<p><strong>About the Firm</strong></p><p>Our client is a reputable law firm recognized for its excellence in corporate and financial legal services. They pride themselves on fostering a collaborative and professional work environment with a strong commitment to client service and internal growth.</p><p> </p><p><strong>Position Summary</strong></p><p>We are seeking a highly organized and proactive <strong>Legal Secretary</strong> with <strong>3–5 years of experience</strong> supporting attorneys in a <strong>corporate or finance legal department</strong>. The ideal candidate will be skilled in managing a high-volume workload, handling confidential materials, and providing exceptional administrative and legal support. Legal Secretary will support 1 Partner and 2 Associates. </p><p> </p><p><strong>Reason for opening: </strong>Replacing another Legal Secretary </p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Provide direct support to attorneys in the Corporate and Finance departments.</li><li>Prepare, proofread, and revise legal documents including agreements, correspondence, and memos.</li><li>Manage attorney calendars, schedule meetings, and coordinate travel arrangements.</li><li>Handle client communications and maintain client files in accordance with firm policies.</li><li>File documents with various courts and government agencies as needed.</li><li>Assist with billing, time entry, and expense reporting.</li><li>Maintain confidentiality of all firm and client information.</li></ul><p> </p><p><br></p>
<p>Our client, a premier boutique IP litigation firm, is seeking an experienced IP Legal Assistant to support partners in its Short Hills, NJ office. The ideal candidate will have strong experience supporting intellectual property litigation matters.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare document shells and litigation filings</li><li>Maintain docketing and calendaring systems</li><li>Assist with expense reports and billing support</li><li>Arrange attorney travel and scheduling</li><li>Provide comprehensive administrative support to partners</li></ul><p><br></p>
<p>Our client, a <strong>top-tier litigation law firm</strong> in <strong>Westchester County</strong>, is seeking a highly organized and experienced <strong>Executive Assistant</strong> to assist a busy Partner. This role requires a sharp, detail-focused individual who thrives in a fast-paced environment and can handle both work-related and personal tasks with efficiency and discretion. The ideal candidate will demonstrate<strong> exceptional organizational skills, sound judgment, and the ability to manage multiple priorities seamlessly</strong>. This role offers remote flexibility (typically 4 days in office, 1 day remote), comprehensive benefits, PTO, and the opportunity to join a supportive and high achieving team! <strong>Must have prior law firm experience supporting partners. </strong></p><p><br></p><p><strong> Responsibilities: </strong></p><p>• Manage the Partner’s busy calendar, including scheduling meetings and appointments to ensure optimal time management. </p><p>• Prepare and draft engagement letters and other legal correspondence as required. </p><p>• Accurately record and enter the executive’s billable time into the appropriate systems. </p><p>• Handle personal errands such as picking up medications or dry cleaning, and ensure these tasks are completed promptly. </p><p>• Serve as the primary point of contact for incoming calls, emails, and inquiries, exercising discretion and professionalism. </p><p>• Organize and maintain files, ensuring easy access to important documents and records. </p><p>• Drive and run errands as needed, maintaining flexibility to support the executive’s demanding schedule.</p>
<p>Job Title: Legal Assistant – Real Estate Finance</p><p>Location: Midtown Manhattan, New York City</p><p>Work Schedule: In-Person</p><p>Office Hours: 8:30 AM – 5:00 PM</p><p>Salary Range: $85,000 – $120,000</p><p>Bonus: Discretionary</p><p>PTO/Vacation: 9 fixed holidays + 1 floating holiday; 20 days of PTO annually </p><p><br></p><p>Overview: A nationally recognized law firm with a strong presence in real estate, financial services, and other key sectors is seeking a Legal Assistant to join its Real Estate Finance team in its growing New York office. This is a high-responsibility role supporting sophisticated attorneys handling complex commercial real estate finance transactions, including lending, development, and acquisitions. This opportunity is ideal for a detail-oriented and team-driven legal detail oriented who thrives in a fast-paced, high-performance environment. </p><p><br></p><p>Key Responsibilities: </p><ul><li>Prepare, format, and proofread legal documents and correspondence related to real estate finance transactions</li><li>Manage and organize transaction documentation, including version control and closing binders</li><li>Coordinate schedules, deadlines, and meetings for attorneys and clients Assist with billing, time entry, and expense reporting</li><li>Communicate professionally with clients, title companies, lenders, and internal teams</li><li>Provide administrative support through all stages of transactions, including post-closing follow-up</li></ul>
