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43 results for Office Specialist in Orange, CA

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-07-30T00:00:00Z

Office Assistant

Rancho Santa Margarita, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in California. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming office environment while handling a variety of front-desk and clerical tasks. The role combines receptionist support, document management, data entry, and basic human resources assistance to help keep business activities running smoothly. Responsibilities: • Welcome visitors, manage front-desk activity, and provide attentive reception support throughout the day. • Answer incoming calls, direct inquiries to the appropriate contacts, and take clear, accurate messages when needed. • Scan, organize, and maintain paper and digital records to ensure documents are easy to retrieve and properly filed. • Perform general administrative work such as preparing correspondence, updating records, and supporting routine office operations. • Enter clerical and accounting-related information into internal records with close attention to accuracy and completeness. • Assist with basic HR-related administrative tasks, including document handling and support for employee record upkeep. • Monitor office workflows and help maintain an orderly workspace by completing time-sensitive support tasks as assigned.
2026-08-07T00:00:00Z

Office Assistant

Santa Monica, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
An entertainment/ production company is hiring a receptionist to work from 8/20 - 8/21. Responsibilities include managing the CFO’s calendar, scheduling meetings, answering calls, managing departmental files, and processing invoices, contracts, and payments. Additional tasks include filing, data entry, and other administrative duties. Hours are 9 -6. Responsibilities:• Coordinate calendars and arrange meetings to keep schedules organized and up to date.• Respond to incoming phone calls professionally and direct inquiries to the appropriate contacts.• Maintain departmental records, files, and documentation with accuracy and confidentiality.• Support invoice handling, contract processing, and payment-related administrative tasks.• Perform data entry, filing, and general clerical work to ensure smooth office operations.• Assist with front-desk coverage and provide day-to-day administrative support across the office.
2026-08-10T00:00:00Z

Office Assistant

Costa Mesa, CA
onsite
Temporary / Contract
19 - 24 USD / Hourly
We are looking for a dependable Office Assistant for a Contract position in Costa Mesa, California. This role will support student-facing administrative operations with a strong emphasis on financial aid guidance, document handling, and responsive service for prospective and current students. The ideal candidate is organized, detail-oriented, and comfortable balancing clerical duties, phone support, and detailed record management in a fast-paced higher education environment. Responsibilities: • Provide front-line administrative support by answering inbound calls, responding to inquiries, and directing students and families to appropriate resources. • Review and organize student documents, including scanning, filing, and maintaining accurate electronic and physical records. • Assist students with financial aid-related processes by explaining application steps, eligibility basics, and required documentation. • Process assigned student files with care and accuracy while helping the team meet service timelines and operational goals. • Coordinate with admissions, registrar, and student accounts teams to help resolve questions and support a smooth student experience. • Schedule and support appointments, meetings, and follow-up communication for student-facing office activities. • Perform general clerical work such as data entry, correspondence preparation, and record updates in office systems. • Contribute to outreach events, orientation activities, and other departmental projects as needed.
2026-08-13T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-07-30T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day administrative and operational services for a client site in Santa Monica, California. This Contract position is ideal for someone who enjoys a fast-moving environment and takes pride in delivering dependable copy, mail, scanning, and workplace support. The role requires strong customer service, careful handling of sensitive materials, and the ability to balance multiple requests while maintaining quality and turnaround expectations. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and documenting work accurately before production begins. • Provide copy, printing, scanning, mail, and intake support across both physical and digital workflows while following established service standards. • Organize tasks based on urgency and committed delivery times to ensure completed work reaches clients and internal teams on schedule. • Monitor the quality of completed assignments, checking for accuracy and consistency in your own output and assisting with quality review when needed. • Communicate proactively with supervisors and clients regarding deadlines, request changes, service issues, or questions that may affect completion times. • Resolve routine equipment and production issues, replenish paper and toner, and keep machines ready for daily use. • Handle confidential documents with discretion and follow company and client policies for secure processing and distribution. • Support additional workplace services, which may include reception, hospitality, audio/visual assistance, or other back-office functions as business needs change.
2026-07-20T00:00:00Z

