<p><strong>Key Responsibilities:</strong></p><ul><li>Welcome visitors and manage front desk operations with a professional, customer-focused approach</li><li>Answer and route calls, emails, and inquiries promptly</li><li>Coordinate meeting rooms, schedules, and office logistics</li><li>Manage mail, deliveries, and office supplies</li><li>Provide administrative and operational support across teams</li></ul>
We are looking for an experienced and dependable Front Desk Coordinator to support daily office operations in Menlo Park, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming workplace experience while balancing reception, scheduling, and administrative coordination. The person in this role will help keep the office running smoothly by managing front desk activity, supporting leaders with calendars, and ensuring shared spaces are prepared for meetings and team gatherings.<br><br>Responsibilities:<br>• Welcome guests, manage visitor check-ins, and oversee front desk activity to ensure a welcoming onsite experience.<br>• Provide administrative and office support, including assisting with day-to-day coordination tasks that keep operations organized and efficient.<br>• Manage calendars for multiple leaders, arranging meetings and helping maintain well-planned schedules.<br>• Monitor deliveries, track onsite schedules, and serve as a central point of coordination for office activity throughout the day.<br>• Maintain orderly and presentable common areas by restocking snacks, tidying kitchen spaces, and preparing meeting rooms for use.<br>• Set up and reset conference rooms and shared spaces for meetings, team events, and larger internal gatherings.<br>• Arrange office lunch orders on designated weekdays and help ensure meal logistics run smoothly.<br>• Collaborate with colleagues across teams and time zones, with a focus on supporting schedules aligned to Pacific Time.<br>• Handle additional office purchasing and supply ordering needs as business priorities are confirmed.
<p>We are looking for a short-term Front Desk Coordinator to support office operations in Pleasanton, California. This contract position is ideal for someone who enjoys creating a welcoming environment, managing front desk activity, and providing dependable administrative support. The person in this role will serve as a key point of contact for visitors and callers while helping the office stay organized and responsive.</p><p><br></p><p>Front Desk Coordinator Responsibilities:</p><p>• Welcome visitors, direct them appropriately, and maintain a detail-oriented front desk presence throughout the day.</p><p>• Manage a multi-line phone system by answering incoming calls, routing inquiries, and taking accurate messages when needed.</p><p>• Handle incoming and outgoing mail, receive deliveries, and coordinate package distribution in a timely manner.</p><p>• Prepare written communications, complete basic document formatting, and assist with copying and general clerical tasks.</p><p>• Enter and update information accurately in office records and internal files.</p><p>• Organize physical and digital documents to support efficient retrieval and day-to-day operations.</p><p>• Provide administrative assistance to management and respond to additional office support needs as they arise.</p><p><br></p><p>If you are interested in this Front Desk Coordinator position, please submit your resume today!</p>
We are looking for an experienced Front Desk Coordinator to support daily office operations and deliver an exceptional onsite experience. This is a Contract position focused on welcoming visitors, managing front desk communications, coordinating badging, and providing dependable administrative support across the facility. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep a busy reception area organized and responsive throughout the day.<br><br>Responsibilities:<br>• Welcome employees, guests, and vendors with a courteous presence and ensure each interaction creates a positive first impression.<br>• Manage incoming phone traffic, respond promptly to calls routed to the front desk, and connect inquiries to the appropriate teams or individuals.<br>• Issue and track visitor and employee badges while following site access and security procedures.<br>• Receive, sort, and distribute mail, packages, and courier deliveries, and help resolve delivery issues when they arise.<br>• Enter, monitor, and assign service requests and work orders to support smooth facility operations.<br>• Provide general clerical assistance, including handling correspondence, ordering office supplies, and supporting administrative needs for the site team.<br>• Answer routine questions from clients and staff, and escalate more complex concerns to the appropriate contact for resolution.<br>• Maintain an orderly, clean, and safe reception and front office environment in alignment with workplace standards.<br>• Assist with conference room and basic audiovisual support as needed to help meetings run efficiently.
We are looking for a welcoming and detail-oriented Front Desk / Ticketing team member to support daily guest services in Mountain View, California. This Contract position is ideal for someone who enjoys assisting visitors, handling ticket transactions accurately, and keeping front desk records organized. The role combines customer-facing responsibilities with administrative support, requiring strong communication skills, careful data entry, and confidence using Microsoft Office tools.<br><br>Responsibilities:<br>• Greet visitors courteously, answer general questions, and create a positive first impression at the front desk.<br>• Process ticket sales, admissions, and related transactions with a high level of accuracy and efficiency.<br>• Enter numeric and alphanumeric information into internal records while maintaining consistent data quality.<br>• Organize, review, and manage documents to support orderly recordkeeping and daily administrative operations.<br>• Assist with customer service inquiries in person and through standard communication channels, resolving routine issues promptly.<br>• Use Microsoft Word and Excel to prepare reports, update logs, and maintain operational documents.<br>• Handle documentation associated with materials, shipments, or related records when needed, ensuring information is complete and properly filed.