<p>As Office Manager, you will be responsible for ensuring smooth day-to-day operations, supervising administrative support staff, and maintaining an organized and professional workplace. You’ll be the go-to person for coordinating office logistics, improving workflows, and ensuring the team has the resources and structure needed to succeed. </p><p><br></p><p>The office manager will need to have prior experience as a paralegal/legal assistant and should feel comfortable jumping in and covering for paralegals when they are out of office. </p><p><br></p><p><br></p><p>• This position is based in New York City and will manage the Northeast Region Offices (Connecticut, Massachusetts, New Jersey, New York, and Philadelphia)</p><p>• Reports directly to and supports Senior Director of Administrative & Legal Services, Northeast Regional Managing Partner, and Office Managing Partners</p><p>• Oversees support staff located in the Northeast Regional Offices</p><p>• Oversees and assists with day-to-day operations in Northeast Regional Offices</p><p>• Assists with implementing new policies and procedures in the Northeast Regional Offices</p><p>• Assists with onboarding of all team members in the Northeast Regional Offices</p><p>• Assists with hiring of support staff for the Northeast Regional Offices</p><p>• Assists with training of support staff for the Northeast Regional Offices</p><p>• Assists with coverage of assignments as needed by the legal teams, which includes but is not limited to the filing of legal documents with the courts or formatting documents to send out</p><p>• Attends meetings regularly with Senior Director of Administrative & Legal Services and Northeast Regional Office Managing Partners</p><p>• Plans and coordinates events for Northeast Regional Offices</p><p>• Assists with facility management for the Northeast Regional Offices</p><p>• Assists with office moves for the Northeast Regional Offices</p><p><br></p>
<p>Robert Half is seeking a detail-oriented <strong>Contracts Paralegal</strong> to support a contract repository clean-up project. </p><p><strong> </strong></p><p><strong>Job Title:</strong> Contracts Paralegal (Remote)</p><p> <strong>Type:</strong> Temporary (3–4 months)</p><p> <strong>Schedule:</strong> Flexible, 40 hours/week (Monday–Friday)</p><p> <strong>Pay:</strong> $35–$40/hour</p><p> <strong>Location:</strong> Remote (U.S.-based)</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Review and understand various types of contracts, including: </li><li>Supplier contracts</li><li>Customer contracts</li><li>Statements of Work (SOWs)</li><li>Locate and organize existing contracts within ContractSafe and HighQ</li><li>Re-save contracts using a standardized naming convention</li><li>Ensure all relevant documents are properly categorized and easily searchable</li><li>Collaborate with internal stakeholders as needed to clarify contract details</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li>Proven experience as a <strong>Contracts Paralegal</strong> or similar legal support role</li><li>Strong understanding of contract structure and terminology</li><li>Highly organized with excellent attention to detail</li><li>Comfortable working independently in a remote environment</li><li>Experience with <strong>ContractSafe</strong> and/or <strong>HighQ</strong> is a plus</li></ul>
<p>Small plaintiff side personal injury law firm located in Clifton, New Jersey is seeking a seasoned full-time experienced personal injury plaintiff side paralegal. Must be proficient in litigation, able to prioritize an active case list, and meet deadlines. 5 years’ minimum experience. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Assist with the drafting and reviewing of legal documents</li><li>Managing files from intake to completion. </li><li>Tracking documents, preparing pleadings & motions, interrogatories, expert request, and other legal documents under the direction of the attorney.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Previous experience as a paralegal in a legal field</li><li>Ability to prioritize and multitask</li><li>Excellent written and verbal communication skills</li><li>Deadline and detail-oriented</li></ul><p><br></p>
<p>Our client is a leading East Coast law firm with nearly 300 attorneys across multiple offices, offering a collaborative environment and cross-disciplinary support for complex legal matters. They are seeking an experienced Corporate Paralegal to support a wide range of transactional matters, including entity formation, M& A, financings, and regulatory filings. The role involves significant client contact and coordination with third parties.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Form and maintain business entities; draft governance documents</li><li>Draft board/shareholder resolutions and maintain minute books</li><li>Support M& A transactions: due diligence, disclosure schedules, and closing coordination</li><li>Prepare and file UCC forms, Form D, Blue Sky filings, and EIN applications</li><li>Conduct legal research and draft memos</li><li>Stay up to date with the Corporate Transparency Act and compliance requirements</li></ul><p><br></p>
<p>A well-established full-service matrimonial and litigation boutique based in Freehold, NJ is seeking an experienced Family Law Paralegal to join their growing team.</p><p><br></p><p>The firm handles a broad range of family law matters, including divorce, custody, domestic violence, child support, and prenuptial agreements. They are looking for a highly organized and reliable professional who can manage fast-paced litigation with care, precision, and empathy.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Draft legal correspondence: Case Information Statements, discovery applications, child support guidelines, etc.</li><li>Organize and maintain timelines, spreadsheets, and case files across multiple matters</li><li>Assist with <strong>t</strong>rial and mediation prep, including expert materials, exhibits, and deposition organization</li><li>Review and organize financial records</li><li>Communicate with attorneys, courts, clients, and staff</li><li>Support client intake and answer incoming calls</li><li>Prioritize and manage tasks to meet tight deadlines</li></ul><p><br></p><p><br></p>
