Add your latest resume to match with open positions.

25 results for Office Manager Legal in Oakland, CA

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for a dependable Office Manager to support overnight hotel operations. This is a long-term contract position within the hospitality industry, ideal for someone who can lead with confidence during late-night hours while providing attentive guest service. The person in this role will oversee front office activity, handle operational matters independently, and help keep overnight reporting and administrative processes accurate and organized. Responsibilities: • Direct overnight front office activities to ensure the property runs smoothly and efficiently throughout the shift. • Act as the primary on-site leader during overnight hours, making timely decisions to resolve guest concerns and operational issues. • Assist with nightly audit tasks and verify that end-of-day records and reports are completed accurately. • Provide courteous, attentive service to guests while maintaining a calm presence in a fast-paced hotel environment. • Observe front desk workflows, address service disruptions, and coordinate appropriate solutions as issues arise. • Maintain precise documentation and review overnight transactions and reports for completeness and consistency. • Complete onboarding and hands-on training alongside an existing part-time team member to learn overnight procedures. • Use hotel management systems to support front desk and reporting needs, including Opera Cloud when applicable. • Support general office coordination tasks, including administrative follow-up and supply-related oversight as needed.
2026-04-29T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Office ManagerEnsure efficient day-to-day operations by supervising facilities, staff, and administrative support activities.Job Responsibilities:<ul><li>Oversee office procedures and administrative staff.</li><li>Manage budgets, supplies, and vendor relationships.</li><li>Coordinate internal communications and events.</li><li>Implement and enforce office policies.</li></ul>
2026-04-10T00:00:00Z

Office Manager

Millbrae, CA
onsite
Temporary to Hire
35.625 - 41.25 USD / Hourly
Robert Half has an exciting temp to hire position for one of our top clients in Millbrae. Our client is seeking a highly organized, proactive, and detail-oriented Office Management & Field Operations Administrative Assistant to provide critical support across office operations and executive level field leadership. This is an exciting opportunity for an administrative professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and takes pride in creating efficient systems that keep teams running smoothly. This role offers a unique blend of office management, executive support, event coordination, and operational administration, making it ideal for someone who enjoys both people-facing responsibilities and behind-the-scenes problem-solving. Key ResponsibilitiesOffice Management & Administrative Support<ul><li>Provide direct support to the Executive Assistant and Bay Area Group Leaders</li><li>Oversee daily office operations, ensuring a professional, organized, and welcoming workplace environment</li><li>Manage office deliveries, kitchen inventory, vendor coordination, and workspace upkeep</li><li>Support reception duties, light phone coverage, and shared workspace resources such as copier stations</li><li>Coordinate office meeting logistics for trainings, team meetings, employee events, and social gatherings</li><li>Arrange catering, facility setup, and post-event cleanup services as needed</li><li>Process invoices and manage vendor communications for office-related services and utilities</li><li>Assist with planning and execution of regional events, including business meetings, employee resource group events, company celebrations, and seasonal gatherings</li><li>Support onboarding for new hires and interns by tracking materials, equipment, and first-day readiness</li><li>Provide direct administrative support to the Division VP of Field Operations</li><li>Partner with senior leaders, including Field VPs and Directors, to coordinate schedules and priorities</li><li>Manage travel arrangements including flights, accommodations, and meeting logistics</li><li>Coordinate executive leadership visits, business meetings, and strategic planning sessions</li><li>Prepare reports by gathering, reviewing, correcting, and analyzing data</li><li>Collaborate with business development and marketing teams on presentations and materials for leadership meetings</li><li>Organize meeting agendas, attendance tracking, document sharing, and follow-up action items</li><li>Record and distribute leadership meeting minutes</li></ul>
2026-04-30T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Oversee daily office functions, vendor coordination, and administrative processes to support a productive and efficient workplace. Responsibilities:<ul><li>Manage office operations and procedures</li><li>Oversee supplies, vendors, and facilities needs</li><li>Support budgeting and reporting activities</li><li>Coordinate administrative support across teams</li><li>Improve office workflows and efficiency</li></ul>
2026-04-24T00:00:00Z

