21 results for File Clerk in Oceanside, CA

Legal Administrative Assistant A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary) for their San Diego branch. The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team. Responsibilities of Role: Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:<ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros) </li><li>redlining legal documents</li></ul>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping. Perks of Firm:· Firm has an in-house trainer who helps get people set up· Laid back environment· Longevity of staff · Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals.

Data Entry Clerk Are you organized, detail-oriented, and tech-savvy? Take your skills to the next level with an exciting opportunity through Robert Half! We are seeking a sharp and efficient Data Entry Specialist for a client in the fast-paced and ever-evolving technology industry. Key Responsibilities<ul><li>Accurately inputting, updating, and maintaining large volumes of data into company systems or databases.</li><li>Reviewing data for deficiencies or errors, resolving data discrepancies, and identifying areas for improvement.</li><li>Managing and organizing files, records, and digital repositories for enhanced accessibility.</li><li>Performing quality control checks to maintain data integrity and ensure compliance with company standards.</li><li>Collaborating with other team members to troubleshoot issues, streamline workflows, and meet deadlines.</li><li>Extracting data and preparing reports as required by management or other key stakeholders.</li><li>Guarding sensitive and confidential information in accordance with the organization's policies.</li></ul>

Bilingual Spanish Receptionist A well-established company in [Location] is seeking a friendly and professional Bilingual Spanish Receptionist to be the face of the organization. The ideal candidate will have excellent communication skills in both English and Spanish and will excel at providing a welcoming experience for visitors and callers. If you have strong organizational skills and enjoy being at the center of a team’s success, this role is for you! Key Responsibilities:<ul><li>Greet and assist visitors and manage a multi-line phone system to direct calls to the appropriate departments.</li><li>Maintain front desk organization, ensuring a clean and functional reception area.</li><li>Coordinate schedules and meeting spaces as needed for office activities.</li><li>Assist with data entry, file maintenance, and distributing mail or office supplies.</li><li>Translate documents and correspondence from English to Spanish or vice versa, as needed.</li><li>Support other departments with administrative tasks such as preparing correspondence and tracking information.</li><li>Provide a professional, welcoming demeanor in both Spanish and English to ensure all guests feel supported.</li><li>Handle inquiries from clients and team members effectively and promptly.</li></ul>

Receptionist We are looking for a personable and organized Receptionist to be the face of our office and provide exceptional front-desk support. The ideal candidate will have strong interpersonal skills, a professional demeanor, and the ability to manage multiple tasks in a fast-paced environment. Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and employees with professionalism and a positive attitude.</li><li>Answer and direct phone calls in a friendly and efficient manner.</li><li>Maintain a tidy and well-organized reception area.</li><li>Respond to inquiries via phone, email, and in-person promptly and accurately.</li><li>Manage incoming and outgoing mail and packages.</li><li>Maintain office calendars and assist in scheduling meetings or appointments as requested.</li><li>Liaise with various departments to ensure effective communication and coordination.</li><li>Perform administrative tasks such as data entry, filing, and general clerical duties.</li></ul>

Data Entry Specialist Robert Half is assisting a rapidly growing organization in Valley Center, CA, in their search for a Data Entry Specialist. This role is critical for maintaining accurate records and ensuring seamless operations for the organization. If you have exceptional attention to detail and thrive in a structured, data-driven role, this is an opportunity you don’t want to miss! Key Responsibilities:<ul><li>Enter, verify, and update data within various company databases, ensuring accuracy and timeliness.</li><li>Review documents and digital files for consistency, resolving any discrepancies through diligent research.</li><li>Maintain a streamlined filing system for both paper and electronic records.</li><li>Audit entered data periodically to detect errors and address them proactively.</li><li>Generate reports and assist in compiling data for presentations and meetings.</li><li>Communicate with internal teams to ensure that data is up-to-date and aligned across departments.</li><li>Perform additional clerical tasks such as scanning, indexing, and responding to basic email inquiries as needed.</li></ul>

