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3 results for Administrative Assistant in Palm Desert, CA

Administrative Assistant

Palm Desert, CA
onsite
Temporary / Contract
22.1635 - 27 USD / Hourly
We are looking for an Administrative Assistant to provide dependable operational support for an IT team in California. This Long-term Contract position is well suited for someone who thrives in a structured environment, communicates clearly, and takes ownership of details from start to finish. The role combines calendar coordination, reporting, record maintenance, and general administrative support to help the team stay organized and responsive. Responsibilities: • Manage inbound calls with a service-oriented approach and ensure inquiries are directed to the appropriate contacts without delay. • Coordinate calendars, meetings, and team schedules across multiple stakeholders, carefully accounting for availability, priorities, and time-sensitive conflicts. • Produce recurring operational reports with a high degree of accuracy by following established procedures and verifying data before distribution. • Update and maintain information across business platforms such as Monday.com, ConnectWise, Float, and Microsoft 365, including task tracking, ticket updates, and time entry records. • Support the planning and execution of internal events, external meetings, and tradeshows by handling logistics, scheduling, and vendor coordination. • Identify gaps, unresolved items, or missing information early and follow through to confirm assignments are completed thoroughly. • Take on one-off administrative requests by researching solutions, organizing next steps, and presenting practical recommendations when processes are not yet defined. • Provide day-to-day administrative assistance that improves team efficiency, organization, and communication. • Assist with data entry and documentation tasks while maintaining consistency, confidentiality, and attention to detail.
2026-07-31T00:00:00Z

Office Manager

Pauma Valley, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are currently recruiting for an administrative leadership opportunity with a local organization. This position will support executive leadership and a governing board while overseeing a variety of administrative, HR/payroll, financial, records, and compliance-related functions.This is a contract opportunity that can fluctuate in hours. <ul><li>Coordinate Board meetings, including agendas, staff reports, supporting materials, meeting logistics, and official minutes</li><li>Maintain Board and organizational records, including resolutions, ordinances, policies, agreements, and other official documents</li><li>Assist with compliance requirements, public notices, records requests, and document retention</li><li>Provide high-level administrative and executive support, including calendar management, correspondence, research, and follow-up</li><li>Serve as a point of contact for customers, vendors, residents, partner agencies, and the general public</li><li>Support payroll, timekeeping, employee benefits, onboarding, offboarding, and HR administration</li><li>Assist with accounts payable, accounts receivable, invoicing, purchasing, reconciliations, budgeting, and audit support</li><li>Coordinate recurring reports, regulatory filings, compliance deadlines, and administrative schedules</li><li>Maintain confidential personnel, financial, legal, and organizational records</li><li>Assist with website updates, public communications, notices, and other organizational materials</li><li>Attend occasional evening Board meetings and adjust schedules as needed for payroll, audits, meetings, or other deadlines</li></ul>
2026-07-22T00:00:00Z

Paralegal

Palm Desert, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Paralegal to join a legal team in Palm Desert, California on a Contract basis. This opportunity is suited for a detail-oriented litigation specialist who can confidently support civil matters through enforcement stages while keeping filings, deadlines, and case activity organized. The role requires strong judgment, accuracy, and the ability to manage a high-volume workload in a creditor-side legal environment. Responsibilities: • Oversee civil litigation support from file opening through post-judgment proceedings, ensuring matters move forward efficiently at each stage. • Draft, assemble, and submit enforcement-related pleadings and supporting documents, including materials tied to levies and other recovery actions. • Coordinate electronic filings in both state and federal courts with careful attention to timing, formatting, and court-specific requirements. • Track hearings, response dates, and procedural deadlines by maintaining detailed litigation calendars and updating attorneys on upcoming obligations. • Calculate filing and response timelines manually to confirm compliance with applicable rules and court schedules. • Partner with attorneys on case strategy execution by organizing records, preparing documentation, and monitoring progress across creditor-side matters. • Review filings and case activity for adherence to court procedures, litigation requirements, and established workflow standards.
2026-07-30T00:00:00Z