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29 results for Front Office Receptionist in Oakland, CA

Receptionist

Palo Alto, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations in California. This long-term contract position is ideal for someone who is comfortable managing a busy phone line, welcoming visitors, and handling confidential information with discretion. The right candidate will bring strong communication skills, sound judgment, and an experienced approach to administrative support in a detail-oriented office environment. Responsibilities: • Greet guests and staff in a courteous manner while creating an organized and detail-oriented front-desk experience. • Answer and direct incoming calls using a multi-line phone system, ensuring messages are accurate and routed promptly. • Support day-to-day administrative activities such as managing incoming requests, tracking priorities, and assisting with assigned office tasks. • Prepare, organize, and safeguard sensitive documents and information in accordance with confidentiality expectations. • Coordinate with leadership and client contacts to provide updates on assignments, timelines, and service-related concerns. • Assist with additional projects as business needs evolve and help maintain smooth office operations. • Monitor the reception area to ensure visitors are assisted efficiently and internal teams receive timely support.
2026-09-04T00:00:00Z

Receptionist

Oakland, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a nonprofit organization. This contract position is ideal for someone who presents a welcoming presence and can create a positive experience for visitors, callers, and staff. The role involves managing a busy reception area, handling incoming calls through a multi-line phone system, and providing dependable administrative support in a business-casual office environment. Responsibilities: • Welcome guests, employees, and community visitors in a courteous and attentive manner while maintaining an organized front-desk area. • Answer and route incoming calls using a multi-line switchboard, ensuring messages are handled accurately and promptly. • Provide general administrative assistance such as monitoring common office needs, supporting basic clerical tasks, and helping maintain smooth day-to-day operations. • Respond to routine inquiries from callers and visitors, directing requests to the appropriate team members or departments. • Keep reception and shared spaces presentable and aligned with workplace standards for an organized office setting. • Support scheduling, coordination, or check-in activities as needed to help the office run efficiently. • Communicate clearly with staff and external contacts to ensure timely follow-up and consistent front-office service.
2026-09-04T00:00:00Z

Receptionist

Fremont, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to support daily front-desk operations for a contract position based in Fremont, California. This role is ideal for someone with at least one year of experience handling incoming calls, greeting visitors, and keeping reception activities organized in a fast-paced office setting. The successful candidate will serve as the first point of contact for callers and guests while helping maintain smooth communication across the workplace. Responsibilities: • Welcome visitors, provide a positive first impression, and direct guests to the appropriate staff or department • Manage a multi-line phone system by answering, screening, and routing inbound calls accurately and efficiently • Respond to general inquiries in a courteous and timely manner, taking clear messages when needed • Maintain the reception area so it remains tidy, well organized, and ready for daily business activities • Support routine front-desk administrative tasks such as monitoring visitor flow and assisting with basic office coordination • Communicate effectively with internal teams to ensure calls and guest requests are handled promptly • Follow established office procedures for receiving visitors and managing incoming communications
2026-08-21T00:00:00Z

Receptionist

San Leandro, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
Job Summary:The Receptionist serves as the first point of contact for visitors, clients, and employees. This role is responsible for creating a professional and welcoming environment while managing front desk operations, phone communications, scheduling, and general administrative support.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and vendors in a professional manner</li><li>Answer, screen, and direct incoming phone calls</li><li>Manage front desk activities, including mail distribution and office supplies</li><li>Schedule appointments, meetings, and conference rooms</li><li>Maintain visitor logs and follow security procedures</li><li>Perform data entry, filing, scanning, and other clerical tasks</li><li>Support internal teams with administrative duties as needed</li></ul>
2026-08-29T00:00:00Z

