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60 results for Accounting Manager in Oceanside, CA
- San Diego, CA
- remote
- Temporary / Contract
- 33.25 - 38.5 USD / Hourly
- We are looking for a Staff Accountant to join a healthcare organization in San Diego, California and contribute to core accounting operations. This Long-term Contract position will focus on maintaining accurate general ledger activity, supporting timely month-end close, and helping ensure the integrity of financial reporting. The ideal candidate brings a solid foundation in accounting, strong attention to detail, and the ability to work effectively across recurring close tasks and special projects.<br><br>Responsibilities:<br>• Prepare journal entries, accruals, and other supporting schedules to facilitate an accurate and efficient monthly close process.<br>• Reconcile balance sheet accounts and bank activity, resolving discrepancies in a timely manner and maintaining clear documentation.<br>• Review profit and loss results, identify unusual fluctuations, and research underlying causes to support management reporting.<br>• Maintain and reconcile general ledger accounts to help ensure financial records are complete, organized, and accurate.<br>• Contribute to financial analysis efforts by compiling data, evaluating trends, and assisting with reporting requests.<br>• Support ad hoc accounting assignments and special projects as business needs arise within the finance team.
- 2026-11-11T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 34 - 36 USD / Hourly
- <p>Our client is seeking a detail-oriented Staff Accountant to join their team in an on-site role. This position is ideal for an accounting professional with strong analytical skills, a solid understanding of general ledger accounting, and experience supporting month-end close and financial reporting.</p><p><br></p><p>The Staff Accountant will play a key role in maintaining accurate financial records, preparing reconciliations, and assisting with day-to-day accounting operations. The ideal candidate is organized, proactive, and able to work effectively in a collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare journal entries and maintain general ledger accuracy</li><li>Reconcile bank accounts, balance sheet accounts, and other financial records</li><li>Assist with month-end and year-end close processes</li><li>Support accounts payable and accounts receivable activities as needed</li><li>Prepare financial reports and assist with variance analysis</li><li>Maintain fixed asset schedules and depreciation records</li><li>Help ensure compliance with internal controls, accounting policies, and procedures</li><li>Assist with audit preparation and provide supporting documentation</li><li>Research and resolve accounting discrepancies</li><li>Collaborate with internal departments to support financial operations</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Laguna Beach, CA
- onsite
- Permanent / Full Time
- 60000 - 75000 USD / Yearly
- <p>We are inviting applications for the role of a Staff Accountant in Laguna Beach, California. This role is central to our clients real estate team, primarily focusing on accounts payable tasks using Yardi software. The role is in-office and offers an exciting opportunity for those with a background in accounting.</p><p><br></p><p>Responsibilities:</p><p>• Execute and supervise accounts payable using Yardi software</p><p>• Perform check runs and contribute to other accounting tasks as needed</p><p>• Offer support to property management and office tasks as required</p><p>• Ensure precision and meticulousness in all financial transactions</p><p>• Handle accounts receivable tasks and bank reconciliations</p><p>• Maintain and manage the general ledger</p><p>• Record and manage journal entries</p><p>• Close financial records at the end of each month</p><p>• Use accounting software like NetSuite, Oracle, QuickBooks, and SAP effectively.</p>
- 2026-10-22T00:00:00Z
- Irvine, CA
- onsite
- Temporary to Hire
- 24.5385 - 31 USD / Hourly
- We are looking for an early-career accounting team member to join a collaborative finance team in Irvine, California. This Contract to Permanent position offers the chance to build practical experience across core accounting functions while contributing to daily financial operations. You will work closely with accounting leadership, strengthen your technical skills, and gain exposure to reconciliations, general ledger activity, and month-end processes in a fast-moving environment.<br><br>Responsibilities:<br>• Manage incoming customer payments, post cash activity accurately, and maintain up-to-date accounts receivable records.<br>• Reconcile customer accounts, investigate payment variances, and resolve billing discrepancies in a timely manner.<br>• Support invoice processing and assist with accounts payable tasks to help ensure obligations are recorded correctly and paid on schedule.<br>• Prepare journal entries and help maintain accurate general ledger data for routine accounting activity.<br>• Complete bank, credit card, cash, and balance sheet reconciliations to support reliable financial reporting.<br>• Assist with monthly close procedures and contribute to ad hoc accounting assignments as business needs arise.<br>• Record deposits in QuickBooks and use internal systems to track financial transactions with accuracy.<br>• Maintain organized financial documentation and follow established accounting controls and internal procedures.