General Office Clerk

Los Angeles, CA
onsite
Temporary / Contract
19.5 - 21 USD / Hourly
We are looking for a dependable General Office Clerk to provide short-term administrative support for a Contract assignment in Los Angeles, California. This position will assist the Fundraising Department with essential clerical work, helping keep documents organized and outgoing materials prepared on scheduled support dates. The ideal candidate is detail-oriented, efficient, and comfortable handling high-volume office tasks in a fast-paced environment. Responsibilities: • Organize and maintain department files to ensure records are easy to access and accurately stored. • Scan paper documents into digital formats and verify that electronic files are complete and legible. • Prepare mailings by assembling, sorting, and processing materials for outgoing distribution. • Enter and update information in office records with a high level of accuracy and attention to detail. • Provide back-office support to the Fundraising team by assisting with routine clerical assignments. • Review documents for completeness and arrange materials according to established filing systems.
2026-08-12T00:00:00Z

General Office Clerk

Costa Mesa, CA
onsite
Temporary / Contract
16.625 - 20 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support document handling and administrative operations in Costa Mesa, California. This Contract position focuses on keeping physical and digital records accurate, accessible, and properly organized in a fast-paced office setting. The ideal candidate is dependable, discreet with sensitive information, and comfortable managing repetitive tasks with a high level of precision. Responsibilities: • Organize incoming paperwork and arrange records in accordance with established filing methods to maintain orderly document storage. • Prepare paper files for digitization, scan materials into electronic systems, and ensure uploads are completed correctly. • Review digitized records for readability, completeness, and correct indexing before finalizing file storage. • Enter and update document-related information in databases and electronic recordkeeping tools with a strong focus on accuracy. • Locate and provide physical or digital files promptly in response to internal record requests. • Maintain clear labeling and consistent organization across filing systems to support efficient document retrieval. • Safeguard confidential and sensitive materials by following office protocols for privacy, security, and retention. • Assist with routine administrative support tasks such as copying, printing, and shredding documents as needed. • Identify missing, damaged, or incorrectly stored records and escalate issues for resolution in a timely manner.
2026-08-13T00:00:00Z

Legal Secretary

Santa Ana, CA
onsite
Permanent / Full Time
70000 - 90000 USD / Yearly
We are looking for a skilled Legal Assistant to join a growing law firm in Santa Ana, California. This position offers an opportunity to work in a dynamic environment within a nationally recognized firm specializing in defense litigation. The ideal candidate will bring strong organizational skills, attention to detail, and knowledge of legal processes to support attorneys in delivering exceptional service to clients. Responsibilities:• Handle electronic filings for both state and federal courts, ensuring accuracy and compliance.• Prepare legal documents, including Tables of Authorities (TOAs) and Tables of Contents (TOCs), as well as assist with drafting client correspondence.• Manage expense processing for assigned partners using firm-specific systems.• Maintain and oversee attorneys’ calendars to ensure deadlines and meetings are effectively managed.• Support general office operations, demonstrating proficiency with document management systems.• Collaborate with attorneys and staff to prepare case-related documents and manage administrative tasks.• Assist with coordinating schedules and maintaining smooth communication among team members.• Provide exceptional organizational support to attorneys handling general liability, toxic torts, and construction defect cases.• Adapt to a hybrid work schedule with flexibility in start times to meet the firm's needs.
2026-08-12T00:00:00Z

