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38 results for Receptionist Administrative Assistant in Palo Alto, CA

Receptionist

Santa Cruz, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front-office operations for a healthcare facility in Santa Cruz, California. This is an onsite Contract position lasting 2 months, ideal for someone who thrives in a fast-paced patient-facing setting and can manage multiple priorities with accuracy and care. The role requires strong organizational ability, bilingual communication skills, and confidence using standard office software while delivering a welcoming experience for patients and visitors. Responsibilities: • Welcome patients and visitors, provide front-desk support, and create a courteous and efficient check-in experience. • Handle incoming calls, route messages appropriately, and respond to routine questions in both English and another language as needed. • Maintain patient-facing administrative workflows by organizing records and coordinating document handling between office areas. • Manage appointment-related communication, update basic information, and support daily scheduling needs based on clinic activity. • Use Microsoft Office applications, Outlook, Word, Excel, and Adobe tools to complete clerical tasks and maintain accurate documentation. • Keep the reception area and related administrative materials orderly so information can be accessed quickly and efficiently. • Balance several responsibilities at once while staying attentive to patient needs, office priorities, and changing coverage demands. • Collaborate with staff across the clinic and business office to support smooth day-to-day operations and timely information flow.
2026-04-29T00:00:00Z

Receptionist

Daly City, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
Robert Half has an opening for a private dental office in Daly City. We need a friendly, organized, and detail-oriented candidate. This is an entry-level position Please find the details below and interested, apply ASAP. We can start someone immediately! Key Responsibilities:<ul><li>Greet patients and visitors in a professional and welcoming manner</li><li>Answer phone calls, schedule appointments, and manage the office calendar</li><li>Verify patient information and update electronic records</li><li>Assist with patient check-in and check-out processes</li><li>Collect co-pays and process basic payments</li><li>Confirm appointments and follow up on missed visits</li><li>Coordinate with dental assistants and hygienists to maintain an efficient workflow</li><li>Maintain a clean and organized front office area</li><li>Handle basic administrative tasks such as filing, scanning, and data entry</li></ul>
2026-04-15T00:00:00Z

Receptionist

San Mateo, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client in San Mateo is seeking a professional and dependable Receptionist on a contract basis. This role is responsible for creating a positive first impression for visitors and callers while providing administrative support to ensure efficient day-to-day office operations. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct incoming phone calls promptly and accurately.</li><li>Manage the front desk area and maintain a clean, organized reception space.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Schedule meetings, coordinate conference room bookings, and assist with calendar management.</li><li>Provide administrative support such as data entry, filing, scanning, and document preparation.</li><li>Monitor office supplies and place orders as needed.</li><li>Support additional clerical and office tasks as assigned.</li></ul>
2026-04-20T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a contract position in San Francisco, California. This role is ideal for someone who enjoys creating a welcoming environment, handling administrative tasks efficiently, and assisting visitors, clients, and staff throughout the day. The position plays an important part in daily site coordination within a healthcare-focused nonprofit setting, ensuring smooth communication and organized reception services. Responsibilities: • Welcome visitors and participants in a courteous manner and provide clear direction upon arrival. • Manage front desk activities, including answering incoming calls, relaying messages, and responding to general inquiries. • Support entry screening procedures by asking required questions to individuals entering the building and following established front desk protocols. • Coordinate with clinic staff regarding participant arrivals, departures, deliveries, and other day-to-day reception needs. • Assist with signing in participants and maintaining accurate visitor and reception records. • Help oversee access to the facility by learning and following door opening and closing procedures. • Provide administrative support to onsite teams by handling routine clerical and front office tasks. • Maintain a calm, organized, and welcoming reception area that reflects the standards of the organization.
2026-04-24T00:00:00Z

Receptionist

Santa Cruz, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dedicated Medical Receptionist to join our team in Santa Cruz, California. This onsite, contract position offers an excellent opportunity to contribute to a healthcare setting by providing exceptional administrative and organizational support. The ideal candidate will be bilingual, highly organized, and capable of multitasking in a fast-paced environment. Responsibilities: • Greet patients and visitors in a detail-oriented and welcoming manner. • Schedule appointments and manage the front desk operations efficiently. • Handle phone calls, emails, and other correspondence, ensuring prompt and accurate responses. • Maintain and update patient records, including transferring files between medical records and business offices. • Organize and manage office supplies, breakroom materials, and other administrative resources. • Assist with basic billing or insurance-related queries as needed. • Collaborate with medical staff to ensure seamless patient care and operational workflow. • Use Microsoft Office tools, including Outlook, Excel, Word, and Adobe, to manage documentation and communications. • Uphold a clean and detail-oriented front desk environment, adhering to the dress code of business casual or scrubs. • Adapt to varying case volumes and provide coverage as required.
2026-04-22T00:00:00Z