We are looking for an experienced Paralegal to join our team in New York, New York, specializing in real estate and property law. This role offers the opportunity to work on a variety of legal tasks, including lease management, tenant relations, collections, and corporate compliance. The ideal candidate will bring expertise in commercial and residential real estate matters while maintaining a high level of organization and professionalism.<br><br>Responsibilities:<br>• Analyze newly signed leases and accurately update system records, ensuring all necessary details are reviewed and entered.<br>• Manage yearly preparation and filing of residential leases and deferral or abatement agreements.<br>• Process payments for corporate and LLC fees, ensuring timely issuance and distribution of checks.<br>• Update and maintain Delaware Entity charts, including online fee payments for approximately 70 entities.<br>• Create and maintain organizational charts and handle letters of credit for tenants, including regular monitoring and recordkeeping.<br>• Oversee tenant move-outs, resolving any outstanding issues related to real estate taxes or other lease-related discrepancies.<br>• Address tenant inquiries regarding security deposits, billing issues, and landlord documentation such as W-9 forms.<br>• Facilitate collection processes for commercial, retail, and residential properties, supervising legal counsel and tracking proceedings from initial notices to eviction.<br>• Coordinate with leasing agents, property managers, and accounts receivable teams to ensure effective rent collection and resolution of arrears.<br>• Conduct legal research, maintain case files, and prepare reports for monthly meetings related to arrears and settlements.
<p>Robert Half Legal is hiring for a Transaction Manager role for a global Investment & Lending firm located in midtown Manhattan New York. Our client requires 5+ years Transaction Management experience within Investment Management or Corporate Banking/Lending. Aviation Finance/Lending industry knowledge is highly preferred, alternatively Securitized Lending or Private Credit. Must have experience managing transactions, reviewing credit agreements/fund structure documents and liaising between various teams across origination, operations, legal etc. The role requires 3 days per week in the midtown Manhattan office, with 2 days work from home.</p><p><br></p><p>This role supports Operations, Finance and Legal, as well as supporting other internal Aviation Lending teams on all transactions, focusing on key aspects such as deal structure, document management, governance, conditions precedent and closing process.</p><p><br></p><p>Responsibilities:</p><p>• Consolidate and coordinate ongoing aviation investment and deal level activity between Lending Company, Middle Office, and Fund Accounting.</p><p>• Oversee the operational aspects of loan lifecycle events including population control, loan detail accuracy and loan covenant management, including when outsourced</p><p>• Maintain knowledge of ongoing activity within the portfolio and communicate changes and updates to both internal and external teams</p><p>• Manage transaction documentation and external counsel (and coordinate with internal legal team as applicable) throughout the deal cycle.</p><p>• Coordinate with and support the lending team for transaction post-closing and ongoing contract administration matters, including development of process improvements. </p><p>• Assist in review of legal documentation and raise issues to lending team and/or legal team as and when appropriate.</p><p>• Entity creation and ongoing management and maintenance of special purpose entities required for lending transactions and related ongoing management and maintenance of structure charts for each transaction. </p><p>• Partner with cross functional teams to deliver seamless, efficient and well-controlled services including the initiation of aviation contribution and distribution wires and corresponding timely and accurate accounting entries</p><p>• Verify accounting records are complete and accurate between Lending Co and Fund Accounting through review and approval of monthly activity reports</p><p>• Partner with cross functional teams in quarterly valuation cycles to ensure a complete and accurate aviation valuation population is being priced and ingested by Fund Administrator</p><p>• Collaborate with the Fund Administrator and Treasury teams to provide the necessary investment cash flow details</p><p>• Oversee deal performance tracking and covenant reporting</p><p>• Support process improvement and automation</p><p>• Work closely with tax and middle office functions on transaction structuring and generally help lead coordination among internal stakeholders. </p><p>• Assisting with counterparty know your customer (KYC) inquires. </p><p>• Additional work as required to assist with arising transaction management matters, including close coordination with other lending teams.</p><p><br></p>
