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38 results for Receptionist Administrative Assistant in Palo Alto, CA

Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Title: ReceptionistJob Summary:The Receptionist serves as the first point of contact for visitors, clients, and callers, helping ensure smooth front desk and office operations. This role is responsible for greeting guests, managing incoming calls, handling basic administrative tasks, and providing professional customer service. Based on general knowledge.Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and staff in a professional manner. Based on general knowledge.</li><li>Answer, screen, and direct incoming phone calls. Based on general knowledge.</li><li>Manage incoming and outgoing mail, packages, and deliveries. Based on general knowledge.</li><li>Maintain the reception area to ensure it is clean, organized, and presentable. Based on general knowledge.</li><li>Schedule appointments, meetings, and conference rooms as needed. Based on general knowledge.</li><li>Provide general administrative support such as filing, data entry, copying, and scanning. Based on general knowledge.</li><li>Assist with office supply inventory and ordering. Based on general knowledge.</li><li>Respond to general inquiries and direct requests to the appropriate department or staff member. Based on general knowledge.</li><li>Maintain confidentiality and professionalism in all interactions. Based on general knowledge.</li></ul>
2026-07-02T00:00:00Z

Receptionist

Union City, CA
onsite
Temporary / Contract
20 - 24 USD / Hourly
Position: Receptionist (temp)Location: onsite - Union City, CASchedule: Full Time, Monday - Friday 8:30am - 5:30pmDuration: ongoing We're seeking a friendly, organized, and detail-oriented Receptionist / Administrative Coordinator to serve as the first point of contact for clients, visitors, and staff. This role is ideal for someone who enjoys creating a welcoming environment, thrives in a fast-paced office setting, and takes pride in keeping daily operations running smoothly.The successful candidate will be highly organized, customer-service oriented, and capable of balancing multiple priorities while providing exceptional support across the organization. Key Responsibilities<ul><li>Welcome clients, visitors, and vendors while maintaining a professional and positive front-office experience.</li><li>Answer and direct incoming phone calls, emails, and general inquiries.</li><li>Maintain a clean, organized, and professional reception area and conference rooms.</li><li>Coordinate conference room scheduling, meeting setup, and conference call arrangements.</li><li>Process incoming and outgoing mail, packages, and courier services.</li><li>Manage inventory and ordering of office, kitchen, and facility supplies.</li><li>Serve as a point of contact for office maintenance requests and coordinate with building management as needed.</li><li>Provide administrative support including document preparation, filing, scanning, copying, and data entry.</li><li>Assist with maintaining firm records and ensuring accurate document organization.</li><li>Support employee events, meetings, training sessions, and other company activities.</li><li>Assist departments with special projects and general administrative tasks as assigned.</li><li>Maintain office equipment and coordinate service requests for printers, copiers, and related technology.</li></ul>
2026-07-17T00:00:00Z