Office Services Associate

Redwood City, CA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for a dependable Office Services Associate to support essential workplace operations for a client team in Redwood City, California. This Contract position focuses on delivering high-quality back-office assistance across document handling, mail distribution, and front-of-house service needs. The ideal candidate will help maintain smooth daily workflows in both physical and digital office environments while providing responsive support across multiple service areas. Responsibilities: • Manage incoming and outgoing mail, packages, and interoffice deliveries to keep distribution timely and accurate. • Operate scanning, copying, and reprographics equipment to produce, digitize, and organize business documents with attention to detail. • Provide document support services by preparing files, handling print requests, and maintaining orderly records in both paper and electronic formats. • Answer and direct calls on a multi-line phone system in a detail-oriented manner while assisting with general front-desk or reception-related needs. • Support meeting and hospitality functions by helping prepare shared spaces and coordinating basic office service requests. • Assist with audio/visual setup for meetings and presentations to ensure rooms are ready for use. • Monitor office service areas and equipment, reporting issues and helping maintain a clean, efficient workspace. • Contribute to additional administrative or operational service tasks as needed to support daily client and team requirements.
2026-04-29T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment. Responsibilities: • Handle receptionist duties, including greeting visitors and answering inbound calls professionally. • Scan and organize documents to maintain accurate and accessible records. • Perform general clerical tasks such as filing, data entry, and managing correspondence. • Assist with scheduling and coordinating meetings or events as needed. • Support the team in maintaining a clean and efficient workspace. • Collaborate with staff to ensure timely completion of administrative tasks. • Monitor office supplies and place orders to ensure adequate inventory. • Provide additional administrative support to departments as requested. • Uphold confidentiality and professionalism in all interactions and responsibilities.
2026-04-24T00:00:00Z

Legal Administrative Assistant

San Jose, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
National law firm has an immediate opening for a Legal Administrative Assistant to join our team in San Jose, California. This position offers an excellent opportunity to support attorneys and assist with immigration-related cases and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring accuracy and efficiency in managing critical legal documents and processes. This is an on-site position in San Jose, CA. The ideal candidate will be a recent college graduate or have at least 6 months of administrative or legal experience. Responsibilities:• Perform high-volume data entry with precision and efficiency.• Organize, maintain, and update legal documents related to visa classifications.• Carry out clerical tasks such as copying, printing, and scanning to support office operations.• Create and manage both electronic and physical client files for easy access and retrieval.• Monitor and track case statuses, ensuring all deadlines and requirements are met.• Distribute incoming mail according to established procedures and guidelines.
2026-04-30T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-04-24T00:00:00Z

Facilities Manager/Office Manager

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job Title: Facilities ManagerOverview:We’re seeking an experienced Facilities Manager to oversee daily building operations and ensure a safe, efficient, and well‑maintained workplace. This role partners closely with vendors and internal teams to support business operations.Key Responsibilities:<ul><li>Manage facilities operations including maintenance, repairs, and space planning</li><li>Coordinate vendors, service contracts, and preventative maintenance schedules</li><li>Oversee workplace safety, compliance, and building standards</li><li>Manage facilities budgets, invoices, and operational projects</li></ul>
2026-04-25T00:00:00Z

Executive Legal Secretary

Oakland, CA
onsite
Temporary / Contract
30 - 36 USD / Hourly
We are looking for a Legal Assistant to support senior attorneys focused on health, data privacy, and cybersecurity matters in Oakland, California. This Long-term Contract position,that is expected to last around 6 months, is ideal for someone who brings strong executive support capabilities, sound judgment, and the ability to manage multiple priorities in a fast-paced legal environment. The role blends legal administrative coordination with high-level executive assistant responsibilities and offers an excellent opportunity for a motivated candidate who is organized, adaptable, and eager to contribute as part of a collaborative team. Responsibilities:<ul><li>Coordinate complex calendars for senior attorneys, including arranging meetings, managing shifting priorities, and organizing larger group events.</li><li>Handle travel logistics and prepare expense submissions with accuracy and timely follow-through.</li><li>Prepare engagement and retention documentation for outside counsel and route materials through established internal procedures.</li><li>Provide day-to-day executive support, including managing correspondence, tracking action items, and helping maintain smooth administrative operations.</li><li>Organize legal and administrative documents so that records remain accessible, current, and properly maintained.</li><li>Work closely with colleagues across the team to provide flexible support wherever coverage or additional assistance is needed.</li><li>Assist with scheduling for hybrid work activities, including in-office planning tied to required team presence on designated days.</li></ul>
2026-04-30T00:00:00Z