Administrative Assistant

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job Title: Administrative AssistantOverview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 27 USD / Hourly
We are looking for a Contract Administrative Assistant to support families and community members through responsive front-line service in San Francisco, California. This role focuses on providing helpful guidance, coordinating referrals, and ensuring families are connected with the right childcare and support resources without delay. The ideal candidate brings strong administrative ability, comfort with family-facing communication, and a community-centered approach to service. Responsibilities: • Welcome and assist families through phone, email, and in-person interactions, offering clear information and directing each inquiry to the appropriate resource or specialist. • Manage initial outreach efforts by gathering essential information, documenting interactions accurately, and helping move families through the intake and referral process efficiently. • Support day-to-day administrative operations for a community-based children’s hub, including scheduling, record maintenance, and general office coordination. • Follow up with families regarding program participation, available services, and access to basic-needs support to help maintain engagement and continuity of care. • Enter and update client and service information in internal databases and shared tracking tools while maintaining accuracy and confidentiality. • Assist with community outreach activities that strengthen awareness of childcare and social service programs among local families. • Use Google Workspace and related office tools to prepare correspondence, organize files, track case-related details, and support team communication. • Provide front-desk and receptionist-style support by answering inbound calls, responding to routine questions, and escalating more complex needs when appropriate. • Contribute to operational updates, including process-related changes or new system use, as needed during onboarding and program support activities.
2026-05-01T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment.
2026-05-01T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-04-15T00:00:00Z

Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
Robert Half is working with a reputable medical company seeking a motivated and detail-oriented recent graduate to join their team as an Entry-Level Administrative & Operations Associate. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience, build foundational business skills, and grow within a professional environment. Position OverviewAs a key support member of the team, you will assist with administrative coordination, data management, and cross-functional projects. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced setting. This role offers strong mentorship and exposure to multiple areas of the business. Key Responsibilities<ul><li>Provide day-to-day administrative support to team members and leadership</li><li>Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)</li><li>Assist with document review, including internal policies, procedures, or bylaws</li><li>Coordinate meetings, prepare materials, and communicate with internal stakeholders</li><li>Collaborate with committees, project teams, or department leads on ongoing initiatives</li><li>Maintain accurate records and ensure timely follow-up on action items</li><li>Support special projects and ad hoc assignments as needed</li></ul>
2026-04-30T00:00:00Z

Administrative Assistant

Sunnyvale, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Administrative Assistant to support a scientist with document preparation, office coordination, and day-to-day administrative tasks in Sunnyvale, California. This is a Long-term Contract position suited for someone who can work carefully with technical material, communicate clearly, and provide dependable in-person assistance throughout the workday. The role combines traditional administrative support with hands-on help managing research documents that include mathematical notation and LaTeX formatting. Responsibilities: • Provide direct administrative support to a scientist, helping maintain an organized and efficient daily workflow. • Review research materials aloud as needed to support the scientist’s work and ongoing projects. • Edit and refine research manuscripts in LaTeX, including locating specific sections, adjusting mathematical layouts, and improving document formatting to meet page and margin requirements. • Assist with movement and navigation within the office environment when on-site support is needed. • Prepare or help complete expense documentation in partnership with the labs administrative support team. • Handle general office and clerical assignments, including document updates, coordination tasks, and other administrative requests as assigned.
2026-04-30T00:00:00Z

Administrative Assistant

Palo Alto, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on delivering accurate intake services, verifying coverage details, securing required documentation, and helping create a detail-oriented experience for patients and care teams. The ideal candidate is organized, service-oriented, and comfortable managing multiple responsibilities in a fast-paced healthcare environment. Responsibilities: • Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate. • Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards. • Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process. • Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible. • Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed. • Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay. • Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas. • Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions.
2026-05-01T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations, coordinate schedules, and provide general administrative support to the team. The Administrative Assistant will manage calendars, prepare documents, handle correspondence, maintain records, and assist with office coordination. This role requires strong communication skills, time management, and the ability to multitask in a fast-paced environment. Responsibilities<ul><li>Manage calendars, meetings, and appointments</li><li>Answer phones, respond to emails, and route inquiries</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry and special projects as assigned</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Portola Valley, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Overview:We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.Key Responsibilities:<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul>
2026-04-25T00:00:00Z