Receptionist

Berkeley, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for a dedicated Housing Specialist to join our team in Berkeley, California. In this long-term contract position, you will play a pivotal role in assisting clients with housing needs, ensuring eligibility compliance, and maintaining accurate documentation. This role requires a strong ability to communicate effectively, analyze data, and provide exceptional support to clients, landlords, and community stakeholders. Responsibilities: • Conduct interviews with clients and applicants to assess their housing needs and assist with completing necessary applications and declarations. • Verify applicant information by gathering data from previous landlords, social service departments, and other relevant agencies. • Evaluate eligibility for housing assistance programs based on established criteria and make informed decisions. • Manage and maintain detailed client records, oversee annual reexaminations, and handle interim changes, terminations, and portability processes. • Calculate housing allowances to determine rent levels and decide on program continuation, modifications, or terminations. • Issue housing vouchers and lead informational briefings for unit transfers and relocations. • Ensure accurate data entry to support monitoring activities, generate reports, prepare lease agreements, and draft essential documents. • Facilitate meetings with landlords, applicants, and participants, mediating disputes in accordance with housing regulations. • Provide courteous and confidential customer service, responding to inquiries about housing programs through phone, email, and in-person communication. • Prepare and manage required forms and documents for government compliance, ensuring timely responses to correspondence and inquiries.
2026-07-15T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
27 - 29 USD / Hourly
Robert Half client is looking for a detail-oriented Administrative Assistant to support underwriting operations in Walnut Creek, CA. This is a Long-term Contract position focused on maintaining policy accuracy, organizing documentation, and assisting with day-to-day administrative and analytical work for a multi-state Workers Compensation team. The ideal candidate is comfortable handling multiple assignments, reviewing information carefully, and working within established compliance and quality standards. Administrative Assistant Responsibilities:• Support the review and administration of insurance policies by processing routine transactions with accuracy and consistency.• Complete assigned workflow items involving new business, renewals, endorsements, cancellations, and broker updates while meeting production expectations.• Examine team notes and supporting records to determine the correct next steps for each assigned task.• Maintain and update policy details in underwriting systems and related records to ensure information remains current.• Check submitted data for completeness and accuracy, identify missing details, and follow up with underwriters when clarification is needed.• Compile information from prior carriers and other sources, then enter and organize that data according to internal and regulatory guidelines.• Prepare pricing-related worksheets and other spreadsheet-based documents using established tools and templates.• Create manual forms and coordinate document preparation for distribution through internal business partners.• Apply training and reference materials to support policy issuance, maintenance activities, and compliance with Workers Compensation requirements. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-07-16T00:00:00Z

