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7 results for Facilities Maintenance Specialist in Oakland, CA

Facilities Assistant

San Francisco, CA
onsite
Temporary / Contract
26 - 26 USD / Hourly
We are looking for a Facilities Assistant to support day-to-day building operations in a senior living environment. This is a Contract position focused on helping maintain a safe, organized, and responsive workplace through hands-on maintenance support, workspace coordination, and timely service follow-up. The role is well suited for someone who combines practical troubleshooting ability with strong communication and a service-oriented approach. You will work onsite and collaborate with staff, vendors, and site teams to keep facilities running smoothly. Responsibilities: • Carry out routine walkthroughs of the property to spot maintenance concerns, safety issues, and operational needs, then communicate recommended next steps. • Complete basic repairs and upkeep involving building fixtures, minor plumbing issues, simple electrical tasks, appliances, and other general facility components. • Manage incoming work requests through maintenance tracking systems, prioritize tasks appropriately, and keep internal customers informed on status and resolution. • Arrange and coordinate external service providers for specialized repairs, site visits, and larger maintenance projects while monitoring onsite compliance expectations. • Support office and resident-area readiness by assisting with workstation installations, room reconfigurations, furniture assembly, and internal moves. • Use facility-related technology such as CMMS platforms, building systems, access controls, and surveillance tools to document activity and support daily operations. • Assist with conference room and shared-space setup to ensure rooms, equipment, and furnishings are functional and ready for use. • Contribute to emergency preparedness efforts and provide operational support during urgent situations in alignment with site safety procedures. • Offer backup assistance to front desk or security-related functions when coverage is needed and help maintain a well-organized onsite experience. • Follow safe work practices at all times, including proper materials handling, vendor escorting, and adherence to established facility standards.
2026-05-01T00:00:00Z

Facilities Assistant

Oakland, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Facilities Assistant to support the daily operation of a non-profit organization’s workplace environment in Oakland, California. This Long-term Contract position is ideal for someone who brings strong coordination skills, a service-focused mindset, and hands-on experience helping maintain safe, organized, and functional facilities. The person in this role will help manage building-related requests, support conference room readiness, and work closely with vendors and internal teams to keep essential services running smoothly. Responsibilities: • Coordinate day-to-day facilities support activities to ensure offices, shared spaces, and building services are maintained in an efficient and detail-focused manner. • Monitor and respond to maintenance requests through a computerized maintenance management system, tracking progress and helping drive timely resolution. • Prepare conference rooms for meetings and events by confirming room setup, functionality, cleanliness, and availability of needed resources. • Partner with external service providers and building vendors to schedule work, follow up on service completion, and maintain consistent service quality. • Assist with basic oversight of building systems, including HVAC-related issues, and escalate concerns when specialized support is required. • Maintain accurate facilities records, service logs, and work order updates to support operational visibility and compliance. • Support timekeeping and administrative coordination related to facilities operations using systems such as Kronos when needed. • Work with facilities leadership and cross-functional teams to address workplace needs, prioritize requests, and improve overall site support. • Help identify and communicate operational issues affecting the workspace, contributing to a safe, organized, and reliable environment for staff and visitors.
2026-04-28T00:00:00Z

Facilities Associate

San Francisco, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for a Facilities Associate to support daily office operations in San Francisco, CA. This Contract position is ideal for a detail-oriented facilities associate who can work independently, respond calmly to changing site needs, and keep workplace services running smoothly. The role focuses on coordinating vendors, building services, and internal requests rather than performing technical repairs. You will play a key part in maintaining a well-organized, safe, and efficient onsite environment. Responsibilities:• Oversee the full cycle of facilities requests for the office, ensuring issues are addressed efficiently from intake through resolution.• Coordinate with maintenance providers, janitorial teams, and other service vendors to support daily workplace operations.• Create, monitor, and close work orders while keeping accurate updates on request status and completion.• Serve as the main point of contact for building management on site-related matters and operational needs.• Respond to routine office concerns such as spills, minor incidents, and general workplace disruptions by arranging appropriate support.• Facilitate resolution of electrical or outlet-related concerns through the proper vendors or building contacts, without performing repairs directly.• Communicate proactively with employees, stakeholders, and internal partners to provide timely updates and manage expectations.• Help support recurring office events by coordinating facilities readiness across the workplace environment.• Maintain a visible onsite presence and take initiative in identifying and addressing day-to-day facility concerns across both office floors.
2026-04-28T00:00:00Z

Facilities Manager/Office Manager

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Job Title: Facilities ManagerOverview:We’re seeking an experienced Facilities Manager to oversee daily building operations and ensure a safe, efficient, and well‑maintained workplace. This role partners closely with vendors and internal teams to support business operations.Key Responsibilities:<ul><li>Manage facilities operations including maintenance, repairs, and space planning</li><li>Coordinate vendors, service contracts, and preventative maintenance schedules</li><li>Oversee workplace safety, compliance, and building standards</li><li>Manage facilities budgets, invoices, and operational projects</li></ul>
2026-04-25T00:00:00Z

Facilities Call Center Specialist

Menlo Park, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a detail-oriented Facilities Call Center Specialist to join our team in Menlo Park, California. In this long-term contract position, you will play a vital role in ensuring smooth operations by managing communications, dispatching personnel, and maintaining accurate records. If you have strong organizational skills and thrive in high-pressure situations, we encourage you to apply. Responsibilities: • Monitor radio communications to address potential safety concerns and dispatch additional personnel as required. • Utilize the Enterprise Asset Management System to manage work orders and dispatch appropriate teams based on the nature of requests. • Communicate with emergency callers to gather critical information and ensure accurate documentation in the system. • Maintain detailed logs and records to ensure all work processes are executed thoroughly and efficiently. • Determine appropriate departments, such as facilities or security, to respond to different situations. • Prepare daily and weekly reports using software tools like Microsoft Word and Excel. • Brief incoming personnel on relevant updates or incidents to ensure a seamless transition between shifts. • Oversee workflow processes to ensure emergency and non-emergency operations are carried out professionally and promptly. • Collaborate with supervisors, shift commanders, and other responders to coordinate effective solutions.
2026-04-22T00:00:00Z

Event/Facilities Coordinator

Portola Valley, CA
onsite
Temporary / Contract
25 - 40 USD / Hourly
Job Title: Facilities & Events CoordinatorOverview:We’re seeking an organized, proactive Facilities & Events Coordinator to support day‑to‑day office operations while assisting with planning and executing onsite events. This role is ideal for someone who enjoys coordination, logistics, and creating a great workplace experience.Key Responsibilities:<ul><li>Coordinate facilities needs including vendors, supplies, and office upkeep</li><li>Support planning and execution of internal events, meetings, and office activities</li><li>Manage room setups, catering, AV, and event logistics</li><li>Serve as a point of contact for employees, visitors, and service providers</li></ul>
2026-04-25T00:00:00Z

Logistics Specialist

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Coordinate shipments, inventory movement, and logistics processes to support efficient operations and timely delivery. Responsibilities:<ul><li>Coordinate inbound and outbound shipments</li><li>Track inventory and delivery schedules</li><li>Work with vendors and internal teams</li><li>Resolve shipping discrepancies and delays</li><li>Maintain logistics documentation and reports</li></ul>
2026-04-24T00:00:00Z