- 2026-11-13T00:00:00Z
- Lake Forest, CA
- onsite
- Permanent / Full Time
- 140000 - 200000 USD / Yearly
- We are looking for an accomplished Tax Manager - Director to join a growing organization in Lake Forest, California. This position is ideal for someone in public accounting who brings strong technical tax knowledge, leadership capability, and a commitment to delivering high-quality client service. The role offers the opportunity to guide tax engagements, support team development, and contribute to a collaborative environment that values balance and long-term success.<br><br>Responsibilities:<br>• Lead the preparation, review, and finalization of complex tax filings for individuals, corporations, and sales and use tax matters.<br>• Oversee multiple client engagements at once, ensuring deadlines, quality standards, and regulatory requirements are consistently met.<br>• Provide direction and mentorship to tax staff, helping develop technical skills, review accuracy, and career growth.<br>• Advise clients on tax planning strategies, compliance considerations, and risk areas to support sound financial decisions.<br>• Evaluate and refine tax-related policies, procedures, and documentation to strengthen consistency and operational effectiveness.<br>• Collaborate with internal and external stakeholders on specialized engagements, including work involving nonprofit organizations, unions, and retirement-related entities when applicable.<br>• Research tax issues and interpret changing regulations to recommend practical solutions for clients and leadership.<br>• Support practice growth by building strong client relationships and contributing to a high-performing tax function.
- 2026-11-05T00:00:00Z
- Newport Beach, CA
- onsite
- Permanent / Full Time
- 90000 - 100000 USD / Yearly
- We are looking for a Property Accountant to support the financial operations of a real estate portfolio in Newport Beach, California. This role is ideal for someone who brings hands-on experience with property-level accounting, strong attention to detail, and confidence managing recurring financial processes in a fast-paced environment. The position will focus on maintaining accurate records, supporting monthly reporting, and working with properties that include medical office buildings and senior housing communities.<br><br>Responsibilities:<br>• Manage day-to-day accounting activities for assigned properties, ensuring financial records remain accurate and up to date.<br>• Process invoices, payments, tenant billings, and cash receipts while maintaining organized accounts payable and accounts receivable workflows.<br>• Complete monthly bank reconciliations and investigate discrepancies to support reliable financial reporting.<br>• Perform full-cycle month-end close tasks, including journal entries, accruals, account analysis, and general ledger review.<br>• Prepare and review common area maintenance reconciliations for applicable properties and help resolve related questions.<br>• Maintain property accounting data within Yardi and use the system to support reporting, transaction processing, and account oversight.<br>• Support accounting needs for a portfolio that includes medical office properties and senior living or senior housing assets.<br>• Partner with internal stakeholders to ensure reporting deadlines are met and accounting activity aligns with established procedures.