Front Desk Coordinator

Union City, CA
onsite
Temporary / Contract
23 - 26 USD / Hourly
Position OverviewA growing East Bay organization is seeking a professional and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, clients, vendors, and employees. This role is responsible for creating a welcoming office environment while supporting the day-to-day administrative operations that keep the office running efficiently.The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Strong communication skills, professionalism, and a service-minded approach are essential to success in this position. Day-to-Day Responsibilities<ul><li>Greet and assist visitors, clients, vendors, and employees with professionalism and enthusiasm.</li><li>Answer, screen, and direct incoming calls using a multi-line phone system.</li><li>Respond to general inquiries and provide exceptional customer service.</li><li>Maintain visitor logs and ensure guests are properly checked in and directed.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Prepare meeting spaces and assist with internal events as needed.</li><li>Ensure the reception area, conference rooms, and common areas remain organized and professional.</li><li>Perform data entry, filing, document scanning, and record maintenance.</li><li>Assist with preparing correspondence, reports, and presentations.</li><li>Support various departments with administrative projects and special assignments.</li><li>Monitor and maintain office supply inventory.</li></ul>
2026-08-28T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a Front Desk Coordinator to support a busy workplace environment. This long-term contract position is ideal for someone who enjoys creating a welcoming experience, keeping daily office activity organized, and handling a variety of administrative needs with confidence. The role requires strong communication, sound judgment, and the ability to stay composed while managing multiple priorities in a fast-moving setting. Responsibilities: • Oversee entry to the office by monitoring access points, coordinating visitor arrival procedures, and facilitating approvals through communication platforms and internal tools. • Welcome guests, employees, and vendors at the front desk while maintaining a detail-oriented and organized reception area. • Provide day-to-day administrative support, including assisting with calendars, handling routine office requests, and helping teams with operational needs. • Answer and direct incoming calls through a multi-line phone system, ensuring messages and inquiries reach the appropriate contacts promptly. • Help maintain smooth office operations by tracking front desk activity, responding to changing priorities, and supporting a positive onsite experience. • Partner with internal teams to address workplace needs quickly and effectively in a fast-paced environment.
2026-09-08T00:00:00Z

Front Deskc Coordinator

Palo Alto, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
Front Desk CoordinatorPosition SummaryWe are seeking a professional and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, employees, and vendors. This role is responsible for managing front desk operations, providing administrative support, and ensuring a welcoming and organized office environment.Key Responsibilities<ul><li>Greet and assist visitors, clients, and employees in a professional manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage conference room scheduling and office calendars</li><li>Handle mail, packages, and deliveries</li><li>Maintain office supplies and coordinate vendor services as needed</li><li>Support meeting preparation, office events, and administrative projects</li><li>Ensure reception and common areas remain organized and presentable</li><li>Provide general administrative support to various departments</li></ul>
2026-09-11T00:00:00Z

Legal Receptionist

San Francisco, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations. Key Responsibilities<ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
2026-09-01T00:00:00Z

Front-Desk/Workplace Specialist

Sunnyvale, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are seeking a proactive, polished, and highly organized Operations Coordinator / Receptionist to support day-to-day office operations in a fast-paced corporate environment. This role serves as the first point of contact for guests, vendors, and employees while also providing broad administrative and operational support to help keep the office running smoothly.This is an ideal opportunity for someone who enjoys being the central hub of an office, takes pride in creating a welcoming environment, and can manage multiple priorities with professionalism and attention to detail. Key Responsibilities<ul><li>Serve as the primary front desk contact by greeting visitors, vendors, and employees in a professional and welcoming manner</li><li>Answer and route incoming calls and respond to general front office inquiries</li><li>Maintain the reception area, lobby, meeting spaces, and common areas to ensure a clean and professional appearance</li><li>Support daily office operations and routine administrative procedures</li><li>Act as a point of contact for general office needs and help troubleshoot day-to-day operational issues</li><li>Manage incoming and outgoing mail, shipping, deliveries, and package distribution</li><li>Provide administrative support to employees and internal teams as needed</li><li>Partner with executive support and operations teams on scheduling, coordination, and general office support tasks</li><li>Create, update, and maintain spreadsheets, documents, and presentation materials</li><li>Assist with internal communications, office signage, and light design work using tools such as Canva</li><li>Support planning and execution of office events, employee activities, and onsite meetings</li><li>Provide general backend administrative support to the operations team</li></ul>
2026-09-10T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations. Responsibilities:• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**
2026-09-09T00:00:00Z

Office Assistant

Antioch, CA
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a dependable Office Assistant to join a busy trucking and transportation team in CA. This Contract position is ideal for someone who thrives in an administrative setting, enjoys keeping records organized, and communicates confidently with both internal staff and drivers. The role offers a varied workload and calls for strong attention to detail, sound judgment, and a steady approach to day-to-day office support. Office Assistant Responsibilities:• Manage incoming driver documents by reviewing, sorting, and maintaining well-organized physical and digital files.• Enter information into company databases and spreadsheets with a high level of accuracy and consistency.• Keep Excel trackers and office records current so the team has reliable operational information.• Provide day-to-day clerical assistance, including document scanning, filing, and other administrative support tasks.• Respond to inbound calls and direct questions or requests to the appropriate team members in a clear and attentive manner.• Assist office staff with recurring assignments and provide support on additional projects as business needs change. If you think you would be a fit for the Office Assistant role, please apply today!
2026-09-11T00:00:00Z

