78 results for Office Manager in Parsippany, NJ

Office Manager

Tatamy, PA
onsite
Temporary
0 - 0 USD / Yearly
We are looking for an experienced Office Manager to oversee administrative operations and ensure the smooth functioning of our office in Tatamy, Pennsylvania. This position requires a proactive individual with strong organizational skills, attention to detail, and the ability to manage multiple responsibilities effectively. The ideal candidate will play a key role in maintaining office efficiency, managing supplies, and supporting financial processes. Responsibilities:<ul><li>Develops, presents, and monitors the annual operating and capital budgets.</li><li>Oversees financial functions including accounting, purchasing, payroll, and investment of organizational funds.</li><li>Ensures compliance with state and local financial regulations and reporting requirements.</li><li>Oversees staff recruitment, performance management, training, and employee relations.</li><li>Administers personnel policies, employee handbook, and labor agreements.</li><li>Fosters a positive, productive workplace culture focused on service excellence.</li><li>Supervises planning, maintenance, and improvement of roads, parks, facilities, and utility infrastructure.</li><li>Coordinates with engineers, contractors, and regulatory agencies on capital projects.</li><li>Ensures compliance with environmental, safety, and public health standards.</li><li>Serves as the primary point of contact for residents, businesses, media, and community organizations.</li><li>Manages public communications, including newsletters, website updates, and emergency notices.</li><li>Addresses citizen inquiries, complaints, and service requests promptly and professionally.</li><li>Conducts research, prepares reports, and advises leadership on governance, land use, budgeting, and long‑term planning.</li><li>Identifies opportunities for grants, partnerships, and community improvement initiatives.</li><li>Leads or supports economic development and revitalization initiatives.</li><li>Ensures operations comply with municipal codes, state laws, and federal regulations.</li></ul>
2026-03-27T00:00:00Z

Office Manager

New York, NY
onsite
Contract / Temporary to Hire
24.7 - 26 USD / Hourly
We are looking for a highly organized and proactive Office Manager to join our team in New York, New York. This Contract to permanent position involves supporting regional leadership, managing office operations, and ensuring smooth project workflows. The ideal candidate will bring strong administrative skills, attention to detail, and a collaborative attitude to enhance efficiency across the organization. Responsibilities: • Provide operational support to regional leaders, including coordinating initiatives, tracking schedules, and organizing team meetings. • Manage communication between leadership and studio teams to ensure seamless collaboration. • Oversee sign/seal processes and coordinate with external teams as needed. • Create and maintain Teams and SharePoint sites for effective project collaboration. • Administer construction workflows, including processing submittals, coordinating reviews, and ensuring timely completion. • Facilitate project closeout by organizing documentation and archiving materials appropriately. • Support the setup of digital platforms such as Bluebeam and Miro for project planning and quality control. • Assist with document formatting, proofreading, and quality checks for Basis of Design documents. • Maintain office supplies, coordinate package deliveries, and ensure common areas remain organized and well-stocked. • Schedule interviews, prepare expense reports, and assist in onboarding new employees with welcome packets and workstation setup.
2026-03-25T00:00:00Z

Office Manager

New York, NY
onsite
Permanent
150000 - 170000 USD / Yearly
We are looking for an experienced and proactive Office Director to join a midsize law firm in New York, New York. The ideal candidate will bring strong leadership skills and a collaborative mindset to oversee the firm’s administrative operations. This is an excellent opportunity for someone with experience in detail-oriented services or legal environments to contribute to the success of a dynamic team. Ideal candidate will have 5-7 years of management experience, ideally within a boutique law firm or professional services environment; possesses exceptional leadership, communication, and interpersonal skills. The office director will be responsible for the following activities:• Oversee the daily administrative operations of the office, ensuring smooth coordination among attorneys, paralegals, and support staff. • Develop and implement operational procedures that promote efficiency, accuracy, and responsiveness. • Manage office logistics, supplies, vendor relationships, and facilities needs. • Supervise administrative and paralegal staff, fostering a collaborative, high-performance culture. • Lead hiring, onboarding, and professional development for staff positions. • Ensure compliance with employment laws, firm policies, and ethical standards. • Partner with firm leadership on staffing decisions, workforce planning, and operational priorities. Drive implementation of strategic projects, including process improvements and technology upgrades. • Support the firm’s marketing, client development, and community engagement efforts as needed. • Maintain confidentiality and discretion in all aspects of firm management.
2026-03-20T00:00:00Z

