<p><strong>Data Entry Specialist</strong></p><p><strong>Description:</strong></p><p>Ensure accurate and timely data processing and record-keeping for business operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Enter and update data with high accuracy</li><li>Verify and review information for errors</li><li>Maintain electronic and paper files</li><li>Assist with report generation and data analysis</li><li>Support other administrative tasks as needed</li></ul>
We are looking for a detail-oriented Data Entry Clerk to join our team on a contract basis in San Francisco, California. In this role, you will handle document coordination and ensure smooth workflows, resembling processes similar to transaction coordination in industries like real estate. This position requires precision, efficiency, and the ability to manage digital signatures and collaborate with external partners.<br><br>Responsibilities:<br>• Coordinate document workflows, including sending and managing digital signatures through platforms like DocuSign.<br>• Ensure accurate data entry and maintain meticulous records of transactions.<br>• Collaborate with insurance partners and other external stakeholders to facilitate document completion.<br>• Review and verify all data entries for accuracy before submission.<br>• Manage numeric and computer-based data entry tasks efficiently and within set deadlines.<br>• Resolve discrepancies in documentation and communicate effectively to address issues.<br>• Maintain organized digital files and ensure compliance with company protocols.<br>• Execute typing and administrative tasks to support transaction processes.<br>• Assist in improving workflow efficiency by identifying and recommending process enhancements.
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently.<br><br>Responsibilities:<br>• Accurately input and maintain data records in databases and systems.<br>• Perform numerical and alphanumeric data entry tasks with speed and precision.<br>• Organize and manage data to ensure accessibility and reliability.<br>• Generate reports and summaries based on data inputs and operational needs.<br>• Provide administrative support to streamline operations and processes.<br>• Collaborate with team members to ensure data integrity and consistency.<br>• Monitor and verify information to minimize errors and discrepancies.<br>• Handle sensitive data with confidentiality and professionalism.<br>• Assist in maintaining documentation and tracking updates effectively.
Our well-established healthcare finance client is seeking an Accounts Payable Specialist to support them for the next 10-12 months to assist with their data migration to Workday.<br><br>This Accounts Payable Specialist must have prior experience with Workday data migration to be considered.<br><br>Job Title: Accounts Payable Specialist<br><br>Job Description: Our healthcare organization is seeking a highly meticulous and organized Accounts Payable Specialist who can join our dynamic finance team to help in the smooth operation of accounting functionalities. As we are dealing with a large invoice backlog and data migration due to a recent systems change, the ideal candidate must have a profound understanding of the accounts payable process and be comfortable processing over 500+ invoices per week.<br><br>Key Responsibilities:<br><br>Process and handle 500+ invoices weekly, following company policies and procedures.<br>Assist with accounts payable data migration from old to new systems.<br>Review and verify invoices, analyze discrepancies and unpaid invoices, and make necessary corrections.<br>Maintain and reconcile accounts payable ledger to ensure that all payments are accounted for correctly.<br>Prepare and process electronic transfers and payments.<br>Post transactions to journals, ledgers, and other records.<br>Correspond with vendors and respond to inquiries.<br>Produce monthly reports and assist with month-end closing.<br>Maintain vendor files and documentation thoroughly and accurately, in accordance with company policy.<br>Assist in streamlining and improving the accounts payable process.<br>Requirements:<br><br>Bachelor's degree in Accounting, Finance, or a related field preferred.<br>Minimum of 2 years in an Accounts Payable position or similar role.<br>Proficiency in Microsoft Office Suite, especially in Excel.<br>Understanding of basic bookkeeping and account payable principles.<br>High degree of accuracy and attention to detail.<br>Strong time management and organizational skills.<br>Practical knowledge of data entry along with a knack for numbers.<br>Familiarity with systems migrations is a definite plus.<br>Excellent communication skills, both written and verbal.<br>Ability to meet tight deadlines and work under pressure.<br>Ability to maintain high levels of confidentiality.<br>The successful candidate will have a "can-do" attitude, be able to hit the ground running, and be prepared to dive into resolving the backlog quickly and efficiently.
