<p>Our client, a premier boutique IP litigation firm, is seeking an experienced IP Legal Assistant to support partners in its Short Hills, NJ office. The ideal candidate will have strong experience supporting intellectual property litigation matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare document shells and litigation filings</li><li>Maintain docketing and calendaring systems</li><li>Assist with expense reports and billing support</li><li>Arrange attorney travel and scheduling</li><li>Provide comprehensive administrative support to partners</li></ul><p><br></p>
<p>We are looking for a dedicated and ambitious paralegal to support our litigation practice. A successful candidate has earned their BA/BS from a top ranked college, about 1-3 years’ experience in a similar or related role, interest in the legal field, is analytical and detail oriented, and possesses exceptional communication and interpersonal skills. </p><p><br></p><p>Success in this position requires a positive, energetic attitude, and dedicated work ethic. Legal assistant/Paralegal tasks will vary depending on the attorneys’ needs and the candidate’s own skills and aptitude, but day-to-day responsibilities will include the following:</p><p><br></p><p>• Preparing briefs, declarations, exhibits, and proofs of service for filing in court </p><p>• Drafting pleadings, discovery responses, and correspondence </p><p>• Meeting filing deadlines in state and federal court </p><p>• Editing, proofreading, and formatting documents to conform to firm and legal styles </p><p>• Conducting legal research and assisting with document review </p><p>• Calendaring legal dates and deadlines </p><p>• Communicating with clients, court, and vendors </p><p>• Creating hearing, deposition, and trial binders</p>
<p>We are seeking a detail-oriented <strong>Legal Administrative Assistant</strong> to support the <strong>Family Law division of a well-established law group</strong>. This position is ideal for someone who is highly organized, thrives in a fast-paced environment, and is committed to delivering exceptional client service during sensitive and emotionally challenging matters.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and organize legal documents including letters, pleadings, subpoenas, and affidavits.</li><li>File documents with the appropriate court systems and maintain accurate electronic and paper records.</li><li>Coordinate trial preparation, including scheduling, organizing exhibits, and managing client and witness meetings.</li><li>Act as a liaison between clients, attorneys, court staff, and opposing counsel with professionalism and discretion.</li><li>Manage attorney calendars, deadlines, and appointments.</li><li>Support clients throughout the legal process, ensuring a positive experience even after resolution.</li><li>Assist with administrative tasks to ensure smooth office operations and adherence to processes.</li></ul><p><br></p>
<p>About the Organization</p><p>A global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>The Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Administrative & Corporate Governance (Primary Focus)</p><p><br></p><ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul><p><strong>Legal & Operational Support</strong></p><ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul><p><br></p><p><br></p>
Position Summary:<br>We are seeking an experienced and detail-oriented Real Estate Paralegal/Legal Assistant to support our legal team with a variety of tasks related to real estate transactions (residential, commercial and REO). The ideal candidate will have an understanding of real estate law, title and survey review, loan documentation, and closing coordination. This position requires excellent organizational skills, the ability to manage multiple priorities, and strong communication with clients, lenders, and title companies. Candidate also willing to work on REO real estate sale transaction and Deed-in-Lieu for busy law firm creditor rights department. Primarily transactions will be in New Jersey, New York and Pennsylvania but from time to time there will be transaction throughout the country.<br> <br>Key Responsibilities:<br>• Assist attorneys in handling all aspects of real estate transactions from inception to closing.<br>• Prepare, review, and organize real estate documents including purchase agreements, leases, easements, and deeds.<br>• Conduct and review title and survey analysis; identify and resolve title and survey issues.<br>• Coordinate due diligence, including zoning, environmental, and corporate document reviews.<br>• Draft and manage closing checklists; track deadlines and documentation for real estate and lending transactions.<br>• Order, review, and summarize UCC, judgment, and lien searches.<br>• Assist in preparing loan closing documents, including promissory notes, mortgages/deeds of trust, and security agreements.<br>• Coordinate and/or attend closings; prepare closing binders and post-closing documentation.<br>• Communicate with clients, lenders, title companies, and opposing counsel to facilitate transaction closings.<br>• Maintain electronic and physical file organization in accordance with firm policies.<br> <br>Qualifications:<br>• Associate or bachelor’s degree a plus; Paralegal certificate from an ABA-approved program preferred.<br>• 3+ years of experience as a paralegal in real estate, banking and/or creditor rights/bankruptcy.<br>• Strong knowledge of real estate and loan closing processes.<br>• Familiarity with ALTA/NSPS land title surveys, title commitments, and endorsements.<br>• Proficiency in Microsoft Office Suite; experience with legal practice management software is a plus.<br>• Excellent communication, organizational, and time-management skills.<br>• Ability to work independently and collaboratively under tight deadlines.<br> <br>Preferred Skills:<br>• Experience with real estate closing or representation of lenders in commercial real estate closings.<br>• Familiarity with local/state filing requirements and electronic recording systems.<br>• Notary Public certification a plus.
