3 results for Administrative Assistant in Ogden, UT

Executive Assistant

Kearns, UT
onsite
Permanent
75000 - 90000 USD / Yearly
We are looking for an experienced and highly organized Executive Assistant to provide comprehensive support to senior leadership. In this role, you will handle a variety of administrative and bookkeeping tasks, ensuring smooth operations and effective communication across teams. This position requires a proactive individual with excellent problem-solving skills and the ability to manage sensitive information with discretion. Responsibilities: • Manage executive schedules, including organizing meetings, coordinating appointments, and ensuring calendars are up-to-date. • Arrange detailed travel plans, including booking accommodations, creating itineraries, and preparing expense reports. • Prepare precise and well-crafted correspondence, presentations, and reports tailored to business needs. • Act as a point of contact between executives, internal teams, and external partners, fostering effective communication. • Handle sensitive and confidential information with a high degree of integrity and attention to detail. • Perform bookkeeping tasks such as accounts payable, accounts receivable, and bank reconciliations using QuickBooks. • Support the preparation of financial records and assist with maintaining accurate documentation. • Collaborate on special projects and provide additional administrative support as required. • Utilize Microsoft Office Suite tools, including Excel, to create and manage documents efficiently. • Ensure all tasks are completed promptly while maintaining a high standard of accuracy.
2026-03-17T00:00:00Z

Administrative Assistant - Construction Projects

Centerville, UT
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for an experienced Administrative Assistant with a strong background in construction projects to join our team in Centerville, Utah. In this contract role, you will play a pivotal part in managing administrative tasks and supporting daily operations to ensure the smooth execution of commercial construction projects. Your organizational skills and attention to detail will be key to handling various responsibilities in this dynamic environment. Responsibilities: • Organize and maintain schedules, ensuring seamless calendar management for meetings, events, and deadlines. • Coordinate travel arrangements, including booking flights and accommodations, for team members when required. • Prepare and compile essential documents such as bid proposals, contracts, and business review materials. • Support communication efforts by scheduling and facilitating conference calls with stakeholders. • Manage import and export documentation with accuracy and attention to compliance requirements. • Assist in the preparation and handling of construction-related documents essential for project execution. • Provide administrative support to ensure smooth day-to-day operations within the construction sector. • Collaborate with team members to ensure timely completion of commercial construction project deliverables. • Handle contract documentation and ensure proper filing and tracking of agreements. • Maintain a detailed record of project timelines and milestones to support effective project management.
2026-02-24T00:00:00Z

Receptionist

Logan, UT
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Lehi, Utah. This role involves managing front desk operations, ensuring excellent communication, and providing top-notch customer service. If you thrive in a fast-paced environment and enjoy interacting with people, we encourage you to apply. Responsibilities: • Greet visitors and clients warmly, ensuring they feel welcome and directing them to the appropriate person or department. • Manage and operate a multi-line phone system efficiently, including answering inbound calls and transferring them as needed. • Handle switchboard operations for up to 10 phone lines, ensuring smooth communication flow. • Respond to inquiries promptly and with attention to detail, providing accurate information or redirecting calls to the appropriate contacts. • Maintain a tidy and organized reception area, presenting a detail-oriented image to all visitors. • Assist with administrative tasks such as scheduling appointments, managing correspondence, and filing documents. • Support additional office operations as needed to ensure seamless workflow. • Collaborate with team members to address any operational challenges or customer concerns effectively.
2026-03-17T00:00:00Z