Customer Service Representative Are you passionate about helping others and interested in building a rewarding career in the healthcare industry? A trusted medical organization in San Marcos, CA is seeking a Customer Service Representative for their healthcare services team. The ideal candidate will have outstanding communication skills and a patient-first mindset. This is a fantastic opportunity to make a difference in people’s lives while working in a professional and supportive environment. Key Responsibilities:Patient Support:<ul><li>Respond to patient inquiries via phone, email, or in-person, addressing insurance, billing, or appointment scheduling questions.</li><li>Assist patients with navigating healthcare services, including referrals and preauthorization forms.</li><li>Provide empathetic and professional communication to resolve patient issues or complaints.</li></ul>Administrative Assistance:<ul><li>Maintain accurate records of patient interactions, ensuring documentation is compliant with healthcare privacy standards (e.g., HIPAA).</li><li>Update patient files and verify insurance information at the time of service.</li><li>Assist in processing medical documentation such as referrals, prescriptions, and test results.</li></ul>Collaboration:<ul><li>Coordinate with medical staff and other team members to troubleshoot and streamline operations.</li><li>Follow up with patients regarding appointments, test results, or outstanding inquiries.</li></ul>

Front Desk Coordinator e’re looking for a skilled Front Desk Coordinator to serve as the first point of contact for visitors, clients, and team members. This role is vital to ensuring the front office operates seamlessly while providing outstanding customer service. Key Responsibilities:<ul><li>Welcome all visitors and clients with a friendly, professional attitude.</li><li>Handle incoming calls, route communication, and manage messages efficiently.</li><li>Schedule appointments and maintain front desk calendars.</li><li>Ensure the reception area is organized, professional, and fully equipped.</li><li>Perform administrative tasks including filing, data entry, and document management.</li><li>Assist in managing office supplies inventory and ordering as needed.</li><li>Provide coordination support to internal teams for meetings and events.</li></ul>

Receptionist Our client in the construction field is seeking a professional Receptionist to provide excellent front office support and enhance the daily operations of their team. This is an exciting opportunity to join a mission-oriented business making a tangible impact in the construction industry. Key Responsibilities:<ul><li>Greet and welcome visitors, clients, and vendors with a professional and friendly demeanor, ensuring a positive first impression.</li><li>Manage incoming calls promptly and courteously, directing them to the appropriate departments or individuals.</li><li>Handle mail distribution, courier services, and deliveries.</li><li>Maintain an organized front office by managing supplies, keeping common areas tidy, and assisting with administrative duties as needed.</li><li>Provide scheduling and calendar support for meetings, conference rooms, and team events.</li><li>Assist with data entry, filing, and other related administrative tasks to support operations and project teams.</li><li>Monitor visitor logs, issue guest passes, and ensure adherence to company security protocols.</li></ul>

Customer Service Representative Robert Half is partnering with a growing organization in Oceanside, CA to hire a Customer Service Representative who thrives on creating exceptional service experiences. This role is perfect for a professional with strong communication skills who enjoys helping customers resolve issues and find solutions. If you’re passionate about delivering excellent service and have a detail-oriented mindset, we invite you to apply! Key Responsibilities:Customer Assistance:<ul><li>Provide accurate and timely responses to customer inquiries via phone, email, or chat.</li><li>Assist customers with product or service information, troubleshooting, and order tracking.</li><li>Resolve customer issues or complaints by determining the best course of action to ensure satisfaction.</li></ul>Documentation and Reporting:<ul><li>Maintain detailed records of customer interactions and transactions in the company’s CRM system.</li><li>Generate reports on customer feedback to support continuous process and service improvements.</li></ul>Team Collaboration:<ul><li>Collaborate with other departments, such as sales or technical support, to address customer needs.</li><li>Contribute to team success by sharing feedback and solutions to improve customer service processes.</li></ul>

Data Entry Specialist We’re looking for a detail-oriented and organized Data Entry Specialist to join our team. In this role, you’ll be responsible for inputting and maintaining our database with high-level accuracy while ensuring quality and efficiency. Key Responsibilities:<ul><li>Accurately input, update, and maintain records in databases, spreadsheets, and other systems.</li><li>Verify the accuracy of data and resolve any discrepancies by cross-referencing with source documents.</li><li>Conduct regular reviews to maintain data integrity and completeness.</li><li>Generate reports or analyses from collected data, as needed.</li><li>Perform general administrative tasks, such as filing and document management.</li><li>Collaborate with team members to ensure data is consistent and actionable across departments.</li></ul>

Front Desk Coordinator Are you a professional multitasker with a passion for creating a welcoming and efficient office environment? A reputable company in Vista, CA, is seeking a bright and organized Front Desk Coordinator to become the face of their office. If you thrive in a client-facing role and enjoy handling a variety of administrative tasks, this role is perfect for you! Key Responsibilities:<ul><li>Greet visitors and ensure they are directed to the appropriate department or person.</li><li>Manage incoming calls, take messages, and forward inquiries to the correct team members.</li><li>Oversee the reception area and maintain a professional, organized workspace.</li><li>Handle incoming and outgoing mail, including courier deliveries and shipments.</li><li>Assist with scheduling appointments and managing meeting room calendars.</li><li>Provide administrative support to various departments as needed.</li><li>Maintain a high level of client service to create a positive first impression for all visitors.</li></ul>