- 2026-11-05T00:00:00Z
- San Diego, CA
- onsite
- Temporary to Hire
- 29 - 31 USD / Hourly
- <p>We are looking for a detail-oriented Junior Staff Accountant to join a hotel property in San Diego, California in a contract-to-permanent capacity. This position supports daily revenue verification, account reconciliation, and financial reporting across multiple operating areas, helping maintain accurate records in a fast-paced hospitality setting. The ideal candidate is comfortable working with transactional data, collaborating with operational teams, and using Excel to investigate and resolve discrepancies.</p><p><br></p><p>Responsibilities:</p><p>• Review and validate daily revenue activity from hotel operating platforms, including property management, point-of-sale, and spa or retail systems, to confirm complete and accurate reporting.</p><p>• Reconcile income from guest rooms, food and beverage outlets, events, spa services, and other hotel revenue sources, ensuring transactions are recorded correctly.</p><p>• Balance guest, city, and deposit ledgers each day, identify variances, and take timely action to correct posting or reporting issues.</p><p>• Examine charges, adjustments, manual entries, and exception postings to verify proper support, approvals, and compliance with hotel accounting procedures.</p><p>• Match daily cash, credit card, and other payment settlements to supporting reports and deposits, researching differences and resolving outstanding items.</p><p>• Review complimentary, internal-use, and discounted transactions for proper authorization and prepare related daily allowance reporting.</p><p>• Compare banquet event documentation with billed charges, post banquet checks to guest or client accounts, and confirm event revenue is captured accurately.</p><p>• Organize banquet revenue details in spreadsheets and enter supporting breakdowns into the appropriate accounting records for complete financial tracking.</p><p>• Partner with department leaders to investigate posting discrepancies, clarify procedures, and support accurate financial reporting across the property.</p><p>• Complete additional accounting and audit assignments as requested by the leadership team.</p>
- 2026-11-09T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 42 - 44 USD / Hourly
- <p>Our client, a mission-driven organization in the nonprofit industry, is seeking an experienced Senior Accountant to join their team. This position is ideal for an accounting professional with strong general ledger experience, month-end close expertise, and the ability to support accurate financial reporting in a collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and review journal entries, account reconciliations, and general ledger activity</li><li>Lead or support month-end and year-end close processes</li><li>Prepare financial statements and assist with internal and external reporting</li><li>Analyze variances and research accounting discrepancies</li><li>Maintain balance sheet reconciliations and supporting schedules</li><li>Assist with audit preparation and provide requested documentation</li><li>Support accounts payable, accounts receivable, and other day-to-day accounting activities as needed</li><li>Help ensure compliance with internal controls, accounting policies, and applicable reporting requirements</li><li>Collaborate with leadership and cross-functional teams to support organizational financial operations</li></ul>
- 2026-11-02T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 38 - 42 USD / Hourly
- <p>Our client, a growing company in the technology industry, is seeking a Senior Accountant to join their team in an on-site capacity. This role is ideal for an experienced accounting professional who thrives in a fast-paced environment and enjoys owning key areas of the month-end close and financial reporting process. The Senior Accountant will play an important role in maintaining accurate financial records, supporting compliance, and partnering with internal teams to strengthen accounting operations.</p><p><br></p><p>Key Responsibilities</p><ul><li>Manage general ledger activity and prepare journal entries.</li><li>Lead and support month-end and year-end close processes.</li><li>Reconcile balance sheet and bank accounts and resolve discrepancies.</li><li>Prepare and analyze financial statements and supporting schedules.</li><li>Assist with accruals, prepaids, fixed assets, and intercompany transactions.</li><li>Support audit requests and ensure compliance with internal controls and accounting policies.</li><li>Review account activity for accuracy, completeness, and proper classification.</li><li>Partner with cross-functional teams to support reporting and process improvements.</li><li>Assist with special projects and ad hoc financial analysis as needed.</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Costa Mesa, CA
- onsite
- Temporary / Contract
- 34 - 38 USD / Hourly
- We are looking for an experienced Sr. Accountant to join a team in Costa Mesa, California on a Long-term Contract basis. This position will play a key role in maintaining accurate financial records, guiding the monthly close cycle, and delivering meaningful reporting insights to accounting leadership. The ideal candidate brings strong general ledger expertise, sound judgment in reviewing financial activity, and the ability to collaborate effectively across departments and with external auditors.<br><br>Responsibilities:<br>• Lead the monthly close process and help ensure financial reporting is completed accurately and on schedule.<br>• Prepare monthly financial statements and provide clear analytical summaries and observations to the Controller.<br>• Review and approve general ledger reconciliations to support the accuracy and completeness of account balances.<br>• Oversee reconciliation activity tied to cross-functional departments and confirm that transactions are properly reflected in the ledger.<br>• Evaluate and approve journal entries prepared by accounting staff to maintain strong financial controls.<br>• Review weekly payment runs and purchase order activity to verify accuracy, documentation, and required approvals.<br>• Support accounting operations related to receivables and partner with campus departments to ensure proper fixed asset accounting practices.<br>• Manage data flow between accounting, payroll, and other connected systems to help maintain reliable financial information.<br>• Work directly with external auditors during annual audits and assist with the preparation of organizational tax filings while ensuring adherence to internal policies and procedures.