<p>Our client is a national firm representing institutional and individual investors, who suffered financial losses resulting from corporate fraud and malfeasance in violation of federal securities and antitrust laws. </p><p><br></p><p><strong>Position Summary</strong></p><p>The Legal Practice Assistant performs a broad range of secretarial, administrative, and clerical support duties for multiple attorneys. This role is responsible for organizing and maintaining files, calendars/scheduling, and correspondence related to litigation and administrative matters under the direct supervision of attorneys.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><p>The essential functions include, but are not limited to, the following:</p><p>• Prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements</p><p>• Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials</p><p>• Receive and place telephone calls; schedule and coordinate appointments</p><p>• Assist with office administrative duties, including photocopying correspondence, documents, and other printed materials</p><p>• Organize and maintain law libraries, documents, and case files</p><p>• Assist attorneys in collecting and organizing information relevant to caseloads</p><p>• Assist with organizing office-related events</p><p>• Draft and type office memoranda</p><p>• Complete various forms, including accident reports, trial and courtroom requests, and client applications</p><p>• Assist attorneys with reimbursement requests, legal reports, and time entries as needed</p><p>• Perform other work-related duties as assigned</p><p><br></p>
We are looking for an entry-level Paralegal to join a dynamic personal injury law firm located in Westbury, New York. This role offers a unique opportunity to work closely with experienced attorneys in a collaborative and supportive environment. If you are eager to expand your legal knowledge and grow your career, this position provides excellent learning opportunities and mentorship.<br><br>Responsibilities:<br>• Manage legal cases from initiation to resolution, ensuring all necessary tasks are completed promptly.<br>• Review and analyze medical updates and interrogatories to support case development.<br>• Request and organize medical records for legal proceedings.<br>• Prepare and draft legal documents, including pleadings, memos, and correspondence.<br>• File legal documents electronically using the appropriate systems.<br>• Receive training in trial preparation to enhance litigation skills.<br>• Collaborate with attorneys in a one-to-one ratio for case management and strategy development.
We are looking for an experienced Paralegal to join our team in New York, New York, specializing in real estate and property law. This role offers the opportunity to work on a variety of legal tasks, including lease management, tenant relations, collections, and corporate compliance. The ideal candidate will bring expertise in commercial and residential real estate matters while maintaining a high level of organization and professionalism.<br><br>Responsibilities:<br>• Analyze newly signed leases and accurately update system records, ensuring all necessary details are reviewed and entered.<br>• Manage yearly preparation and filing of residential leases and deferral or abatement agreements.<br>• Process payments for corporate and LLC fees, ensuring timely issuance and distribution of checks.<br>• Update and maintain Delaware Entity charts, including online fee payments for approximately 70 entities.<br>• Create and maintain organizational charts and handle letters of credit for tenants, including regular monitoring and recordkeeping.<br>• Oversee tenant move-outs, resolving any outstanding issues related to real estate taxes or other lease-related discrepancies.<br>• Address tenant inquiries regarding security deposits, billing issues, and landlord documentation such as W-9 forms.<br>• Facilitate collection processes for commercial, retail, and residential properties, supervising legal counsel and tracking proceedings from initial notices to eviction.<br>• Coordinate with leasing agents, property managers, and accounts receivable teams to ensure effective rent collection and resolution of arrears.<br>• Conduct legal research, maintain case files, and prepare reports for monthly meetings related to arrears and settlements.