Administrative Assistant

Concord, CA
onsite
Temporary / Contract
26 - 27 USD / Hourly
Robert Half client is looking for an Administrative Assistant to support daily operations in California. This is a Contract position suited for someone who can manage communications, organize schedules, maintain accurate records, and provide responsive support in a structured environment. The ideal candidate is comfortable working with online resources, preparing documents and presentations, and handling sensitive information with discretion. Administrative Assistant Responsibilities:• Coordinate two recurring large-scale monthly meetings, including scheduling, preparation, and follow-up communication• Maintain and update membership records to ensure information remains accurate, organized, and current• Distribute notices and updates to the appropriate recipients so communications are timely and correctly directed• Manage calendars and appointments while helping keep administrative activities on schedule• Research information through web-based resources and internal online tools to support daily office needs• Prepare and format documents using Microsoft Word, including editing, copy-and-paste updates, and general correspondence• Export data and compile reports for administrative tracking and organizational use• Develop presentations and provide online support updates for teachers and other stakeholders• Deliver courteous customer service while protecting confidential information in all interactions If you are interested in this Administrative Assistant opportunity, please submit your resume today!
2026-07-17T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
37 - 47 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in California. This long-term contract position is ideal for someone who excels in a fast-paced healthcare setting, delivers attentive service, and maintains accuracy when handling patient and insurance information. The role focuses on coordinating registration activities, securing required documentation and payments, and working closely with clinical and administrative teams to keep daily operations running smoothly. Responsibilities: • Manage patient intake and registration activities for a variety of patient types while ensuring records are entered accurately and without delay. • Gather and verify demographic details, insurance coverage, and eligibility information through online resources and internal documentation workflows. • Obtain required signatures for consent, privacy, and other registration-related forms, making sure all legal paperwork is completed properly. • Collect co-pays, deductibles, deposits, and other required patient payments, and document each transaction according to established procedures. • Scan and index registration materials and supporting documents into the appropriate systems before the end of each shift. • Coordinate with clinical teams to provide wristbands, face sheets, labels, and other essential patient materials in a timely and thorough manner. • Respond to updates and notifications from nursing staff promptly to keep patient records current and aligned with care activity. • Support a positive patient experience by addressing inquiries courteously, managing visitor authorization requests, and safeguarding patient valuables in line with department guidelines. • Maintain productivity during high-volume periods by organizing competing priorities effectively and contributing to team coverage as needed. • Monitor office equipment readiness, follow downtime procedures when necessary, and participate in staff meetings, trainings, and other departmental activities.
2026-07-14T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-07-01T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
22 - 35 USD / Hourly
Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule meetings, maintain calendars, and coordinate appointments.</li><li>Prepare, file, and maintain documents and records.</li><li>Assist with data entry, reporting, and basic administrative tasks.</li><li>Order and manage office supplies.</li><li>Provide general support to staff and assist with special projects as needed.</li></ul>
2026-07-17T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
Administrative AssistantJob Description:A growing organization is seeking a detail-oriented Administrative Assistant to support daily office operations. This role is ideal for someone who enjoys multitasking, providing administrative support, and ensuring efficient workflow across departments.Responsibilities:<ul><li>Answer phones and manage email correspondence</li><li>Schedule meetings and maintain calendars</li><li>Prepare reports, presentations, and documents</li><li>Maintain filing systems and records</li><li>Order office supplies and coordinate vendors</li><li>Assist with special projects as needed</li></ul>
2026-07-17T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
We are looking for an Administrative Assistant to support patient access operations in Redwood City, California. This Long-term Contract position focuses on accurate registration, insurance verification, document handling, and front-line service for patients and clinical teams. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage a high-volume environment while maintaining professionalism and accuracy. Responsibilities: • Manage patient intake and registration activities by gathering demographic details, confirming coverage, and ensuring records are complete and accurate. • Collect required signatures, copayments, deductibles, and deposits while explaining necessary forms and procedures in a clear and respectful manner. • Review and upload registration documents before the end of each shift to maintain complete and accessible patient files. • Use payer portals and electronic tools to verify insurance eligibility and confirm patient information efficiently. • Coordinate closely with clinical and registration teams to deliver wristbands, face sheets, labels, and related materials promptly. • Respond to updates from nursing staff and process notifications or account changes with attention to timing and accuracy. • Provide courteous assistance to patients and visitors, including obtaining approval from clinical staff when visitor authorization is required. • Safeguard patient valuables and follow department procedures, downtime workflows, and equipment-use standards to support smooth daily operations. • Contribute to team effectiveness by assisting coworkers, prioritizing tasks during busy periods, and participating in meetings or training sessions as needed.
2026-07-17T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a legal environment in Walnut Creek, California. This Long-term Contract position is ideal for someone who excels at keeping administrative workflows organized, managing multiple priorities, and providing dependable support across a busy office. The role involves handling document-heavy tasks, coordinating shared office resources, and helping maintain an efficient and well-organized workplace. Responsibilities:<ul><li>Manage large volumes of office documents by copying, scanning, assembling, and binding materials with accuracy and attention to deadlines.</li><li>Oversee incoming and outgoing mail, including sorting deliveries, preparing shipments, and coordinating receipt of packages.</li><li>Prepare conference rooms for meetings by arranging spaces in advance and restoring them afterward for the next use.</li><li>Track office supply levels, maintain organized storage areas, and submit replenishment orders when inventory runs low.</li><li>Work with external service providers to obtain supplies and schedule maintenance or support for office equipment.</li><li>Use standard office machines and address basic operational issues to keep daily administrative activities moving smoothly.</li><li>Provide general administrative support across the office, including receptionist-style assistance, inbound call handling, and data entry tasks.</li><li>Help maintain an orderly office environment by supporting routine coordination needs and assisting with day-to-day administrative functions.</li></ul>
2026-07-17T00:00:00Z

Medical Receptionist

Menlo Park, CA
onsite
Temporary / Contract
22 - 32 USD / Hourly
Key Responsibilities<ul><li>Welcome patients and visitors in a professional and courteous manner.</li><li>Schedule appointments and manage provider calendars.</li><li>Answer phone calls and respond to patient inquiries.</li><li>Verify patient information, insurance details, and update medical records.</li><li>Process patient check-in/check-out and collect payments as required.</li><li>Maintain confidentiality and comply with privacy regulations.</li><li>Provide administrative support to clinical staff as needed.</li></ul>
2026-07-17T00:00:00Z