Legal Secretary

Irvine, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
Exciting opportunity for a Legal Secretary to join a sophisticated BIG FIRM! An international law firm is seeking an experienced Legal Secretary with 5+ years of litigation support experience to join its growing team. This is an excellent opportunity to support high-level attorneys within a sophisticated and collaborative law firm environment. We have placed people at this firm who love the work and the firm's environment! Highlights<ul><li>Prestigious international law firm platform</li><li>Sophisticated litigation practice</li><li>Competitive compensation + bonus potential</li><li>Comprehensive benefits package</li><li>Stable, team-oriented environment</li><li>Long-term growth opportunity</li></ul>Responsibilities<ul><li>Provide high-level administrative and litigation support to attorneys</li><li>Prepare, revise, and format legal documents and correspondence</li><li>Handle state and federal court filings</li><li>Manage calendaring, deadlines, and scheduling</li><li>Coordinate meetings, depositions, travel, and client communications</li><li>Maintain case files and assist with trial preparation</li><li>Process time entries and expense reports</li></ul>Qualifications<ul><li>5+ years of legal secretary experience within a law firm environment</li><li>Strong experience with both state and federal court filings</li><li>Excellent knowledge of court rules, calendaring, and litigation procedures</li><li>Strong proficiency with Microsoft Office and legal technology platforms</li><li>Exceptional attention to detail and organizational skills</li><li>Ability to thrive in a fast-paced environment supporting multiple attorneys</li></ul>This is an outstanding opportunity for a polished legal support professional seeking sophisticated work, stability, and the resources of a respected international law firm. To apply, please submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-29T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Legal Secretary to support a busy litigation and labor and employment practice in Los Angeles, California. This Contract position is well suited for a legal administrative candidate with relevant experience who can manage court filings, maintain critical deadlines, and produce precise legal documents in a fast-paced environment. The ideal candidate brings strong judgment, clear communication, and a confident command of legal support technology while working effectively with attorneys and internal stakeholders. This position is an afternoon/evening hours to providing support with late filings. Responsibilities:• Provide day-to-day administrative and legal support to attorneys within the litigation and labor and employment practice.• Prepare, revise, and finalize legal documents such as pleadings, templates, tables of authorities, and tables of contents with a high level of accuracy.• Handle electronic filing submissions in both state and federal courts, ensuring compliance with court-specific rules and deadlines.• Maintain attorney calendars and monitor case deadlines using CompuLaw and related docketing tools.• Organize, manage, and retrieve matter documents through systems such as iManage and Microsoft Office applications.• Coordinate correspondence, scheduling, and other practice support activities to keep legal matters moving efficiently.• Assist with document production, PDF editing, and file preparation using Adobe Acrobat and other legal technology tools.• Support billing-related and case management administrative tasks as needed within the practice group.
2026-07-29T00:00:00Z

Legal Secretary

Los Angeles, CA
onsite
Permanent / Full Time
85000 - 105000 USD / Yearly
We are looking for an experienced Legal Secretary to join a well-established law firm in Los Angeles, California. This position supports a busy civil litigation practice and is ideal for someone who thrives in a fully onsite environment with strong administrative systems and long-tenured support teams. The role offers the opportunity to work closely with attorneys on employment and related litigation matters while contributing to efficient case management and document preparation. Responsibilities: • Manage electronic court submissions in state and federal jurisdictions, ensuring filings meet procedural and service requirements. • Prepare, revise, and format legal correspondence, pleadings, discovery templates, and other case-related documents with accuracy and consistency. • Assemble tables of contents and tables of authorities for briefs, motions, and other formal filings. • Maintain organized case files by tracking records, correspondence, and legal documents in both digital and physical formats. • Handle general administrative support such as scanning, copying, faxing, and processing document distribution. • Coordinate the preparation of hearing binders and provide support for trial readiness and related case materials. • Support multiple attorneys in a shared-desk structure while helping manage shifting priorities across active litigation matters. • Enter and track attorney time when needed and assist with day-to-day practice support using firm-approved software tools.
2026-08-12T00:00:00Z