We are looking for an experienced Trademark Paralegal to join a dynamic Intellectual Property team in New York, New York. In this role, you will play a critical part in managing trademark portfolios, conducting due diligence, and ensuring compliance with trademark regulations. This position offers an opportunity to collaborate closely with attorneys and legal professionals in a fast-paced and engaging environment.<br><br>Responsibilities:<br>• Prepare and file various trademark documents, including applications, office action responses, renewals, and extensions of time.<br>• Draft precise identifications of goods and services and identify suitable specimens for trademark filings.<br>• Conduct comprehensive trademark searches, analyze results, and summarize findings for attorney review.<br>• Oversee the execution and legalization of documents and ensure compliance with legal standards.<br>• Collaborate with foreign associates to manage international trademark matters, such as filings, oppositions, and maintenance.<br>• Coordinate with clients to address trademark maintenance requirements and provide updates on deadlines.<br>• Support trademark disputes, including oppositions and cancellations, through research and document preparation.<br>• Monitor trademark watch notices, track deadlines, and maintain accurate docketing records.<br>• Assist with trademark due diligence, prepare assignments, and manage chain-of-title activities during corporate transactions.<br>• Process invoices from foreign associates and vendors with accuracy and attention to detail.
We are looking for a highly organized and resourceful Paralegal to join our team in Princeton, New Jersey. The ideal candidate will thrive in a fast-paced legal environment and bring expertise in civil litigation, particularly with employment law. This role requires an individual who is detail-oriented, technologically adept, and capable of working independently while managing multiple priorities.<br><br>Responsibilities:<br>• Review and organize legal documents for filing and compliance purposes.<br>• Manage the discovery process, including electronically stored information and relevant document retrieval.<br>• Identify key witnesses, third-party documents, and information necessary for subpoenas.<br>• Prepare comprehensive discovery materials, court submissions, and trial binders.<br>• Draft subpoenas, correspondence, public records requests, and authorizations.<br>• Coordinate with vendors for record retrieval, expert consultations, depositions, and other legal support services.<br>• Schedule and manage depositions, client meetings, and interviews with witnesses.<br>• Create and summarize discovery requests, responses, and related documentation.<br>• Conduct in-depth research using WestlawNext to locate witnesses, retrieve case law, and obtain background information.<br>• Monitor and maintain case deadlines, ensuring compliance and timely submissions.
<p>World-renowned, luxury brand, is seeking a highly skilled and experienced <strong>Trademark Specialist Paralegal</strong> to join its growing, in-house legal team. The ideal candidate will have 5+ years of relevant experience supporting trademark and intellectual property enforcement at a law firm or on an in-house corporate legal team. This role is <strong>hybrid and located in the company's NYC headquarters.</strong> </p><p><br></p><p><strong>Key Job Duties:</strong></p><ul><li>Preparing and filing U.S. trademark applications, statements of use, extensions of time, renewals, Section 8 & 15 affidavits, and related documents under supervision.</li><li>Managing responses to office actions and maintains records of filings and prosecutions. </li><li>Preparing and submitting evidence in support of opposition and cancellation proceedings. </li><li>Maintaining and updating intellectual property databases, including trademark and domain name portfolios. </li><li>Supporting TTAB proceedings and anti-counterfeit enforcement.</li></ul>
We are looking for an organized and detail-oriented Immigration Paralegal to join our team on a long-term contract basis in Princeton, New Jersey. In this role, you will play a key part in managing employment-based immigration processes, including H-1B applications and matters related to eligibility to work in the U.S., as well as overseeing I-9 verification and processing tasks. This position requires strong communication skills to interact with clients, legal representatives, and business leaders effectively.<br><br>Responsibilities:<br>• Handle employment-based immigration matters, including H-1B visa applications and processes related to eligibility to work in the U.S.<br>• Manage I-9 verification and processing with accuracy and compliance.<br>• Communicate with clients, their legal teams, and business leaders to ensure seamless coordination.<br>• Collaborate with external legal firms on petition preparation and submissions.<br>• Maintain detailed records of immigration cases and ensure timely updates.<br>• Review and organize discovery materials for immigration-related cases.<br>• Assist with trial preparation and civil litigation tasks as needed.<br>• Utilize case management software to track and manage case progress.<br>• Provide support in employment-based immigration law compliance.<br>• Stay updated on changes in immigration laws and policies.