Office Manager

Morristown, NJ
onsite
Contract / Temporary to Hire
25.3365 - 29.337 USD / Hourly
We are looking for a highly organized and proactive Office Manager to join our team in Madison, New Jersey. As part of a dynamic environment, this role offers the opportunity to oversee daily office operations, coordinate events, and support various departments. This is a contract position with the potential for a long-term opportunity, ideal for someone who thrives in multitasking and enjoys collaborating across teams. Responsibilities:• Welcome and assist vendors, clients, and visitors, ensuring they are guided appropriately within the office.• Manage incoming and outgoing mail, including reducing junk mail and coordinating timely deliveries.• Oversee scheduling and preparation of conference rooms, ensuring readiness between meetings.• Maintain office supply inventory, placing orders and distributing across multiple locations as needed.• Support end-of-day office maintenance and closing procedures.• Coordinate staff meetings, lunch-and-learn sessions, and seasonal company events.• Assist HR with onboarding processes, office orientations, and employee milestone announcements.• Provide administrative support to the Finance team, including filing, invoice processing, and report generation.• Execute ad hoc errands, internal correspondence, and other administrative tasks as requested.• Monitor and update employee attendance boards and other office tracking systems.
2026-03-27T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary
19 - 22 USD / Hourly
We are looking for two organized and reliable individuals to assist with administrative tasks during a holiday event in New York, New York. This is a Contract position, ideal for candidates with strong customer service and clerical skills. Your role will contribute to ensuring the event runs smoothly and efficiently. Responsibilities: • Manage the registration table, greeting guests and ensuring a seamless check-in process. • Provide accurate and timely assistance to attendees with inquiries or directions. • Maintain an organized and detail-oriented registration area throughout the event. • Handle basic clerical tasks such as documentation, data entry, and record-keeping. • Communicate effectively with event staff to address any logistical needs. • Ensure compliance with event guidelines and protocols. • Support the team with additional administrative duties as required.
2026-03-27T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary
19 - 20 USD / Hourly
** This position is 2 days a week/ 4 hours a day for a total of 8 hours/weekWe are looking for a dedicated and organized Office Assistant to join our team in New York, NY. This long-term contract position offers the opportunity to play a vital role in maintaining an efficient and well-stocked office environment. The ideal candidate will thrive in a dynamic setting and be committed to ensuring smooth day-to-day operations. Revised Job Duties<ul><li>Primary responsibilities: pantry management (including daily set-up such as making coffee), receiving and stocking deliveries, and processing mail.</li></ul>
2026-03-27T00:00:00Z

Office Assistant

Newark, NJ
onsite
Temporary
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team in Newark, New Jersey. In this long-term contract role, you will play a key part in managing essential office operations such as shipping, purchasing, receiving, and order processing, while also providing general clerical support. This is a great opportunity to grow your skills in a dynamic manufacturing environment. Responsibilities: • Manage shipping, purchasing, receiving, and order entry processes to ensure seamless operations. • Review and process contracts and orders with accuracy and attention to detail. • Handle data entry tasks and maintain accurate records within the company's CRM system. • Print labels and prepare documentation for shipments and inventory tracking. • Process claims for lost or damaged packages with the appropriate carriers. • Generate and review weekly shipping reports to monitor order fulfillment. • Support office functions by ordering supplies and maintaining inventory. • Provide clerical assistance, including answering inbound calls and performing billing functions. • Assist with ad hoc tasks to support the office's overall efficiency.
2026-03-27T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary
20 - 24 USD / Hourly
We are looking for a detail-oriented Part-Time Office Assistant to support day-to-day operations in our New York, New York office. In this long-term contract position, you will play a key role in maintaining a welcoming and organized workspace, ensuring smooth office functions, and assisting with various administrative tasks. This is a fantastic opportunity for someone with strong organizational skills and a proactive attitude. Responsibilities:• Welcome guests and visitors, creating a positive and friendly first impression.• Manage incoming and outgoing packages, ensuring accurate tracking and timely delivery.• Restock office supplies, snacks, and beverages to maintain inventory levels.• Assist in planning and coordinating light office events and gatherings.• Perform general administrative tasks, such as filing and maintaining records.• Ensure the office environment is clean, organized, and fully functional.• Support team members with ad-hoc tasks and special projects as needed.• Coordinate with vendors and service providers to address office-related needs.
2026-03-27T00:00:00Z