Payroll Manager

San Francisco, CA
remote
Temporary / Contract
40 - 55 USD / Hourly
We are looking for an experienced Payroll specialist to assist with payroll operations for a financial services organization serving approximately 400 to 600 employees. This Long-term Contract position is fully remote and is offering the opportunity to assist with accurate, compliant payroll processing across multiple states. The ideal candidate brings strong hands-on payroll expertise along with Workday knowledge and the ability to maintain efficient payroll administration in a fast-paced environment. Responsibilities:• Lead end-to-end payroll administration for a multi-state employee population, ensuring timely and accurate processing for roughly 400 to 600 team members.• Manage payroll activities in compliance with federal, state, and local regulations, while maintaining organized records and audit-ready documentation.• Use Workday and ADP Workforce Now to review payroll data, validate employee changes, and resolve processing discrepancies.• Partner with HR, finance, and other internal stakeholders to address payroll questions, support reporting needs, and maintain data accuracy.• Monitor payroll adjustments related to earnings, deductions, taxes, and leave activity to ensure employees are paid correctly.• Investigate and resolve payroll issues promptly, including employee inquiries, calculation errors, and system-related exceptions.• Support payroll continuity during employee leave coverage and assist with related process updates or operational changes as needed.
2026-04-21T00:00:00Z

Payroll Manager

Sunnyvale, CA
onsite
Permanent / Full Time
130000 - 150000 USD / Yearly
We are looking for an experienced Payroll Manager to oversee and streamline payroll operations for a multi-state organization based in Sunnyvale, California. This role requires a strategic leader who can ensure accurate payroll processing, compliance with regulations, and effective management of benefits and leave of absence programs. If you have a proven track record in payroll management and are passionate about driving operational excellence, we encourage you to apply. Responsibilities: • Manage and process full-cycle payroll for over 500 employees across multiple states and Canada. • Utilize ADP Workforce Now to ensure timely and accurate bi-monthly payroll processing. • Oversee compliance with federal, state, and local payroll regulations, including multi-state payroll laws. • Administer leave of absence payments and ensure proper tracking and reconciliation. • Handle benefits payroll operations, including 401(k) contributions and benefits reconciliations. • Collaborate with HR and finance teams to address payroll-related inquiries and resolve discrepancies. • Lead efforts to improve payroll systems and processes, ensuring efficiency and accuracy. • Monitor and implement changes in payroll regulations to maintain compliance. • Prepare detailed payroll reports and analyses for management review. • Provide guidance and training to payroll staff to enhance team performance.
2026-04-15T00:00:00Z

Payroll Manager

Mountain View, CA
onsite
Permanent / Full Time
165000 - 185000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS PAYROLL MANAGER We are looking for an experienced and driven Payroll Manager to lead and enhance the payroll operations for a well-established healthcare organization. This role requires an individual with a strong background in payroll systems, compliance, and team leadership, who can embrace technological advancements and process improvements. The successful candidate will play a pivotal role in ensuring accurate and timely payroll processing while maintaining compliance with all applicable laws and regulations. Responsibilities:• Supervise and mentor a team of 5 payroll specialists to ensure efficient and accurate payroll operations.• Oversee payroll processing for the organization, ensuring compliance with federal, state, and local tax laws and labor regulations.• Collaborate closely with HR and Finance departments to align compensation policies, benefits deductions, and reporting practices.• Review, audit, and approve payroll reports and reconciliations for accuracy and completeness.• Maintain and optimize payroll systems, recommending and implementing software upgrades as needed.• Address and resolve employee payroll inquiries, discrepancies, and concerns in a timely manner.• Ensure timely submission of payroll-related filings and reports to regulatory agencies.• Develop and implement payroll policies and procedures to improve efficiency and ensure compliance.• Stay updated on changes in payroll regulations and best practices to keep the organization compliant.
2026-04-03T00:00:00Z