<p>We are looking for a skilled Real Estate Paralegal to join our team in New York, New York. In this role, you will provide essential support to our Legal and Finance teams, ensuring smooth management of leasing, real estate transactions, and compliance processes. This position requires excellent organizational skills and the ability to collaborate effectively with various stakeholders, including external counsel, lenders, and government agencies.</p><p><br></p><p>Responsibilities:</p><p>· Assist with real estate financing closings, including lender due diligence tracking, manage corporate disclosures and loan document organization.</p><p>· Post Closing Loan Asset Management: Create mortgage summaries and reporting compliance schedules; Track post-closing borrower obligations; Assist with various lender approval processes (e.g. lease approval); Arrange lender site tours</p><p>· Support leasing documentation (leases, amendments, SNDA’s, estoppels, and related agreements)</p><p>· Maintain and organize executed documents, logs, and internal filing systems</p><p>· Support corporate/entity administration and required filings, including NY Biennial Statements, Delaware Annual Reports and Washington, D.C. Biennial Reports</p><p>· Draft and manage NDAs and other routine legal documentation</p><p>· Support litigation/claims administration by tracking materials, correspondence, and key deadlines</p><p>· Process legal invoices for payment (coding, routing for approval, submitting to Accounts Payable)</p><p>· Coordinate signature processes and notarize documents as needed</p>
<p>Robert Half Legal is hiring for a Transaction Manager role for a global Investment & Lending firm located in midtown Manhattan New York. Our client requires 5+ years Transaction Management experience within Investment Management or Corporate Banking/Lending. Aviation Finance/Lending industry knowledge is highly preferred, alternatively Securitized Lending or Private Credit. Must have experience managing transactions, reviewing credit agreements/fund structure documents and liaising between various teams across origination, operations, legal etc. The role requires 3 days per week in the midtown Manhattan office, with 2 days work from home.</p><p><br></p><p>This role supports Operations, Finance and Legal, as well as supporting other internal Aviation Lending teams on all transactions, focusing on key aspects such as deal structure, document management, governance, conditions precedent and closing process.</p><p><br></p><p>Responsibilities:</p><p>• Consolidate and coordinate ongoing aviation investment and deal level activity between Lending Company, Middle Office, and Fund Accounting.</p><p>• Oversee the operational aspects of loan lifecycle events including population control, loan detail accuracy and loan covenant management, including when outsourced</p><p>• Maintain knowledge of ongoing activity within the portfolio and communicate changes and updates to both internal and external teams</p><p>• Manage transaction documentation and external counsel (and coordinate with internal legal team as applicable) throughout the deal cycle.</p><p>• Coordinate with and support the lending team for transaction post-closing and ongoing contract administration matters, including development of process improvements. </p><p>• Assist in review of legal documentation and raise issues to lending team and/or legal team as and when appropriate.</p><p>• Entity creation and ongoing management and maintenance of special purpose entities required for lending transactions and related ongoing management and maintenance of structure charts for each transaction. </p><p>• Partner with cross functional teams to deliver seamless, efficient and well-controlled services including the initiation of aviation contribution and distribution wires and corresponding timely and accurate accounting entries</p><p>• Verify accounting records are complete and accurate between Lending Co and Fund Accounting through review and approval of monthly activity reports</p><p>• Partner with cross functional teams in quarterly valuation cycles to ensure a complete and accurate aviation valuation population is being priced and ingested by Fund Administrator</p><p>• Collaborate with the Fund Administrator and Treasury teams to provide the necessary investment cash flow details</p><p>• Oversee deal performance tracking and covenant reporting</p><p>• Support process improvement and automation</p><p>• Work closely with tax and middle office functions on transaction structuring and generally help lead coordination among internal stakeholders. </p><p>• Assisting with counterparty know your customer (KYC) inquires. </p><p>• Additional work as required to assist with arising transaction management matters, including close coordination with other lending teams.</p><p><br></p>
