We are looking for an organized and detail-oriented Administrative Assistant to support daily operations in a dynamic office environment in Bronx, New York. This is a contract position requiring someone who is proactive, detail-oriented, and able to effectively manage multiple tasks while interacting with a variety of individuals. Fluency in Spanish is essential, and experience in real estate or property management is highly desirable.<br><br>Responsibilities:<br>• Serve as the central point of contact for office activities, assisting up to 70 on-site employees and hybrid staff with inquiries and requests.<br>• Coordinate lunch schedules and oversee deliveries, ensuring accurate tracking and timely confirmations.<br>• Manage conference room bookings, ensuring proper setup and availability.<br>• Monitor office security by tracking visitors, entering their information, and guiding them to appropriate meeting spaces.<br>• Welcome visitors and provide refreshments, such as coffee, tea, or water, as needed.<br>• Prepare FedEx shipping labels, organize packages, and handle mail sorting efficiently.<br>• Greet and assist individuals in the reception area, fostering a welcoming and detail-oriented atmosphere.
We are looking for a detail-oriented Administrative Assistant to join our team in Bronx, New York on a contract basis. In this role, you will play a central part in ensuring the smooth operation of a busy office environment, supporting up to 70 on-site employees and remote workers. The ideal candidate will have strong organizational skills, a meticulous demeanor, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Coordinate and schedule lunches, including confirming and tracking deliveries.<br>• Manage conference room bookings and ensure rooms are properly prepared for meetings.<br>• Oversee visitor security by tracking arrivals and directing them to appropriate areas.<br>• Welcome and assist visitors by offering refreshments and guiding them to designated locations.<br>• Prepare FedEx shipping labels and organize outgoing packages.<br>• Sort and distribute incoming mail efficiently.<br>• Greet and support individuals in the reception area with a friendly and attentive approach.<br>• Provide assistance to hybrid employees who require office-related support.<br>• Ensure smooth communication and collaboration across the office environment.
<p>One of New York's leading Plaintiffs' Personal Injury Law Firms is seeking multiple <strong>entry-level, legal assistants </strong>to join their growing team. This is a great opportunity to gain hands-on experience in a prestigious law firm. Job duties include answering phone calls, performing client intake, data entry, and maintaining electronic case files. <strong><em>Candidates *must* have a college degree, be fluent in Spanish, highly organized, and personable. No prior law firm experience needed though that is a plus. </em></strong></p><p><br></p><p><strong>Role: </strong>Legal Assistant</p><p><strong>Location: </strong>Garden City, NY (Long Island)</p><p><strong>Schedule: </strong>M-F; 9:30am - 6:00pm; Fully in-office</p><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will provide essential administrative support to ensure smooth daily operations. The ideal candidate will excel in multitasking, maintain professionalism, and demonstrate excellent organizational skills.<br><br>Responsibilities:<br>• Welcome visitors and handle receptionist duties, including managing inquiries and directing calls.<br>• Organize and scan documents to ensure accurate digital recordkeeping.<br>• Answer incoming phone calls, provide information, and route calls to the appropriate staff.<br>• Perform general clerical tasks such as filing, data entry, and maintaining office supplies.<br>• Support the team with administrative activities to facilitate efficient workflow.<br>• Maintain a clean and organized workspace to promote productivity.<br>• Assist in preparing reports, correspondence, and documentation as needed.<br>• Collaborate with colleagues to ensure deadlines and project goals are met.<br>• Uphold confidentiality and handle sensitive information with discretion.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Morristown, New Jersey. This role involves providing comprehensive administrative support, ensuring smooth coordination between team members, and maintaining effective communication. The ideal candidate will be highly organized and possess excellent interpersonal skills.</p><p><br></p><p>Responsibilities:</p><p>• Schedule and organize meetings to facilitate project launches.</p><p>• Send timely follow-up communications to maintain progress and ensure deadlines are met.</p><p>• Coordinate responses and gather input from subject matter experts</p><p>• Manage inbound calls, addressing inquiries and directing them appropriately.</p><p>• Perform general administrative office tasks to support daily operations.</p><p>• Accurately handle data entry to maintain and update records.</p><p>• Collaborate with team members to ensure effective workflow and communication.</p><p>• Handle multiple tasks simultaneously while maintaining attention to detail.</p>
We are looking for a detail-oriented Administrative Assistant to provide operational and office support for a residential real estate company in Roseland, New Jersey. In this role, you will contribute to the efficient functioning of multiple apartment communities by ensuring smooth communication and organized workflows. Your efforts will play a key part in supporting both property teams and corporate operations.<br><br>Responsibilities:<br>• Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations.<br>• Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication.<br>• Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports.<br>• Coordinate schedules, meetings, events, and logistics for property-related activities.<br>• Maintain accurate records and support the preparation of compliance and audit documentation.<br>• Respond to resident inquiries promptly and provide excellent customer service.<br>• Facilitate communication between property teams and corporate staff to ensure efficient workflows.<br>• Monitor office inventory and order supplies as needed to maintain a well-equipped workspace.<br>• Assist with general administrative tasks, including answering inbound calls and data entry.<br>• Support special projects and initiatives as assigned by management.