Accounting and Administrative Assistant

San Francisco, CA
onsite
Permanent / Full Time
72000 - 82000 USD / Yearly
We are looking for a dedicated Accounting and Administrative Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations while contributing to the smooth functioning of administrative tasks. This position is ideal for someone with a strong foundation in accounting principles and excellent attention to detail. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:• Professional, approachable with all stakeholders• Team‑oriented and collaborative mindset• Handle mail intake, scanning, distribution, and filing• Process, code, and file invoices and documents• Reconcile vendor statements and resolve issues• Review and code credit card activity• Apply payments, credits, and refunds• Prepare bank deposits (mobile and physical)• Generate AR, payment, and receivable reports• Follow up on past‑due balances and send statements• Respond to and document inquiries• Manage key/fob requests and charges• Download and format payroll reports• Research and resolve account discrepancies• Assist with bank, credit card, and system reconciliations• Support financial reports, budgets, forecasts, and filings• Organize annual compliance files• Follow financial policies and controls• Perform other assigned duties
2026-04-15T00:00:00Z

Front Desk Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Manage front desk responsibilities, welcome visitors, answer phones, and provide clerical support to ensure smooth office operations. Responsibilities:<ul><li>Greet guests and maintain front desk coverage</li><li>Answer and route calls</li><li>Schedule appointments and meetings</li><li>Handle mail and office communications</li><li>Provide clerical and administrative support</li></ul>
2026-04-24T00:00:00Z

Receptionist 3

San Jose, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for an experienced and service-focused Receptionist to support a high-visibility office environment in California. This is a Contract position requiring full onsite attendance, where you will serve as a key point of contact for employees, guests, candidates, and vendors while helping maintain a welcoming workplace experience. The ideal candidate brings strong administrative ability, confidence in customer-facing interactions, and a proactive approach to supporting daily office operations with discretion and sound judgment. Responsibilities: • Welcome visitors, employees, candidates, and service providers in a courteous manner and ensure each arrival is handled efficiently and courteously. • Oversee front desk activity, keeping the reception and lobby areas organized, presentable, and aligned with workplace and security expectations. • Guide guests and staff to the appropriate internal contacts or departments, including workplace support, facilities, human resources, IT, and event teams. • Manage visitor check-in activity, support badge distribution and collection, and maintain accurate records to meet site access and security requirements. • Communicate messages clearly and route inquiries to the correct team members to support smooth day-to-day operations. • Perform administrative support duties such as document organization, filing, spreadsheet updates, scanning, and light data entry. • Coordinate workplace service requests by reporting cleaning, maintenance, repair, and restocking needs through established internal processes. • Assist with incoming deliveries, packages, and courier drop-offs while partnering with mailroom and workplace teams to ensure proper routing. • Collaborate with facilities and workplace operations staff to help maintain a seamless onsite experience and provide cross-coverage for administrative needs when required.
2026-05-01T00:00:00Z

Legal Administrative Assistant

San Jose, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
National law firm has an immediate opening for a Legal Administrative Assistant to join our team in San Jose, California. This position offers an excellent opportunity to support attorneys and assist with immigration-related cases and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring accuracy and efficiency in managing critical legal documents and processes. This is an on-site position in San Jose, CA. The ideal candidate will be a recent college graduate or have at least 6 months of administrative or legal experience. Responsibilities:• Perform high-volume data entry with precision and efficiency.• Organize, maintain, and update legal documents related to visa classifications.• Carry out clerical tasks such as copying, printing, and scanning to support office operations.• Create and manage both electronic and physical client files for easy access and retrieval.• Monitor and track case statuses, ensuring all deadlines and requirements are met.• Distribute incoming mail according to established procedures and guidelines.
2026-05-01T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-04-24T00:00:00Z

Receptionist - Recent Grads Encouraged to APPLY

Portola Valley, CA
onsite
Temporary / Contract
21 - 26 USD / Hourly
Job Title: Receptionist (Recent Grads Encouraged to Apply)Overview:We’re seeking a friendly, professional Receptionist to serve as the first point of contact in a busy office environment. This is an ideal opportunity for a recent graduate looking to gain hands‑on administrative and customer service experience.Key Responsibilities:<ul><li>Greet visitors, answer phones, and direct inquiries</li><li>Manage front desk activities including mail, deliveries, and scheduling</li><li>Assist with data entry, filing, and basic administrative tasks</li><li>Maintain a welcoming, organized front desk and lobby area</li></ul>
2026-04-25T00:00:00Z

