documents, policies, and acknowledgments.<br>• Provide administrative support during internal audits and ensure compliance with company policies.<br>• Assist with various HR administrative tasks and special projects as needed.