We are looking for a detail-oriented Administrative Assistant to join our team in Forest Hills, New York. In this role, you will provide essential administrative support, ensuring smooth daily operations and effective communication across the organization. This is a long-term contract position within a non-profit environment, offering an opportunity to contribute to meaningful work while developing your skills.<br><br>Responsibilities:<br>• Manage and maintain schedules, including coordinating meetings and appointments to ensure efficient time management.<br>• Answer and direct inbound calls, providing accurate information and assistance.<br>• Support administrative office tasks such as organizing files, preparing documents, and maintaining records.<br>• Handle calendar management tasks, ensuring schedules are up-to-date and conflicts are resolved promptly.<br>• Prepare and distribute meeting notes to facilitate effective communication and follow-up actions.<br>• Coordinate logistics for meetings and events, ensuring all details are executed seamlessly.<br>• Provide general administrative assistance to support team members and organizational goals.<br>• Ensure accurate data entry and record-keeping for various administrative functions.<br>• Collaborate with colleagues to improve office processes and workflows.<br>• Maintain a high level of confidentiality in all interactions.
<p>We are looking for a motivated Jr. Administrative Assistant to join our team in Morristown, New Jersey. In this role, you will handle a variety of office support tasks to ensure daily operations run smoothly. This is a Contract to permanent position, offering an excellent opportunity for skill development and advancement based on your abilities and performance.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate communication with the building landlord to address maintenance issues and other facility-related concerns.</p><p>• Manage office supply orders, including water and other essentials, to maintain a well-stocked and functional workspace.</p><p>• Perform general office support duties to ensure seamless daily operations for employees.</p><p>• Handle technical inquiries from vendors, including acquiring required documents related to processed transactions.</p><p>• Monitor and follow up on submitted service tickets to ensure timely resolution.</p><p>• Submit necessary documentation to resolve outstanding issues and track progress until completion.</p><p>• Maintain organization and efficiency in office operations by proactively addressing logistical needs.</p><p>• Collaborate with colleagues and vendors to streamline office processes and enhance productivity.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Jersey City, New Jersey. In this contract position, you will play a vital role in supporting a dynamic sales team and ensuring smooth day-to-day operations. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a high-volume sales team, assisting with daily operations and tasks.</p><p>• Accurately enter and release orders using SalesPad and Microsoft Dynamics, ensuring data integrity and timely processing.</p><p>• Monitor shipment statuses, identify delays, and implement proactive solutions to resolve order-related issues.</p><p>• Coordinate shipping logistics, including label preparation and sample shipments, to streamline delivery processes.</p><p>• Maintain office supplies and snacks inventory, placing orders as needed to support team productivity.</p><p>• Build and maintain positive relationships with sales staff, management, customers, and external vendors.</p><p>• Respond to inquiries and provide excellent customer service to internal and external stakeholders.</p><p>• Perform general administrative duties, including data entry and receptionist tasks, to ensure efficient office operations.</p><p>• Collaborate with team members to address ad hoc requests and support business priorities.</p>