Sr. Customer Service Representative We are offering a permanent employment opportunity for a Sr. Customer Service Representative in Carlsbad, California. As a Sr. Customer Service Representative, you will be playing a crucial role in managing customer interactions, tracking project statuses, and ensuring the accurate and efficient processing of customer orders. Responsibilities• Efficiently manage customer communication via inbound and outbound calls and emails.• Accurately enter and process customer orders into our system, ensuring meticulous attention to detail.• Ensure customers are regularly updated on the status of their projects and delivery schedules.• Work closely with production and logistics teams to prioritize and expedite orders when required.• Handle customer complaints and concerns professionally, demonstrating empathy and resolution skills.• Maintain well-organized and comprehensive records of all customer interactions and transactions.• Adhere to company policies and procedures while delivering exceptional customer service.

Front Desk Coordinator Robert Half is seeking a detail-oriented and personable Front Desk Coordinator to be the face of a dynamic organization that’s making strides in groundbreaking scientific advancements. Key Responsibilities<ul><li>Greeting and directing visitors in a professional, friendly manner.</li><li>Answering and managing incoming calls, emails, and correspondence.</li><li>Scheduling appointments, meetings, and conference room bookings.</li><li>Maintaining the front desk area to ensure it is organized, clean, and safe.</li><li>Supporting administrative tasks, such as data entry, mail distribution, and ordering office supplies.</li><li>Managing incoming and outgoing deliveries, including liaising with courier services.</li><li>Assisting with onboarding processes for new hires, such as coordinating access and handling administrative packets.</li><li>Acting as a liaison between office teams and external vendors when needed.</li></ul>

Customer Service Representative Robert Half is seeking a dedicated Customer Service Representative to join the team at one of our clients. This is an exciting opportunity to work with a company that values both its employees and customers, ensuring satisfaction and success on both sides of the equation. Key Responsibilities<ul><li>Respond promptly to customer inquiries via phone, email, or chat, ensuring all concerns are addressed professionally and efficiently.</li><li>Resolve product or service issues by clarifying complaints, determining the cause, and choosing the best solution.</li><li>Maintain detailed and accurate customer records in company systems.</li><li>Provide information about products, services, and account status to customers when requested.</li><li>Collaborate with internal teams to escalate and resolve complex issues.</li><li>Follow up with customers to ensure satisfaction and address any ongoing concerns.</li><li>Uphold company values of honesty, respect, and positivity in all interactions.</li><li>Identify opportunities to improve customer service processes and suggest ideas for enhancements.</li></ul>

Receptionist We are offering a short-term contract employment opportunity for a Receptionist in Irvine, California. This role primarily focuses on customer service within a detail-oriented environment. The Receptionist will be stationed at the front desk, serving as the initial point of contact for clients and visitors. Responsibilities: • Greet clients and visitors warmly and with detail-oriented manners upon their arrival • Coordinate and manage the booking of conference rooms and visitor offices • Organize catering and food arrangements for events and lunches • Keep the conference room and visitor offices tidy and prepared for use • Manage inbound calls and effectively transfer them to the appropriate party • Sort and distribute incoming mail and handle deliveries • Maintain an updated phone list and other essential records • Handle sensitive and confidential documents with discretion • Collaborate with the onsite team to ensure a smooth operation • Undertake additional projects or tasks as assigned • Maintain cleanliness and organization of the workspace during downtime.

Customer Service Representative We are offering a long-term contract employment opportunity for a Customer Service Representative in the Real Estate and Property industry. This role is based in Tustin, California and offers a hybrid work schedule. As a Customer Service Representative, you will be the main point of contact for potential residents, providing them with comprehensive information about properties and maintaining an organized record of all customer interactions. Responsibilities: • Engage directly with potential residents through phone calls and emails, providing them with detailed information about the properties they are interested in. • Record customer interactions meticulously, noting all inquiries and their details. • Update customer accounts as required, ensuring all information is accurate and up-to-date. • Regularly follow-up with customers, ensuring their queries are resolved and they are satisfied with the information provided. • Use Microsoft Excel and Microsoft Word for data entry and other tasks. • Manage inbound and outbound calls effectively, ensuring customer satisfaction and efficiency. • Perform order entry tasks, ensuring accuracy and timeliness. • Schedule appointments as necessary, coordinating with both customers and internal teams. • Use your skills in property management to provide comprehensive and accurate information to customers.