Medical Receptionist

Mountain View, CA
onsite
Temporary / Contract
22 - 32 USD / Hourly
Key Responsibilities<ul><li>Welcome patients and visitors in a professional and courteous manner.</li><li>Schedule appointments and manage provider calendars.</li><li>Answer phone calls and respond to patient inquiries.</li><li>Verify patient information, insurance details, and update medical records.</li><li>Process patient check-in/check-out and collect payments as required.</li><li>Maintain confidentiality and comply with privacy regulations.</li><li>Provide administrative support to clinical staff as needed.</li></ul>
2026-07-17T00:00:00Z

Receptionist 4

Redwood City, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Robert Half has a very exciting 2 Month Concierge opening for our client that manages the Oracle Campus in Belmont. Great opportunity to get your foot in the door with one of the largest Real Estate Services companies globally. They have over 100,000 employes in over 80 countries. Please find the details below and if interested, reply with an updated resume and a time to connect. We are looking to submit profiles ASAP! Responsibilities:<ul><li>Welcome employees, guests, and vendors with a courteous presence and ensure each interaction creates a positive first impression.</li><li>Manage incoming phone traffic, respond promptly to calls routed to the front desk, and connect inquiries to the appropriate teams or individuals.</li><li>Issue and track visitor and employee badges while following site access and security procedures.</li><li>Receive, sort, and distribute mail, packages, and courier deliveries, and help resolve delivery issues when they arise.</li><li>Enter, monitor, and assign service requests and work orders to support smooth facility operations.</li><li>Provide general clerical assistance, including handling correspondence, ordering office supplies, and supporting administrative needs for the site team.</li><li>Answer routine questions from clients and staff, and escalate more complex concerns to the appropriate contact for resolution.</li><li>Maintain an orderly, clean, and safe reception and front office environment in alignment with workplace standards.</li><li>Assist with conference room and basic audiovisual support as needed to help meetings run efficiently.</li></ul>
2026-07-17T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-07-14T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are partnering with a leading law firm in San Francisco to identify a polished, highly professional Administrative Support Services Assistant to join their team on a contract-to-hire basis. This full-time (35-hour/week) opportunity requires candidates to report onsite Monday through Thursday from 10:00 AM–6:00 PM, with Fridays remote per the firm's hybrid policy. The role provides administrative and operational support to attorneys and staff through calendar management, meeting coordination, document production, travel arrangements, file maintenance, and general office support while also serving as backup reception and legal administrative support as needed.The firm is seeking someone with strong administrative fundamentals who enjoys supporting a collaborative office environment, communicates professionally with attorneys, staff, and visitors, and is comfortable balancing a variety of day-to-day administrative responsibilities. This is an excellent opportunity for someone looking to build a long-term career within a sophisticated law firm environment.Core Responsibilities<ul><li>Provide onsite administrative support for attorneys, professional staff, and visiting personnel </li><li>Accept and respond to internal administrative support requests, coordinating with on-site personnel as needed </li><li>Maintain calendars, contacts, scheduling, and meeting logistics </li><li>Coordinate conference room reservations and meeting setup </li><li>Arrange domestic travel </li><li>Respond promptly to attorney and staff administrative requests </li><li>Proofread, prepare, scan, copy, bind, file, and organize legal and administrative documents </li><li>Prepare legal correspondence and electronic filings as requested </li><li>Create and maintain electronic and physical filing systems </li><li>Prepare new client and matter forms, engagement letters, and binders </li><li>Provide backup reception coverage and legal administrative support during staff absences and office rotations </li><li>Assist with special projects and additional administrative responsibilities as assigned </li></ul>
2026-07-16T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
80000 - 98000 USD / Yearly
We are looking for a detail-oriented Legal Administrative Assistant to support attorneys and office operations in San Francisco, California. This role combines legal document preparation, calendar and meeting coordination, client-facing administrative support, and expense and time-entry assistance. The ideal candidate is organized, resourceful, and comfortable managing multiple priorities while maintaining a high level of professionalism and accuracy. Hours and Office Schedule: 10:00am - 6:00pm PST, 35-hour standard work week. 5 days onsite to begin and then potential to switch to hybrid 3-days onsite after 90 days. Responsibilities:<ul><li>Do legal documentation – create TOA/TOCs, create binders, files, photocopying and scanning, etc. </li><li>Coordinate conference rooms and meeting logistics for attorneys, clients, and internal teams.</li><li>Welcome visitors professionally and help organize in-person and virtual meetings to ensure a smooth client experience.</li><li>Monitor monthly expenses, prepare reimbursement and expense reports, and assist with corporate card administration.</li><li>Arrange business travel and related itineraries while ensuring schedules and reservations are accurate.</li><li>Draft, format, proofread, and finalize legal correspondence, filings, and other documents at the direction of attorneys.</li><li>Handle document production tasks such as scanning, copying, binding, filing, faxing, and assembling organized case or transaction materials.</li><li>Create and maintain matter files, client intake forms, engagement documents, binders, tables of contents, and tables of authorities.</li><li>Support attorneys with administrative tracking, including bar memberships, court admissions, time entry, prebill revisions, and cover letter preparation.</li><li>Complete limited non-billable research, provide backup assistance to administrative staff, and contribute to special assignments as needed.</li></ul>
2026-07-08T00:00:00Z