<p> We are seeking a reliable and detail-oriented Office Assistant to support daily administrative functions in our office during afternoon hours. The ideal candidate will assist with a variety of clerical tasks, ensuring efficient office operations and providing excellent service to staff and visitors.</p><p><br></p><p><strong>Schedule:</strong> Monday–Friday, 2:30 PM–6:00 PM</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls and take accurate messages.</li><li>Greet and assist office visitors in a professional manner.</li><li>Handle incoming and outgoing mail and packages.</li><li>Maintain organized filing systems, both physical and electronic.</li><li>Prepare, proof, and distribute documents and correspondence as needed.</li><li>Send out client packets and cross-check client information for accuracy and completeness.</li><li>Support scheduling, meeting preparation, and calendar management.</li><li>Order and maintain inventory of office supplies.</li><li>Perform general data entry, scan, and copy documents.</li><li>Support other departments with administrative tasks as assigned.</li></ul><p><br></p>
We are looking for an Administrative Assistant to join our team in Fairfield, New Jersey. This Contract to permanent position offers an excellent opportunity to contribute to the daily operations of our residential property management office. The ideal candidate will excel in administrative tasks while being comfortable handling various responsibilities related to resident services and office support.<br><br>Responsibilities:<br>• Perform general administrative tasks such as filing, scanning, and data entry to maintain organized office records.<br>• Assist with the preparation and distribution of lease agreements and other property-related documents.<br>• Provide support to residents by creating move-in packets, parking passes, and pet documentation.<br>• Handle inbound and outbound calls to address resident inquiries and provide excellent customer service.<br>• Manage email correspondence in a timely and efficient manner.<br>• Offer receptionist coverage as needed, ensuring smooth front desk operations.<br>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, for various administrative tasks.<br>• Collaborate with the property management team to ensure efficient daily operations.<br>• Participate in training sessions to develop proficiency in company systems and procedures.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will provide essential support to ensure smooth day-to-day operations, handling various administrative tasks with efficiency and professionalism. The ideal candidate thrives in a fast-paced environment and is adept at multitasking while maintaining high levels of accuracy.<br><br>Responsibilities:<br>• Handle incoming calls professionally, providing assistance and directing inquiries to the appropriate parties.<br>• Perform data entry tasks with precision, ensuring records are accurate and up-to-date.<br>• Maintain office organization by managing schedules, files, and supplies.<br>• Greet visitors and clients warmly, serving as the first point of contact for the office.<br>• Assist with correspondence, including drafting emails and managing mail distribution.<br>• Coordinate meetings and appointments, ensuring all logistical details are addressed.<br>• Support various administrative needs, including preparing reports and presentations.<br>• Monitor office operations to identify and resolve potential issues promptly.<br>• Collaborate with team members to streamline workflows and improve efficiency.<br>• Uphold confidentiality and professionalism when handling sensitive information.
We are looking for an Administrative Assistant to play a vital role in ensuring smooth office operations and supporting the objectives of our organization. In this position, you will handle a variety of administrative tasks, maintain records, and contribute to team-oriented projects. If you thrive in a fast-paced environment and enjoy solving problems while keeping operations running efficiently, we encourage you to apply.<br><br>Responsibilities:<br>• Manage office supplies, equipment, and inventory to ensure seamless daily operations.<br>• Process invoices accurately and maintain expense records.<br>• Oversee credential and documentation management for compliance purposes.<br>• Assist with onboarding new employees, providing necessary resources and guidance.<br>• Maintain departmental databases and records for easy access and organization.<br>• Coordinate and contribute to community events, ensuring smooth execution.<br>• Provide administrative support for training sessions and educational initiatives.<br>• Offer light assistance for meetings, including scheduling and preparation.<br>• Ensure calendars are updated and travel arrangements are coordinated efficiently.<br>• Facilitate communication and collaboration within the administrative team.