Office Assistant

Monmouth Junction, NJ
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team in South Brunswick, New Jersey. This long-term contract position offers the opportunity to support daily operations and contribute to the smooth functioning of a dynamic workplace. If you have excellent organizational skills and enjoy working in a collaborative environment, this role is perfect for you. Responsibilities:• Greet visitors and clients while managing front desk reception duties.• Organize and scan documents to maintain accurate and accessible records.• Answer incoming phone calls, providing assistance or directing inquiries as needed.• Perform general clerical tasks, such as filing, photocopying, and data entry.• Monitor inventory levels and place orders for office supplies to ensure availability.• Maintain a clean and organized office environment by coordinating basic housekeeping tasks.• Assist with scheduling and calendar management for team members.• Support administrative projects and tasks to facilitate efficient office operations.
2026-03-27T00:00:00Z

General Office Clerk

Clifton, NJ
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a meticulous and efficient General Office Clerk to join our team in Clifton, New Jersey. This is a long-term contract position ideal for someone with strong organizational skills and the ability to perform repetitive tasks with accuracy. The role involves light assembly work and requires attention to detail and a commitment to maintaining productivity. Responsibilities: • Assemble pocket folders by inserting documents and business reply envelopes, ensuring accuracy and consistency. • Complete 200-300 folder assemblies per hour while maintaining quality standards. • Organize and maintain files to support office operations. • Perform data entry tasks to update and manage records efficiently. • Provide back-office support by handling paperwork and administrative tasks. • Ensure all assembly and clerical work aligns with company procedures. • Collaborate with team members to meet daily and weekly production goals.
2026-03-26T00:00:00Z

Dental Office Manager

Newark, NJ
onsite
Permanent
60000 - 70000 USD / Yearly
We’re partnering with a well-established dental practice in Hudson County to hire an experienced Dental Office Manager. This is a key leadership role overseeing day-to-day operations while working closely with the doctor(s) to drive team performance, patient satisfaction, and the overall financial health of the practice. Responsibilities:<ul><li>Lead and develop a high-performing front office and administrative team</li><li>Oversee scheduling, insurance coordination, billing, and collections</li><li>Track office performance metrics and identify opportunities for improvement</li><li>Partner with the doctor(s) to enhance workflows and operational efficiency</li><li>Manage hiring, onboarding, training, and employee development</li><li>Act as the main point of contact for patients, staff, and providers</li></ul>
2026-03-25T00:00:00Z

Office Services Associate

New York, NY
onsite
Temporary
18 - 20 USD / Hourly
We are looking for a detail-oriented and adaptable Office Services Associate to join our team in New York, New York. This is a contract position that involves supporting a dynamic and fast-paced office environment. In this role, you will be cross-trained to perform multiple office functions and will need to demonstrate flexibility and initiative in meeting daily operational needs. Responsibilities: • Manage mail services, including handling physical and digital mail processes. • Provide support for reprographics tasks such as scanning, printing, and binder assembly. • Assist with hospitality services, including conference room setup and maintenance. • Support records management and ensure proper organization of files. • Perform facilities-related tasks to maintain a functional and efficient office environment. • Offer front desk reception coverage and serve as the first point of contact for visitors. • Step in as backup reception coverage when needed. • Adapt to various office functions and demonstrate flexibility in handling shifting priorities. • Collaborate with team members to ensure seamless daily operations. • Identify and troubleshoot office equipment issues to ensure uninterrupted workflow.
2026-03-23T00:00:00Z