<p>Our client, a prestigious non-profit that was established to advance the civil and human rights of the Jewish people and promote justice for all, is seeking an experienced and talented Litigation Paralegal to join its growing NYC team! The organization engages in research, education and legal advocacy to combat the resurgence of anti-Semitism on college and university campuses, in the workplace, and elsewhere. Are you a <strong>Litigation Paralegal</strong> with 5<strong>+ years of litigation</strong> <strong>experience</strong> who wants to <strong>engage in meaningful work</strong>? If that sounds like you, please apply today!!! Competitive salary, hybrid schedule, great benefits, and generous time off!</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Responsibilities will include document organization, review all relevant pleadings and documents and entering/updating events in relevant database; file maintenance; preparation for depositions and trials; and typing, formatting, and proofreading a variety of legal correspondence, briefs, motions, and pleadings</p><p><strong>• Cite-check, proofread, and Bluebook legal documents</strong></p><p>• Conduct investigative research to gather relevant information for case preparation</p><p>• Summarize transcripts from depositions, hearings, and other proceedings</p><p>• Drafting pleadings, motions and appellate documents and filing them with the court</p><p>• Coordinate and summarize depositions</p><p>• Conduct legal research and factual investigation</p><p>• Prepare discovery documents, interrogatories, and responses / prepare legal documents and draft communication for supervising lawyer</p><p>• Perform legal research and collect and summarize relevant case information</p><p><br></p>
<p>We are looking for an<strong><u> experienced detail-oriented Paralegal</u></strong> to join our team in New York, NY. This is a long-term contract position where you will play a key role in managing a high volume of legal cases, ensuring accuracy and efficiency in document preparation and filings. <strong><u>The ideal candidate will have experience in litigation support and a strong understanding of legal procedures, including e-filing and motion drafting.</u></strong></p><p><br></p><p>Responsibilities:</p><p><strong>• Manage and organize case files for over 3,000 legal matters, ensuring all necessary documents are accurately compiled and filed.</strong></p><p><strong>• Prepare and draft legal motions with a high level of attention to detail, ensuring compliance with court requirements.</strong></p><p><strong>• Facilitate electronic filing (e-filing specifically for the NY Torts Court) processes to ensure timely submission of legal documents.</strong></p><p>• Assemble and review legal documents to confirm completeness and accuracy before submission.</p><p>• Work closely with clients to obtain signatures and verify all required documentation.</p><p>• Coordinate batching of motions and maintain efficient workflows for case processing.</p><p>• Assist in collections-related tasks, leveraging relevant experience to support case management.</p><p>• Utilize case management software to track and update case progress and deadlines.</p><p>• Collaborate with attorneys and other team members to meet filing deadlines and trial preparation needs.</p><p>• Conduct discovery and support civil litigation activities as required.</p>
<p>A dynamic, multi-state service organization is seeking a highly organized and proactive <strong>Executive Assistant</strong> to support senior leadership and oversee company-wide licensing and compliance operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys balancing executive support with regulatory responsibilities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to the President and other senior leaders.</li><li>Manage calendars, meetings, correspondence, and follow-up on strategic initiatives.</li><li>Coordinate and maintain all business, technician, and specialty licenses across multiple jurisdictions.</li><li>Liaise with legal counsel and government agencies to ensure regulatory compliance.</li><li>Track renewals, schedule exams, and manage continuing education requirements.</li><li>Serve as a central point of contact for licensing and compliance matters.</li></ul><p><br></p>
<p>We are seeking a proactive and detail-oriented <strong>HR Administrator / Event Planner</strong> to join a fast-paced law firm environment. This role provides administrative support to attorneys while partnering with the HR team on key initiatives, making it ideal for a highly organized professional who thrives on multitasking and collaboration.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome clients and guests; manage calls and inquiries professionally.</li><li>Prepare, format, and edit legal documents, correspondence, and reports.</li><li>Maintain attorney calendars, schedule meetings, depositions, and travel.</li><li>Assist HR with onboarding coordination, employee events, and compliance tasks.</li><li>Document attorney billable time and expenses; assist with invoice preparation.</li><li>Plan and execute firm events, client receptions, and internal celebrations.</li><li>Manage conference room scheduling and food/beverage orders for meetings.</li><li>Maintain confidentiality and ensure accuracy in all administrative and HR processes.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Elizabeth, New Jersey. This long-term contract position offers an excellent opportunity to support daily operations while ensuring an organized and welcoming environment. The role requires strong organizational skills, a proactive attitude, and the ability to multitask effectively in a dynamic setting.<br><br>Responsibilities:<br>• Welcome and direct customers, visitors, and vendors to the appropriate staff members.<br>• Process and manage invoices, purchase orders, and inventory records through accounts payable systems.<br>• Maintain accurate logs of customer names and referrals on a daily basis.<br>• Organize and distribute incoming mail to relevant departments.<br>• Handle branch petty cash and report deposits and credit card transactions to corporate.<br>• Scan and archive final recap packages for accounting purposes.<br>• Ensure proper filing of truck records after transaction completion by the Finance and Insurance Manager.<br>• Provide backup and support for the Finance and Insurance Manager as needed.<br>• Check titles promptly upon arrival and maintain compliance with auditing guidelines.<br>• Perform copying, scanning, and filing tasks while adhering to organizational standards.
