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11 results for Office Services Specialist in Oakland, CA

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
22 - 31 USD / Hourly
Key Responsibilities<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-07-30T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Key Responsibilities<ul><li>Manage daily office operations and administrative functions.</li><li>Maintain office supplies and coordinate with vendors for office needs.</li><li>Schedule meetings, manage calendars, and coordinate travel arrangements as needed.</li><li>Support onboarding of new employees and maintain employee records.</li><li>Assist with basic bookkeeping, invoice processing, and expense tracking.</li><li>Coordinate office maintenance and ensure a safe, organized work environment.</li><li>Answer phone calls, respond to emails, and manage incoming and outgoing mail.</li><li>Develop and maintain office policies and procedures.</li><li>Support leadership with administrative projects and reporting.</li></ul>
2026-07-30T00:00:00Z

General Office Clerk

Emeryville, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable General Office Clerk to support a contract records digitization project based on-site in Oakland, California. This contract assignment is expected to last 1-2 months, with the possibility of extension, and focuses on converting decades of customer, job, and warranty documents into an organized digital resource. The person in this role will help build accurate, searchable records by combining document scanning, data organization, and technology-assisted information capture while maintaining a high level of confidentiality. Responsibilities: • Sort, prepare, and scan historical customer, project, and warranty files to create complete digital records. • Apply consistent document naming and filing standards so records remain easy to locate and manage. • Use AI-enabled tools to capture important details from source documents and organize the information into structured formats. • Check extracted data against original files and correct discrepancies to ensure reliability and accuracy. • Input, update, and refine information within spreadsheets or databases to support a searchable record system. • Flag missing details, duplicate entries, and irregularities in documentation, then communicate findings as the project progresses. • Protect sensitive information and share routine status updates on workload, progress, and issues requiring attention.
2026-07-23T00:00:00Z

Legal Operations Specialist

San Francisco, CA
remote
Temporary / Contract
35 - 45 USD / Hourly
Our client, an innovative technology company, is seeking a Legal Operations Specialist to provide short-term support to its Privacy, Product, and Marketing Legal team with the processing and coordination of Data Subject Access Requests (DSARs). The Legal Operations Specialist will support privacy-related legal workflows by coordinating with outside counsel and internal stakeholders, organizing and tracking information and documentation, managing follow-up items and deadlines, and helping requests progress efficiently through established processes. The ideal candidate will have demonstrated experience supporting in-house legal, legal operations, privacy, or compliance functions and be able to quickly learn new processes and independently manage detailed, time-sensitive work with limited ramp-up. While the ability to report onsite in San Francisco is preferred, our client is open to remote candidates for this 2–3-month contract need.Responsibilities<ul><li>Support the intake, processing, tracking, and completion of Data Subject Access Requests (DSARs). </li><li>Coordinate with outside counsel and internal stakeholders throughout the DSAR process. </li><li>Gather, organize, and maintain information and documentation associated with privacy requests. </li><li>Track requests, deadlines, outstanding items, stakeholder responses, and required follow-up through completion. </li><li>Communicate with appropriate internal teams to obtain information and keep requests progressing within established timelines. </li><li>Maintain accurate and organized records of requests, communications, documentation, and completed work. </li><li>Support privacy and compliance workflows involving sensitive personal and confidential information. </li><li>Identify missing information, discrepancies, or outstanding action items and coordinate appropriate follow-up. </li><li>Manage multiple concurrent requests and priorities while maintaining accuracy and consistent follow-through. </li><li>Learn established legal processes, systems, and workflows quickly and independently manage assigned responsibilities. </li><li>Escalate substantive legal questions and issues requiring attorney review to the appropriate members of the legal team. </li></ul>
2026-08-12T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations in San Francisco, California. This is a Contract position suited for someone who communicates professionally, delivers strong customer service, and stays organized while handling a variety of administrative tasks. The role will help keep the office running smoothly by supporting visitors, coordinating shared spaces, managing mail and supplies, and assisting with general clerical needs. Responsibilities:• Serve as the first point of contact for phone calls and office visitors, providing assistance and directing inquiries appropriately.• Coordinate guest arrivals by maintaining visitor information and communicating with building security as needed.• Support internal meetings by arranging food orders, preparing meeting spaces, and handling post-meeting cleanup.• Oversee conference room readiness and help accommodate both planned and last-minute meeting requests.• Process incoming and outgoing mail, including courier shipments and overnight delivery services.• Track and replenish office, kitchen, and shared workspace supplies while keeping common areas neat and stocked.• Identify facility or equipment issues and work with property management or service providers to resolve them promptly.• Maintain office records such as badges, keys, mailing logs, and other administrative documentation.• Assist with clerical and operational tasks including copying, scanning, filing, document processing, errands, event support, and special projects as assigned. ** If you're interested in this position, please apply to this position and contact Baylee Burke at baylee.burke - at - roberthalf - .com with your word resume and reference job ID#00410-0013473186**
2026-08-13T00:00:00Z