<p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, ensuring a positive first impression</li><li>Answer and direct phone calls, emails, and inquiries</li><li>Manage scheduling, meeting rooms, and front desk operations</li><li>Handle mail, deliveries, and office supplies</li><li>Provide administrative support to the team as needed</li></ul>
We are looking for a personable and dependable Receptionist to support front-desk operations in California. This is a Contract position expected to last approximately two weeks and will involve 25 to 30 hours per week. The ideal candidate brings a detail-oriented approach, strong attention to detail when relaying messages, and the confidence to manage incoming calls while serving as an effective first point of contact.<br><br>Responsibilities:<br>• Welcome visitors and create a detail-oriented, friendly experience at the front desk throughout the day.<br>• Answer and direct calls on a multi-line phone system, ensuring messages are captured accurately and delivered promptly.<br>• Screen incoming inquiries and route communications appropriately while maintaining discretion for leadership and inspection-related calls.<br>• Open and close the reception area on schedule, keeping the workspace organized and ready for daily operations.<br>• Provide dependable front-office coverage during the contract leave period and support smooth day-to-day office flow.<br>• Maintain a business-casual appearance and represent the office with a courteous and approachable manner.
<p>We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward, CA. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools.</p><p><br></p><p><strong><u>Office Assistant Key Responsibilities:</u></strong></p><p>• Perform accurate data entry, record updates, and database maintenance</p><p>• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents</p><p>• Manage phone calls, emails, and correspondence in both English and Spanish</p><p>• Coordinate calendars, meetings, appointments, and travel arrangements</p><p>• Organize and maintain physical and electronic filing systems, records, and documents</p><p>• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials</p><p>• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information</p><p>• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication</p><p>• Support clients, visitors, and internal staff with professional customer service and timely follow-up</p><p>• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency</p><p>• Assist with special projects and provide additional administrative support as needed</p><p><br></p><p><strong><u>Preferred Qualifications:</u></strong></p><p>• Experience in administrative support, office coordination, or a related role</p><p>• Strong data entry accuracy and attention to detail</p><p>• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint</p><p>• Bilingual fluency in English and Spanish</p><p>• Familiarity with AI tools and technology used for office productivity</p><p>• Strong organizational, communication, and multitasking skills</p><p><br></p><p>If you are interested in this Office Assistant role, please apply today.</p>
We are looking for a dependable Office Assistant to join a busy team in California in a contract role with the potential for a permanent position. This position supports day-to-day office operations and works closely with leadership and staff to keep administrative activities organized, accurate, and on schedule. The ideal candidate is comfortable managing multiple priorities, adjusting to shifting needs, and contributing in a fast-paced, team-oriented environment.<br><br>Responsibilities:<br>• Coordinate onboarding tasks for incoming employees and process separation paperwork when staff leave the organization.<br>• Maintain organized records for personnel, drivers, and office documentation, ensuring files are current and complete.<br>• Provide broad administrative assistance such as handling incoming calls, managing clerical work, and supporting daily office needs.<br>• Review dispatch-related information, identify discrepancies, and help resolve issues to improve operational accuracy.<br>• Assist with administrative work tied to bids, documentation requests, and internal follow-up activities.<br>• Support driver-related compliance and documentation processes while partnering with office staff across multiple functions.<br>• Help manage vehicle insurance renewal activities by preparing materials, tracking due dates, and following up to ensure timely completion.<br>• Scan, organize, and file business documents to maintain accessible and accurate office records.<br>• Adapt to changing priorities and provide hands-on support wherever needed to keep office operations running smoothly.
We are looking for a dependable Office Assistant to support daily administrative and front desk operations for a Financial Services team. This Long-term Contract position offers a flexible schedule of 10-15 hours per week and can be performed onsite or remotely based on business needs. The ideal candidate will bring strong organizational skills, clear phone communication, and the ability to keep routine office tasks moving efficiently.<br><br>Responsibilities:<br>• Manage incoming calls, direct inquiries appropriately, and provide an attentive first point of contact for clients and business partners.<br>• Coordinate scheduling activities by arranging appointments, confirming availability, and updating calendars as needed.<br>• Digitize and organize paperwork by scanning documents and maintaining accurate electronic records.<br>• Perform a range of administrative support tasks, including filing, data entry, and other general clerical work.<br>• Prepare and process light documentation to help maintain orderly day-to-day office operations.<br>• Follow up on open business cases to gather updates, track progress, and support timely resolution.<br>• Assist with reception-related duties to ensure smooth communication and office coverage during assigned hours.