Legal Secretary

Newport Beach, CA
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
Litigation Legal Assistant – HYBRID in Newport BeachRobert Half Legal is partnering with a highly regarded, full-service business law firm to identify a Litigation Legal Assistant. With over 50 years in the market and a national footprint, this firm is known for delivering sophisticated legal counsel across a wide range of complex transactions and disputes while maintaining a collaborative, team-oriented culture. This opportunity is best suited for a Litigation Legal Assistant with strong federal court experience who can independently manage filings, deadlines, and procedural requirements across multiple jurisdictions. Candidates must be comfortable navigating federal rules (including outside of California) and supporting attorneys in a fast-paced, high-expectations environment. Key Responsibilities<ul><li>Provide high-level litigation support to attorneys across complex civil matters</li><li>Draft, format, proofread, and finalize pleadings, motions, discovery, affidavits, complaints, and legal memoranda</li><li>Handle state and federal court filings, including e-filings and occasional paper filings</li><li>Manage litigation calendars, court deadlines, and procedural timelines using firm software</li><li>Identify and submit documents for docketing and ensure compliance with all court requirements</li><li>Assist attorneys with reviewing, organizing, and summarizing case materials and correspondence</li><li>Prepare matrices, charts, spreadsheets, and privilege logs as needed</li><li>Support arbitration and trial preparation, including document organization and logistics</li><li>Maintain accurate time records for billable tasks</li></ul>Why Join This Firm<ul><li>Established firm with 50+ years of success and over 100 attorneys across multiple offices</li><li>Offers sophisticated, “big firm” work with a more flexible and collaborative environment</li><li>Team-oriented culture where support staff are valued and cross-trained</li><li>Hybrid work schedule (4 days onsite, 1 day remote)</li><li>Beautiful penthouse office in Newport Beach</li></ul>Benefits<ul><li>Medical, dental, vision, and life insurance starting day one</li><li>401(k) with profit sharing</li><li>Paid time off, including vacation and sick time</li><li>Additional voluntary benefits including disability, supplemental insurance, and wellness programs</li><li>Access to financial planning resources and educational seminars</li></ul>CompensationSalary range: $80,000–$105,000, plus performance-based holiday bonus.Compensation will vary based on federal court experience, technical skillset, and overall career stability.
2026-07-28T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
70000 - 100000 USD / Yearly
Looking to join a modern, growing litigation firm where your career can continue to evolve? Our client, a tech-forward civil litigation firm in Irvine, is seeking a Legal Assistant with 3+ years of litigation experience to join its collaborative team. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, values mentorship, and wants to be part of a firm that embraces technology and continuous improvement.This position offers the chance to work closely with experienced attorneys while receiving ongoing training and professional development in a supportive team environment. What You'll Do<ul><li>Support attorneys throughout all phases of civil litigation</li><li>Prepare, revise, and proofread legal documents and correspondence</li><li>Manage attorney calendars, deadlines, and court filings</li><li>Coordinate depositions, mediations, and hearings</li><li>Prepare discovery, pleadings, and trial-related documents</li><li>Communicate with clients, opposing counsel, and court personnel</li><li>Maintain electronic files and utilize the firm's technology-driven systems</li></ul>What They're Looking For<ul><li>3+ years of civil litigation legal assistant experience</li><li>Experience with California state court filings (federal experience is a plus)</li><li>Strong organizational and time management skills</li><li>Excellent written and verbal communication</li><li>Ability to prioritize multiple deadlines in a fast-paced practice</li><li>Positive attitude with a desire to learn and grow</li></ul>Why This Firm?<ul><li>Growing civil litigation practice with long-term stability</li><li>Tech-forward environment utilizing modern legal technology</li><li>Direct mentorship from experienced attorneys and leadership</li><li>Ongoing training and career development</li><li>Collaborative, team-oriented culture</li><li>Opportunity to make a meaningful impact as the firm continues to expand</li></ul>Schedule<ul><li>Onsite daily – Irvine</li></ul>If you're looking for a firm that values professional development, embraces innovation, and offers long-term growth, I'd love to connect.Please send your resume to Quidana.Dove<at>RobertHalf.<com> for a confidential discussion.
2026-08-06T00:00:00Z

Legal Assistant

Los Angeles, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
A well-known national litigation firm is hiring a Legal Assistant to join its Los Angeles office. This is a great opportunity to join a firm with an outstanding reputation and a team that truly enjoys working together. The LA office is collaborative, supportive, and easygoing. Many team members have been with the firm for 20+ years, which speaks to the culture and stability. Leadership is approachable and steps in when needed, creating a genuinely positive environment. This role offers a hybrid schedule with 3 days onsite after the firm's 30-day initial training period. What you will do:<ul><li>Scheduling meetings, calendaring court deadlines, and coordinating travel</li><li>State, Federal, and Appellate Court filings</li><li>Format, draft, and finalize legal documents</li><li>Assist with trial preparation</li><li>Conflict checks</li></ul> What they are looking for:<ul><li>7+ years of California litigation experience</li><li>Experience filing with state, federal, and appellate courts</li><li>Calendaring litigation deadlines</li><li>Ability to work onsite in Century City, CA, at least 3 days per week</li></ul> Compensation:<ul><li>Salary range: $90,000 to $120,000 DOE</li><li>Benefits: PPO medical, dental, vision, HSA & FSA options, 401(K) and firm % yearly contribution, PTO, sick days, paid holidays, paid parking, short-term and long-term disability insurance, life insurance, and more!</li></ul>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin<at>RobertHalf.<com>
2026-08-10T00:00:00Z