Legal Secretary

Emeryville, CA
onsite
Permanent / Full Time
90000 - 120000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Emeryville, California. In this role, you will support our legal professionals in managing litigation cases, ensuring smooth coordination of administrative and legal processes. The ideal candidate will bring extensive experience in litigation and e-filing, along with a proactive approach to organizational and communication tasks. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Prepare and format legal documents and pleadings for submission in state and federal courts through e-filing systems.• Maintain and monitor case calendars, ensuring all deadlines and court appearances are accurately tracked.• Organize and manage both physical and electronic case files, including discovery materials and correspondence.• Draft, proofread, and finalize legal correspondence, including letters and memoranda.• Coordinate with attorneys, clients, and court staff to update case statuses and ensure procedural compliance.• Assist in trial preparation by compiling exhibits, creating witness lists, and assembling trial binders.• Schedule and organize meetings, depositions, and conference calls, as well as arrange travel plans when necessary.• Respond promptly to attorney and client inquiries, proactively managing workflows to meet critical deadlines.
2026-04-01T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
A boutique San Francisco law firm is seeking a Litigation Secretary to provide immediate coverage while the team builds out a new legal support structure. This is a high-volume, execution-focused role supporting multiple attorneys across active litigation matters.This opportunity is best suited for a candidate with litigation support experience who can manage deadlines, stay organized, and operate with a high level of professionalism and accountability in a fast-paced environment. Key Responsibilities<ul><li>Prepare and file documents in state, federal, and appellate courts, including TOAs, TOCs, and exhibits </li><li>Manage attorney calendars, including depositions, mediations, hearings, and travel logistics </li><li>Track and maintain litigation deadlines using docketing and calendaring systems </li><li>Draft, proof, and finalize pleadings, discovery, motions, and correspondence </li><li>Support trial preparation, including subpoenas, deposition coordination, and trial binders </li><li>Handle document management, including formatting, organization, and filing workflows </li><li>Communicate with clients, courts, opposing counsel, and vendors in a professional manner </li><li>Perform administrative tasks including time entry, expense reports, and new matter intake </li><li>Support multiple attorneys across active litigation dockets </li></ul>
2026-04-20T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-04-21T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for a highly organized Legal Secretary to support attorneys handling complex business litigation in San Jose, California. This role requires someone who can manage court-related documentation with precision, maintain critical deadlines, and coordinate smoothly across multiple legal matters in both federal and state courts. The ideal candidate brings strong judgment, excellent communication skills, and the ability to remain accurate and responsive in a fast-paced legal environment. Responsibilities:• Prepare, format, proofread, and file legal documents for matters in federal and state courts, ensuring compliance with applicable procedural and court-specific rules.• Maintain attorney calendars by tracking hearings, filing deadlines, trials, and other case milestones, and proactively communicate upcoming commitments.• Submit documents through electronic filing platforms and court systems, including services commonly used for litigation support and court submissions.• Support litigation workflow by organizing case materials, managing transcripts, and maintaining orderly electronic and physical records.• Coordinate attorney dictation, correspondence, and document revisions while producing high-quality work product under tight timelines.• Assist with trial preparation by assembling binders, exhibits, briefs, and supporting materials needed for hearings and courtroom proceedings.• Use legal research and practice support tools to help attorneys access case information, filings, and related litigation documents.• Work across multiple active matters at once, prioritizing urgent requests and adjusting quickly to shifting deadlines and attorney needs.
2026-04-29T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in San Francisco, California. Responsibilities:• Prepare and format legal documents in compliance with local court rules.• Submit filings electronically and physically to the appropriate courts.• Maintain and update case and trial lists on a regular basis.• Coordinate trial preparation tasks, including creating binders, indices, and exhibits.• Schedule meetings, depositions, and conference rooms, ensuring all technological needs are arranged.• Communicate professionally with clients, vendors, and opposing counsel.• Process invoices and ensure timely submission to the accounting department.• Manage calendars by recording events in ProLaw and Microsoft Outlook, while calculating and monitoring legal deadlines.• Keep files organized and up to date in electronic formats, adhering to firm policies.• Assist with general office tasks such as sorting mail, maintaining common areas, and ordering supplies.
2026-04-09T00:00:00Z