<p>About the Practice</p><p>This nationally recognized plaintiffs’ litigation practice is a leader in aviation accident and catastrophic injury law, with a decades-long history of serving as lead or co-lead counsel in major aviation accident cases. The firm is known for handling complex, high-stakes litigation involving technical, regulatory, and international issues.</p><p><br></p><p>Position Summary</p><p>The Paralegal assists and supports attorneys with legal research and document preparation for court proceedings. This role supports all phases of complex litigation, including case planning, document management, legal research, fact gathering, and the drafting and analysis of legal documents in state and federal courts.</p><p><br></p><p>Essential Functions</p><p>The essential functions include, but are not limited to, the following:</p><ul><li>Communicate clearly and effectively, both verbally and in writing, with attorneys, clients, experts, opposing counsel, and court personnel</li><li>Draft legal documents, including formal discovery requests, notices, responses, document productions, and deposition summaries</li><li>Track case progress and support attorneys through all phases of litigation</li><li>Request records and documents from private and public institutions, including clients, the Social Security Administration (SSA), and the Federal Aviation Administration (FAA)</li><li>Demonstrate digital proficiency in assembling, retrieving, managing, and maintaining electronically stored information and litigation files</li><li>Maintain client relationships; schedule meetings; arrange interviews; follow up on client requests; and retrieve necessary information</li><li>Prepare documents and materials for expert review</li><li>Conduct legal research, including statutory and case law; draft legal forms; and prepare and manage exhibits</li><li>Prepare for and attend mediations, arbitrations, and trials as needed</li><li>Draft damages brochures, presentations, and photographic exhibits for use in litigation and settlement presentations</li><li>Electronically file pleadings, briefs, motions, notices, affidavits, and related exhibits in both State and Federal courts</li></ul><p><br></p><p><br></p>
<p>Thriving <strong>Plaintiff's Personal Injury Law Firm</strong> located in the heart of <strong>New York City</strong>, is seeking an <strong>experienced, detail-oriented Paralegal </strong>to join its collegial, dynamic, and growing practice! The ideal candidate will have <strong>3+ years of plaintiff's personal injury experience </strong>and will be able to <strong>independently handle a busy case load from start to finish</strong>. Must follow through, have excellent organizational and communication skills. This is a fully on-site role.</p><p><br></p><p><strong>Responsibilities: </strong></p><ul><li>Utilize Smart Advocate to manage cases</li><li>Handle busy case load (approximately 160 cases)</li><li>Follow up with clients / medical providers / insurance carriers re documentation, doctor visits, etc.</li><li>Regularly e-file documents using NYSCEF</li><li>Tracking deadlines</li><li>Drafting legal documents with attorney supervision (summons, bills of particulars, subpoenas,, etc.)</li><li>Assisting with deposition and trial prep; preparing exhibits</li></ul><p><br></p>
<p>We are looking for an experienced Bilingual Mandarin Chinese and English Executive Assistant to provide high-level support to a senior partner within a dynamic legal firm. This contract position is based in New York, NY, and involves managing administrative tasks, facilitating communication across international teams, and ensuring smooth daily operations. The ideal candidate is highly organized, fluent in Mandarin Chinese and English, and adept at handling complex schedules and executive-level responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Deliver comprehensive executive support to a senior partner in the US/China Practice Group, ensuring efficient management of daily operations.</p><p>• Serve as a key liaison between the partner and colleagues in Asia, facilitating seamless communication in both Mandarin Chinese and English.</p><p>• Oversee internal and external communications, including assisting with billing, collections, and time entry processes.</p><p>• Coordinate and delegate tasks to team members on behalf of the senior partner, fostering collaboration and productivity.</p><p>• Arrange travel plans, organize client events, and support marketing initiatives to enhance business relations.</p><p>• Draft, edit, and manage the organization of documents, while processing invoices and managing expense reports.</p><p>• Perform a wide range of administrative duties, including calendar management and scheduling executive meetings.</p><p>• Support the planning and execution of projects, ensuring deadlines and goals are consistently met.</p><p>• Maintain a high level of confidentiality and professionalism when handling sensitive information.</p>
We are looking for an experienced Paralegal to join our team on a contract basis in Stratford, Connecticut. This role offers an opportunity to contribute to a variety of legal tasks, including supporting attorneys with agreements, filings, and other essential projects. The ideal candidate will possess strong organizational skills and expertise in handling commercial contracts and intellectual property matters.<br><br>Responsibilities:<br>• Prepare and review agreements, non-disclosure agreements (NDAs), and distribution agreements to ensure compliance and accuracy.<br>• Manage trademark filing processes, including submissions to the USPTO and related documentation.<br>• Collect, organize, and input legal data to maintain accurate records of department activities.<br>• Assist attorneys with ongoing legal projects and provide administrative support as required.<br>• Collaborate with team members to ensure timely completion of contractual and legal obligations.<br>• Conduct research and provide insights on legal matters to support decision-making.<br>• Draft and edit legal documents with precision and attention to detail.<br>• Monitor deadlines and ensure all filings and agreements are submitted on time.