Legal Assistant

Irvine, CA
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
If you're a seasoned Litigation Legal Assistant looking for a firm where people build careers—not just jobs—this opportunity deserves your attention.Our client is a highly respected Orange County litigation firm with a thriving commercial and employment practice, a strong reputation in the legal community, and a track record of retaining top talent. As the firm continues to grow, they are seeking an experienced Legal Assistant to join their collaborative team. The firm continues to experience steady growth and is seeking an experienced Legal Assistant to support a busy team of attorneys handling sophisticated litigation matters in state and federal courts.This is an excellent opportunity to join a collaborative, professional environment that offers long-term career stability, challenging work, and a supportive team culture.Responsibilities<ul><li>Support attorneys handling commercial and employment litigation matters</li><li>Prepare, revise, and proofread pleadings, motions, discovery, and correspondence</li><li>E-file documents in California State and Federal Courts</li><li>Maintain attorney calendars and track litigation deadlines</li><li>Coordinate depositions, mediations, hearings, and client meetings</li><li>Prepare TOAs, TOCs, exhibits, and litigation binders</li><li>Manage case files and document organization</li><li>Assist with trial preparation and related litigation support</li></ul>Qualifications<ul><li>7+ years of litigation legal assistant experience</li><li>Strong experience with both California State and Federal Court procedures</li><li>Advanced e-filing experience in state and federal courts</li><li>Experience supporting commercial litigation, employment litigation, or other complex civil litigation matters</li><li>Proficiency with Microsoft Office Suite and litigation support software</li><li>Excellent organizational, communication, and multitasking skills</li><li>Ability to thrive in a fast-paced, deadline-driven environment</li></ul>Why Consider This Opportunity?<ul><li>Join a thriving and highly regarded Orange County litigation firm</li><li>Sophisticated commercial and employment litigation practice</li><li>Stable, growing firm with an excellent reputation in the legal community</li><li>Supportive attorneys and collaborative team environment</li><li>Meaningful work with direct exposure to complex litigation matters</li><li>Long-term career growth potential</li><li>Competitive compensation and comprehensive benefits package</li></ul>Benefits<ul><li>Medical, dental, and vision insurance</li><li>401(k) retirement plan</li><li>Paid vacation, sick time, and holidays</li><li>Professional development opportunities</li><li>Additional benefits to be discussed during the interview process</li></ul>If you're an experienced litigation legal assistant seeking a stable firm, sophisticated work, and a team-oriented culture, we'd love to connect with you.Submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-07-29T00:00:00Z

Office Assistant (part-time)

Cerritos, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a part-time Office Assistant to support daily administrative operations in California. This contract opportunity with the potential for a long-term role is ideal for someone who brings strong attention to detail, empathy, and organizational skills to a public-facing office environment. The person in this role will help visitors, manage records, coordinate scheduling activities, and assist with clerical processes that keep the office running efficiently. Success in this position requires clear communication, attention to detail, and the ability to handle sensitive interactions with care and respect. Responsibilities: • Welcome visitors, respond to general questions, and provide helpful guidance in a courteous and attentive manner. • Assist guests with locating property information and direct them to the appropriate resources or office contacts. • Coordinate appointments, support burial scheduling, and communicate with funeral homes to help ensure timely arrangements. • Prepare administrative documents such as customer agreements, payment-related paperwork, daily work orders, and burial documentation. • Enter and update customer and decedent information in office databases while maintaining accurate digital and physical records. • Organize filing systems, sort incoming mail, and complete proofreading and other routine clerical assignments as needed. • Maintain a clean and orderly front office by straightening shared spaces, restocking forms, and monitoring supply levels. • Track headstone deliveries and placements, follow up on missing markers, and communicate updates to customers appropriately. • Participate in staff meetings and provide day-to-day administrative support across teams to help meet operational needs.
2026-08-13T00:00:00Z

