31 results for Project Assistant in Orange, CA

Construction Administrator We are seeking a highly organized and detail-oriented Construction Administrator to support construction project operations and ensure seamless coordination between teams, clients, and subcontractors. The ideal candidate will possess strong administrative skills, excellent communication abilities, and experience in construction project administration.Key Responsibilities<ul><li>Perform all essential duties of a Project Assistant/Coordinator.</li><li>Coordinate and/or supervise clerical/administrative staff as needed.</li><li>Answer and screen phone calls, directing inquiries appropriately.</li><li>Compose, edit, and manage correspondence, reports, memos, and procedures.</li><li>Act as a liaison between project managers, supervisors, subcontractors, and clients, arranging meetings and maintaining communication.</li><li>Attend and document project meetings, including preparing meeting minutes.</li><li>Establish and maintain project filing systems, ensuring proper documentation organization.</li><li>Distribute project documents to subcontractors and maintain document logs.</li><li>Update drawings, post changes, and ensure version control.</li><li>Prepare and maintain Request for Information (RFI) logs in the CMiC system.</li><li>Manage the transmission and distribution of submittals, ensuring timely processing.</li><li>Maintain logs for submittals, expediting, and progress tracking.</li><li>Perform expediting functions to ensure project materials and tasks are on schedule.</li><li>Input labor quantities in cost reports on CMiC and verify cost codes on timesheets.</li><li>Prepare and document extra work orders and track reference logs.</li><li>Review and compile change order submittals and quantity surveys.</li><li>Maintain a progress photo album and ensure project documentation accuracy.</li><li>Assist in compiling billings, lien releases, and certified payrolls as required.</li><li>Compile contract close-out documents, as-builts, and document punch-list work.</li><li>Prepare required owner’s forms for reporting purposes.</li><li>Coordinate paperwork flow between the field and the division office.</li><li>Perform additional responsibilities as assigned.</li></ul>

Interior Design Assistant Client- premier home staging and interior design company known for creating stunning interiors that enhance real estate properties and personal spaces. We are seeking a talented and detail-oriented Interior Design Assistant to support our design team with various projects.Key Responsibilities:<ul><li>Assist lead designers with project planning, space planning, and material selection.</li><li>Utilize CAD software to create design layouts and technical drawings.</li><li>Design mood boards and presentations using Canva and other graphic tools.</li><li>Source furniture, fabrics, accessories, and materials based on project needs.</li><li>Coordinate with vendors, suppliers, and contractors to ensure timely project execution.</li><li>Organize and maintain design samples, swatches, and catalogs.</li><li>Assist in on-site installations and staging projects as needed.</li><li>Support administrative tasks related to design projects, including documentation and order tracking.</li></ul>

Legal Administrative Assistant We are offering an opportunity for a Legal Administrative Assistant with a busy non-profit, located in Los Angeles, California. This role involves supporting a busy and diverse legal team with a variety of administrative duties, client relations, and project management tasks. Responsibilities: • Accurately process and maintain client case files and other legal documents• Manage effective communication with clients, staff, volunteers, and other stakeholders• Assist in producing educational videos and organizing webinars for small business owners• Implement improvements to project processes and systems as needed• Ensure consistency of project data across all systems by preparing and organizing spreadsheets and reports• Perform data entry tasks and maintain legal database with up-to-date case, client, and community engagement information• Provide general administrative support as requested, including scanning and copying of documents• Assist in conducting intakes for potential clients when necessary• Coordinate multiparty events on various virtual platforms and in person• Handle other duties as assigned by the supervisor or directing attorney.

Temporary HR Filing Assistant About the Role:We have a municipality client seeking a detail-oriented Temporary HR Filing Assistant to support the Human Resources department with a short-term filing project. This role will primarily focus on organizing and managing records related to Leave of Absences (LOAs) and employee benefits. Key Responsibilities:<ul><li>Organize, file, and digitize HR records related to LOAs and benefits</li><li>Ensure accurate document classification and compliance with recordkeeping policies</li><li>Assist HR staff with retrieving and sorting employee documentation</li><li>Maintain confidentiality and handle sensitive information with discretion</li><li>Perform other administrative tasks as needed</li></ul>

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in Beverly Hills, California. In this role, you will be providing comprehensive support to our president, including scheduling, project coordination, and preparation for internal meetings and presentations. This position calls for a highly organized individual with excellent communication skills and proficiency in various software applications such as Concur and CRM. Responsibilities: • Act as the primary point of contact for the president, managing correspondence and conference calls. • Coordinate and manage the president's calendar to ensure efficient scheduling of meetings and events. • Facilitate internal communication, acting as a liaison between the president and other members of the team. • Oversee project coordination, ensuring all tasks are executed on time and to the highest standard. • Prepare and manage presentations for internal meetings, ensuring all materials are accurate and prepared in a timely manner. • Utilize CRM software to track and manage customer relationships. • Operate Concur software for expense management and reporting.