Bilingual Spanish Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Bilingual Spanish Administrative AssistantJob Description:A community-focused organization is seeking a Bilingual Spanish Administrative Assistant to support staff and clients in both English and Spanish.Responsibilities:<ul><li>Serve as the first point of contact for visitors and callers</li><li>Translate verbal and written communications</li><li>Schedule appointments and maintain records</li><li>Assist with client intake and documentation</li><li>Support reporting and data entry activities</li></ul>
2026-07-17T00:00:00Z

Bilingual Mandarin Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Position: Bilingual Mandarin Administrative AssistantLocation: East Bay, CACompensation: $25–$35/hour (DOE)Job Type: contract About the RoleWe are seeking a Bilingual Mandarin Administrative Assistant to support daily office operations for a busy and collaborative Oakland-based organization. This role serves as a key point of contact for clients, visitors, vendors, and internal staff while providing administrative, front desk, and office support. The ideal candidate is organized, customer-focused, and comfortable managing multiple priorities in a fast-paced environment. Fluency in both Mandarin and English is required to support communication and provide exceptional service to a diverse client base. Responsibilities<ul><li>Serve as the first point of contact for visitors, clients, and callers by providing professional front desk support, answering inquiries, and directing requests appropriately.</li><li>Provide bilingual support in Mandarin and English, including verbal communication, translation assistance, and correspondence as needed.</li><li>Coordinate calendars, meetings, conference rooms, travel arrangements, and scheduling logistics for team members and leadership.</li><li>Support office operations by managing mail, deliveries, vendors, office supplies, facilities requests, and maintaining a professional and welcoming office environment.</li><li>Perform general administrative duties including data entry, file management, document preparation, recordkeeping, and special projects while maintaining confidentiality of sensitive information.</li></ul>
2026-07-02T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-07-06T00:00:00Z

Bilingual Chinese Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Bilingual Chinese Administrative AssistantJob Description:Seeking a Bilingual Chinese Administrative Assistant to support internal teams and assist clients in a fast-paced environment.Responsibilities:<ul><li>Manage calendars and appointments</li><li>Translate documents and communications</li><li>Maintain client databases and records</li><li>Assist with reports and correspondence</li><li>Provide administrative support to leadership</li></ul>
2026-07-17T00:00:00Z