<p><strong>Job Summary</strong></p><p>We are seeking a friendly, organized, and detail-oriented Medical Front Desk / Patient Scheduling candidates to join our client's healthcare team. This role is responsible for providing excellent customer service while managing patient scheduling, registration, and front office operations in a fast-paced medical environment. Most positions are onsite in Palo Alto, CA.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Answer high-volume inbound calls and assist patients with scheduling appointments</li><li>Check patients in and out for appointments</li><li>Verify insurance information and update patient demographics</li><li>Maintain accurate patient records in the electronic medical record (EMR) system</li><li>Provide patients with information regarding appointments, referrals, and office policies</li><li>Coordinate schedules for providers and ensure efficient patient flow</li><li>Handle front desk administrative duties including scanning, filing, faxing, and data entry</li><li>Maintain HIPAA compliance and patient confidentiality at all times</li><li>Deliver professional and compassionate customer service to patients, families, and staff</li></ul>
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.<br><br>Responsibilities:<br>• Prepare and send invoices accurately and in a timely manner.<br>• Match purchase orders to invoices to ensure proper documentation and billing.<br>• Collaborate with the sales and management teams to support billing-related processes.<br>• Assist with bookkeeping tasks and maintain organized financial records.<br>• Manage customer billing inquiries and provide resolution promptly.<br>• Use QuickBooks or similar software for billing and record-keeping purposes.<br>• Generate billing statements and ensure all payments are recorded properly.<br>• Participate in training to learn additional responsibilities and enhance skills.<br>• Maintain administrative records and provide general office support as needed.
We are looking for a detail-oriented Administrative Assistant to support an education-focused organization. This contract position will play a key role in organizing records, converting physical materials into digital formats, and helping maintain accessible documentation. The assignment is expected to last approximately one month and requires someone who is comfortable handling administrative work with a strong level of accuracy and technical confidence.<br><br>Responsibilities:<br>• Organize and file a wide range of office documents to improve record accessibility and maintain orderly administrative systems.<br>• Scan and digitize paper-based materials, ensuring electronic files are saved accurately and consistently.<br>• Review documents during processing and flag any building plans or similar records that should be retained carefully.<br>• Perform data entry and basic record updates to support day-to-day administrative operations.<br>• Provide general office assistance as needed, including support for front-desk and reception-related tasks.<br>• Help maintain a clean and efficient document management workflow while meeting deadlines for the contract assignment.
<p>6 month contract</p><p>Board Clerk/Admin</p><p> </p><p>Key Responsibilities</p><p>Support board and committee meetings (setup, logistics, coordination)</p><p>Assist with public meetings (Brown Act exposure is a plus)</p><p>Set up conference rooms (tables, chairs, materials)</p><p>Coordinate food orders / pick up lunches as needed</p><p>Provide general admin/front desk support for the agency</p><p>Draft basic emails and support written communication</p><p>Assist with calendaring and scheduling</p><p>Create/edit documents in Word, Excel, PowerPoint</p><p> </p><p>Top Requirements</p><p>2+ years administrative, front desk, or receptionist experience (4–5 years preferred)</p><p>Strong professionalism—comfortable supporting elected officials and leadership</p><p>Willingness to handle both clerical and hands-on tasks (setup, hospitality, etc.)</p><p>Strong written and verbal communication</p><p>Proficiency in Outlook, Word, Excel (not advanced)</p><p> </p><p>Nice to Have</p><p>Brown Act knowledge or public board clerk experience</p><p>Not required—can train if candidate is capable and willing to learn</p><p> </p><p>Interview Process</p><p>1 virtual panel interview</p><p><br></p><p> </p><p>Additional Details</p><p>Occasional after-hours meetings hosted onsite (very rare)</p><p>If support is needed, schedule will be adjusted to avoid overtime</p><p>Still maintains 40-hour work week</p><p>Candidate must be comfortable in a high-visibility front desk role</p>
We are looking for a dependable Administrative Assistant to support daily operations for a Long-term Contract opportunity in California. This role is ideal for someone who combines strong computer proficiency with a customer-focused approach and is comfortable handling in-person errands throughout the surrounding neighborhood. The position will help keep office and tenant-related administrative activities organized while supporting responsive service and smooth day-to-day coordination.<br><br>Responsibilities:<br>• Provide administrative support for daily office activities, including document handling, record upkeep, and general coordination of routine tasks.<br>• Deliver attentive customer service when assisting tenants, staff, and visitors, ensuring questions and requests are addressed promptly and courteously.<br>• Complete local operational errands such as mail pickup and delivery runs within the area while maintaining awareness of surroundings.<br>• Maintain organized files and accurate service documentation, including creating, updating, and archiving records as needed.<br>• Assist with scheduling, meeting coordination, and preparation of materials to support team communication and workflow.<br>• Help coordinate rent-related paperwork, benefits-related documentation, and other administrative processes tied to tenant support services.<br>• Support building operations by helping track unit concerns, inspection follow-up items, and other property-related administrative needs.<br>• Respond calmly during urgent tenant situations by relaying information quickly, supporting de-escalation efforts, and connecting staff with needed resources.<br>• Work closely with internal teams and external service providers to ensure requests, referrals, and follow-up actions are completed in a timely manner.
