<p>Our team is seeking an experienced Accounts Receivable (AR) Specialist with hands-on expertise using QuickBooks. The AR Specialist is responsible for managing all aspects of the accounts receivable process, including invoicing, billing, collections, posting cash and credit card payments, and maintaining A/R aging schedules. This role plays a key part in ensuring timely and accurate processing of receivables, optimizing cash flow, and maintaining strong client relationships.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Generate and process customer invoices using QuickBooks and ensure billing accuracy and timely delivery.</li><li>Manage customer billing, including review and resolution of billing discrepancies or disputes.</li><li>Perform collections activities: follow up with customers regarding overdue invoices by phone and email; resolve issues to facilitate timely payment; escalate as needed.</li><li>Post and reconcile customer payments, including cash, checks, ACH, and credit card transactions in QuickBooks.</li><li>Maintain accurate A/R aging reports; actively monitor and review outstanding receivables.</li><li>Perform account reconciliations to ensure accurate reporting and ledger maintenance.</li><li>Prepare, analyze, and distribute regular A/R aging and collections reports to management.</li><li>Collaborate cross-functionally with Sales, Customer Service, and Accounting to resolve billing and payment discrepancies.</li><li>Assist in month-end and year-end close processes related to accounts receivable.</li><li>Support process improvements for A/R and billing functions.</li></ul>
<p>We are seeking a motivated and experienced Accounts Receivable Manager with 5+ years of experience within construction industry. Construction-related expertise—such as handling collections, NTOs, lien releases, AR, and billing—is highly desired. The ideal candidate will be a hands-on leader with a proven ability to train and develop high-performing teams. Sage Intacct experience is a plus. This is a fully in-office role, perfect for a hungry and eager professional looking to advance their career in a dynamic environment.</p><p>Responsibilities:</p><ul><li>Oversee accounts receivable, billing, and collections processes with a focus on accuracy and efficiency.</li><li>Handle construction-related tasks, including managing NTOs and lien releases.</li><li>Lead, train, and develop a high-performing AR and collections team.</li><li>Collaborate with internal and external stakeholders to resolve discrepancies and drive improvements.</li><li>Utilize Sage Intacct (preferred) to streamline AR workflows and reporting.</li></ul><p><br></p><p>Please send your resume to Molly Waldman. You can message me on LinkedIn (Molly Waldman) to send me your resume directly. My email is also located on LinkedIn.</p><p><br></p><p><br></p>
<p>We are looking for an experienced Accounting Analyst to join our team in Lake Mary, Florida. This role focuses on managing financial processes within Accounts Payable and Accounts Receivable, ensuring accuracy and compliance with local regulations. As a Contract to permanent position, it offers the opportunity to grow within our organization while contributing to the success of our manufacturing operations.</p><p><br></p><p>Responsibilities:</p><p>• Process supplier invoices, ensuring accuracy and proper handling within accounts payable.</p><p>• Collaborate with local teams to verify coding details such as general ledger accounts and cost centers for all purchase order and non-purchase order invoices.</p><p>• Enter invoices into the financial system, applying correct tax and withholding allocations in compliance with regional regulations.</p><p>• Categorize and allocate expenses from supplier invoices, coordinating with teams for accurate processing.</p><p>• Monitor weekly bank balances and post outgoing payments for invoices.</p><p>• Perform monthly reconciliations with financial records and local teams to ensure all transactions are accurately recorded.</p><p>• Update accounts payable records in the Blackline system on a monthly basis.</p><p>• Create and modify purchase requisitions based on project manager inputs, ensuring procurement needs and deadlines are met.</p><p>• Route purchase order-based invoices for approval and goods receipt confirmation before posting entries in the system.</p>
We are looking for a detail-oriented Accounting Clerk to join our team on a contract basis in Deland, Florida. This role involves managing accounts payable and receivable tasks, ensuring accurate data entry, and processing invoices efficiently. The position is ideal for someone who thrives in a fast-paced environment and can adapt to increased workloads.<br><br>Responsibilities:<br>• Handle accounts payable tasks related to property expenses, including invoice verification and payment processing.<br>• Manage accounts receivable duties, such as recording rental payments and tracking outstanding balances.<br>• Perform accurate data entry to maintain financial records and ensure proper documentation.<br>• Process invoices promptly and resolve discrepancies when necessary.<br>• Support the team in managing the workload associated with property acquisitions.<br>• Prepare financial reports and summaries for internal review.<br>• Communicate with vendors and tenants to address financial inquiries or concerns.<br>• Collaborate with the bookkeeper to ensure seamless workflow and adherence to deadlines.