Executive Assistant A CPG company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include- Executive Administration:<ul><li>Assist executive team in meeting coordination, travel, managing calendars and emails</li><li>Assist in preparation of executive presentations</li><li>Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing</li><li>Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies</li><li>Proactively track project deadlines and deliverables through consistent follow-ups with team members</li><li>Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed.</li><li>Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration</li><li>Act as liaison between executives and internal/external parties, conveying messages accurately and professionally</li><li>Manage sensitive and confidential communications with discretion</li><li>Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions</li></ul> Office Administration:<ul><li>Oversee the day-to-day office operations:</li><li>Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience</li><li>Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department</li><li>Address any facility related issues promptly and efficiently</li><li>Coordinate office issues, repairs, and requests</li><li>Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality</li><li>Liaise with vendors and service providers for office supplies, equipment, and services</li><li>Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers</li><li>Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment</li></ul>The ideal candidate will have 5+ years of Executive Assistant support. Experience with a Consumer-Packaged Goods company is required. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k.

Senior Executive Assistant Job Summary:We are seeking a highly experienced Executive Assistant to provide strategic support to our C-suite executive. This role requires exceptional organizational skills, business acumen, and the ability to manage high-level priorities in a fast-paced environment. The ideal candidate will be a proactive problem-solver, capable of managing executive communications, coordinating complex schedules, and handling confidential information with discretion. Key Responsibilities:<ul><li>Serve as a trusted partner to the executive, providing high-level administrative and strategic support.</li><li>Manage and optimize the executive’s complex calendar, scheduling meetings, travel, and engagements.</li><li>Act as a gatekeeper for incoming communications, prioritizing emails, calls, and requests.</li><li>Prepare reports, presentations, and briefings for internal and external meetings.</li><li>Oversee special projects, ensuring seamless execution and follow-through.</li><li>Coordinate executive-level meetings, including board meetings, investor relations, and leadership summits.</li><li>Handle confidential matters with professionalism and discretion.</li><li>Liaise with senior leaders, external stakeholders, and key business partners.</li><li>Streamline office operations, implementing best practices to enhance efficiency.</li><li>Anticipate executive needs and proactively address challenges.</li></ul>

Executive Assistant A private real estate investment firm in Beverly Hills is hiring an Executive Assistant / Office Manager on a direct-hire basis. As the Executive Assistant/ Office Manager, you will support the 20-person Beverly Hills office and the Managing Partner directly. You will oversee the daily operations of the office in Beverly Hills and this role is essential to ensuring the smooth functioning of the firm and supporting the real estate investment sector. Key responsibilities include - Responsibilities: • Spearhead the daily operations of our office, creating a conducive and welcoming work environment• Provide meticulous administrative support to the Managing Partner encompassing calendar management, travel arrangements, meeting coordination, and reporting• Manage office resources, equipment, and vendor relationships optimally• Develop and implement office policies and procedures to bolster efficiency• Maintain an organized filing system ensuring all documents are easily accessible• Serve as a liaison between executives and internal/external stakeholders• Assist in project management and follow-up on action items• Coordinate and schedule meetings, events, and conferences, overseeing logistics and preparation of materials• Manage incoming communications, including phone calls, emails, and mail, and respond or direct as appropriate• Foster a positive office culture and champion team-building initiatives• Assist with basic accounting tasks, including invoice processing and expense reporting• Monitor office budget and expenditures, ensuring adherence to financial guidelines. Salary is based on experience, between $110-125k with excellent benefits package. This is fully onsite in Beverly Hills. Opportunity to work in a dynamic and collaborative environment. Career growth potential within a reputable real estate investment firm.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the non-profit sector, located in Riverside, California. The role requires a highly organized individual who will be responsible for administrative support and communication with Mandarin-speaking clients. Responsibilities:• Handle the translation of documents and assistance in communications between English and Mandarin-speaking clients or team members.• Provide administrative support including managing office supplies, answering phones, and scheduling meetings.• Maintain organized and accurate records, files, and databases.• Coordinate travel arrangements and itineraries when necessary.• Assist in the preparation and execution of reports, presentations, and other documentation.• Perform general clerical duties such as data entry, photocopying, and filing.• Serve as a point of contact for Mandarin-speaking clients, ensuring clear and detail-oriented communication.• Support project management activities and other administrative tasks as required.

