9 results for Lease Administrator in Paramus, NJ

Property Administrator

Union City, NJ
onsite
Temporary
21.223 - 24.574 USD / Hourly
We are looking for an experienced Property Administrator to join our team in Hudson County, New Jersey. This long-term contract position involves supporting the Community Manager to ensure seamless operations for a large waterfront condominium community. The ideal candidate will bring excellent organizational abilities, strong customer service skills, and the capacity to efficiently handle a variety of administrative tasks in a fast-paced environment. Responsibilities:• Maintain and update resident directories, parking lists, storage inventories, and other records using Building Link and similar platforms.• Oversee Building Link system tasks such as managing work orders, approving amenity requests, and ensuring accurate system updates.• Provide support for accounts receivable and payable processes by assisting residents with billing inquiries, processing payments, and coordinating with accounting staff.• Schedule and coordinate move-ins, move-outs, deliveries, vendor appointments, and other activities, ensuring compliance with building procedures.• Draft and distribute resident communications, including newsletters, notices, and meeting reminders, while preparing minutes for board workshops and open meetings.• Assist with construction, renovation, and administrative projects in collaboration with the Community Manager.• Reconcile petty cash, update manuals, and manage administrative reports such as arrears and financial documents on a monthly basis.• Ensure vendor compliance by reviewing and securing Certificates of Insurance (COIs) for building access.• Support the preparation of lender and purchaser documentation through platforms like CondoCerts.• Coordinate elevator reservations and other logistical tasks to facilitate smooth building operations.
2026-03-09T00:00:00Z

Property Manager

Westbury, NY
onsite
Permanent
0 - 0 USD / Yearly
Responsibilities: Oversee the day-to-day operations of co-op and condo properties, including building maintenance, vendor management, and staff supervision. Serve as the primary liaison between boards of directors, residents, contractors, and service providers. Manage annual budgets, track expenses, and prepare financial reports for board review. Coordinate and attend board meetings, prepare meeting agendas, minutes, and distribute relevant documents. Ensure compliance with state and local regulations, building codes, and co-op/condo by-laws. Handle resident inquiries, complaints, and conflict resolution in a professional and timely manner. Supervise all property maintenance requests, capital improvements, and renovation projects. Negotiate contracts with third-party vendors and oversee their performance. Facilitate the interviewing and onboarding process for prospective co-op shareholders or condo unit owners. Assist with annual building insurance renewals, property tax assessments, and compliance filings. Qualifications: Proven experience managing co-op and condo properties. Knowledge of legal, financial, and operational aspects of co-op and condominium management. Exceptional written and verbal communication skills. Proficiency in property management software and Microsoft Office Suite. Ability to multi-task and prioritize in a fast-paced environment. Superior problem-solving and customer service abilities. Experience working with boards and understanding governance structures. Certification in property management (such as CPM, ARM, or NY-specific licensing) preferred.
2026-03-09T00:00:00Z

Property Manager

Stamford, CT
onsite
Permanent
100000 - 115000 USD / Yearly
POSITION SUMMARYProvide the highest possible level of customer service to tenants and help ensure long-term occupancy in all managed properties. Ensure the highest level of professional operation and appearance of all assigned properties. Manage the operating costs and approved capital expenditures for all assigned properties. Hire, train and supervise direct reports. RESPONSIBILITIES • Manage tenant move-in process to ensure complete tenant satisfaction. • Visit tenants regularly and maintain a positive, productive and professional relationship with them. • Manage construction and special projects including ensuring all deliverables are met within the established timeframes and budget, coordinating with tenants, vendors, construction management staff and setting up construction job cost codes, budgets, and contracts. • Complete legal documents and internal reporting documents pertaining to lease administration and administer the lease. • Assist with all lease activity including tenant renewals, expansions and contractions. • Regularly inspect and evaluate all building equipment, systems and grounds to ensure that the appearance and operation of the properties meet company standards. • Develop and maintain emergency procedures and preventative maintenance programs for all buildings. • Oversee the work order system to ensure that tenant service calls are handled within the timeframe as approved by Ownership and with 100% customer satisfaction. • Develop positive relationships with vendor partners ensuring they understand the goals, objectives and code of conduct at the properties they work in. • Ensure that work performed by outside contractors is performed timely and appropriately, and with approved insurance coverage limits. • Develop and manage the annual budgets for the assigned properties. • Financially operate the property ensuring the monthly, quarterly and annual financial goals as approved in the annual budget are attained. • Review monthly operating reports and explain budget variances. • Manage collection of accounts receivable and operating expenses. • Produce analysis of annual CAM & RET reconciliations for assigned properties. • Assist in fostering a team atmosphere within the local office. • Hire, train, manage and develop all direct reports. • Conduct annual performance appraisals and develop employee specific goals annually. • Assist suburban General Manager with special projects. • Assist President with special projects.
2026-03-04T00:00:00Z