<p>We are looking for a dedicated Billing Clerk in Ocala, Florida. This contract-to-permanent position offers the opportunity to work in a dynamic environment supporting construction billing operations and accounts receivable processes. The ideal candidate will have a strong background in construction billing and a keen eye for detail, ensuring payment applications are accurate and timely.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable for construction projects, ensuring accuracy and compliance.</p><p>• Prepare, review, and submit billing documentation and payment applications for construction contracts.</p><p>• Oversee lien waiver and release processes to facilitate payment approvals.</p><p>• Track receivables and actively support collection efforts to maintain timely payments.</p><p>• Collaborate with project teams and clients to address and resolve billing discrepancies.</p><p>• Maintain well-organized and accurate records using Dynamics software.</p><p>• Notarize payment applications when required, if applicable.</p><p>• Ensure all documentation adheres to contract requirements and industry standard.</p>
<p>We are looking for an experienced Billing Administrator in Sanford, Florida. This contract-to-permanent position is ideal for someone with a background in construction billing and accounts receivable who thrives in a fast-paced environment. The role involves managing billing documentation, ensuring compliance with lien release processes, and supporting collections to maintain timely payments.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable for construction projects, ensuring accurate billing.</p><p>• Prepare, review, and submit detailed payment applications and contract billing documentation.</p><p>• Ensure all lien release and waiver requirements are met for payment processing.</p><p>• Monitor receivables and actively support collections to ensure timely payments.</p><p>• Collaborate with project teams and clients to address and resolve billing concerns.</p><p>• Maintain organized and precise records using Dynamics software.</p><p>• Notarize payment applications when required, if applicable.</p><p>• Support the company's growth by contributing to efficient billing operations and processes.</p>
<p>We are looking for a talented and dynamic Accounts Payable Clerk to join our team in Melbourne, Florida. This is a long-term contract position that offers an excellent opportunity to contribute to a fast-paced manufacturing environment. The role requires strong organizational skills and the ability to handle high-volume tasks with accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Process a large volume of invoices efficiently and ensure accurate coding.</p><p>• Conduct regular check runs to maintain timely payments to vendors.</p><p>• Investigate and resolve discrepancies related to problem invoices.</p><p>• Respond promptly to vendor inquiries and maintain clear and effective communication.</p><p>• Perform account reconciliations to ensure all transactions are accurate and up to date.</p><p>• Handle filing and organization of financial documentation for easy access.</p><p>• Utilize software tools such as Microsoft Excel, Oracle, QuickBooks, and SAP to manage accounts payable workflows.</p><p>• Enter data accurately into systems to maintain precise financial records.</p><p>• Collaborate with team members to ensure smooth operations and adherence to deadlines.</p>
<p>We are looking for an experienced Accounts Payable Clerk to join our team on a contract to hire basis in Orlando, Florida. In this role, you will handle a variety of tasks related to invoice processing and payment management in a high-volume environment. This is an excellent opportunity to contribute to the healthcare industry while utilizing your skills in accounts payable and financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices accurately and efficiently, ensuring proper coding and compliance with company policies.</p><p>• Conduct check runs and manage payment schedules to maintain timely vendor payments.</p><p>• Verify and reconcile purchase orders with invoices to ensure accuracy.</p><p>• Collaborate with subcontractors and vendors to resolve discrepancies and address payment-related inquiries.</p><p>• Handle high-volume invoicing while maintaining organization and attention to detail.</p><p>• Utilize Oracle financial systems to manage accounts payable processes effectively.</p><p>• Apply construction accounting principles where applicable to ensure proper financial tracking.