<p>We are looking for a detail-oriented Administrative Assistant to join a team in Orlando, Florida. This contract position requires an individual who is passionate about supporting educational institutions by providing administrative assistance and exceptional customer service. The ideal candidate will thrive in a fast-paced environment and bring energy and enthusiasm to the role.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Greet and assist visitors, students, and staff at the front desk, ensuring a welcoming and professional environment.</li><li>Answer and direct incoming phone calls and respond to general inquiries via email or in person.</li><li>Maintain and organize records, files, and documents, both digital and paper-based.</li><li>Support attendance management and data entry for student records.</li><li>Process incoming and outgoing mail and deliveries.</li><li>Assist with scheduling meetings, distributing memos, and coordinating room reservations.</li><li>Prepare basic reports and correspondence as requested.</li><li>Order, track, and stock office and classroom supplies.</li><li>Help with event setup, staff sign-ins, and various day-to-day school operations.</li><li>Follow school policies and uphold confidentiality standards with student and staff information.</li></ul><p><br></p>
We are looking for a skilled Executive Assistant to provide comprehensive administrative support to senior leadership. In this role, you will be responsible for managing schedules, coordinating travel, and ensuring smooth execution of executive-level tasks. This is a Contract to permanent position based in Eatonville, Florida.<br><br>Responsibilities:<br>• Organize and maintain executive calendars, ensuring timely scheduling of meetings and appointments.<br>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.<br>• Facilitate executive meetings by preparing agendas, taking minutes, and following up on action items.<br>• Act as a point of contact between executives and internal/external stakeholders.<br>• Manage correspondence, including emails and phone calls, on behalf of executive leadership.<br>• Prepare reports, presentations, and documents for meetings and events.<br>• Handle confidential information with discretion and professionalism.<br>• Assist in planning and organizing executive-level events and conferences.<br>• Monitor and prioritize tasks to ensure deadlines are consistently met.<br>• Support executives with additional administrative duties as needed.
· Provide administrative and organizational support to the Strategy, Business<br><br>Intelligence, and Quality Control teams, ensuring smooth day-to-day operations.<br><br>· Coordinate scheduling, meeting logistics, agendas, and follow-up actions for<br><br>departmental and cross-functional initiatives.<br><br>· Prepare, edit, and proofread correspondence, presentations, reports, and briefing<br><br>materials for internal and external stakeholders.<br><br>· Assist in collecting, organizing, and maintaining data, records, and documentation<br><br>to support strategic planning, performance tracking, and quality control efforts.<br><br>· Support the preparation of dashboards, scorecards, and performance metrics by<br><br>gathering inputs and ensuring accuracy of information.<br><br>· Monitor and track deadlines, project milestones, and deliverables; provide<br><br>reminders and updates to leadership.<br><br>· Facilitate communication between departments by managing correspondence,<br><br>distributing reports, and maintaining contact lists.<br><br>· Assist with the coordination of audits, assessments, and quality control activities<br><br>by preparing materials and documenting results.<br><br>· Maintain filing systems (digital and physical) and ensure compliance with GOAA’s<br><br>records management standards.<br><br>· Process invoices, purchase requests, travel authorizations, and expense reports in<br><br>accordance with GOAA policies.<br><br>· Coordinate special projects, workshops, and events related to strategy, business<br><br>intelligence, and quality improvement initiatives.<br><br>· Handle confidential and sensitive information with discretion and in compliance with<br><br>GOAA standards.<br><br>· Provide general administrative support such as ordering supplies, managing office<br><br>equipment, and coordinating with other support services as needed.<br><br>· Serve as a point of contact for internal and external stakeholders, ensuring timely<br><br>and professional responses.<br><br>· Perform other related duties as assigned to support the effective operation of the<br><br>department.