Bilingual Spanish Admin Assistant

Oakland, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Job Title: Bilingual Spanish Administrative Assistant Job Summary: The Bilingual Spanish Administrative Assistant provides administrative and clerical support to help maintain efficient office operations while communicating effectively in both English and Spanish. This role supports staff, clients, and visitors by handling correspondence, scheduling, recordkeeping, and general office coordination. Based on general knowledge. Key Responsibilities: Answer and direct phone calls, emails, and other communications in both English and Spanish. Based on general knowledge. Greet visitors, clients, and staff professionally, providing assistance in both languages when needed. Based on general knowledge. Schedule meetings, appointments, and maintain calendars for managers or departments. Based on general knowledge. Translate or interpret basic verbal and written communications, documents, and messages as needed. Based on general knowledge. Prepare reports, letters, presentations, and other administrative documents. Based on general knowledge. Maintain filing systems, databases, and confidential records accurately. Based on general knowledge. Assist with data entry, invoice processing, expense reports, and other clerical tasks. Based on general knowledge. Order office supplies and help support daily office operations. Based on general knowledge. Coordinate travel arrangements, meeting logistics, and special projects as assigned. Based on general knowledge
2026-07-02T00:00:00Z

Bilingual Vietnamese Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
Bilingual Vietnamese Administrative AssistantJob Description:A community-focused organization is seeking a Bilingual Vietnamese Administrative Assistant to support staff and clients in both English and Vietnamese.Responsibilities:<ul><li>Serve as the first point of contact for visitors and callers</li><li>Translate verbal and written communications</li><li>Schedule appointments and maintain records</li><li>Assist with client intake and documentation</li><li>Support reporting and data entry activities</li></ul>
2026-07-17T00:00:00Z

Office Assistant

Foster City, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
Robert Half is working with a reputable Tax Firm in Foster City looking for a contract Office Assistant. This is an on-site position Monday through Friday. This role requires someone who is comfortable with lifting small items regularly as you will be helping with stocking the kitchen, recigin supplies, setting up event spaces within office, etc... Please find the description below and if interested, please apply immediately. Do not wait! Apply now! Job Description<ul><li>Answering incoming calls</li><li>Receive incoming shipments, deliveries, and packages from vendors and carriers.</li><li>Inspect shipments for accuracy and verify quantities against packing slips and purchase orders.</li><li>Unpack, label, and stock office, warehouse, and departmental supplies in designated locations.</li><li>Maintain organized inventory storage areas and ensure supplies are readily available.</li><li>Monitor inventory levels and notify management when replenishment is needed.</li><li>Distribute incoming mail, packages, and supplies to appropriate departments and personnel.</li></ul>
2026-07-17T00:00:00Z

Office Assistant

San Jose, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support day-to-day operations at a detail-oriented testing site in California. This is a long-term contract, part-time opportunity scheduled for approximately 20 hours per week, with shifts that may vary and may include Saturdays, occasional evenings, and additional hours when needed. The person in this role will help create a secure, organized, and welcoming environment while providing attentive service to test takers and staff. Responsibilities: • Welcome visitors and exam candidates, confirm their identification, and guide them through check-in procedures with courtesy and care. • Carry out required security steps, including screening procedures and monitoring protocols, to protect the integrity of the testing environment. • Observe candidates throughout exam sessions and respond promptly to issues, irregularities, or concerns that arise during testing. • Maintain control of testing materials, equipment, and room conditions to ensure a secure and orderly site at all times. • Document incidents clearly and accurately, escalating situations that fall outside established guidelines when necessary. • Support administrative tasks such as scanning documents, handling clerical work, answering inbound calls, and assisting with general front-desk coverage. • Assist with basic equipment handling, including packing, unpacking, and moving materials safely within the office or testing area. • Escort candidates to and from designated rooms and help provide a fair, comfortable, and consistent testing experience for every participant.
2026-07-08T00:00:00Z