Office Assistant

Alameda, CA
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a Contract position based in Alameda, California. This role is ideal for someone who enjoys keeping an office organized, assisting visitors and callers, and handling essential clerical tasks with accuracy. The successful candidate will contribute to a smooth front-office experience while helping maintain efficient document and communication workflows. Responsibilities: • Welcome visitors, manage the front desk area, and provide courteous assistance to staff and guests. • Answer incoming phone calls, route inquiries to the appropriate contacts, and take clear messages when needed. • Perform a range of administrative support tasks such as filing, data organization, and general office coordination. • Scan, upload, and organize documents so records remain accessible and properly maintained. • Prepare materials and support scheduling needs for orientation sessions and other office activities. • Monitor office communications and help ensure routine requests are addressed in a timely manner.
2026-09-10T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily workplace operations for an architecture firm. This Contract position is fully onsite and is ideal for someone who brings a detail-oriented approach, strong organizational skills, and a service-oriented mindset to a fast-paced office setting. The person in this role will help create a welcoming, efficient environment while keeping administrative and front desk activities running smoothly. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and courteous experience for guests, clients, and staff. • Coordinate day-to-day administrative activities, including managing shared office needs, handling correspondence, and maintaining organized records. • Support scheduling and calendar-related tasks through Outlook to help meetings, appointments, and office events stay on track. • Perform reception and front desk coverage, including answering inquiries, routing messages, and assisting with general office requests. • Maintain electronic filing systems and documentation so information is accurate, accessible, and up to date. • Assist with office operations by monitoring supplies, organizing common areas, and helping uphold a well-maintained workplace environment. • Provide administrative support to internal teams as needed, contributing to efficient workflow across the office. • Follow workplace standards for presentation and consistency in a client-facing architecture and design setting.
2026-09-11T00:00:00Z

Office Manager

Tracy, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Office Manager to support a busy CPA firm in Tracy, California. This Long-term Contract opportunity is ideal for a highly organized, detail-oriented individual who can keep daily operations running efficiently while providing dependable administrative support to both staff and leadership. The role requires sound judgment, strong attention to detail, and the ability to handle sensitive financial and client information with a high level of discretion. Responsibilities: • Direct daily office activities to ensure an efficient, well-organized work environment. • Support leadership and team members with a wide range of administrative and operational tasks. • Safeguard client and company records by maintaining confidentiality and accurate document handling practices. • Coordinate calendars, internal workflows, and office documentation to keep priorities on track. • Assist with administrative work tied to tax and accounting processes, ensuring timely and accurate follow-up. • Maintain structured filing systems and organized records for easy access and compliance needs. • Communicate effectively with clients, vendors, and internal staff to support smooth office operations. • Monitor office supply levels, place orders as needed, and help manage general office resources. • Provide front-desk and additional administrative assistance as business needs evolve.
2026-09-01T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an organized Office Manager to support daily workplace operations. This long-term contract position will oversee administrative coordination, calendar management, front-desk support, and office services that keep the environment running smoothly. The ideal candidate brings a proactive approach, strong attention to detail, and the ability to handle multiple priorities in a fast-paced setting. Responsibilities: • Coordinate day-to-day office activities to ensure an efficient and well-organized workplace environment. • Manage schedules, meetings, and shared calendars to support smooth internal operations. • Arrange meal orders for the office while tracking timing, delivery, and related details. • Monitor inventory levels and replenish office materials to maintain consistent supply availability. • Support accounts payable tasks, including processing invoices and assisting with expense-related administrative work. • Welcome visitors, answer incoming communications, and provide attentive front-desk assistance. • Handle general administrative duties such as filing, document organization, and routine office correspondence. • Partner with internal stakeholders to address operational needs and improve office support processes.
2026-09-11T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for an organized Office Manager to support daily workplace operations. This is a Contract position suited for someone who takes initiative, keeps shared spaces running smoothly, and helps create a detail-oriented and welcoming office environment. The ideal candidate is dependable, practical, and comfortable handling administrative coordination, office logistics, and day-to-day support with minimal supervision. Responsibilities:• Oversee daily office activities to keep operations efficient, well-coordinated, and responsive to employee and visitor needs.• Maintain the overall appearance and functionality of shared areas, including kitchen spaces, conference rooms, and reception areas.• Coordinate onboarding arrangements for new team members by preparing workspaces, supplies, and related office logistics.• Manage inventory levels for office materials and place orders to ensure essential supplies remain available.• Support front desk and receptionist-related tasks, including greeting visitors and assisting with general workplace inquiries.• Contribute to special projects and step into additional operational tasks as priorities shift throughout the workday. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013500388**
2026-09-11T00:00:00Z