- 2026-11-13T00:00:00Z
- Newport Beach, CA
- onsite
- Permanent / Full Time
- 90000 - 100000 USD / Yearly
- We are looking for an experienced Senior Accountant to join a growing accounting team in Newport Beach, California. This role is responsible for supporting an accurate and timely close process while helping maintain the integrity of consolidated financial reporting. The ideal candidate brings strong general ledger expertise, sound analytical judgment, and the ability to work effectively across monthly, quarterly, and annual reporting cycles.<br><br>Responsibilities:<br>• Lead assigned aspects of the monthly close by preparing, reviewing, and validating journal entries, reconciliations, and supporting schedules.<br>• Maintain accuracy across general ledger activity by analyzing account balances, resolving discrepancies, and documenting conclusions clearly.<br>• Coordinate complex accounting tasks related to consolidations, including foreign currency remeasurement, intercompany eliminations, and expense allocations.<br>• Support special accounting initiatives by organizing deliverables, preparing related entries, and ensuring complete documentation for each project.<br>• Identify opportunities to improve close efficiency and recommend practical process enhancements that strengthen timeliness and accuracy.<br>• Contribute to the development and application of accounting policies that promote consistent reporting across the organization.<br>• Partner with internal and external auditors by assembling audit schedules, responding to requests, and providing detailed financial support during quarterly and year-end reviews.<br>• Assist with internal and external financial reporting by preparing information used in management packages and regulatory filings while following established controls and compliance standards.
- 2026-10-30T00:00:00Z
- Del Mar, CA
- onsite
- Temporary / Contract
- 43 - 46 USD / Hourly
- <p>Our client, a mission-driven organization in the nonprofit industry, is seeking a Senior Accountant to join their team in an on-site capacity. This role is ideal for an experienced accounting professional who thrives in a collaborative environment and is passionate about supporting an organization’s financial health and mission. The Senior Accountant will play a key role in maintaining accurate financial records, supporting the month-end close process, and helping ensure compliance with accounting standards and internal policies.</p><p><br></p><p>Key Responsibilities</p><ul><li>Prepare and post journal entries and maintain general ledger accuracy.</li><li>Support month-end and year-end close processes.</li><li>Reconcile bank accounts, balance sheet accounts, and other key financial records.</li><li>Prepare financial statements, schedules, and supporting documentation.</li><li>Assist with budget tracking, grant reporting, and fund accounting activities.</li><li>Monitor restricted and unrestricted funds to ensure proper accounting treatment.</li><li>Support annual audit preparation and respond to auditor requests.</li><li>Review transactions for accuracy, completeness, and compliance with internal controls.</li><li>Partner with internal departments to support reporting and financial operations.</li><li>Assist with process improvements and special accounting projects as needed.</li></ul><p><br></p>
- 2026-11-02T00:00:00Z
- San Diego, CA
- onsite
- Temporary to Hire
- 28.5 - 33 USD / Hourly
- We are looking for a Bookkeeper to support day-to-day accounting operations in California. This contract opportunity is ideal for someone who enjoys keeping financial records accurate, organized, and up to date while working across both payables and receivables. The person in this role will contribute to invoice processing, account reconciliation, and general ledger support, while partnering with internal teams and external contacts to resolve routine accounting issues.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable activities, ensuring transactions are recorded accurately and completed on time.<br>• Compare supplier invoices against purchase orders and receiving documentation before submitting payments for processing.<br>• Process vendor payments, support recurring check runs, and confirm that invoices, vouchers, and payment requests have proper authorization.<br>• Review employee expense submissions and corporate card activity, matching charges to supporting documentation and resolving discrepancies.<br>• Reconcile assigned general ledger accounts, statements, and other financial records to maintain accurate balances.<br>• Maintain and update records for fixed assets, vendors, and customers to support reliable accounting data.<br>• Investigate and resolve billing or payment issues with vendors and customers in a timely manner.<br>• Prepare and record intercompany charges and related transactions in accordance with accounting procedures.<br>• Assist with annual audit preparation and contribute to special accounting projects as business needs arise.