<p>An Assistant Managing Clerk is a key member of the firm’s Litigation Department and</p><p>works closely with the Managing Clerk and the firm’s attorneys and legal assistants. The</p><p>Assistant Managing Clerk provides guidance and instruction to the firm’s legal staff</p><p>concerning the management of legal papers, service of process and filing in both state</p><p>and federal courts. The successful candidate will have knowledge of the various court</p><p>systems and their electronic filing programs.</p><p><br></p><p>Responsibilities</p><p>Liaise with court personnel related to the service, filing and retrieval of papers.</p><p>Arrange and manage service of process with outside vendors.</p><p>Distribute court documents and status updates to attorneys and legal assistants.</p><p>Preparation of documents for electronic filing in state and federal courts in compliance</p><p>with each individual Court’s specifications, including hyperlinking and bookmarking.</p><p>Filing documents in the state and federal courts’ electronic filing systems.</p><p>Enter litigation documents and create calendar deadline reminders in Case</p><p>Management Docketing System (CourtAlert Case Management).</p><p>Provide guidance to attorneys and legal assistants on local, state, and federal filing</p><p>procedures, including attorneys’ admissions and pro hac vice applications.</p><p>Knowledge of the Federal and State Court Rules a Must.</p><p>Other responsibilities as needed.</p>
<p>Legal Biller Needed! Join a busy and well-established firm where your billing expertise truly matters. This Legal Biller opening is a great opportunity to work with a collaborative team, enjoy a flexible work schedule, and grow your career in a supportive environment that values accuracy, efficiency, and work-life balance. This Legal Biller will report directly to the Billing Manager and work alongside a close-knit team of three billing professionals, giving you both support and room to make an impact. The ideal Legal Biller will have 2+ years of legal billing experience, electronic billing experience, and prior experience with systems such as Aderant, Rainmaker, 3E, etc. Other responsibilities of this Legal Biller will be but not be limited to:</p><p><br></p><p>Legal Biller Job Duties:</p><ul><li>Prepare, review, and distribute client invoices based on attorney time entries and expenses</li><li>Manage electronic billing (e-billing) using platforms such as Aderant</li><li>Ensure invoices comply with client billing guidelines, coding requirements, and formatting standards</li><li>Review attorney time entries for accuracy and completeness</li><li>Generate billing and financial reports for attorneys and management</li><li>Resolve billing issues, invoice rejections, and client inquiries in a timely, professional manner</li><li>Track outstanding invoices and follow up on overdue accounts</li><li>Maintain compliance with billing agreements, including discounts, fee caps, and alternative fee arrangements</li><li>Maintain organized and accurate billing records and documentation</li></ul><p>This Legal Biller position is paying between $75,000 and $85,000 annually depending on experience. If interested in this Legal Billied role apply today!</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Morris County, New Jersey. In this Contract to permanent position, you will play a pivotal role in supporting daily operations, ensuring efficient communication with clients, and assisting in project coordination. If you excel in organization and thrive in a fast-paced environment, this opportunity is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Maintain consistent and detail-oriented communication with clients on a daily basis to address inquiries and provide updates.</p><p>• Assist in the preparation, production, and distribution of customer invoices.</p><p>• Collaborate with the contract manager to coordinate projects and order necessary materials.</p><p>• Create and organize proposals and reports for clients to ensure smooth project execution.</p><p>• Provide general administrative support to the contract manager, including scheduling and documentation.</p><p>• Scan, file, and maintain work logs, maintenance records, and employee time sheets.</p><p>• Manage incoming calls and direct them appropriately while addressing client needs.</p><p>• Ensure accurate data entry and maintain organized records for administrative tasks.</p><p>• Perform receptionist duties, including greeting visitors and handling correspondence.</p>