Paralegal - Office Manager

Yorba Linda, CA
onsite
Permanent / Full Time
100000 - 140000 USD / Yearly
We are looking for a versatile Paralegal - Office Manager to support litigation matters while helping maintain an efficient and organized office in El Segundo. This role is helping set up the firm's Los Angeles office; their headquarters is on the East Coast. This position offers a blend of litigation and operational responsibilities (roughly 50/50), making it ideal for someone who enjoys balancing litigation case support with day-to-day office coordination. Responsibilities:Litigation -• Manage filings in state and federal courts, with significant involvement in federal court procedures and deadlines.• Prepare initial drafts of routine legal documents, including pleadings, motions, and business correspondence for attorney review.• Assemble exhibits, document tables, and other supporting materials needed for filings, hearings, and case organization.• Perform factual investigation and targeted legal research to support ongoing litigation matters.Operational -• Support partners with business development activities by helping create presentation materials, proposals, and other marketing content.• Coordinate administrative and office management tasks to help maintain smooth daily operations in a growing legal environment.• Serve as a point of contact for external technology providers and other service vendors to address office needs.• Help guide and support entry-level team members while contributing to the development of effective office processes and infrastructure. Perks of Firm:· You can have a hand in building and growing an office – exciting!· The East Coast director can provide guidance. “They will not be on an island on their own!”· Quickly growing, evolving firm.· Strong tenure from support staff in their headquarters. Logistical Details:· Billable Hours: None· Certificate: Not required but preferred· Software/Tech: Clio, Westlaw, Outlook, Trellis (court filings), PACER· Working Hours: Standard business hours· Reports to: Partner in LA office.· Benefits: Kaiser plans for medical + dental + vision + 401K + PTO
2026-08-13T00:00:00Z

Office Administrator - Contract

Los Angeles, CA
onsite
Temporary / Contract
19 - 19 USD / Hourly
<ul><li>Providing general administrative support</li><li>Answering phones and greeting visitors</li><li>Scheduling and calendar management</li><li>Data entry, filing, and document preparation</li><li>Assisting with basic HR administrative duties</li><li>Supporting the office with day-to-day operations</li></ul>Because this position is with a Christian ministry, we are looking for someone who is comfortable working in a faith-based environment and supporting an organization whose daily operations reflect Christian values and practices. Respect for the ministry's mission and culture is important for success in this role.If you are interested, please reply with your updated resume and confirm that you are available for the assignment dates and schedule.I look forward to hearing from you!
2026-08-07T00:00:00Z

Legal Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
24 - 28 USD / Hourly
Robert Half Legal is partnering with a global organization in the entertainment, sports, and media space to identify a Legal Administrative Assistant to support the Office of the Chief Legal Officer. This is an excellent opportunity for a candidate with a paralegal or legal assistant background who is seeking exposure to corporate legal work in a fast-paced, high-profile environment. Position SummaryThe Legal Administrative Assistant will support the Office of General Counsel with a focus on corporate law and entity management. This role requires a proactive, detail-oriented professional who can support a busy in-house attorney in a fast-paced environment. Key Responsibilities<ul><li>Manage calendaring, scheduling, rolling calls, and daily follow-up for a busy in-house attorney</li><li>Redline, edit, and revise confidential legal documents and agreements</li><li>Assist with annual reports, Secretary of State filings, and other corporate filings</li><li>Maintain minute books, corporate records, and legal database records</li><li>Support entity formations and dissolutions</li><li>Assist with outside counsel coordination, e-filing, travel, and expense reporting</li><li>Support corporate legal matters, including cybersecurity, insurance, and international compliance</li></ul>
2026-08-12T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to provide high-level support to leadership in Los Angeles, California. This role blends executive coordination with analytical and operational follow-through, requiring someone who can manage competing priorities while keeping sensitive information organized and secure. The ideal candidate is practical, resourceful, and comfortable working across departments to keep projects, reporting, and executive activities moving forward. Responsibilities:• Drive special assignments for leadership by gathering information, conducting research, and translating findings into useful recommendations.• Monitor key business metrics and help assemble executive-ready reports, dashboards, and presentation materials for leadership discussions.• Partner with leaders across multiple departments to keep shared initiatives on schedule and ensure action items are completed on time.• Spend time in operational areas to follow up with managers and supervisors, clarify needs, and support execution on leadership priorities.• Maintain structured and confidential records for agreements, policies, and other important business documents.• Manage complex calendars, coordinate executive meetings, and anticipate scheduling conflicts before they affect priorities.• Arrange business travel and related logistics, ensuring itineraries, reservations, and meeting details are accurate and well organized.Ad
2026-08-11T00:00:00Z