We are looking for an organized and resourceful Administrative Assistant to provide high-level support to a Chief Administrative Officer in San Francisco, California. This Long-term Contract position is ideal for someone who can manage shifting priorities, coordinate complex schedules, and keep executive operations running smoothly in a fast-paced environment. The role calls for sound judgment, strong partnership with leadership, and the ability to move work forward even when direction is evolving.<br><br>Responsibilities:<br>• Manage complex scheduling for the Chief Administrative Officer, balancing changing priorities and resolving conflicts across multiple requests and deadlines.<br>• Coordinate meetings from planning through follow-up, including logistics, agendas, materials, and communication with participants.<br>• Organize team events, leadership gatherings, and offsite sessions to support collaboration, engagement, and business goals.<br>• Work closely with executives to understand strategic priorities, evaluate incoming meeting requests, and make informed decisions on scheduling and alignment.<br>• Serve as a central contact for direct reports and administrative partners, helping maintain strong communication and effective coordination across the organization.<br>• Identify opportunities to improve administrative processes, implement practical adjustments, and support longer-term operational initiatives.<br>• Build productive relationships across teams to strengthen collaboration, support morale, and help maintain alignment on key activities.<br>• Provide guidance to other administrative business partners and collaborate with Human Resources on workforce planning and organizational structure updates.
<p>We are looking for an Administrative Assistant to support a Maintenance and Contracts team in Walnut Creek, California. This contract opportunity with potential for a permanent position is ideal for someone who enjoys creating order, maintaining accurate documentation, and helping daily operations stay on pace. The role offers the chance to contribute in a visible support function within a stable, team-oriented real estate property and facilities management environment.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Support the daily administrative needs of the maintenance and contracts group by handling coordination tasks and keeping workflows moving efficiently.</p><p>• Maintain organized and accurate information across internal systems, contract records, and vendor documentation.</p><p>• Enter and monitor invoice details to help facilitate timely review and processing.</p><p>• Update service provider records and ensure supporting documentation is complete, current, and easy to retrieve.</p><p>• Assist with data entry and general office administration to promote accuracy and consistency in team operations.</p><p>• Respond to inbound calls and direct inquiries professionally while providing dependable administrative support.</p><p>• Use tools such as NetSuite, ERP platforms, and Microsoft Office 365 to manage information and track administrative activity.</p><p><br></p><p>If you are interested in this Administrative Assistant role, please submit your resume today!</p>
We are looking for an Administrative Assistant to join a team in California, supporting proposal development and office coordination in a long-term contract position. This role focuses on turning technical input and pricing details into clear client-facing documents while maintaining a high standard of accuracy and presentation. The position also supports day-to-day administrative tasks and communication needs in a fast-paced environment.<br><br>Responsibilities:<br>• Create proposal documents by transforming estimator notes, draft content, and pricing details into final submissions ready for client review<br>• Enter, update, and organize proposal-related information within Sage 100 Contractor or comparable business systems<br>• Standardize document layout and presentation so each proposal is clear, consistent, and ready for client review<br>• Review completed materials carefully to correct grammar, spelling, formatting issues, and data inaccuracies before delivery<br>• Compile complete proposal packages and prepare final documents for timely distribution to clients<br>• Work closely with estimators and internal team members to confirm scope details, pricing, and supporting information are reflected accurately<br>• Provide general administrative support, including data entry, document coordination, and office assistance as needed<br>• Assist with front-desk and communication tasks such as handling inbound calls and supporting receptionist-related duties when required
<p><br></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, meetings, and travel arrangements for leadership</li><li>Handle correspondence, including emails, calls, and internal communications</li><li>Prepare reports, presentations, and maintain accurate records</li><li>Coordinate office logistics, supplies, and vendor interactions</li><li>Support special projects and team initiatives as needed</li></ul>
