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2 results for Administrative Assistant in Palm Desert, CA
- Valley Center, CA
- onsite
- Temporary / Contract
- 34.00 - 43.00 USD / Hourly
- <p>A private real estate and investment organization is seeking a polished, highly organized <strong>Executive Assistant</strong> to support a busy executive and assist with a combination of business and administrative priorities.</p><p><br></p><p>This position is ideal for someone who is comfortable in a <strong>high-trust environment</strong> and can handle sensitive information, shifting schedules, vendor coordination, travel arrangements, and personal and professional administrative needs with discretion.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage a dynamic executive calendar and prioritize competing commitments</li><li>Coordinate meetings with internal teams, clients, investors, and outside partners</li><li>Arrange domestic and international travel</li><li>Build detailed travel itineraries and coordinate transportation and accommodations</li><li>Manage executive correspondence and email follow-up</li><li>Draft and prepare professional communications</li><li>Prepare meeting agendas, presentations, reports, and briefing materials</li><li>Track action items and ensure important follow-ups are completed</li><li>Coordinate vendors, contractors, and service providers</li><li>Assist with property-related administrative coordination</li><li>Review and organize invoices, receipts, and expense reports</li><li>Maintain confidential financial and business documentation</li><li>Coordinate appointments and special events</li><li>Assist with business development and client-related projects</li><li>Maintain organized digital files and records</li><li>Research vendors, services, and business information as needed</li><li>Handle last-minute changes calmly and efficiently</li><li>Take ownership of special projects from start to finish</li></ul>
- 2026-09-23T16:13:48Z
- Temecula, CA
- onsite
- Permanent / Full Time
- 110000.00 - 150000.00 USD / Yearly
- We are looking for an Assistant Controller to support a broad range of accounting and financial activities for our organization in Temecula, California. This position plays a key role in maintaining accurate records, producing timely financial information, and supporting compliance across payroll, tax, reporting, and operational finance functions. The role is designed for a detail-oriented individual who can build deep knowledge across the accounting department and grow into increased leadership responsibility over time.<br><br>Responsibilities:<br>• Oversee general ledger activity and help produce complete monthly financial statements with accuracy and timeliness.<br>• Coordinate year-end schedules, supporting documentation, and audit materials for external tax preparation and financial statement review.<br>• Monitor estimated tax obligations, submit required payments, and maintain supporting records for corporate tax compliance.<br>• Administer fixed asset and depreciation records, including preparation of required property tax filings.<br>• Record daily cash activity and perform reconciliations for bank and investment accounts to ensure balances are accurate.<br>• Provide backup support for payroll and related HR administration, including payroll processing, leave tracking, benefit premium payments, and response to employment-related notices or claims.<br>• Develop working oversight of accounts receivable and accounts payable processes, with the expectation of guiding these functions as needed.<br>• Prepare recurring sales tax, regulatory, census, and business registration filings while supporting insurance or government audits and annual information reporting such as W-9 and 1099 administration.
- 2026-09-25T22:14:04Z