Bookkeeper

White Plains, NY
onsite
Permanent
80000 - 95000 USD / Yearly
We are looking for a skilled and detail-oriented Bookkeeper to join a dynamic team in White Plains, New York. In this role, you will be responsible for managing a full spectrum of bookkeeping operations, with a focus on construction accounting practices. The ideal candidate will have experience with Sage accounting software and the ability to work independently while maintaining high standards of accuracy and organization. Responsibilities: • Handle all general ledger operations, including accounts payable, accounts receivable, bank reconciliations, and the month-end/year-end closing process. • Manage job costing, progress billing, and retention tracking for construction projects. • Process payroll accurately, including calculating prevailing wages and ensuring compliance with relevant regulations. • Prepare and submit sales and use tax filings along with other required government reports. • Generate detailed financial statements and provide management with timely financial analysis. • Collaborate with project managers to monitor budgets, expenses, and adherence to contract terms. • Maintain organized records for vendor contracts, insurance certificates, and lien releases. • Coordinate with external accountants or tax professionals during audits or annual financial reviews. • Establish and maintain effective accounting controls and implement best practices.
2026-03-12T00:00:00Z

Bookkeeper

Hawthorne, NY
onsite
Permanent
50000 - 55000 USD / Yearly
We are looking for an organized and detail-driven Bookkeeper to join our team in Hawthorne, New York. In this role, you will manage both accounts payable and receivable processes to ensure the accuracy and timeliness of all financial transactions. The ideal candidate brings strong analytical skills and a proactive approach to problem-solving, while collaborating effectively with both internal teams and external partners. This position is integral to maintaining precise financial records and supporting ongoing accounting operations.
2026-02-27T00:00:00Z

Bookkeeper

Newburgh, NY
onsite
Temporary
28 - 35 USD / Hourly
About the RoleWe are seeking a detail‑oriented Bookkeeper to join our team on a contract basis. The ideal candidate will bring strong bookkeeping fundamentals, excellent organizational skills, and the ability to quickly adapt to new processes and systems. This role will support day‑to‑day accounting operations, ensuring accurate financial records, timely reconciliations, and reliable reporting in a fast‑paced environment. Key Responsibilities• Record and maintain day‑to‑day financial transactions, including AP, AR, and general ledger activity.• Reconcile bank and credit card accounts on a regular basis and resolve discrepancies.• Process vendor bills, customer invoices, and payments accurately and on time.• Assist with month‑end close, including journal entries and account reconciliations.• Maintain organized financial records and supporting documentation for audit readiness.• Support expense tracking, cash flow monitoring, and basic financial reporting.• Serve as a transactional support resource for the accounting team during peak periods or system transitions.
2026-03-27T00:00:00Z

Bookkeeper

Woodbridge, NJ
onsite
Contract / Temporary to Hire
24 - 28 USD / Hourly
We are seeking a Bookkeeper in Middlesex County, NJ. In this role you will be responsible for bank reconciliations, account reconciliations, journal entries, managing the general ledger, and more. If you have 2+ years of experience as a bookkeeper and are looking to grow your career, this might be the opportunity for you! Responsibilities:• Perform regular bank reconciliations to ensure financial accuracy and resolve discrepancies.• Conduct account reconciliations to maintain up-to-date records and support accounting processes.• Prepare and record journal entries to facilitate accurate financial reporting.• Manage accruals and ensure proper documentation for accounting purposes.• Compile and analyze financial data to assist in preparing reports and business insights.• Apply Excel skills to organize and manage financial data effectively.
2026-03-24T00:00:00Z