Office Assistant

San Ramon, CA
onsite
Temporary to Hire
25 - 26 USD / Hourly
We are looking for a dependable Office Assistant to provide day-to-day administrative support for the Accounts Receivable team in San Ramon, California. This contract opportunity is well suited for someone who stays organized, communicates professionally, and can keep routine processes moving efficiently. The person in this role will help manage correspondence, maintain accurate records, and coordinate with internal teams to support billing-related workflows. Office Assistant Responsibilities:• Create and send routine customer communications such as invoices, account statements, and payment reminders with accuracy and professionalism.• Review shared email inboxes, prioritize incoming messages, and direct requests to the appropriate team members for timely follow-up.• Maintain tracking logs for open items and follow through with customers or internal departments to help keep requests on schedule.• Enter, verify, and update information in spreadsheets and internal platforms while ensuring a high level of data accuracy.• Compile simple status reports and summaries that help the Accounts Receivable or finance team monitor ongoing activity.• Partner with sales, customer service, and operations teams to address non-financial billing questions and resolve documentation-related issues.• Organize follow-up activities by scheduling next steps and keeping task records current for the team.• Assist during month-end and reporting periods by gathering documents and monitoring checklist completion.• Respond to routine inquiries in a courteous, service-oriented manner that reflects professionalism in every interaction.• Maintain orderly documentation and records in alignment with company standards for accuracy and consistency. If you are interested in this Office Assistant position, please submit your resume today for immediate consideration!
2026-05-01T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment. Responsibilities: • Handle receptionist duties, including greeting visitors and answering inbound calls professionally. • Scan and organize documents to maintain accurate and accessible records. • Perform general clerical tasks such as filing, data entry, and managing correspondence. • Assist with scheduling and coordinating meetings or events as needed. • Support the team in maintaining a clean and efficient workspace. • Collaborate with staff to ensure timely completion of administrative tasks. • Monitor office supplies and place orders to ensure adequate inventory. • Provide additional administrative support to departments as requested. • Uphold confidentiality and professionalism in all interactions and responsibilities.
2026-04-24T00:00:00Z

Admisitriatve Assistant

Millbrae, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Robert Half has an exciting temp to hire position for one of our top clients in Millbrae. Our client is seeking a highly organized, proactive, and detail-oriented Office Management & Field Operations Administrative Assistant to provide critical support across office operations and executive level field leadership. This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and takes pride in creating efficient systems that keep teams running smoothly. This role offers a unique blend of office management, executive support, event coordination, and operational administration, making it ideal for someone who enjoys both people-facing responsibilities and behind-the-scenes problem-solving. Key ResponsibilitiesOffice Management & Administrative Support<ul><li>Provide direct support to the Executive Assistant and Bay Area Group Leaders</li><li>Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment</li><li>Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep</li><li>Support reception duties, light phone coverage, and shared workspace resources such as copier stations</li><li>Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings</li><li>Arrange catering, facility setup, and post-event cleanup services as needed</li><li>Process invoices and manage vendor communications for office-related services and utilities</li><li>Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings</li><li>Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness</li><li>Provide direct administrative support to the Division VP of Field Operations</li><li>Partner with senior leaders, including Field VPs and Directors, to coordinate schedules and priorities</li><li>Manage travel arrangements including flights, accommodations, and meeting logistics</li><li>Coordinate executive leadership visits, business meetings, and strategic planning sessions</li><li>Prepare reports by gathering, reviewing, correcting, and analyzing data</li><li>Collaborate with business development and marketing teams on presentations and materials for leadership meetings</li><li>Organize meeting agendas, attendance tracking, document sharing, and follow-up action items</li><li>Record and distribute leadership meeting minutes</li></ul>
2026-04-29T00:00:00Z

Front Desk Coordinator

Cupertino, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office activities in Cupertino, California in a Contract position. This role is ideal for someone who creates a strong first impression, keeps front office operations running smoothly, and handles administrative work with accuracy and efficiency. The position requires strong organization, dependable attendance, and the ability to balance guest-facing responsibilities with a range of office support tasks. Responsibilities: • Welcome visitors and provide a welcoming, helpful experience at the front reception area. • Coordinate calendars by arranging appointments and organizing both internal and external meetings. • Manage incoming calls through a multi-line phone system and direct inquiries to the appropriate contacts. • Complete administrative support work such as scanning records, processing mail, and maintaining organized files. • Keep the reception and common front office spaces neat, orderly, and ready for guests and staff. • Assist with day-to-day office operations and take on additional support tasks as priorities shift. • Communicate clearly with employees, visitors, and external contacts to ensure smooth office coordination.
2026-05-01T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a Front Desk Coordinator to join our team on a long-term contract basis in San Francisco, California. In this role, you will serve as the welcoming face of our office, ensuring smooth daily operations and creating a detail-oriented and inviting environment. This is an excellent opportunity for someone who thrives in a fast-paced setting and enjoys being at the center of office activities. Responsibilities: • Greet and assist visitors, clients, and vendors with attention to detail and warmth. • Oversee front desk operations, including managing calendars and coordinating meetings. • Handle office logistics such as mail distribution, deliveries, and maintaining supplies. • Provide administrative support, including scheduling, data entry, and basic clerical tasks. • Collaborate with internal teams to facilitate efficient daily workflows and communication. • Maintain the front office area to ensure it is clean, organized, and presentable at all times. • Answer and direct incoming calls using a multi-line phone system, ensuring accurate routing. • Serve as the first point of contact for inquiries and provide concierge-level support as needed.
2026-05-01T00:00:00Z