Tax Administrative Assistant contract-to-permanent Administrative Assistant Opportunity – Tax Firm (Los Angeles, CA) We are currently seeking a detail-oriented and organized Administrative Assistant for a contract-to-permanent position at a well-established tax firm in Los Angeles, CA. This role offers the opportunity to support a dynamic team in the Financial Services industry and contribute to the smooth operation of our office with the potential for a permanent placement. Key Responsibilities: Serve as the first point of contact for clients, managing phone calls, emails, and in-person inquiries with professionalism. Schedule appointments for clients, ensuring tax preparers’ calendars are updated and follow-up actions are executed promptly. Organize and maintain client files, ensuring confidentiality and proper documentation standards are adhered to. Handle incoming and outgoing correspondence, including mail and email. Assist in creating materials for client interaction, ensuring clarity and accuracy. Manage office supply inventory, placing orders as needed to maintain a fully stocked and efficient workspace. Update and archive client files in compliance with company protocols and IRS regulations. Provide administrative support to accounting staff and assist with various projects as needed. Maintain a clean, organized office environment to ensure a productive and detail oriented setting. Handle office-related tasks, such as booking meeting rooms, coordinating catering for meetings, and organizing travel arrangements. Ensure adherence to firm policies and confidentiality standards regarding client data management.

Administrative Assistant Temporary Procurement Coordinator – Immediate OpeningWe are seeking a highly organized and detail-oriented Temp Procurement Coordinator to support our growing office. Reporting to the Senior Procurement Manager, this role will assist with purchasing and administrative tasks to ensure smooth procurement operations. Key Responsibilities:<ul><li>Assist in procuring interior furnishing packages.</li><li>Compile and assemble project care and maintenance manuals.</li><li>Update and maintain vendor information in the database.</li><li>Coordinate vendor follow-ups and order samples as needed.</li><li>Organize and maintain installation kits.</li><li>Perform additional administrative tasks as required.</li></ul>

Assistant Controller Robert Half Management Resources is seeking a Sr Accounting Manager consultant with strong experience as a functional user in NetSuite to support our eCommerce client on a 3+ month remote engagement. This person will work closely with the Director of Accounting, technology, and product management partners through the implementation of NSAW (NetSuite Analytics Warehouse). The focus of this project will be to complete the validation of data flowing from source system to NSAW to NetSuite e and play a key role in defining long term month-end-close processes. Responsibilities• Quickly build understanding of current end-of-month close accounting processes around revenue and merchant payments to document current state• Validate and reconcile financial data automatically posted to NetSuite, ensuring accuracy, completeness, and proper GL account mapping when compared to current manual revenue and merchant reconciliation and consolidation processes• Support go-live of new data integration to build confidence for accounting team in aggregated daily transactions automatically posted to NetSuite (replacing manual method)• Analyze and define new process for closing periods with cash sales, cash refunds, and journal entry transactions automatically posting to NetSuite• Collaborate with Accounting and Technology teams to understand data flow and build of data integration• Identify discrepancies and edge cases in transactional data and recommend process improvements• Leverage NetSuite expertise to optimize financial data integrity and reporting efficiency• Suggest areas of improvement in controls and go-forward accounting validation for maximized accuracy

Office Assistant We are currently seeking a detail-oriented and customer-focused administrative individual to join a renowned establishment dedicated to facilitating the seamless movement of dogs entering or departing from various countries. This organization not only meets all U.S. requirements for animal transport but also prioritizes providing pets and their families with a warm, reassuring experience. About the Role: This position involves managing reservations, coordinating pet pickups from airlines, and maintaining accurate records while ensuring a smooth and stress-free process for pet owners. You’ll play a key role in assisting with logistics and customer communication while working closely with regulatory databases. Ideal Candidate Profile: ✔ Experience in logistics and data management, including scheduling and record-keeping ✔ Strong customer service skills for assisting pet owners via phone and email ✔ Proficiency in Microsoft Word, Excel, and PowerPoint (experience with proprietary databases is a plus) ✔ A willingness to learn and work within the CDC/US Customs safeTRAQ database