Office Manager

Berkeley, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Position OverviewWe're seeking a professional, organized, and proactive Office Manager to support the day-to-day administrative and operational office functions. This role serves as the operational hub of the office, ensuring employees have the resources, support, and processes needed to work efficiently while maintaining a professional and welcoming workplace environment. The ideal candidate is a resourceful problem solver who excels at balancing administrative support, office operations, vendor management, facilities coordination, and employee support. This individual will collaborate closely with leadership and act as a trusted partner in maintaining a productive and positive office culture. Day-to-Day Responsibilities<ul><li>Oversee the daily operations of the office to ensure an organized, efficient, and professional work environment.</li><li>Handle incoming mail, shipments, deliveries, and general office correspondence.</li><li>Maintain office records, files, and company documentation.</li><li>Serve as the primary point of contact for building management, vendors, service providers, and maintenance contractors.</li><li>Manage vendor relationships and negotiate service agreements when appropriate.</li><li>Support employee engagement initiatives, team events, and office celebrations.</li><li>Serve as a resource for employees regarding office operations and administrative needs.</li><li>Assist with budget tracking for office expenses and vendor services.</li><li>Maintain office supply inventory and manage purchasing activities.</li><li>Support leadership with calendar coordination, meeting preparation, and administrative tasks as needed.</li></ul>
2026-08-29T00:00:00Z

Office Manager

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Office ManagerPosition SummaryWe are seeking an organized and proactive Office Manager to oversee daily office operations and ensure a productive, efficient, and welcoming work environment. This role will support administrative functions, facilities coordination, vendor management, and employee experience initiatives.Key Responsibilities<ul><li>Manage day-to-day office operations and workplace logistics</li><li>Coordinate vendors, office services, and facility maintenance requests</li><li>Oversee office supplies, inventory, and budget tracking</li><li>Support onboarding, seating arrangements, and employee needs</li><li>Plan team meetings, events, and office activities</li><li>Manage conference rooms, mail distribution, and office communications</li><li>Provide administrative support to leadership as needed</li></ul>
2026-09-11T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for an organized Office Manager to support daily operations and keep the workplace running efficiently. This Long-term Contract position is ideal for someone who enjoys balancing administrative coordination, front-desk support, and office resource management. The role will focus on creating a well-structured office environment, managing vendor-related purchasing needs, and assisting with essential accounts payable activities. Responsibilities: • Oversee day-to-day office operations to ensure an efficient, organized, and detail-oriented work environment. • Coordinate the purchase of workplace materials and communicate with vendors to keep needed items available. • Monitor inventory levels for office resources and restock supplies before shortages affect operations. • Support accounts payable tasks by preparing, tracking, and organizing invoice-related documentation. • Welcome visitors and provide front-desk assistance while directing inquiries to the appropriate contacts. • Maintain administrative records and help ensure office procedures are followed consistently. • Partner with internal teams to address facility or operational needs and resolve routine office issues promptly.
2026-09-11T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in a business setting. This Long-term Contract position will oversee front office coordination, manage workplace resources, and help keep business activities running smoothly. The role is ideal for someone who is comfortable balancing office administration, vendor support, and financial processing tasks in a structured environment. Responsibilities:• Coordinate day-to-day office activities to maintain an efficient and well-organized workplace environment.• Manage reception coverage by greeting visitors, directing inquiries, and handling general front desk communication.• Track inventory levels for office materials and arrange timely purchases to ensure supplies remain available.• Work with vendors to place orders, confirm deliveries, and resolve issues related to office purchases.• Support accounts payable activities by reviewing invoices, organizing payment documentation, and assisting with processing tasks.• Maintain orderly office records, files, and administrative documentation for ongoing business needs.• Assist with scheduling, correspondence, and other clerical functions that contribute to smooth office operations. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013500229**
2026-09-10T00:00:00Z