Bookkeeper

New York, NY
onsite
Permanent
80000 - 90000 USD / Yearly
Growing Real Estate organization is currently seeking a Bookkeeper. As an integral part of the team, you will play a pivotal role in handling financial transactions, maintaining accurate records, and ensuring compliance with legal requirements. This position is an excellent fit for those who have a keen eye for detail and are adept at using Yardi software. Responsibilities: • Ensure the upkeep of apartment and property registration records.• Manage the general ledger to maintain balance, prepare trial balance and perform bookkeeping tasks using the Timberline accounting system.• Regularly check mails, input invoices into the system, cut checks against the invoices for signature, and mail out signed checks as required.• Handle tax payments related to property taxes and perform tax calculations for all buildings in the portfolio.• Prepare and send out rent bills on a monthly basis and issue notices to tenants for late payments.• Conduct weekly financial reporting, reconcile accounts, and maintain records of financial transactions by posting and verifying.• Confirm compliance with federal, state, and local legal requirements.• Prepare and maintain accurate records and reports of all payroll transaction
2026-03-23T00:00:00Z

Bookkeeper

Elmhurst, NY
onsite
Permanent
80000 - 85000 USD / Yearly
We are looking for an experienced and detail-oriented Bookkeeper to join our team in Elmhurst, New York. This role is essential in ensuring the accuracy of payroll processing, accounts payable, and bank reconciliations. The ideal candidate will have a strong background in financial management and the ability to adapt to various accounting tasks. Responsibilities: • Process biweekly payroll using Paychex for approximately 115 employees, ensuring accuracy and timely submission. • Manage accounts payable operations, including reviewing invoices and maintaining accurate payment records. • Conduct detailed bank reconciliations to verify and align all financial transactions. • Support accounts receivable functions by monitoring incoming payments and addressing discrepancies. • Collaborate on special financial projects as needed to meet organizational goals. • Utilize Yardi to oversee financial data and maintain system integrity. • Provide assistance with general bookkeeping tasks, ensuring compliance with company policies and standards. • Maintain organized and up-to-date financial records to support audits and reporting requirements. • Offer insights and recommendations to improve financial processes and efficiency.
2026-03-23T00:00:00Z

Bookkeeper

New York, NY
onsite
Permanent
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to join our team in New York, New York. In this role, you will maintain accurate financial records, manage daily bookkeeping tasks, and ensure the seamless operation of accounts. The ideal candidate has strong organizational skills and a proven ability to work independently while meeting deadlines. Responsibilities: • Maintain and update financial records, ensuring accuracy and completeness. • Process accounts payable and accounts receivable transactions in a timely manner. • Conduct bank reconciliations to verify account balances and resolve discrepancies. • Manage billing processes, including client invoicing and payment tracking. • Utilize QuickBooks to record and organize financial data efficiently. • Generate financial reports to support decision-making and compliance. • Monitor and track expenses, identifying opportunities for cost savings. • Collaborate with team members to ensure proper accounting procedures are followed. • Assist in preparing documentation for audits or financial reviews. • Use Microsoft Excel to create spreadsheets and analyze financial data.
2026-03-23T00:00:00Z

Bookkeeper

Red Bank, NJ
onsite
Permanent
65000 - 75000 USD / Yearly
Salary is 65,000 - 75,000. Benefits include health insurance, 401k, and PTO. A growing services company in Red Bank is seeking a bookkeeper to join their accounting department. The role will get involved in various bookkeeping and accounting functions. This opportunity will be primarily dealing with various general accounting functions including bank reconciliations, accounts receivable, accounts payable and payroll duties. The company offers a very good benefits and compensation plan and the ability down the road to work a hybrid schedule. To apply email a resume in a Word format to Robert Half. Or call Rich Singer, CPA at 848-202-7970 to discuss.
2026-03-11T00:00:00Z

Bookkeeper

Woodbridge, NJ
onsite
Permanent
65000 - 70000 USD / Yearly
65,000 - 70,000 benefits:<ul><li>health insurance</li><li>work - life balance</li></ul>A Growing Services Company in Woodbridge seeks a Bookkeeper who is looking for flexible hours. The company has a 4 day work week for most of the year. Hours are flexible and you can tailor your own schedule. Peachtree or QuickBooks experience is preferred, nice office environment. Any experience in a CPA or law firm is ideal. To be considered please send your resume as a Word to Robert Half, or you can contact Rich Singer, CPA at 732-239-3467.
2026-03-17T00:00:00Z