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our client in the legal industry in Eatontown, New Jersey. This Contract to permanent position offers an opportunity to contribute to essential administrative tasks while developing your expertise in a focused environment. The ideal candidate will thrive in a fast-paced setting and demonstrate strong multitasking abilities.</p><p><br></p><p>Responsibilities:</p><p>• Prepare suit and judgment packages with accuracy and attention to detail.</p><p>• Utilize spreadsheets for basic data organization and management.</p><p>• Perform judgment entries and ensure proper documentation.</p><p>• Calculate bank and wage amounts efficiently and correctly.</p><p>• Run and interpret queries to support various administrative processes.</p><p>• Manage calendars and schedule appointments effectively.</p><p>• Draft thorough responses to client inquiries.</p><p>• Assist with audit preparation by organizing relevant documentation and data.</p><p>• Provide general support for administrative tasks and office operations.</p>
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
<p>** This position is 2 days a week/ 4 hours a day for a total of 8 hours/week</p><p>We are looking for a dedicated and organized Office Assistant to join our team in New York, NY. This long-term contract position offers the opportunity to play a vital role in maintaining an efficient and well-stocked office environment. The ideal candidate will thrive in a dynamic setting and be committed to ensuring smooth day-to-day operations.</p><p><br></p><p><strong>Revised Job Duties</strong></p><ul><li>Primary responsibilities: pantry management (including daily set-up such as making coffee), receiving and stocking deliveries, and processing mail.</li></ul><p><br></p>
<p>We are seeking a reliable and detail-oriented Executive Administrative Assistant to support daily office operations and help keep our team organized and running efficiently. The ideal candidate is proactive, professional, and comfortable juggling multiple priorities in a fast-paced environment.</p>
We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.<br>• Arrange and oversee travel bookings, including flights, accommodations, and itineraries.<br>• Prepare and process expense reports using Concur software with accuracy and efficiency.<br>• Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.<br>• Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.<br>• Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.<br>• Assist in creating basic PowerPoint presentations when necessary.<br>• Handle conference calls and meetings, ensuring they run smoothly and are well-organized.<br>• Manage import and export documentation with precision and attention to detail.<br>• Support the team in various administrative tasks to ensure operational efficiency.
<p>A reputable educational organization is seeking an Administrative Assistant to support school leadership and keep daily operations running smoothly. This role requires someone highly organized, professional, and comfortable multitasking in a busy school environment. </p><p><strong>Responsibilities include:</strong></p><ul><li>Welcoming visitors, checking identification, and maintaining a professional front desk atmosphere</li><li>Answering and directing phone calls, taking messages as needed</li><li>Keeping the front office and lobby neat and orderly</li><li>Tracking daily attendance for staff and students and submitting reports to HR</li><li>Assisting faculty with administrative tasks such as copying, distributing notices, and preparing documents</li><li>Helping parents navigate the school’s online portal</li><li>Ensuring compliance with sign‑in procedures and security systems</li><li>Coordinating room bookings, updating the schoolwide calendar, and managing the VP’s schedule</li><li>Supporting safety procedures, including fire drill attendance and missing‑student response steps</li><li>Partnering with custodial staff for school events</li><li>Sending schoolwide communications when approved</li><li>Processing business office forms and routing documents for signatures</li><li>Entering and tracking staff time‑off requests in ADP</li><li>Performing additional duties as needed</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our team. This position offers an excellent opportunity for a detail-oriented individual to contribute to critical projects in a fast-paced retail environment. The ideal candidate will have strong organizational skills, proficiency in Microsoft Excel and PowerPoint, and the ability to take initiative in ensuring tasks are completed effectively.</p><p><br></p><p>Responsibilities:</p><p>• Conduct audits to ensure employee compliance with i9 documentation requirements.</p><p>• Assist in coordinating licensing processes for store operations, including systems to process electronic benefits transfer (EBT) cards and chip cards.</p><p>• Manage and organize data entry tasks related to administrative functions.</p><p>• Handle inbound calls, providing accurate information and assistance as needed.</p><p>• Prepare presentations and reports using Microsoft PowerPoint and Excel.</p><p>• Maintain effective follow-up procedures to ensure project deadlines are met.</p><p>• Collaborate with team members and stores to address operational challenges.</p><p>• Support day-to-day administrative tasks, including receptionist duties.</p><p>• Ensure compliance with policies and procedures across assigned projects.</p>
<p>We are looking for an Administrative Assistant to join our team! In this role, you will provide essential administrative support, ensuring smooth daily operations and excellent communication with visitors and team members. This is an exciting opportunity to contribute to a non-profit organization and showcase your organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Draft and format letters, emails, and other types of correspondence with precision.</p><p>• Handle and distribute incoming and outgoing mail efficiently.</p><p>• Serve as the first point of contact for visitors by welcoming them and managing front desk operations.</p><p>• Operate a multi-line phone system to answer inbound calls and direct them appropriately.</p><p><br></p>
We are looking for a Front Desk & Office Operations Coordinator to join our team in New York, New York. This contract position requires a detail-oriented individual who can work efficiently in a dynamic environment, particularly in a C-suite setting. The ideal candidate will bring excellent organizational skills and a proactive approach to managing front desk and office operations while maintaining a welcoming and attentive demeanor.<br><br>Responsibilities:<br>• Oversee daily front desk activities, ensuring operations run smoothly and efficiently.<br>• Welcome and guide visitors to appropriate conference rooms while maintaining an attentive and friendly presence.<br>• Submit maintenance and repair requests through the appropriate system to ensure timely resolution.<br>• Handle guest access requests promptly and accurately.<br>• Maintain and restock pantry supplies, ensuring cleanliness and functionality at all times.<br>• Coordinate delivery schedules and provide coverage for Tuesday deliveries.<br>• Monitor office inventory levels, identify necessary reorder items, and ensure supplies are available.<br>• Inspect safety bags regularly, replacing expired items to maintain compliance.<br>• Independently manage various office tasks and ensure operational consistency.