Office Manager

San Carlos, CA
onsite
Permanent / Full Time
104000 - 124800 USD / Yearly
We are looking for an experienced Office Manager to oversee daily administrative and financial operations for a growing team in San Carlos, California. This role blends office leadership with hands-on accounting support, helping maintain accurate financial records, coordinated employee administration, and efficient internal processes. The ideal candidate brings a background in construction environments, strong organizational skills, and the ability to manage multiple priorities with precision. Responsibilities: • Oversee day-to-day office operations to ensure administrative, financial, and employee support activities run smoothly and efficiently. • Manage accounts payable, accounts receivable, and customer invoicing while maintaining accurate and timely financial records. • Assist with payroll coordination and related documentation to support consistent and compliant employee compensation processes. • Prepare month-end close materials, compile financial reports, and help leadership monitor business performance. • Administer employee benefits and insurance programs, including enrollment support, record maintenance, and coordination with external providers. • Support union reporting requirements and help organize documentation needed for audits and compliance reviews. • Maintain spreadsheets, reports, and reconciliations using advanced Excel skills to track operational and financial data. • Partner with internal stakeholders on accounting system processes, including supporting updates to financial tools when needed.
2026-09-03T00:00:00Z

Office Manager

San Mateo, CA
onsite
Temporary / Contract
27 - 32 USD / Hourly
Job Description:Our client is seeking an experienced and highly organized Office Manager to oversee daily office operations and help create an efficient, productive workplace. This role is ideal for a proactive professional who can manage administrative functions, support staff, coordinate vendors, and keep office processes running smoothly. Key Responsibilities:<ul><li>Oversee day-to-day office operations and administrative workflows</li><li>Manage office supplies, equipment, and vendor relationships</li><li>Coordinate office procedures and support process improvements</li><li>Supervise administrative staff and delegate tasks as needed</li><li>Support onboarding, scheduling, and internal office communication</li><li>Maintain office records, files, and operational documentation</li><li>Assist with budgeting, expense tracking, and invoice processing</li><li>Coordinate meetings, events, and general facility needs</li><li>Serve as a point of contact for internal teams and external partners</li></ul>
2026-08-29T00:00:00Z

Part-Time Office Manager

Santa Clara, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for a dependable Part-Time Office Manager to help keep daily operations running smoothly in our office. This contract-to-permanent opportunity is well suited for someone who enjoys balancing administrative priorities, staying ahead of deadlines, and creating an organized, efficient workplace. The ideal candidate brings a hands-on approach, sound judgment, and the ability to work independently while supporting a collaborative team environment. Responsibilities: • Direct day-to-day office activities to maintain an efficient, orderly, and welcoming workplace for employees and visitors • Manage administrative calendars, track recurring deadlines, and follow up on items such as insurance renewals and related documentation • Assist with employee onboarding logistics and provide general administrative support for routine HR coordination • Monitor supply levels, place orders as needed, and ensure essential office materials are consistently available • Serve as a point of contact for front office needs, including basic receptionist-style support and coordination with vendors or service providers • Look for operational gaps, recommend practical improvements, and resolve issues before they disrupt office workflow • Support a team of approximately 20 employees by helping maintain a dependable, organized, and well-run office environment
2026-09-01T00:00:00Z

Office Administrator

San Francisco, CA
onsite
Temporary / Contract
26 - 33 USD / Hourly
Robert Half is partnering with a respected law firm in San Francisco seeking a Receptionist / Legal Administrative Assistant to support daily office operations and provide administrative assistance to attorneys. This is a highly visible role that serves as the face of the office while helping ensure smooth day-to-day operations. Responsibilities<ul><li>Answer and direct incoming calls on a multi-line phone system</li><li>Greet clients and visitors and maintain a professional front office environment</li><li>Manage incoming/outgoing mail, packages, and deliveries</li><li>Coordinate conference room scheduling, meetings, and office events</li><li>Order and maintain office supplies and vendor relationships</li><li>Serve as a liaison with building management</li><li>Proofread, format, and revise legal documents</li><li>Convert, organize, and redact documents in Word, Excel, PowerPoint, and PDF</li><li>Maintain electronic files and document management systems</li><li>Process expense reports, timesheets, and other administrative requests</li><li>Assist attorneys with travel arrangements and other administrative support</li></ul>
2026-09-09T00:00:00Z

Office Clerk - Recent Grads Encouraged to Apply

Palo Alto, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Position SummaryWe are seeking a dependable and organized Office Clerk to support daily administrative operations and ensure the office runs efficiently. This role will assist with clerical tasks, data entry, filing, mail distribution, and general office support.Key Responsibilities<ul><li>Perform data entry and maintain accurate records</li><li>Answer phones, route calls, and assist visitors</li><li>Manage filing, scanning, copying, and document organization</li><li>Sort and distribute incoming mail and packages</li><li>Maintain office supplies and assist with inventory tracking</li><li>Schedule meetings and support administrative projects</li><li>Assist departments with clerical and operational needs</li><li>Ensure office areas remain organized and professional</li></ul>
2026-09-11T00:00:00Z