<p>We are looking for an experienced Bookkeeper to join our team on a contract basis in Campbell, California. This position focuses on managing financial records, ensuring accuracy in transactions, and maintaining overall financial organization. If you have expertise in bookkeeping and a strong grasp of accounting principles, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Accurately record financial transactions and maintain detailed financial records.</p><p>• Manage accounts payable and accounts receivable processes efficiently.</p><p>• Perform bank reconciliations to ensure consistency in financial accounts.</p><p>• Prepare financial reports and summaries as needed.</p><p>• Ensure compliance with accounting standards and company policies.</p><p>• Collaborate with team members to resolve discrepancies and improve financial processes.</p><p>• Monitor cash flow and assist in forecasting financial needs.</p><p>• Support audits by providing necessary documentation and information.</p><p>• Maintain confidentiality and safeguard sensitive financial information.</p>
<p>Part-time AP Clerk</p><p>$40-$41/hour</p><p>18 - 20 hours per week</p><p>● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. </p><p>● Match all purchase orders to invoices. </p><p>● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. </p><p>● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. </p><p>● Prepare analysis of vendor accounts, as required. </p><p>● Reconcile vendor statements and research and correct discrepancies. </p><p>● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. </p><p>● Maintain all accounts payable reports and respective vendor payable files. </p><p>● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. </p><p>● Match the AP aging report to the accounts payable general ledger balance monthly. </p><p>● Prepare and report 1099s to IRS and vendors at year-end. </p><p>● Manage and reconcile school credit card balances and payments. </p><p>● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. </p><p>● Review and follow up with outstanding checks and report unclaimed property. </p><p>● Maintain office supply inventory and order as needed. </p><p>● Manage postage & coffee/water machines and staff coffee/tea supplies. </p><p>● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. </p><p>● Ensure all reporting deadlines are met. </p><p>● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.</p>
We are looking for an Accounts Receivable Clerk to join our team on a contract basis in San Jose, California. This role involves managing financial transactions and ensuring accurate record-keeping to support the organization's billing and collections processes. The ideal candidate will bring attention to detail, strong organizational skills, and the ability to maintain positive client relationships.<br><br>Responsibilities:<br>• Process and record accounts receivable transactions with accuracy and efficiency.<br>• Manage commercial collections to ensure timely payments from clients.<br>• Apply cash receipts to appropriate accounts, maintaining clarity in financial records.<br>• Monitor outstanding balances and follow up with clients to resolve payment issues.<br>• Collaborate with the billing team to ensure invoices are generated and distributed correctly.<br>• Utilize NetSuite software to track and manage financial data.<br>• Prepare reports detailing accounts receivable activity and performance metrics.<br>• Communicate with customers to address and resolve billing discrepancies.<br>• Ensure compliance with company policies and industry regulations in all financial activities.<br>• Support the team with additional administrative tasks as needed.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a long-term contract basis. Based in Campbell, California, this position requires a proactive individual capable of managing financial transactions efficiently and accurately. You will play a key role in ensuring the smooth processing of invoices and payments while maintaining compliance with company policies.<br><br>Responsibilities:<br>• Accurately process and verify invoices, ensuring proper coding and documentation.<br>• Manage check runs and prepare payments in a timely manner.<br>• Monitor accounts payable transactions to maintain compliance with organizational procedures.<br>• Collaborate with vendors and internal teams to address discrepancies and resolve issues.<br>• Perform regular reviews of invoice entries to ensure accuracy and completeness.<br>• Maintain organized records of all accounts payable activities for audit purposes.<br>• Assist in reconciling account balances to ensure proper financial reporting.<br>• Support month-end and year-end closing processes as needed.<br>• Provide recommendations for improvements to streamline accounts payable processes.
We are looking for a skilled Accounts Receivable Clerk to join our team in Lodi, California. This long-term contract position offers an excellent opportunity to contribute to the financial operations of a wholesale distribution company. The ideal candidate will play a key role in managing customer accounts, ensuring timely payments, and maintaining accurate financial records.<br><br>Responsibilities:<br>• Generate and distribute customer invoices promptly and accurately.<br>• Record and apply payments to customer accounts while ensuring proper documentation.<br>• Reconcile account balances and address any discrepancies or disputes.<br>• Monitor aging reports to identify overdue accounts and initiate follow-up actions.<br>• Maintain detailed and organized accounts receivable records in compliance with company policies.<br>• Collaborate with internal teams to resolve billing issues and improve processes.<br>• Provide support for audits and ensure adherence to financial controls.<br>• Assist with cash applications and collections to optimize cash flow.<br>• Prepare periodic reports on accounts receivable status and performance.<br>• Utilize accounting software and tools to streamline receivables management.