- 2026-11-09T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 28 - 32 USD / Hourly
- <p>Our client is seeking a reliable and detail-oriented Bookkeeper to join their team in an on-site role. This position is ideal for an accounting professional with experience handling day-to-day financial transactions, maintaining accurate records, and supporting overall accounting operations. The Bookkeeper will be responsible for managing core accounting functions including accounts payable, accounts receivable, bank reconciliations, and general ledger support. The ideal candidate is organized, accurate, and comfortable working in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain accurate financial records and ensure transactions are recorded properly</li><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile bank accounts, credit card statements, and other financial records</li><li>Assist with payroll processing and related recordkeeping</li><li>Prepare journal entries and support general ledger maintenance</li><li>Monitor cash flow and assist with reporting on financial activity</li><li>Help with month-end close and account reconciliations</li><li>Maintain organized financial files and documentation</li><li>Communicate with vendors, customers, and internal team members regarding accounting matters</li><li>Support the accounting team with administrative and financial tasks as needed</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- Corona, CA
- onsite
- Permanent / Full Time
- 65000 - 70000 USD / Yearly
- We are looking for a dependable Bookkeeper to support day-to-day financial operations for our team in Corona, California. This position is ideal for someone who brings strong hands-on accounting experience, takes pride in accuracy, and can manage sensitive records with a high level of professionalism. The right candidate will be comfortable overseeing core bookkeeping activities, maintaining organized financial data, and using QuickBooks Enterprise to keep reporting and records current.<br><br>Responsibilities:<br>• Maintain accurate financial records by processing daily bookkeeping transactions and keeping accounts up to date.<br>• Manage outgoing and incoming payments, including vendor invoices, customer billing, and follow-up on outstanding balances.<br>• Prepare and complete bank and account reconciliations to ensure financial data is balanced and accurate.<br>• Process payroll using manual timesheets and supporting documentation while verifying calculations and maintaining proper records.<br>• Review financial entries for completeness and consistency, resolving discrepancies in a timely manner.<br>• Organize bookkeeping files and supporting documents so they are easy to access for reporting and audit purposes.<br>• Use QuickBooks Enterprise Desktop to record transactions, update ledgers, and produce routine financial information.<br>• Handle confidential accounting and payroll information with discretion and maintain a high standard of data security.
- 2026-11-04T00:00:00Z
- Chula Vista, CA
- onsite
- Temporary / Contract
- 28 - 33 USD / Hourly
- <p>We are seeking a detail-oriented <strong>Bookkeeper</strong> to join a growing organization in Chula Vista. This position will be responsible for managing day-to-day accounting activities and ensuring accurate financial records are maintained. The ideal candidate is organized, dependable, and comfortable handling multiple accounting functions while supporting the overall financial operations of the business.</p><p>Responsibilities</p><ul><li>Maintain accurate financial records and general ledger accounts</li><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile bank accounts, credit card statements, and other balance sheet accounts</li><li>Prepare and record journal entries as needed</li><li>Assist with month-end and year-end closing activities</li><li>Generate financial reports and assist with budget tracking</li><li>Monitor cash flow and maintain supporting accounting documentation</li><li>Process payroll or coordinate payroll information with third-party providers</li><li>Communicate with vendors, customers, and internal departments regarding accounting matters</li><li>Ensure compliance with company policies and accounting procedures</li></ul><p><br></p>
- 2026-11-10T00:00:00Z
- Irvine, CA
- onsite
- Temporary / Contract
- 26.125 - 33 USD / Hourly
- We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for a long-term contract opportunity in Irvine, California. This position will play a key role in maintaining accurate records, managing routine accounting activities, and helping ensure timely processing of financial transactions. The ideal candidate is comfortable working with QuickBooks and brings hands-on experience across payables, receivables, and account reconciliation.<br><br>Responsibilities:<br>• Maintain complete and accurate financial records by recording transactions and updating ledgers on a consistent basis.<br>• Process vendor invoices, verify payment details, and coordinate accounts payable activities to support timely disbursements.<br>• Track incoming payments, apply receipts correctly, and follow up on outstanding balances as part of accounts receivable management.<br>• Reconcile bank statements and financial accounts regularly to identify discrepancies and resolve issues promptly.<br>• Use QuickBooks to manage bookkeeping functions, generate routine financial data, and keep accounting information current.<br>• Review financial entries for accuracy and organization to support reliable reporting and audit readiness.