Property Manager

Morristown, NJ
onsite
Contract / Temporary to Hire
47.5 - 55 USD / Hourly
<ul><li>Build and maintain strong client and tenant relationships.</li><li>Develop and manage budgets, forecasts, reports, and expense controls.</li><li>Oversee rent collection, accounts payable/receivable, lease administration, and reconciliations.</li><li>Respond to tenant requests and coordinate solutions with building staff.</li><li>Monitor and enforce lease terms, renewals, and compliance.</li><li>Select, contract, and oversee vendor services; ensure performance and compliance.</li><li>Supervise building staff and schedule maintenance with vendors/tenants.</li><li>Conduct regular property inspections; recommend improvements.</li><li>Ensure compliance with safety standards and building codes.</li><li>Manage fire/life safety training and emergency response plans.</li><li>Track certificates of insurance and maintain accurate records for vendors/tenants.</li><li>Prepare correspondence and maintain positive relationships.</li><li>Coordinate with leasing brokers to maximize occupancy and cash flow.</li><li>Support company and client service standards.</li><li>Stay informed about local commercial real estate market trends.</li><li>Perform other related duties as needed.</li></ul>Qualifications:<ul><li>Bachelor’s degree (business, real estate, or finance preferred).</li><li>3-5 years relevant experience.</li><li>Certifications like LEED AP, IREM CPM, BOMA RPA, or real estate license recommended.</li><li>Proficient with Yardi, MRI, Microsoft Word/Excel, Adobe, Box, CMMS.</li><li>Strong written/verbal communication and organizational skills.</li><li>Proven customer service record.</li></ul>
2026-02-20T00:00:00Z

Commercial Property Manager

Bridgewater, NJ
onsite
Permanent
100000 - 120000 USD / Yearly
Benefits:<ul><li>paid time off</li><li>health insurance</li></ul> Responsibilities:<ul><li>Oversee day-to-day operations of commercial properties</li><li>Manage tenant relations, lease administration, and renewals</li><li>Coordinate maintenance, repairs, and vendor services</li><li>Monitor budgets, expenses, and financial reporting</li><li>Ensure compliance with local regulations and company standards</li></ul>
2026-02-06T00:00:00Z

Temporary Experienced Lease Abstractor *FULLY ON-SITE*

New York, NY
onsite
Temporary
30 - 34 USD / Hourly
We are looking for a meticulous Lease Abstractor with strong expertise in commercial real estate to support a lease abstraction (around 50 100-page lease abstracts) project on a contract basis. This role requires re-abstracting legacy leases and ensuring their accuracy while prioritizing legal and operational terms. The position is fully on-site, based in New York, New York, and offers a unique opportunity to contribute to the standardization of lease documentation processes. Responsibilities:• Review and analyze older commercial leases, amendments, and related documents to create accurate lease abstracts.• Verify and correct inaccuracies in previous lease summaries by cross-referencing source documents.• Utilize tools such as MRI to compile, annotate, and manage lease data.• Prioritize legal and operational terms, such as use clauses, exclusivity agreements, options, assignment/subletting provisions, maintenance obligations, insurance requirements, and default remedies.• Standardize lease abstracts and ensure entries are searchable, properly formatted, and linked to relevant documents in designated systems.• Locate and remediate missing pages, amendments, exhibits, and correspondence by engaging with landlords, tenants, or internal stakeholders.• Maintain organized digital folders and ensure complete and accurate document trails.• Collaborate with team members to ensure document control and version management.• Adhere to established processes and workflows to support lease operations efficiently.
2026-02-26T00:00:00Z