We are looking for a detail-oriented Accounting Assistant II to join our team on a contract basis in Santa Cruz, California. In this role, you will handle a variety of bookkeeping and clerical accounting tasks, ensuring data accuracy and compliance with established procedures. You will work closely with financial systems, contribute to monthly and annual reporting, and provide essential support across departments.<br><br>Responsibilities:<br>• Perform general bookkeeping tasks, including maintaining and balancing financial records, logs, and files.<br>• Utilize financial and spreadsheet software to enter and manage data effectively.<br>• Prepare monthly, quarterly, and annual reports, ensuring accuracy and compliance.<br>• Process invoices for payment, including checks and electronic payments, and reconcile vendor statements.<br>• Handle accounts payable functions such as journal entries, calculating tax reports, and addressing stale-dated checks.<br>• Manage accounts receivable activities, including posting revenues, reconciling payment records, and preparing financial reports.<br>• Assist in creating customer accounts, processing billings, and performing credit checks.<br>• Support administrative tasks such as ordering supplies, maintaining permits, and preparing budget documents.<br>• Provide backup assistance to other accounting staff and supervisors as needed.<br>• Oversee fuel and equipment management systems, hazardous waste programs, and interdepartmental chargebacks.
We are looking for a detail-oriented Accounting Assistant I to join our team on a contract basis in Santa Cruz, California. In this entry-level role, you will perform a variety of clerical accounting tasks while becoming familiar with organizational policies and procedures. This position offers an excellent opportunity to gain hands-on experience in financial operations and develop your skills in a supportive environment.<br><br>Responsibilities:<br>• Process payments for various City services, including licenses, parking citations, taxes, and registrations, ensuring accuracy and timely recording.<br>• Prepare bank deposits, reconcile cash receipts with daily reports, and maintain accurate financial records.<br>• Manage accounts receivable by processing billing statements and applications for City programs.<br>• Generate routine monthly and quarterly reports and draft correspondence related to assigned tasks.<br>• Maintain organized filing systems, update records, and create new files as required.<br>• Operate office equipment such as photocopiers and computers to input data, collate documents, and distribute materials.<br>• Compute inter-department charges for services like vehicle repairs, mileage, and fuel usage.<br>• Provide information to courts regarding citations and assist with related inquiries.<br>• Monitor office supplies and materials, ensuring availability and running errands when needed.<br>• Support general clerical duties such as sorting mail and distributing correspondence.
<p>Are you detail-oriented, analytical, and seeking an opportunity to make an impact in the accounting field? Our client is looking for an Accounting Analyst to join their team, interfacing with participating employers to process contributions for health and welfare and pension benefits for covered employees.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process monthly contributions for participating employers using Microsoft Excel, including manipulation of large data sets and creation of test files for system uploads.</li><li>Review manual and system-generated calculations for accuracy.</li><li>Download daily lockbox details and apply payments to accounts, allocating receipts appropriately.</li><li>Reconcile accounts and prepare billing documents, discrepancy letters, and monthly general ledger updates.</li><li>Facilitate file transfer, receipt, and collection of dependent premiums.</li><li>Research, prepare, bill, and document compliance audits, account reconciliations, and withdrawal liability.</li><li>Manage and bill receivable balances, including liquidated damages, ensuring supporting documentation is provided.</li><li>Coordinate arbitrations and collection actions for unpaid contributions in collaboration with legal counsel and management.</li><li>Handle large-volume data processing (e.g., reconciliation of 10,000 records in Excel per month).</li></ul><p><br></p><p>Apply now or contact Dennis Brinkmann for immediate consideration - 925-271-4809</p><p><br></p><p><br></p>
<p><strong>Position Overview</strong></p><p> A growing organization is seeking a highly organized and detail-focused Accounts Receivable professional to support invoicing and client billing activities. This role plays an important part in maintaining accurate financial records, validating billing against agreements, and supporting timely revenue recognition. The position works cross-functionally with internal teams and external partners to ensure smooth billing operations.</p><p><strong>Key Duties</strong></p><ul><li>Prepare, assemble, and distribute client invoices in line with established timelines and billing criteria</li><li>Collect, review, and retain all necessary backup documentation to support invoice accuracy</li><li>Generate multiple invoice structures, including reimbursable, internal chargebacks, and single-event billings</li><li>Review customer authorizations and order documents to confirm charges align with agreed-upon terms</li><li>Partner with payables and other internal groups to coordinate required lien releases and compliance documentation</li><li>Maintain orderly digital and physical project files to ensure audit-ready documentation</li><li>Draft and customize supporting materials such as sworn statements, notarized documents, and client-specific templates using Microsoft Office tools</li><li>Serve as a point of contact for billing-related questions from internal stakeholders and external customers</li><li>Balance competing priorities while meeting strict invoicing and reporting deadlines</li></ul><p><br></p>