- 2026-11-11T00:00:00Z
- Laguna Hills, CA
- onsite
- Temporary / Contract
- 60 - 65 USD / Hourly
- <p>We are seeking an IT Manager who will serve as the primary technology leader and day-to-day administrator for the organization's IT systems. This individual will manage Microsoft cloud technologies, end-user support, cybersecurity, infrastructure, and vendor relationships while ensuring reliable technology services for office and field-based employees.</p><p>This is a highly visible role that requires strong technical skills, excellent customer service, and the ability to thrive in a fast-paced environment supporting users with varying levels of technical proficiency.</p><p><br></p><p>Key Responsibilities</p><ul><li>Administer and support Microsoft 365, including Exchange Online, Teams, SharePoint, and related services</li><li>Manage Microsoft Entra ID (Azure AD), identity management, authentication, and access controls</li><li>Support Windows endpoints, laptops, mobile devices, and company hardware</li><li>Provide responsive technical support to office and field personnel</li><li>Manage onboarding, offboarding, user provisioning, and permissions</li><li>Maintain cybersecurity controls, patch management, endpoint protection, and security best practices</li><li>Administer network infrastructure, wireless systems, and connectivity solutions</li><li>Manage IT vendors, service providers, and technology-related contracts</li><li>Track and maintain hardware, software licensing, and IT asset inventory</li><li>Lead initiatives to improve system reliability, security, and operational efficiency</li><li>Create and maintain IT documentation, standards, and procedures</li></ul><p><br></p>
- 2026-10-30T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 30 - 32 USD / Hourly
- <p>Our client, an innovative and fast-growing technology company, is seeking an experienced Office Manager to oversee daily office operations and help create an organized, efficient, and collaborative workplace. This role is ideal for a proactive professional who thrives in a dynamic environment and can balance administrative leadership with hands-on operational support.</p><p><br></p><p>The Office Manager will play a critical role in supporting internal teams, coordinating office procedures, managing vendor relationships, and ensuring the workplace runs smoothly. The ideal candidate is highly organized, resourceful, and able to anticipate needs in a fast-paced, evolving business setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day office operations to ensure an efficient and well-functioning workplace</li><li>Manage office supplies, equipment, and facilities needs</li><li>Coordinate with vendors, service providers, and building management</li><li>Support onboarding logistics for new hires, including workspace setup and office orientation</li><li>Assist with scheduling meetings, internal events, and team activities</li><li>Maintain office policies, procedures, and administrative systems</li><li>Partner with leadership and cross-functional teams to support operational initiatives</li><li>Help manage budgets, expense tracking, and invoice processing related to office operations</li><li>Serve as a point of contact for employees regarding office support and administrative needs</li><li>Identify opportunities to improve processes and enhance workplace efficiency</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- La Jolla, CA
- onsite
- Temporary / Contract
- 32 - 36 USD / Hourly