<p>We are seeking an <strong>Administrative Assistant</strong> to provide critical support across Operations, HR, Finance, Quality, Regulatory, and general administrative functions for our client’s U.S. business. This role is ideal for a detail-oriented professional who thrives in a dynamic environment and enjoys wearing multiple hats.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain HR systems and policies; manage onboarding and offboarding processes.</li><li>Serve as a point of contact for employee inquiries regarding benefits and policies.</li><li>Support purchasing and inventory tracking; manage POs and shipments.</li><li>Assist with compliance, state licensure reporting, and adverse event coordination.</li><li>Provide general office support, including scheduling, travel arrangements, and supply management.</li></ul><p><br></p><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our team near Morristown, New Jersey. This role offers an excellent opportunity to support a high-performing finance consulting team with operational and organizational tasks. The ideal candidate will thrive in a detail-oriented environment and be eager to contribute to the smooth functioning of our office.</p><p><br></p><p>Responsibilities:</p><p>• Act as the first point of contact by welcoming visitors and maintaining a detail-oriented and friendly front desk atmosphere.</p><p>• Oversee office supplies, lunch orders, and equipment repairs to ensure seamless daily operations.</p><p>• Manage incoming and outgoing mail, packages, and courier deliveries promptly and efficiently.</p><p>• Support licensing, contracts, and compliance-related administrative tasks with accuracy.</p><p>• Maintain organized records and documentation to streamline office processes.</p><p>• Assist with billing tasks and provide support for various administrative projects as needed.</p><p>• Collaborate with the team to ensure all office functions run smoothly and effectively.</p>
We are looking for a proactive and organized Administrative Assistant to join our team in Parsippany, New Jersey. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing office operations, and is eager to contribute to the smooth functioning of a growing firm. As the first point of contact for visitors and staff, you will play a pivotal role in maintaining a detail-oriented and welcoming atmosphere.<br><br>Responsibilities:<br>• Serve as the primary receptionist by welcoming visitors, answering phone calls, and maintaining a detail-oriented front desk environment.<br>• Coordinate office operations, including ordering supplies, scheduling equipment maintenance, and managing lunch orders.<br>• Handle all incoming and outgoing mail, FedEx packages, and courier deliveries efficiently.<br>• Provide administrative assistance with tasks such as licensing, contracts, compliance, and general office management.<br>• Maintain organized records and files to support seamless day-to-day operations.<br>• Assist with billing processes and other administrative projects as needed.<br>• Ensure the office environment remains organized, functional, and equipped for staff productivity.<br>• Support team members with ad-hoc tasks to facilitate project completion and deadlines.
<p>Our client in the New Providence area is looking for an experienced Executive Assistant to support their C-Suite executives. This role is on-site, Monday-Friday and is requiring a minimum of 4 years+ of executive assistant experience. This role requires impeccable attention to detail, strong instincts for anticipating needs, and the ability to manage both verbally expressed requests and the unspoken priorities that keep our executives moving efficiently.</p><p><br></p><p>Salary is 90,000 - 95,000.</p><p><br></p><p>Benefits include health insurance, 401k, and PTO.</p><p><br></p><p>Key Responsibilities</p><p>• Anticipate needs and manage both spoken and unspoken requests with sound judgment and discretion.</p><p>• Oversee complex calendar management, ensuring accuracy, prioritization, and seamless scheduling.</p><p>• Coordinate travel arrangements, including itineraries, accommodations, and logistics.</p><p>• Prepare, track, and submit expense reports with accuracy and timeliness.</p><p>• Maintain oversight of email correspondence, ensuring key communications are flagged, drafted, or responded to promptly.</p><p>• Create and support PowerPoint presentations and other executive-level materials.</p><p>• Manage incoming mail, including scanning, organizing, and routing documents appropriately.</p><p>• Demonstrate quick reaction time and a proactive approach to solving issues before they arise.</p>