<p>An Assistant Managing Clerk is a key member of the firm’s Litigation Department and</p><p>works closely with the Managing Clerk and the firm’s attorneys and legal assistants. The</p><p>Assistant Managing Clerk provides guidance and instruction to the firm’s legal staff</p><p>concerning the management of legal papers, service of process and filing in both state</p><p>and federal courts. The successful candidate will have knowledge of the various court</p><p>systems and their electronic filing programs.</p><p><br></p><p>Responsibilities</p><p>Liaise with court personnel related to the service, filing and retrieval of papers.</p><p>Arrange and manage service of process with outside vendors.</p><p>Distribute court documents and status updates to attorneys and legal assistants.</p><p>Preparation of documents for electronic filing in state and federal courts in compliance</p><p>with each individual Court’s specifications, including hyperlinking and bookmarking.</p><p>Filing documents in the state and federal courts’ electronic filing systems.</p><p>Enter litigation documents and create calendar deadline reminders in Case</p><p>Management Docketing System (CourtAlert Case Management).</p><p>Provide guidance to attorneys and legal assistants on local, state, and federal filing</p><p>procedures, including attorneys’ admissions and pro hac vice applications.</p><p>Knowledge of the Federal and State Court Rules a Must.</p><p>Other responsibilities as needed.</p>
<p><strong>MULTIPLE OPPORTUNITIES FOR TAX ADMINISTRATIVE ASSISTANCE!!!!</strong></p><p><br></p><p>We are currently working with several public accounting firms across both Nassau and Suffolk County in need of Tax Administrative Assistance! Daily responsibilities will include gathering client documents, scheduling appointments, greeting client upon arrival, email and phone correspondence, serving as a liason between the CPAs and the clients, and collating tax returns. Prior experience in a similar role within public accounting is required! Strong communication and customer service skills also needed. Some have long term, growth potential! If qualified and interested, please apply today! </p>
<p>We are seeking an <strong>Administrative Assistant</strong> to provide critical support across Operations, HR, Finance, Quality, Regulatory, and general administrative functions for our client’s U.S. business. This role is ideal for a detail-oriented professional who thrives in a dynamic environment and enjoys wearing multiple hats.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain HR systems and policies; manage onboarding and offboarding processes.</li><li>Serve as a point of contact for employee inquiries regarding benefits and policies.</li><li>Support purchasing and inventory tracking; manage POs and shipments.</li><li>Assist with compliance, state licensure reporting, and adverse event coordination.</li><li>Provide general office support, including scheduling, travel arrangements, and supply management.</li></ul><p><br></p><p><br></p>
We are looking for an organized and proactive Administrative Assistant to join our team in East Hanover, New Jersey. In this Contract to permanent position, you will play a key role in providing essential support to ensure smooth day-to-day operations. This role offers flexibility with both part-time and permanent schedule options available.<br><br>Responsibilities:<br>• Provide comprehensive sales support to assist the team in achieving business goals.<br>• Coordinate travel arrangements, including booking accommodations and transportation.<br>• Prepare and process expense reports with accuracy and timeliness.<br>• Perform general administrative tasks, such as scheduling meetings, managing calendars, and maintaining records.<br>• Act as a point of contact for internal and external communications.<br>• Ensure office operations run smoothly by managing supplies and resources.<br>• Assist in preparing presentations, reports, and other documentation as needed.<br>• Collaborate with team members to support ongoing projects and initiatives.<br>• Maintain confidentiality when handling sensitive information.