Bookkeeper

White Plains, NY
onsite
Temporary
28 - 35 USD / Hourly
About the RoleWe are seeking a detail‑oriented Bookkeeper to join our team on a contract basis. The ideal candidate will bring strong bookkeeping fundamentals, excellent organizational skills, and the ability to quickly adapt to new processes and systems. This role will support day‑to‑day accounting operations, ensuring accurate financial records, timely reconciliations, and reliable reporting in a fast‑paced environment. Key Responsibilities• Record and maintain day‑to‑day financial transactions, including AP, AR, and general ledger activity.• Reconcile bank and credit card accounts on a regular basis and resolve discrepancies.• Process vendor bills, customer invoices, and payments accurately and on time.• Assist with month‑end close, including journal entries and account reconciliations.• Maintain organized financial records and supporting documentation for audit readiness.• Support expense tracking, cash flow monitoring, and basic financial reporting.• Serve as a transactional support resource for the accounting team during peak periods or system transitions.
2026-03-27T00:00:00Z

Bookkeeper

Plainview, NY
onsite
Permanent
75000 - 80000 USD / Yearly
Bookkeeping opportunity available with our well-established professional services industry client. Busy department of 4 is looking to add a well-rounded Bookkeeping professional to their team so share in the workload management. Plenty of opportunity for training and development available and you will feel welcome amongst a friendly team. The successful candidate will be detail-oriented, highly-organized, come from a high-volume environment and will skilled in utilizing QuickBooks. Responsibilities:• Maintain accurate financial records and ensure all transactions are properly documented.• Process accounts payable, accounts receivable and billing efficiently and in a timely manner.• Perform bank reconciliations to verify financial data and detect discrepancies.• Use QuickBooks to manage and track accounting activities, ensuring data integrity.• Prepare financial reports and summaries for management review.• Assist with audits by providing necessary documentation and information.• Collaborate with other departments to address financial inquiries and concerns.
2026-03-20T00:00:00Z

Bookkeeper

Parsippany, NJ
onsite
Contract / Temporary to Hire
28.85 - 31.25 USD / Hourly
We are looking for a highly organized and detail-oriented Bookkeeper to join our team in Jersey City, New Jersey. In this position, you will play a critical role in maintaining accurate financial records and ensuring the smooth operation of our accounting processes. This is an excellent opportunity for someone with a strong background in bookkeeping and a passion for precision. Responsibilities:• Develop and implement an efficient system for recording financial transactions, including creating a chart of accounts and establishing bookkeeping policies.• Verify, allocate, and post transactions to maintain accurate account records.• Reconcile account entries to ensure balanced and error-free accounts.• Manage and maintain the general ledger to uphold financial accuracy.• Organize and preserve historical financial records by systematically filing documents.• Generate financial reports by gathering, analyzing, and summarizing account data.• Perform bank reconciliations to ensure consistency between statements and records.• Support month-end closing activities by preparing and reviewing necessary documentation.• Assist with payroll processing to ensure timely and accurate payments.
2026-03-23T00:00:00Z

Bookkeeper

New York, NY
onsite
Permanent
90000 - 110000 USD / Yearly
We are looking for an experienced Bookkeeper to join our client's team in New York, New York. This role is ideal for someone with expertise in Yardi software and a strong background in managing financial records within the real estate sector. The successful candidate will play a pivotal role in ensuring the accuracy and efficiency of all accounting operations. Responsibilities:• Handle daily accounting tasks for real estate portfolios, including accounts payable and receivable, bank reconciliations, and general ledger entries.• Maintain precise financial records using Yardi property management software.• Generate monthly, quarterly, and annual financial reports for properties and entities.• Process vendor invoices and tenant payments while ensuring timely collections and disbursements.• Reconcile bank accounts and credit cards, investigating and resolving any discrepancies.• Assist in preparing budgets, forecasts, and performing cash flow analyses for various properties.• Collaborate with property managers and asset managers to deliver accurate financial reporting and analysis.• Ensure adherence to internal policies and compliance with external regulatory standards.• Prepare and submit sales tax filings and other regulatory documents as required.• Support audit processes by providing necessary documentation and information to auditors.
2026-03-23T00:00:00Z