Customer Service Representative We are offering an opportunity for a Customer Service Representative in Tustin, California. The primary function of this role is to provide technical support services to customers, manage and resolve service calls, and maintain operational logistics. This position is in the telecom industry and is a contract employment opportunity. Responsibilities: • Provide technical support and call center services for a range of products from consumer electronics to professional medical equipment • Troubleshoot and repair systems in a lab or onsite for various clients • Utilize software and hardware to diagnose errors or technical problems and determine appropriate solutions • Manage, report, and complete service calls, RMAs, QA, and any service logistical and inventory control operation • Record, track, and document the help desk request problem-solving process, including all successful and unsuccessful decisions made, and actions taken, through to the final resolution • Answer inbound calls and provide excellent customer service • Perform data entry tasks and manage email correspondence • Schedule appointments and perform order entry tasks • Proficient in Microsoft Excel and Microsoft Word for daily operational tasks.

Customer Service Representative A well-regarded educational institution in Vista, CA is eager to hire a friendly and service-focused Customer Service Representative to support their administrative office. This role is ideal for candidates with a passion for education and a desire to assist students, parents, and faculty members. If you enjoy being the point of contact for inquiries while contributing to student success, this is an amazing opportunity. Key Responsibilities:Student and Family Assistance:<ul><li>Answer questions from students and parents about admission procedures, tuition payments, or educational programs via phone, email, or in person.</li><li>Guide prospective students through the enrollment process and assist with application documentation.</li><li>Provide support for academic advising by referring inquiries to appropriate departments or staff members.</li></ul>Administrative Tasks:<ul><li>Maintain accurate records of communication and update databases with student or program details.</li><li>Assist with the planning and coordination of educational events, such as open houses or orientations.</li><li>Process paperwork, manage office correspondence, and maintain a welcoming environment for visitors.</li></ul>Coordination:<ul><li>Serve as a liaison between students, parents, and academic staff to resolve concerns or inquiries promptly.</li><li>Provide technical support for students scheduling classes or accessing online resources.</li></ul>

Customer Experience Specialist Are you passionate about delivering exceptional customer experiences and building lasting relationships? A prominent company in Rancho Santa Fe, CA, is seeking a dedicated and personable Customer Experience Specialist to join their team. This is an exciting opportunity to bring your expertise in customer service to a company that values client satisfaction and teamwork. Key Responsibilities:<ul><li>Serve as the primary point of contact for customers, providing information, resolving inquiries, and ensuring satisfaction.</li><li>Handle both inbound and outbound customer interactions via phone, email, and other communication channels.</li><li>Maintain accurate customer records and track interaction notes in a CRM system.</li><li>Proactively identify customer needs and offer personalized solutions and services.</li><li>Collaborate with internal teams to address customer concerns and deliver timely resolutions.</li><li>Assist in developing initiatives to enhance the overall customer experience.</li><li>Meet and exceed key performance indicators (KPIs) related to response time, resolution accuracy, and client satisfaction.</li></ul>

Customer Service Representative Do you have excellent communication skills and a passion for helping others? We’re looking for a Customer Service Representative to join our client's team and serve as the bridge between our company and its customers. In this role, you’ll engage with clients to provide product and service information, answer inquiries, and resolve any issues with professionalism and efficiency. Key Responsibilities:<ul><li>Handle a high volume of inbound and outbound customer calls or emails, resolving inquiries in a professional and friendly manner.</li><li>Provide accurate information about products or services, ensuring clear and concise communication.</li><li>Resolve customer complaints or issues efficiently and escalate unresolved problems when necessary.</li><li>Update and maintain customer records in the database with detailed and accurate information.</li><li>Identify opportunities to upsell or offer additional services where appropriate.</li><li>Follow company procedures, guidelines, and standards to ensure excellent customer service is delivered at all times.</li><li>Work collaboratively with team members to achieve customer service goals and improve processes.</li></ul>

Customer Service Representative Customer service: answering phones,processing payments, email correspondence, start/stop service requests, assisting with bills, Good typing skills required- Ability to use multiple screens Mon-Thus- 7am-5:30pm