We are looking for an experienced Administrative Assistant to join our team in Hackensack, New Jersey. This is a contract position within the non-profit sector, requiring a detail-oriented individual who thrives in a fast-paced environment. The ideal candidate will bring exceptional organizational skills and a proactive approach to supporting operations, ensuring compliance and quality standards are met.<br><br>Responsibilities:<br>• Communicate directly with families to provide assistance and address concerns with courtesy and empathy.<br>• Handle complaints and de-escalate situations effectively, ensuring appropriate follow-up by relevant team members.<br>• Review and audit family and youth charts monthly to confirm the timeliness, quality, and compliance of service delivery.<br>• Develop and compile quarterly reports based on collected data to support organizational goals.<br>• Process family medical record requests as directed by the Compliance Supervisor, maintaining strict confidentiality.<br>• Ensure compliance matters are handled discreetly and securely, adhering to all organizational policies.<br>• Manage multiple high-priority assignments independently while maintaining efficiency and accuracy.<br>• Utilize strong organizational and time management skills to meet deadlines and optimize resources.<br>• Support ongoing quality improvement efforts and contribute to the development of creative solutions.<br>• Foster productive and collaborative relationships with team members and stakeholders.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Hoboken, New Jersey. This role involves supporting daily operations and ensuring smooth coordination of meetings, office setups, and communication tasks. The ideal candidate will have excellent organizational skills and the ability to multitask efficiently in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate morning meetings, including preparing conference rooms and arranging refreshments.<br>• Manage food deliveries, including greeting delivery personnel and ensuring proper setup.<br>• Prepare and serve coffee and meals for breakfast and lunch, maintaining a clean and organized space.<br>• Handle inbound and outbound calls, providing prompt and attentive customer service.<br>• Assist with scheduling appointments and maintaining accurate calendars.<br>• Perform data entry tasks with precision and attention to detail.<br>• Draft and respond to email correspondence in a timely and thorough manner.<br>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to complete administrative tasks efficiently.<br>• Maintain a clean and orderly office environment, ensuring readiness for meetings and daily operations.
We are looking for an Administrative Assistant to provide in-person support for individuals completing electronic applications in Newark, New Jersey. In this Contract position, you will play a key role in assisting applicants with navigating online forms while ensuring accuracy and completeness. This role requires strong organizational skills, excellent communication, and the ability to offer basic technical guidance.<br><br>Responsibilities:<br>• Welcome applicants and clearly explain the steps involved in the application process.<br>• Assist individuals in accessing and accurately completing electronic forms.<br>• Guide users through uploading required documents and filling out all necessary fields.<br>• Provide basic technical support, such as resolving login issues or device navigation.<br>• Confirm that all applications are complete, including required attachments, prior to submission.<br>• Safeguard personal information and uphold strict confidentiality standards.<br>• Communicate patiently and effectively with individuals of varying technical proficiency.<br>• Report system malfunctions or applicant concerns to the appropriate staff members.<br>• Organize the workspace and manage the flow of applicants to ensure efficiency.
We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.<br>• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.<br>• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.<br>• Manage mailroom operations, including shipping tasks through FedEx and other carriers.<br>• Order and maintain supplies for the pantry, copiers, and general office needs.<br>• Coordinate with building management to address equipment maintenance and cleanliness.<br>• Assist with preparing for client visits and special events as needed.<br>• Ensure adherence to security protocols, including ID badge management.<br>• Provide support for printing requests and other administrative functions.<br>• Collaborate with team members to handle additional tasks assigned by the supervisor.
<p>We are looking for a <strong>PART TIME </strong>Administrative Assistant with strong attention to detail to support executive-level operations in a fast-paced environment. Based in Princeton, New Jersey, this contract position requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in communication, scheduling, and administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Facilitate conference calls and ensure proper documentation of discussions.</p><p>• Prepare accurate meeting minutes and distribute them to relevant stakeholders.</p><p>• Handle email correspondence with precision and timeliness.</p><p>• Utilize Microsoft Office Suite to create reports, presentations, and other required documents.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Provide general administrative assistance to executives, ensuring efficient workflow.</p><p>• Assist in planning and executing meetings, conferences, and other events.</p>