<p>Robert Half is working with a highly respected real estate development and investment firm with a long-standing track record of delivering large-scale residential, commercial, and mixed-use projects throughout the San Francisco Bay Area. With decades of industry expertise and a diverse portfolio spanning development, asset management, construction, and consulting services, the organization is known for its commitment to excellence, innovation, and long-term growth.</p><p><br></p><p>They are seeking an experienced <strong>Project Coordinator & Contracts Administrator</strong> to support multiple development and construction projects while managing the full lifecycle of contracts and procurement activities. This role offers the opportunity to work closely with project teams, executive leadership, legal counsel, consultants, contractors, and vendors in a fast-paced and collaborative environment.</p><p><br></p><p><strong>Job Description: </strong></p><ul><li>Manage the full contract lifecycle, including contracts, purchase orders, change orders, renewals, and closeout documentation.</li><li>Draft, review, negotiate, and administer design, consulting, and construction agreements.</li><li>Ensure contract compliance with company policies, legal requirements, and applicable regulations.</li><li>Prepare RFQs, RFPs, bid packages, and support vendor selection and onboarding activities.</li><li>Coordinate with project managers, contractors, consultants, accounting, and legal teams to keep projects on track.</li><li>Process project billings, invoices, lien waivers, insurance certificates, and compliance documentation.</li><li>Track project costs and maintain accurate contract, billing, and procurement records.</li><li>Maintain organized, audit-ready project files, including contracts, drawings, RFIs, submittals, and correspondence.</li><li>Identify contract risks, resolve issues proactively, and escalate concerns when appropriate.</li><li>Support project closeout activities and ensure all required documentation is complete.</li></ul>
<p>This is a great Admin Assistant job for someone looking for work with a busy, and fast-growing accounting firm. Robert Half is hiring an Administrative Assistant, so if you're detail-oriented and organized, you should consider this opening. This is a short-term contract with potential to extend for the right candidate in the Oakland, California area.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong> </strong>Organize word processors, files, and faxes</li><li>Provide administrative support to our Accounting and Tax Staff and Partners</li><li>Electronic document filing</li><li>Organize, email, fax, and/or scan confidential documents and financial information</li><li>Maintain various information logs with different deadlines</li><li>Copying, organizing, filing, and other miscellaneous administrative projects</li><li>Backup to receptionist – greet clients and operate a multi-line phone system</li></ul><p> </p><p>We offer a pleasant work environment with competitive salary and benefits. Our office is business casual and includes parties, potlucks, and day trips.</p><p>Our building amenities include plenty of free parking, a complimentary shuttle to and from BART, a fitness center and deli.</p>
We are looking for a meticulous and organized Data Entry Clerk to join our team in San Jose, California. In this long-term contract position, you will play a vital role in ensuring accurate data management and administrative support for operational processes. The ideal candidate will have a keen eye for detail and a proactive approach to completing tasks efficiently.<br><br>Responsibilities:<br>• Accurately input and maintain data records in databases and systems.<br>• Perform numerical and alphanumeric data entry tasks with speed and precision.<br>• Organize and manage data to ensure accessibility and reliability.<br>• Generate reports and summaries based on data inputs and operational needs.<br>• Provide administrative support to streamline operations and processes.<br>• Collaborate with team members to ensure data integrity and consistency.<br>• Monitor and verify information to minimize errors and discrepancies.<br>• Handle sensitive data with confidentiality and professionalism.<br>• Assist in maintaining documentation and tracking updates effectively.
We are looking for a dependable Data Entry Clerk to support daily operations in Santa Clara, California. This contract opportunity is ideal for someone who enjoys precise, high-volume clerical work and can stay organized while handling budget and report information. The role is fully onsite and offers the chance to work closely with a small team in a structured office environment.<br><br>Responsibilities:<br>• Input budget and financial details from spreadsheet records into the company system with a high degree of accuracy.<br>• Sort, review, and prepare incoming reports so information is ready for timely processing.<br>• Complete large volumes of repetitive data entry while maintaining consistency and attention to detail throughout the day.<br>• Verify entered information for accuracy and resolve discrepancies before finalizing records.<br>• Support the accounts receivable team by keeping data organized and accessible for related tasks.<br>• Maintain orderly electronic records and follow established procedures for handling sensitive business information.