3 results for Proposal Specialist in Orlando, FL

Administrative Assistant

Orlando, FL
onsite
Contract / Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a part time detail-oriented Administrative Assistant to join our team in Orlando, Florida. This position offers an exciting opportunity in the hospitality industry and is structured as a Contract to permanent role. The ideal candidate will excel in organizational tasks, communication, and multitasking, while contributing to various administrative and project management functions. Responsibilities:• Manage the classification, storage, and retrieval of organizational records to ensure accurate documentation practices.• Administer the record storage database system and conduct research on files when necessary.• Communicate with stakeholders to provide guidance on document retention procedures and standards.• Reconcile data from operational teams and assist in surveying and organizing information.• Schedule meetings with stakeholders, record minutes, and track action items to ensure follow-through.• Draft and distribute communications to hotel operations teams, ensuring clarity and timeliness.• Organize training sessions, monitor attendance, and maintain detailed records for future reference.• Support the project manager by handling ad hoc requests and providing administrative assistance.• Assist operations teams with account access and password management, tracking issues for resolution.• Monitor shared inboxes, improve organizational structures, and facilitate meetings for fixed asset teams.
2026-03-04T21:28:46Z

Administrative Assistant

Orlando, FL
onsite
Contract / Temporary to Hire
22.96 - 26.59 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support senior executives in a dynamic financial services environment. This Contract position, based in Orlando, Florida, offers the opportunity to provide essential administrative services while collaborating with various departments. The role requires exceptional organizational skills, confidentiality, and adaptability to manage multiple priorities effectively. Responsibilities: • Manage and coordinate executive calendars, scheduling meetings and conference calls to optimize time and efficiency. • Arrange complex travel plans, including itineraries, accommodations, and transportation, ensuring cost-effectiveness and timeliness. • Prepare, review, and submit expense reports promptly while adhering to company policies and budget guidelines. • Maintain department budgets by tracking expenditures and assisting in financial reporting processes. • Organize, update, and safeguard filing systems to ensure document accessibility and compliance with confidentiality standards. • Draft, proofread, and edit correspondence, presentations, and reports to ensure accuracy and professionalism. • Support onsite and offsite company meetings by handling logistics and contributing to team-building efforts. • Respond to information requests with professionalism, demonstrating a proactive approach to problem-solving. • Handle additional projects and tasks as assigned, showcasing flexibility and initiative. • Collaborate with the team to ensure seamless execution of administrative processes and objectives.
2026-02-06T19:38:37Z

Executive Assistant

Winter Park, FL
remote
Permanent
90000.00 - 95000.00 USD / Yearly
Executive Leadership Support • Provide high-level, comprehensive administrative support to the CEO and three Regional Presidents • Act as a trusted partner to executive leadership, anticipating needs and resolving issues proactively • Handle sensitive and confidential matters with the utmost discretion and sound judgment Calendar & Priority Management • Manage extremely complex and dynamic calendars across multiple executives and time zones • Strategically prioritize meetings, travel, and commitments to align with business objectives • Prepare executives with agendas, materials, and relevant background information in advance Travel Coordination • Independently arrange and manage complex domestic and international travel • Create detailed travel itineraries including flights, accommodations, transportation, and schedules • Serve as the primary contact for travel changes or issues before and during trips Event Planning & Coordination • Lead coordination of executive-level meetings, board meetings, leadership retreats, regional events, and company-wide functions • Oversee event logistics including venue selection, catering, audiovisual needs, materials preparation, and post-event follow-up • Collaborate with internal teams and external vendors to ensure seamless execution Email & Executive Communications • Manage and prioritize executive inboxes using independent judgment • Draft, edit, and respond to high-level correspondence on behalf of executives • Serve as a liaison between executives and internal and external stakeholders Administrative & Strategic Support • Track action items, projects, and deliverables on behalf of executive leadership • Prepare reports, presentations, and briefing materials as requested • Process expenses, assist with budget tracking, and maintain organized records • Support special initiatives and cross-functional projects as assigned Qualifications Required • 10–15+ years of experience providing executive-level administrative support, ideally to a CEO and senior leadership team • Demonstrated experience supporting multiple executives simultaneously • Proven expertise in calendar management, travel coordination, and executive event planning • Exceptional organizational, communication, and time-management skills • High level of professionalism, discretion, emotional intelligence, and sound judgment • Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) Preferred • Experience in a multi-regional or matrixed organization • Experience supporting board meetings and executive leadership events • Familiarity with expense management, CRM, and travel booking platforms • Ability to work flexible hours to support executive schedules Core Competencies • Executive presence and strategic thinking • Anticipation of needs and proactive problem-solving • Attention to detail with the ability to operate independently • Stakeholder and relationship management • Adaptability in a high-growth or fast-paced environment
2026-02-20T21:53:43Z