Administrative Assistant

Brentwood, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
A Jewish nonprofit in West LA is seeking a Temporary Administrative Assistant to support its development team. This role will provide critical administrative support to fundraising, membership, donor relations, events, and calendaring functions. This is a temporary position with the chance to go permanent for the right candidate! The ideal candidate will bring professionalism, excellent communication skills, strong attention to detail, and a front-facing presence. Role is onsite daily Monday - Friday, hours are 9-5. Key Responsibilities<ul><li>Support the Development team with administrative tasks related to fundraising and membership operations</li><li>Assist with mailings, donor acknowledgements, and personalized correspondence</li><li>Draft first versions of donor letters and other written communications</li><li>Manage invoicing and general administrative workflows</li><li>Coordinate and maintain calendars, including scheduling support for a senior leader</li><li>Answer and route occasional phone calls in a professional manner</li><li>Assist with event support, including RSVP tracking, check-in, and coordination logistics</li><li>Help coordinate volunteers for events and departmental needs</li><li>Attend interdepartmental meetings and take notes in person as needed</li><li>Help maintain organized systems and ensure timely follow-up on action items</li><li>Anticipate administrative needs and proactively provide solutions</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary / Contract
23.75 - 30 USD / Hourly
We are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor. Responsibilities: • Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously. • Provide comprehensive administrative support to internal teams and ensure smooth daily operations. • Handle light billing tasks and assist with financial record-keeping using QuickBooks and other software tools. • Maintain accurate records and perform data entry tasks to support office operations. • Collaborate with team members to manage schedules, appointments, and meetings. • Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently. • Communicate effectively with internal staff and external clients to address inquiries and provide solutions. • Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available. • Demonstrate adaptability by learning new processes and contributing to improvements. • Uphold a smart business casual dress code and represent the company in a detail-oriented manner.
2026-08-13T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-30T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary to Hire
17.4135 - 20.163 USD / Hourly
We are looking for an organized and service-focused Administrative Assistant to support daily office operations for a CPA firm in Pasadena, California. This contract-to-permanent position is ideal for someone who enjoys creating a welcoming office environment, keeping administrative processes running smoothly, and handling a wide range of coordination tasks effectively. The role requires strong attention to detail, sound judgment, and the ability to manage front desk activity while supporting broader office needs. Responsibilities: • Welcome visitors, answer incoming calls, and serve as the first point of contact for guests and callers in a courteous and attentive manner. • Oversee daily reception operations by coordinating front desk activity and ensuring the office maintains an orderly and well-presented appearance. • Process incoming mail, shipments, and package deliveries, and prepare outgoing correspondence and parcels for distribution. • Complete administrative support tasks such as document scanning, electronic and paper filing, record organization, and routine data entry. • Receive workplace supply orders, verify deliveries, and place items in designated storage areas for easy access and inventory control. • Track inventory levels for kitchen and office materials and replenish essential supplies to support uninterrupted daily operations. • Arrange food and beverage orders for meetings, team gatherings, and office events while confirming timing and delivery details. • Provide flexible administrative assistance for additional office projects and day-to-day operational requests as business needs arise.
2026-08-12T00:00:00Z