Treasury Assistant Torrance company is seeking a Treasury Assistant to supports the treasury operations by assisting with cash management, cash forecasting, credit administration, and other treasury functions. The Treasury Assistant will work closely with the Treasury Manager to help ensure that the company meets its financial obligations and maintains efficient cash flow management across all entities. Essential Duties and Responsibilities: The Treasury Analyst will assist in the following duties, which may include but are not limited to:• Support the daily cash management processes • Monitor cash balances to ensure adequate liquidity • Assist with payments and transfers• Assist with preparing reports • Ensure compliance with lender and debt facility • Assist with ad-hoc financial projects

HR Assistant We are seeking a detail-oriented and organized HR Assistant to join our team on a temporary 8-month assignment in Whittier, CA. The HR Assistant will provide administrative support to the Human Resources department, assisting with onboarding, employee documentation, benefits administration, and general HR operations. This role is ideal for someone who is highly organized, enjoys working in a fast-paced environment, and has previous HR administrative experience.Key Responsibilities:<ul><li>Onboarding Support: Assist with onboarding new hires, including preparing new hire paperwork, conducting background checks, and scheduling orientations.</li><li>Employee Records Management: Maintain accurate and up-to-date employee files, ensuring compliance with company policies and labor regulations.</li><li>HR Documentation: Assist in processing employment verifications, employee status changes, and other HR-related documentation.</li><li>Benefits Coordination: Provide administrative support with benefits enrollment, changes, and resolving employee inquiries.</li><li>Payroll Assistance: Support the payroll process by ensuring all employee data and timesheets are accurate and submitted on time.</li><li>Recruitment Support: Assist with job postings, coordinating interviews, and communicating with candidates as needed.</li><li>General Administrative Support: Answer HR-related inquiries, manage incoming emails and phone calls, and support various HR projects as needed.</li><li>Compliance: Ensure adherence to company policies and California labor laws, keeping HR files and documentation up-to-date.</li></ul>Schedule:<ul><li>Monday to Friday, 8:00 AM – 5:00 PM.</li><li>On-site position in Whittier, CA.</li></ul>Duration:<ul><li>Temporary, 8-month assignment with potential for extension or permanent placement based on business needs.</li></ul>Pay Rate:<ul><li>Competitive hourly pay based on experience.</li></ul>

Administrative Assistant We are offering a temporary employment opportunity in the public sector industry in Rolling Hills, California. The role is for an Administrative Assistant and will be situated on-site. Responsibilities:• Execute administrative duties effectively• Respond promptly and skillfully to queries• Maintain a high level of organization and attention to detail• Process and manage customer credit applications• Keep customer credit records precise and updated• Monitor customer accounts and act accordingly• Handle scanning projects effectively• Support the team in maintaining an efficient work environment.

Executive Assistant We are offering a short term contract employment opportunity for a proficient Executive Assistant in Los Angeles, California. The Executive Assistant will cater to the diverse needs of the CEO and the organization, ensuring smooth operations, effective communication, and efficient administrative tasks. The role requires coordination with both internal staff and Board members and includes managing confidential communications and cross-departmental collaboration. Responsibilities: • Efficiently handle the CEO's calendar management, travel plans, budget monitoring, and scheduling priorities. • Draft correspondence and communications on behalf of the CEO for various organizational events and donor outreach. • Ensure seamless collaboration with internal executives and staff to enhance efficiencies and support the CEO's office. • Oversee procurement, payment requests, and credit card reconciliations in a timely and efficient manner. • Prepare and compile relevant materials for the CEO's meetings, events, and social engagements. • Manage CEO's memberships with select organizations, including tracking renewals and memberships. • Coordinate and prepare materials for Board and Committee meetings, serving as the primary point of contact for Board members. • Organize and maintain Board and Governance documents, including managing demographic data and tracking online votes. • Coordinate and lead special projects on behalf of the CEO, working closely with internal departments and external consultants. • Maintain a high level of discretion in handling sensitive and confidential information, managing delicate situations involving Board members, executives, and other stakeholders professionally.