- <p>Our client, a growing property management company, is seeking an organized and proactive Office Manager to oversee daily administrative operations and support a fast-paced office environment. This role is ideal for a detail-oriented professional who can manage office procedures, coordinate vendor and tenant-related communications, support leadership, and help ensure smooth day-to-day business operations.</p><p><br></p><p>The ideal candidate is resourceful, highly organized, and comfortable balancing multiple priorities while delivering excellent internal and external service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations and ensure efficient administrative workflows</li><li>Manage office supplies, equipment, and vendor relationships</li><li>Coordinate schedules, meetings, and general office communications</li><li>Support leadership with administrative tasks, reporting, and special projects</li><li>Assist with tenant, vendor, and client communication in a professional and timely manner</li><li>Maintain records, files, and documentation with a high degree of accuracy</li><li>Help coordinate invoices, service requests, work orders, and other property management-related paperwork</li><li>Monitor office policies and procedures and identify opportunities for process improvement</li><li>Support onboarding and general administrative needs for office staff as needed</li></ul><p><br></p>
- 2026-11-04T00:00:00Z
- Carlsbad, CA
- onsite
- Temporary / Contract
- 38 - 43 USD / Hourly
- <p>A growing engineering and environmental consulting firm is looking for an Office Manager to oversee daily office operations and provide administrative support across multiple departments. This is a great opportunity for someone who enjoys taking ownership, improving processes, and keeping a busy office organized and running efficiently.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations, administrative procedures, and front-office activities.</li><li>Coordinate office schedules, supplies, equipment, and vendor relationships.</li><li>Support onboarding, employee records, and general HR administration.</li><li>Assist with invoice processing, expense tracking, and office budget monitoring.</li><li>Coordinate meetings, company events, and internal communications.</li><li>Maintain office policies, records, and administrative documentation.</li><li>Identify opportunities to improve workflows and streamline office processes.</li><li>Serve as the primary point of contact for building management and office-related needs.<strong>:</strong></li></ul><p><br></p>
- 2026-11-10T00:00:00Z
- San Clemente,, CA
- onsite
- Temporary / Contract
- 26.6 - 30.8 USD / Hourly
- We are looking for an organized and proactive Office Manager to support daily operations for a large residential community in San Clemente, California. This Contract position will play a key role in coordinating administrative functions, property support activities, vendor relationships, and resident service needs while helping maintain a high standard across shared spaces and facilities. The ideal candidate is comfortable balancing office management duties with project tracking, communication, and customer service in a fast-paced environment.<br><br>Responsibilities:<br>• Coordinate daily office and community support operations to help maintain shared amenities, parks, and common areas in line with established expectations.<br>• Manage relationships with outside vendors, contractors, and service partners by monitoring performance, confirming service quality, and supporting contract adherence.<br>• Collect pricing, evaluate proposals, and assist with service agreement administration, including support for bid requests and contract documentation.<br>• Track maintenance activities, reserve projects, and improvement initiatives, helping ensure timelines, updates, and related records remain current.<br>• Perform routine site reviews and walkthroughs to identify maintenance concerns, follow up on action items, and support overall community appearance.<br>• Oversee work order flow and resident service requests, coordinating timely responses and helping drive issue resolution.<br>• Prepare operational reports, budget-related materials, cost comparisons, and meeting documentation for leadership and Board review.<br>• Share updates with residents, management, and Board members regarding ongoing projects, service matters, and community information.<br>• Provide administrative support for community meetings and events while handling front office tasks such as reception coverage, office supply management, and basic accounts payable support.