Property Accountant - Affordable Housing

Long Island City, NY
onsite
Permanent
90000 - 110000 USD / Yearly
We are looking for a dedicated Property Accountant to join our team in Long Island City, New York. This role involves managing the financial aspects of a portfolio of affordable housing properties, ensuring compliance, and preparing detailed financial reports. The ideal candidate will play a crucial role in maintaining the financial health of each property and collaborating with various stakeholders to support overall operations. Responsibilities:• Monitor compliance with regulatory agreements, lender requirements, and project contracts across all subsidiary entities.• Evaluate and manage relationships with third-party property management companies, ensuring performance aligns with organizational goals.• Oversee tax compliance and exemptions for entities while maintaining accurate records and databases for entity dissolution when necessary.• Prepare and review quarterly financial statements, annual reports, audits, and submissions required by government agencies, lenders, and syndicators.• Ensure proper allocation and usage of reserves in accordance with partnership agreements and regulatory guidelines.• Collaborate with the Senior Controller to develop annual operating budgets and analyze monthly operational expenses and rental income for trends or discrepancies.• Verify insurance coverage meets lender and regulatory requirements, addressing any gaps as needed.• Coordinate resolution of property violations, such as building codes, elevator, or boiler issues, in partnership with facilities and third-party management.• Develop and implement policies and procedures for property accounting and asset management to optimize operational efficiency.• Assist in the financial analysis of leased properties as required.
2026-02-25T00:00:00Z

Trust Administrator

Garden City, NY
onsite
Permanent
110000 - 115000 USD / Yearly
We are looking for a dedicated Fiduciary Administrator to join a midsize law firm in Garden City, New York. This role requires expertise in estate planning and administration, particularly in preparing estate tax returns and handling complex fiduciary matters. The ideal candidate will have a strong background in drafting estate documents and managing all aspects of probate and trust administration. Responsibilities:• Draft a variety of estate planning documents, including wills, revocable and irrevocable trusts, Grantor Trusts, QPRTs, CRUTs, and CRATs.• Oversee all stages of estate administration, such as filing probate petitions, preparing estate tax returns, and managing estate accounts and distributions.• Meet with clients to discuss estate plans and oversee the execution of wills.• Provide guidance to trustees, beneficiaries, and personal representatives on trust and estate administration matters, including resolving disputes.• Conduct research and analysis on complex estate and gift tax issues to ensure compliance and accuracy.• Prepare and file necessary legal documentation for estate administration, including probate filings and accountings.• Manage will contests and miscellaneous proceedings related to estate administration.• Advise clients on strategies to optimize estate planning and minimize tax liabilities.• Collaborate with legal teams and other professionals to ensure seamless administration of estates and trusts.
2026-03-03T00:00:00Z

Residential Property Accountant

Bridgewater, NJ
onsite
Permanent
70000 - 90000 USD / Yearly
70,000 - 90,000 Benefits:<ul><li>Employer Paid Life Insurance</li><li>Medical Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>401K and Employer 401K Match</li><li>Flexible Spending Account, Health Savings Account and Dependent Care Account</li></ul>Responsibilities<ul><li>Prepare monthly financial statements for assigned properties</li><li>Manage accounts payable and accounts receivable</li><li>Reconcile bank accounts and verify accuracy of all property-related transactions</li><li>Process tenant billings, rent payments, and security deposit activity</li><li>Monitor delinquencies and assist with collections reporting</li><li>Coordinate invoices, vendor payments, and expense tracking</li><li>Assist with annual budget preparation and year‑end audits</li><li>Maintain organized financial records and support property managers with financial inquiries</li></ul>
2026-02-20T00:00:00Z