Workplace Specialist

Mountain View, CA
onsite
Temporary to Hire
43.5385 - 50.413 USD / Hourly
Onboarding & New Hire Experience<ul><li>Own and continuously improve the U.S. onboarding program from offer acceptance through the first 90 days of employment.</li><li>Design and execute a best-in-class new hire experience that promotes engagement, productivity, and connection to company culture.</li><li>Coordinate onboarding logistics across departments, including IT, Facilities, Security, People Operations, and Hiring Managers.</li><li>Facilitate new hire orientations and onboarding sessions, ensuring employees have the tools and resources needed for success.</li><li>Develop onboarding materials, resources, and communications that create a consistent and scalable experience.</li><li>Manage onboarding surveys and employee feedback programs to identify opportunities for continuous improvement.</li><li>Track onboarding metrics and provide recommendations to enhance employee engagement and retention.</li></ul>Workplace Experience & Office Operations<ul><li>Serve as the primary owner of the Mountain View headquarters workplace experience.</li><li>Oversee daily office operations, ensuring the workplace remains welcoming, efficient, and aligned with company culture.</li><li>Manage office vendors, building relationships and service agreements to maintain a high-quality office environment.</li><li>Coordinate workplace events, employee engagement initiatives, and in-office programming.</li><li>Partner with Facilities and leadership teams on office planning, space utilization, and workplace enhancements.</li><li>Ensure meeting spaces, common areas, and employee amenities support collaboration and productivity.</li><li>Manage office budgets, supplies, and resources as needed.</li></ul>Employee Experience & Culture<ul><li>Create programs and initiatives that enhance employee engagement and foster a strong sense of community.</li><li>Identify opportunities to improve workplace processes and employee touchpoints throughout the employee lifecycle.</li><li>Partner with cross-functional teams to support company events, leadership visits, cultural initiatives, and employee recognition programs.</li><li>Act as a workplace ambassador, helping to cultivate a positive and inclusive employee experience.</li></ul>
2026-08-10T00:00:00Z

Sr. Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a Sr. Office Services Associate to provide high-quality front-of-house and back-office support for a client site in San Francisco, California. This Contract position plays an important role in creating a detail-oriented workplace experience by supporting reception, print and copy services, mail handling, and related office operations. The ideal candidate is service-minded, organized, and comfortable working in both physical and digital document environments while maintaining accuracy and meeting time-sensitive requests. Responsibilities: • Deliver day-to-day support across reception and office services functions, ensuring a welcoming and responsive experience for employees, guests, and clients. • Manage incoming work requests by maintaining accurate service logs, reviewing job instructions, and confirming that all required details are captured before processing begins. • Complete copy, print, scanning, mail, and document intake tasks in accordance with established procedures and service expectations. • Organize and prioritize assignments to meet turnaround times, while communicating promptly with leadership or client contacts about urgent requests or scheduling concerns. • Inspect finished work for accuracy and quality, and help uphold consistent standards across both individual output and team deliverables. • Resolve routine equipment issues, replenish paper, toner, and other supplies, and keep machines ready for daily operational use. • Follow company and client site policies, including confidentiality, security, and operational guidelines, in all aspects of the role. • Support additional workplace service needs, such as hospitality, facilities coordination, or audio/visual assistance, based on business demands. • Handle materials and packages safely, including regularly moving items weighing up to 50 pounds as part of daily office services activity.
2026-07-16T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-08-03T00:00:00Z

Accounting Specialist

Emeryville, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are seeking an Accounting Specialist for a 3 to 6 month contract opportunity. This role will support day-to-day accounting operations with a primary focus on accounts payable, accounts receivable, and light bookkeeping tasks. This is a great opportunity for someone who is detail-oriented, organized, and comfortable working in a fast-paced environment. Key Responsibilities:<ul><li>Process accounts payable transactions, including invoice review, coding, and payment processing</li><li>Manage accounts receivable activities, including invoicing, payment posting, and follow-up on outstanding balances</li><li>Perform light bookkeeping duties such as account reconciliations, data entry, and maintaining accurate financial records</li><li>Assist with month-end close support as needed</li><li>Maintain organized and accurate documentation for accounting transactions</li><li>Communicate with vendors, customers, and internal team members regarding payment and billing questions</li><li>Help ensure timely and accurate processing of financial information</li></ul>
2026-07-29T00:00:00Z

Accounting Specialist

Fairfield, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an Accounting Specialist to support financial operations for a growing construction-focused organization in Fairfield, California. This Long-term Contract position offers the opportunity to play a key role in maintaining accurate reporting, strengthening day-to-day accounting processes, and providing financial insight that supports business decisions. The person in this role will partner with leadership and operational teams to help keep projects financially organized, compliant, and on track. Responsibilities: • Direct daily accounting activities across payables, receivables, billing, reconciliations, and payroll-related support to maintain accurate financial records. • Produce monthly, quarterly, and annual financial reports while helping ensure completeness, accuracy, and timeliness of all supporting data. • Review project-level financial performance by tracking budgets, job costs, and margin trends across multiple active construction assignments. • Assist with audit preparation and tax support by organizing schedules, records, and documentation required for external review. • Work closely with project leaders and company management to deliver financial updates, cost visibility, and reporting that informs planning decisions. • Maintain oversight of construction-related administrative records such as insurance documentation, lien tracking, and claim support as needed. • Reconcile general ledger activity and investigate discrepancies to improve financial accuracy and consistency across reporting cycles. • Help strengthen office and accounting workflows by keeping records organized and supporting efficient financial operations in a fast-paced environment.
2026-07-20T00:00:00Z

Administrative Assistant, Executive Office

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position SummarySupport executive leadership by managing schedules, correspondence, meetings, and administrative operations for the Executive Office.Responsibilities<ul><li>Manage executive calendars and appointments.</li><li>Prepare reports and correspondence.</li><li>Coordinate meetings and board-related activities.</li><li>Maintain confidential files.</li><li>Assist with special projects.</li></ul>
2026-07-31T00:00:00Z