Legal Secretary

Walnut Creek, CA
onsite
Permanent / Full Time
80000 - 95000 USD / Yearly
We are looking for a dependable Legal Secretary to provide support to a reputable law firm in Walnut Creek, California. This role is ideal for an experienced, detail-oriented candidate who can step in where needed, maintain momentum for attorneys and support staff, and adjust quickly to differing work styles and priorities. The position calls for strong legal administrative experience, sound judgment, and a collaborative approach in a congenial law firm environment. Responsibilities:• Provide floating legal secretarial coverage for attorneys and practice teams by stepping in during absences and assisting with high-volume assignments across multiple legal areas.• Prepare, format, revise, and finalize a wide range of legal documents, including pleadings, briefs, discovery materials, correspondence, and other case-related filings.• Coordinate court filings in state and federal venues, including electronic submissions and traditional filing methods, while ensuring compliance with procedural rules and deadlines.• Manage calendars, track critical dates, and support scheduling needs for matters, meetings, hearings, and other time-sensitive activities.• Transcribe, edit, and organize dictated or drafted content into well-prepared legal documents and communications.• Create, combine, and update PDF files and maintain accurate electronic records within the firm’s document management systems.• Work closely with attorneys and legal support staff to deliver overflow assistance and maintain seamless coverage across practice groups.• Adapt to varying attorney preferences, shifting priorities, and daily workload changes while maintaining consistency and high-quality service.
2026-04-30T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Temporary to Hire
31.6635 - 40 USD / Hourly
A well-established nonprofit legal advocacy organization based in San Francisco is seeking a Senior Litigation Legal Secretary to join their legal team on a contract-to-hire basis. This role supports attorneys engaged in complex litigation, appellate matters, and policy-related legal work in a collaborative, mission-driven environment. This is a senior-level litigation support role focused on independently managing filings, calendaring, and procedural compliance across complex matters in state, federal, and appellate courts. The team is seeking a highly organized professional who can operate with a high level of autonomy, accurately manage competing deadlines, and support a collaborative group of attorneys in a lean environment. This position is based in San Francisco and will require onsite presence 5 days/week for the first 90 days, with the potential to transition to a hybrid schedule (3 days onsite / 2 days remote) thereafter. Key Responsibilities<ul><li>Manage and execute state, federal, and appellate court filings, including preparation of shell documents, exhibits, and supporting materials </li><li>Independently research court rules and procedures (FRCP, FRAP, CCP, and local rules) to ensure all filings are compliant </li><li>Perform advanced document formatting in Microsoft Word, including generating TOC/TOAs and applying styles </li><li>Manually calculate and calendar litigation, appellate, and discovery deadlines across multiple jurisdictions </li><li>Monitor dockets and proactively track deadlines triggered by filings, court orders, and scheduling updates </li><li>Prepare and coordinate service of process, chambers copies, and filings with external vendors as needed </li><li>Maintain and organize case files, pleadings, and litigation materials in accordance with internal protocols </li><li>Support administrative and case management functions, including conflict checks, tracking case costs, and maintaining internal databases </li><li>Assist with preparation of binders and materials for hearings, internal reviews, and case strategy discussions </li><li>Support policy-related legal work, including formatting and submission of agency comments and FOIA-related materials </li><li>Collaborate with attorneys and internal teams to ensure efficient workflow and timely completion of deliverables </li></ul>
2026-04-24T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
90000 - 115000 USD / Yearly
We are looking for a highly organized and detail-oriented Legal Secretary to support attorneys for a growing law firm in Oakland, California. This role involves handling a variety of administrative tasks, ensuring compliance with court procedures, and maintaining accurate documentation to facilitate seamless legal operations. The ideal candidate will have a proactive approach, strong communication skills, and the ability to thrive under deadlines. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Draft, revise, and proofread legal and non-legal documents, including correspondence, pleadings, memoranda, and presentations.• Format court filings in compliance with local, state, and federal rules, and prepare tables of authorities and contents using specialized software.• File legal documents with courts and administrative bodies, including managing electronic submissions as required.• Coordinate service of subpoenas and pleadings, ensuring timely delivery and proper procedures.• Organize case files, binders, and other legal materials in collaboration with the Records Department.• Schedule and manage meetings, teleconferences, travel arrangements, and firm-wide calendars.• Track and manage multiple projects while maintaining accuracy and meeting deadlines.• Input attorneys’ billable hours and facilitate timely review of billing statements.• Proofread documents for grammar, formatting, and compliance errors, ensuring high-quality outputs.• Provide backup support during absences and assist attorneys with business development initiatives.
2026-03-31T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
33 - 42 USD / Hourly
We are looking for an experienced Legal Secretary to support a busy legal team in California. This contract-to-hire position is well suited for someone with strong attention to detail who can manage litigation support tasks with accuracy, urgency, and strong organizational skills. The role requires someone who is confident handling court filings, maintaining critical deadlines, and preparing legal documents in a fast-paced environment. This is an on-site role for the first 30 days, and will transition to a hybrid scheduled, depending on performance. Responsibilities<ul><li>Prepare and submit electronic court filings in a timely manner while ensuring compliance with jurisdictional rules and formatting standards.</li><li>Maintain attorneys’ schedules through careful manual calendaring of hearings, filings, deadlines, and other case-related events.</li><li>Conduct conflict checks and help verify that new matters are cleared according to firm procedures before work begins.</li><li>Create, revise, and finalize tables of authorities and tables of contents for legal filings and other formal documents.</li><li>Support the drafting, editing, formatting, and proofreading of litigation materials to ensure accuracy and quality.</li><li>Coordinate with attorneys and legal staff to keep case files organized and help track important procedural deadlines.</li><li>Assist with general administrative and secretarial duties that contribute to the efficient operation of the legal team </li></ul>
2026-04-25T00:00:00Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
30 - 36 USD / Hourly
We are looking for a detail-oriented Transactional Legal Secretary to support our client's team in Oakland, California. This is a Long-term Contract opportunity for someone who excels in high-volume document coordination, strong formatting, and administrative support within real estate, construction, and lease-related matters. The role is well suited to someone who can manage competing priorities, maintain accuracy under pressure, and provide dependable assistance to attorneys handling paper-intensive transactions. Responsibilities:<ul><li>Prepare, revise, and finalize large volumes of transactional legal documents with a strong focus on accuracy, consistency, and presentation.</li><li>Support real estate and related closing activities by coordinating document printing, signature routing, scanning, and compilation of complete closing materials.</li><li>Format attorney-produced drafts using advanced Microsoft Word features, including firm-style macros, to ensure documents meet required standards.</li><li>Organize, save, and retrieve files in iManage while maintaining orderly electronic and physical records for active matters.</li><li>Manage calendars, schedule meetings, and coordinate attorney appointments and deadlines through Outlook and related administrative tools.</li><li>Assemble transaction binders or similar matter materials by reviewing source documents, selecting relevant content, and arranging information in a logical format.</li><li>Assist with conflict check processes when needed and provide general administrative support to attorneys across a high-volume transactional practice.</li><li>Collaborate with attorneys and internal word processing resources to refine complex documents and keep deliverables on track.</li></ul>
2026-04-29T00:00:00Z