<p>We are looking for a detail-oriented Administrative Assistan/ Receptionist to join our team in New York, New York. This contract-to-permanent position offers a unique opportunity to work in a dynamic legal environment, supporting daily operations and ensuring smooth client interactions. The ideal candidate will have strong organizational and communication skills, with prior experience in a law firm setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system by answering and directing calls promptly and courteously.</p><p>• Provide exceptional customer service to clients and visitors, ensuring a welcoming atmosphere.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Coordinate email correspondence, responding to inquiries and forwarding messages as required.</p><p>• Organize files and documents systematically to ensure easy accessibility.</p><p>• Schedule appointments and maintain calendars efficiently.</p><p>• Utilize Microsoft Office applications, including Word, Excel, and Outlook, for daily tasks.</p><p>• Assist with general administrative duties to support the team and office operations.</p><p>• Handle sensitive information with discretion and confidentiality.</p>
<p>70,000 - 80,000</p><p><br></p><p>benefits:</p><ul><li>MDV: 401k w/ match</li><li>PTO</li><li>Very relaxed environment</li></ul><p>Our client in the Tinton Falls area is seeking a detail oriented and proactive Administrative Support to assist their Property Management teams with day-to-day operations. This role plays a key part in keeping teams organized, responsive, and running efficiently while providing general administrative and coordination support across multiple properties. This role will sit in office Monday-Friday.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to Property Managers and related teams</li><li>Assist with scheduling, correspondence, and document management</li><li>Help coordinate vendor communication, work orders, and basic follow-ups</li><li>Maintain organized records, files, and property-related documentation</li><li>Support reporting, data entry, and tracking as needed</li><li>Serve as a point of contact for internal teams and external partners</li><li>Assist with special projects and general office needs as they arise</li><li>This position offers exposure to property management operations and the opportunity to grow alongside an experienced team. It’s ideal for someone who enjoys supporting others, staying organized, and contributing to smooth day-to-day operations.</li></ul><p><br></p>
We are looking for a skilled Executive Assistant to join our team in New York, New York. This contract position offers the opportunity to support office operations and deliver exceptional customer service in a fast-paced environment within the real estate and property industry. The role involves a variety of administrative tasks and provides critical support to ensure the smooth functioning of the workplace.<br><br>Responsibilities:<br>• Welcome clients, visitors, and applicants upon arrival, ensuring security protocols are followed and issuing visitor passes as needed.<br>• Coordinate and set up meeting and conference rooms, including arranging catering services, preparing equipment, and requesting housekeeping or building services.<br>• Manage general administrative tasks such as distributing mail, packages, and faxes, along with maintaining office supplies inventory.<br>• Track and organize incoming and outgoing mail, freight, and packages, and arrange messenger services when required.<br>• Provide hospitality services for guests, including making transportation arrangements, securing tickets, and handling reservations.<br>• Solve routine problems using established procedures, with limited discretion and close supervision.<br>• Ensure tasks are completed efficiently by adhering to detailed methods and processes.<br>• Deliver high-quality customer service in alignment with workplace experience standards.