- 2026-11-13T00:00:00Z
- La Jolla, CA
- onsite
- Temporary to Hire
- 38 - 42 USD / Hourly
- We are looking for an experienced Payroll Supervisor/Manager to join a hospitality organization in La Jolla, California in a contract-to-permanent capacity. This position oversees payroll operations from end to end, ensuring employees are paid accurately, on time, and in compliance with applicable regulations. The role also partners closely with Human Resources and finance leadership to maintain reliable payroll records, support reporting needs, and strengthen payroll controls across the organization.<br><br>Responsibilities:<br>• Direct the complete payroll process for a large employee population, ensuring each payroll cycle is processed accurately and delivered within established timelines.<br>• Guide and support the Payroll Specialist through coaching, task oversight, and review of day-to-day payroll activities to maintain high quality standards.<br>• Partner with Human Resources and operational leaders to keep employee pay data current, accurate, and properly documented in payroll systems.<br>• Review and process special payroll items such as off-cycle payments, bonuses, expense reimbursements, deductions, and wage garnishments.<br>• Validate service charges, tips, and gratuity-related payments to ensure proper calculation and distribution.<br>• Monitor adherence to payroll tax rules, wage and hour requirements, and internal control standards while protecting sensitive employee information.<br>• Prepare payroll reconciliations, earnings and deduction analysis, and recurring reports for the Director of Finance to support decision-making.<br>• Contribute to labor planning activities by assisting with payroll-related budgeting and forecasting needs.<br>• Use Workday to maintain employee records, perform audits, generate reports, support terminations, and help manage payroll-related system processes and integrations.
- 2026-11-12T00:00:00Z
- Newport Beach, CA
- onsite
- Temporary to Hire
- 28.5 - 33 USD / Hourly
- We are looking for a highly organized Project/Account Coordinator to support the day-to-day flow of work across client and internal teams in California. This contract opportunity with permanent potential is ideal for someone who enjoys balancing schedules, priorities, and communication while keeping projects moving smoothly from kickoff through completion. The person in this role will help coordinate timelines, manage deliverables, and provide administrative and traffic support in a fast-paced agency environment.<br><br>Responsibilities:<br>• Coordinate project timelines, task assignments, and deadlines to keep work progressing efficiently across multiple accounts.<br>• Serve as a central point of communication between internal teams and stakeholders to ensure priorities, updates, and next steps are clearly understood.<br>• Track project status, monitor open items, and follow up with team members to help maintain momentum and timely completion of deliverables.<br>• Assist with scheduling meetings, preparing agendas, and organizing materials needed to support account and project activities.<br>• Maintain accurate records, project documentation, and workflow updates to improve visibility across active assignments.<br>• Help manage incoming requests and route work appropriately based on timing, scope, and team capacity.<br>• Support account and traffic coordination activities by identifying conflicts, adjusting schedules, and helping resolve day-to-day workflow issues.<br>• Contribute to process improvement efforts by recognizing coordination gaps and recommending practical ways to streamline project execution.
- 2026-11-13T00:00:00Z
- San Marcos, CA
- onsite
- Permanent / Full Time
- 70000 - 75000 USD / Yearly
- We are looking for an Accounts Payable Specialist to join a busy finance team in California. This role supports accurate payment processing, vendor account maintenance, and financial reconciliation activities in a detail-driven environment. The ideal candidate brings hands-on accounts payable experience, strong organizational skills, and the ability to work effectively with internal teams and external vendors.<br><br>Responsibilities:<br>• Review purchasing documents, receiving records, and supplier invoices to confirm accuracy before entering transactions into the accounting system.<br>• Access vendor portals to obtain billing documents, record invoice activity, and document automatic payment transactions in a timely manner.<br>• Examine company card activity, input supporting details, and complete reconciliations to ensure charges are properly reflected.<br>• Reconcile supplier statements and investigate differences to keep vendor accounts current and accurate.<br>• Maintain vendor records, including payment instructions and account setup details, with careful attention to data integrity.<br>• Prepare weekly disbursements, record payment activity, and issue remittance information to vendors as needed.<br>• Perform account reconciliations across payables-related balances such as aging, deposits, and goods received versus invoiced items.<br>• Monitor freight expenses across inbound, outbound, and warranty activity, comparing charges against quotes, orders, and destination information.<br>• Work closely with vendors as well as purchasing and receiving teams to resolve pricing, quantity, and documentation discrepancies.<br>• Support year-end reporting activities related to 1099 preparation and filing requirements.
- 2026-10-22T00:00:00Z