Administrative assistant Job Description:We are seeking a detail-oriented and organized Administrative Assistant for a temp-to-hire opportunity in Azusa, CA. The ideal candidate will have strong Excel skills, excellent organizational abilities, and the ability to manage multiple tasks in a fast-paced environment. This role supports various departments by handling administrative tasks, coordinating schedules, and assisting with reporting and data entry.Key Responsibilities:<ul><li>Provide administrative support to various departments, including scheduling, filing, and document preparation.</li><li>Handle data entry, report generation, and data analysis using Excel (Pivot Tables, VLOOKUP, Formulas, etc.).</li><li>Answer and direct phone calls, emails, and correspondence.</li><li>Maintain organized filing systems (both physical and electronic).</li><li>Assist with coordinating meetings, preparing meeting agendas, and taking minutes.</li><li>Manage office supplies and place orders as needed.</li><li>Handle confidential information with professionalism and discretion.</li><li>Support other administrative tasks and projects as assigned.</li></ul>Schedule:<ul><li>Monday to Friday, standard business hours.</li></ul>Employment Type:<ul><li>Temp-to-Hire opportunity with potential for permanent placement based on performance and business needs.</li></ul>

Executive Assistant We are offering a short-term contract employment opportunity for an Executive Assistant in the advertising industry, based in Los Angeles, California. The Executive Assistant will be in charge of providing comprehensive support to the CEO, managing office operations, and acting as a liaison between various internal and external stakeholders. Responsibilities:• Ensure smooth communication between the CEO and other internal and external contacts, managing sensitive and confidential information.• Handle the CEO's calendar, prioritizing requests and resolving conflicts to ensure efficient daily operations.• Coordinate travel arrangements for the CEO and accompanying executives, adapting to changes and updates as necessary.• Facilitate workflow by coordinating with internal and external executives on various tasks and projects.• Oversee office operations, including vendor selection, equipment purchase, and policy development, to ensure an effective working environment.• Collaborate with the finance team to manage departmental budgets, track expenses, and prepare financial reports, ensuring compliance with financial policies.• Assist in organizing Board meetings and events, including scheduling, drafting agendas, and preparing and distributing presentation materials.• Maintain compliance with rules and regulations as set out in the organization's bylaws regarding Board matters.• Continuously improve internal processes that support the CEO and the overall organization.• Provide support in travel arrangements for employees when necessary.

Executive Assistant We are in the process of identifying an Executive Assistant to join our team based in Long Beach, California. In this role, you will ensure smooth daily operations by handling high-level administrative tasks, coordinating communication, and supporting the executive with their schedule and meetings. This role offers a short-term contract employment opportunity. Responsibilities:• Coordinating the executive's schedule, meetings, and prioritizing time management.• Managing travel arrangements, itineraries, and expense reports for the executive.• Drafting, proofreading, and formatting correspondence, reports, and presentations on behalf of the executive.• Screening and prioritizing incoming calls, messages, and requests, responding or redirecting as appropriate.• Assisting in the execution of strategic initiatives and special projects led by the executive.• Tracking action items, deadlines, and deliverables, ensuring timely follow-ups.• Conducting research and compiling data for reports, proposals, and presentations.• Coordinating logistics for board meetings, donor engagements, and high-level events.• Maintaining organized records, files, and documentation for easy retrieval.• Overseeing expenses and budget tracking related to the executive's initiatives. Executive Support & Calendar Management<ul><li>Serve as the primary point of contact for the Executive Director, managing their schedule, coordinating meetings, and optimizing time management.</li><li>Plan and prioritize appointments, ensuring seamless execution of daily activities.</li><li>Organize and maintain the Executive Director’s email inbox, including prioritizing, drafting, and responding to emails as needed.</li><li>Manage travel arrangements, itineraries, and expense reports.</li><li>Handle confidential information with utmost discretion and professionalism.</li></ul>Communication & Correspondence<ul><li>Draft, proofread, and format correspondence, reports, and presentations on behalf of the Executive Director.</li><li>Act as a liaison between the Executive Director and internal/external stakeholders, ensuring clear and effective communication.</li><li>Screen and prioritize incoming calls, messages, and requests, responding or redirecting as appropriate.</li><li>Prepare briefing documents and summaries for meetings, ensuring the Executive Director is well-informed.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to support our operations within the Telecom Services industry located in Pasadena, California. This role involves office management, executive assistance, departmental support, and various administrative tasks within a fast-paced, high-tech setting. It provides a contract to permanent employment opportunity. For immediate consideration email your resume and call 626-463-2031. Responsibilities:• Carry out efficient processing of invoices, expense reports, and purchase orders.• Conduct coordination with accounting to ensure punctual vendor payments and reimbursements.• Handle and maintain the company databases and filing systems.• Efficiently process and maintain accurate customer credit records.• Address and resolve customer inquiries and monitor customer accounts.• Assist in the onboarding process of new employees, including the coordination of orientation sessions and preparation of necessary documents.• Perform office administration tasks such as managing office supplies inventory, handling incoming and outgoing mail, shipments, and courier services.• Assist executives and department heads with scheduling meetings, travel arrangements, and expense reports.• Support HR with benefits enrollment and other administrative tasks.• Prepare and manage documents, presentations, and reports as required.• Support special projects as assigned, handling confidential information with discretion and professionalism.• Organize company events, conferences, and team-building activities.