<p>Established plaintiff firm is seeking a Paralegal to join their dynamic team in Oakland, California. As part of a plaintiff-focused personal injury firm, you will play a critical role in supporting attorneys and advocating for clients seeking justice. This position offers a meaningful opportunity to make a difference in people's lives while working in a fast-paced and collaborative environment. This role offers competitive compensation based on experience + a comprehensive benefits package that includes health insurance, paid time off, and retirement benefit.</p><p><br></p><p>Responsibilities:</p><p>• Assist attorneys in all stages of personal injury cases, from initial intake to resolution.</p><p>• Draft, review, and file legal documents, including pleadings and correspondence.</p><p>• Maintain regular communication with clients, medical providers, and insurance companies.</p><p>• Organize case files, track deadlines, and manage calendars to ensure timely progress.</p><p>• Prepare discovery responses, settlement documents, and trial-related materials.</p><p>• Conduct administrative tasks such as document management and data entry.</p><p>• Uphold confidentiality and professionalism in all interactions with clients and stakeholders.</p><p>• Collaborate with the legal team to ensure streamlined case management and effective support.</p>
<p>Robert Half is recruiting a Litigation Secretary for a highly regarded plaintiff-side personal injury and civil rights litigation law firm in the North Bay. The Legal Secretary will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Work with paralegal to prepare and serve discovery;</p><p>• Process and handle incoming subpoenas and obtain medical records;</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Create and maintain digital case files for each client;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar; and</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail.</p><p><br></p><p>Desired qualifications:</p><p>• 5+ year litigation legal assistant experience;</p><p>• Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good written (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects;</p><p>• Strong time management skills to handle multiple tasks with competing deadlines efficiently; and</p><p>• Solid office software, word processing, database maintenance, and internet research skills.</p><p><br></p><p>This is a terrific direct-hire opportunity with some telecommute flexibility to work remotely part of the week. Our client is offering an annual base salary range of $75,000 – 100,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and some employment benefits including HMO medical insurance plan, commuter checks, disability insurance, 401k Plan after at least one years of service, and paid vacation and paid sick leave. The attorneys and the office are very friendly and is a nice place to work.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. for Permanent Placement Services, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>We are looking for an experienced Benefits Specialist to join our team in San Leandro, California. In this contract position, you will play a vital role in supporting employee benefits, managing leave administration, and ensuring smooth operations for benefit-related tasks. If you have a strong background in benefits coordination and enjoy providing exceptional service to employees, this role offers a great opportunity to contribute to a dynamic manufacturing environment.</p><p><br></p><p>Responsibilities:</p><p>• Address daily employee inquiries related to benefits, providing accurate information and ensuring timely resolution.</p><p>• Perform data entry tasks, including updating employee records, processing benefit changes, and generating reports such as 401(k) enrollment summaries.</p><p>• Manage administrative functions, such as maintaining leave of absence spreadsheets, reconciling healthcare invoices, and supporting accurate billing processes.</p><p>• Oversee leave of absence cases with up to 20 active files, ensuring deadlines are met, documentation is complete, and communication is clear.</p><p>• Administer benefits programs, including handling invoicing, mail management, and providing support for 401(k) plan processes.</p><p>• Act as a primary resource for employee-facing benefits questions, directing inquiries to appropriate team members or external partners.</p><p>• Collaborate closely with internal teams, such as the Benefits Coordinator, Total Rewards Manager, and external brokers, to ensure seamless operations.</p><p>• Provide operational support by maintaining organized workflows, prioritizing communication, and adapting to changing needs.</p><p>• Ensure compliance with company policies and procedures in all benefits-related activities.</p><p>• Deliver high-quality administrative services aligned with the organization’s culture of flexibility and professionalism.</p>
<p>Robert Half is recruiting an experienced Corporate Associate for a highly regarded transactional boutique law firm in downtown San Francisco (flexible telecommute) that services emerging technology and start-up clientele. The Associate is responsible for actively managing their start-up clients’ corporate matters (significant direct client interface), assisting with corporate formation & maintenance, doing due diligence and closings for venture capital and private equity financings, and equity administration (including providing guidance in updating capitalization tables). </p><p><br></p><p>The firm is looking for a start-up lawyer with 4+ years of experience doing the aforementioned work on behalf of venture-backed private companies, preferably at a large- or mid-sized SF or Silicon Valley law firm. The Associate needs to be motivated by direct client service (this is a client-facing role), responsiveness, and relationship building. </p><p><br></p><p>The reason this opportunity stands out from the rest is that this very friendly, congenial law firm is all about WORK-LIFE BALANCE. There is very little evening and weekend work. The billable hour requirement is 1,250/yr and there are good bonuses for exceeding that low threshold. The career trajectory for these positions is either partnership-track or to become a General Counsel at a successful start-up. Many of their alumni are lead in-house counsel for top technology clients. The firm is casual, laid back, and they often do social get-togethers and teambuilding events. A wonderful place to work!</p><p><br></p><p>Our client is offering an annual base salary of $175,000 - 235,000+/yr, DOE and annual production bonuses (described above). The firm pays 100% of medical/dental/vision premiums for the employee and the dependents (!!), contributes 3% of total annual compensation to a 401k plan, has a good PTO policy, and pays generous monthly stipends for commuting, cell phone, etc. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