Office Clerk - Recent Grads Encouraged to Apply

Mountain View, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Title: Entry-Level Office ClerkOverview:We’re seeking an organized, dependable Office Clerk to support daily administrative and clerical tasks in a professional office environment. This role is ideal for someone detail‑oriented and eager to build office experience.Key Responsibilities:<ul><li>Perform data entry, filing, scanning, and document organization</li><li>Answer phones, route calls, and greet visitors as needed</li><li>Assist with mail distribution, supplies, and basic office support</li><li>Support team members with administrative tasks and projects</li></ul>
2026-04-25T00:00:00Z

Operations Manager

Fremont, CA
onsite
Permanent / Full Time
110000 - 150000 USD / Yearly
We are looking for a dedicated Health & Safety Manager to lead and enhance our Environmental Health & Safety initiatives in Milpitas, California. This role requires a proactive leader who is committed to ensuring regulatory compliance and implementing effective safety policies and procedures across all facilities. The ideal candidate will bring their expertise in manufacturing operations and safety management to drive organizational success. Responsibilities:• Oversee the implementation of Environmental Health & Safety programs, ensuring adherence to federal, state, and local regulations.• Develop and refine organizational policies and procedures to foster a safe and efficient work environment.• Conduct regular audits and inspections to assess compliance with Occupational Safety and Health Administration (OSHA) standards.• Lead initiatives to enhance safety culture and minimize risks across manufacturing operations.• Collaborate with cross-functional teams to ensure environmental and safety goals align with overall business objectives.• Manage and mentor staff to promote growth and operational excellence.• Analyze operational processes and recommend improvements for efficiency and compliance.• Stay updated on industry trends and regulatory changes to maintain best practices.• Prepare detailed reports and documentation related to safety programs and compliance efforts.• Respond to incidents promptly and implement corrective actions to prevent future occurrences
2026-04-22T00:00:00Z