Administrative Assistant Robert Half is partnering with a thriving organization in Pala, CA, to find a reliable and professional Administrative Assistant. This role is perfect for someone who enjoys providing exceptional office support, keeping things organized, and contributing to the overall success of a team. If you’re a highly organized individual who thrives on multitasking, this opportunity is for you! Key Responsibilities:Office Management & Support:<ul><li>Manage calendars, schedule meetings, and coordinate travel arrangements for executives and team members.</li><li>Answer and direct incoming phone calls, emails, and customer inquiries professionally and efficiently.</li><li>Maintain a tidy and organized office environment while ordering and managing office supplies.</li></ul>Document Preparation & Handling:<ul><li>Prepare and edit documents, reports, and presentations with utmost attention to detail.</li><li>Perform data entry and ensure accuracy in maintaining records, databases, and filing systems.</li></ul>Event Coordination:<ul><li>Assist with planning and organizing team meetings, events, and special projects.</li><li>Coordinate logistics for conferences, including catering and presentation materials.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to join our team in Los Angeles, California. In this role, you will be supporting the project team with both administrative and accounting tasks. This position offers a contract to permanent employment opportunity in the industry. Responsibilities: • Manage day-to-day operations of the project site office • Administer subcontracts and ensure compliance with all associated construction documentation • Handle the processing of subcontractor and vendor invoices • Track equipment and maintain accurate records • Oversee union payroll uploads and documentation • Prepare client billings and maintain budget and cost control • Provide accounting support to the project team • Coordinate project-related tasks and activities.

Executive Assistant A leading healthcare organization is seeking an experienced Executive Assistant to provide high-level administrative support to the Chief Operating Officer (COO) and Chief Medical Officer (CMO). This role requires a detail-oriented professional with exceptional organizational skills, a proactive mindset, and the ability to handle a fast-paced and dynamic environment. Key Responsibilities: <ul><li>Calendaring and Scheduling: Manage complex calendars for the COO and CMO, coordinating internal and external meetings across multiple time zones.</li><li>Meeting Coordination: Schedule and organize meetings, prepare agendas, take minutes, and follow up on action items to ensure timely execution.</li><li>Communication Management: Act as a liaison between executives, internal teams, and external stakeholders, handling correspondence and ensuring alignment across all parties.</li><li>Travel Coordination: Plan and book domestic and international travel arrangements, including itineraries, accommodations, and transportation.</li><li>Document Preparation: Prepare high-quality reports, presentations, and other materials as needed.</li><li>Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.</li><li>Administrative Support: Perform general administrative tasks, including expense reporting, maintaining records, and supporting special projects as required.</li></ul>

Property Management Administrative Assistant Our client is looking for a Property Administrator to support their high-end commercial buildings in beautiful Beverly Hills. This is a contract position that will start on March 17th, with the strong chance to go permanent for the right individual! You will be responsible for supporting the buildings tenants, Senior Property Manager, and Property Manager, with daily administrative tasks. Your main responsibilities will include answering a high volume of phone calls, dealing with tenant requests and issues, coordinating work orders, scheduling, and communicating with vendors. You will also be responsible for filing invoices and completing special administrative projects. The ideal candidate will have experience in property management, excellent customer service skills, and strong written and verbal communication skills. You will work on-site Monday-Thursday and remote on Fridays. Hours are 8am-5pm and parking is covered. Pay Range is $27-$31/hr during the temporary period