</p><p>• Maintain detailed records of processed transactions for audit and reporting purposes.</p><p>• Assist in optimizing invoice processing workflows for increased efficiency.</p><p>• Support the team with additional administrative tasks as needed.</p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Kissimmee, Florida. This role is ideal for someone who excels in managing financial records and ensuring accurate invoice processing. If you have experience in accounts payable and enjoy working in a dynamic environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process and code invoices to ensure timely payments.</p><p>• Conduct regular check runs and verify payment details.</p><p>• Review and resolve discrepancies in invoices and payment records.</p><p>• Maintain organized financial documentation for audit purposes.</p><p>• Collaborate with vendors and internal teams to address payment inquiries.</p><p>• Ensure compliance with company policies and industry regulations.</p><p>• Assist with month-end closing tasks related to accounts payable.</p><p>• Update and maintain accounts payable systems with accurate data.</p><p>• Provide support for financial reporting and analysis as needed.</p>
<p><strong>Responsibilities:</strong></p><p>Processes check requests, including coding vendor number on invoice, matching invoice to purchase order and receiving reports.</p><p>Batches invoices and runs control totals on amounts and account numbers.</p><p>Checks invoices for correct account numbers and dollars amounts.</p><p>Selects accounts payable invoices for payment based on organizations policies and processes cash disbursements weekly.</p><p>Generates checks and updates accounts payable database accordingly.</p><p>Answers payment inquiries and processes associated correspondence.</p><p>Assists with processing of 1099s at year end to appropriate vendors and independent contractors.</p><p>Ability to back up on reviewing of patient refunds and generates patient refund checks.</p><p>Demonstrates understanding of basic cost accounting principles.</p><p>Assist with the maintaining and reviewing of cost center and appropriations, to verify accuracy with coding, classifying and posting.</p><p>Prepares analysis of accounts, as required.</p><p>Codes data for appropriate cost allocations for input to financial data processing system according to company procedures.</p><p>Data Entry of invoices coded and approved for input into computerized accounting system.</p><p>Responsible for job process on standard costing, reconciliation of cost of goods sold, monitor outstanding purchase orders and maintenance of Inventory records.</p><p>Prepare various cost accounting reports and perform other related accounting functions.</p><p>Makes recommendations pertaining to processes, procedures and control functions.</p>
<p>We are looking for an experienced Accounts Payable Clerk to join our team on a long-term contract basis in Daytona Beach, Florida. This role is vital to maintaining accurate financial records and ensuring smooth processing of invoices and payments. If you thrive in a detail-oriented environment and have a strong background in accounts payable, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage the AP inbox by responding to inquiries, forwarding relevant communications, and maintaining an organized workflow to prioritize urgent items.</li><li>Receive, review, and process large volumes of invoices with accuracy while adhering to company policies and deadlines.</li><li>Ensure all invoices are properly coded and matched to corresponding purchase orders, emphasizing compliance and financial integrity.</li><li>Perform data entry to update and maintain accounts payable records with precision and attention to detail.</li><li>Identify, investigate, and resolve discrepancies in invoice and payment records, collaborating with vendors or team members as needed.</li><li>Organize and digitize invoices and related documentation for streamlined retrieval and tracking processes.</li><li>Coordinate with vendors, suppliers, and team members regarding invoice and payment inquiries, both through the inbox and direct communication.</li><li>Assist with systems-related tasks, such as entering data during software implementations or updates to ensure system functionality aligns with operational needs.</li><li>Monitor and respond promptly to inquiries related to accounts payable transactions, including due dates, corrections, or adjustments.</li><li>Maintain compliance with company policies, financial regulations, and internal audit controls.</li></ul><p><br></p>
