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7 results for Facilities Manageroffice Manager in Mountain View, CA

Facilities Coordinator

San Diego, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
Position OverviewOur client, a dynamic and fast-paced organization in San Diego, is seeking a detail-oriented Facilities Administrator to support day-to-day facility operations. This role is highly focused on vendor coordination, facilities support, and event/conference preparation, ensuring the workplace runs smoothly and efficiently.The ideal candidate is highly organized, proactive, and an excellent communicator who thrives in a service-driven environment. Key Responsibilities<ul><li>Serve as the primary point of contact for vendor communication and coordination, including scheduling, follow-ups, and issue resolution</li><li>Manage relationships with facility-related vendors (cleaning services, maintenance, office supply vendors, catering, etc.)</li><li>Coordinate and order office supplies and equipment, ensuring inventory levels are maintained and costs are tracked appropriately</li><li>Support the planning and execution of conference room setups, internal meetings, and company events</li><li>Ensure conference rooms and shared spaces are properly prepared, stocked, and reset after use</li><li>Track vendor performance and escalate service issues as needed</li><li>Assist with facilities maintenance requests and work orders</li><li>Support general administrative tasks related to facilities operations</li><li>Partner with internal teams to ensure a clean, organized, and professional office environment</li></ul>
2026-05-12T00:00:00Z

Office Manager

San Marcos, CA
onsite
Temporary / Contract
36 - 38 USD / Hourly
A growing professional services firm is seeking an experienced Office Manager to oversee administrative operations, team coordination, and day-to-day office functionality. This role is ideal for someone who enjoys building structure, improving workflows, and ensuring a business operates efficiently behind the scenes. The Office Manager will work closely with leadership and internal departments to support operations, employee coordination, vendor management, and office administration. In This Role, You Will<ul><li>Oversee daily office operations and administrative processes</li><li>Manage office vendors, supplies, facilities, and service providers</li><li>Support onboarding, scheduling, and employee coordination efforts</li><li>Assist leadership with reporting, documentation, and operational projects</li><li>Coordinate meetings, calendars, and internal communications</li><li>Maintain organized office systems and workflow processes</li><li>Support budgeting, invoice tracking, and administrative reporting</li><li>Identify opportunities to improve efficiency and organization across teams</li></ul>
2026-05-08T00:00:00Z

Office Manager

San Diego, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an experienced Office Manager to oversee daily administrative operations for a busy construction organization. This contract-to-permanent opportunity is ideal for someone who brings strong organization, sound judgment, and a detail-oriented approach while supporting both office staff and a large field-based workforce. The role requires a hands-on approach to coordinating office activities, maintaining vendor relationships, and creating a welcoming, efficient environment. Success in this position will come from the ability to manage competing priorities, communicate confidently, and keep operations running smoothly in a fast-paced setting. Responsibilities: • Direct day-to-day office operations to ensure the workplace remains organized, efficient, and responsive to business needs. • Welcome visitors and serve as a reliable point of contact for the organization, creating a positive front-office experience. • Coordinate calendars, meeting logistics, conference room usage, and related scheduling needs for internal teams and guests. • Review incoming invoices, support accounts payable processes, and maintain accurate administrative records. • Oversee facility-related matters by partnering with service providers, suppliers, and other external vendors. • Assist with meal coordination and other office support activities tied to meetings, employee gatherings, and daily operations. • Contribute to the planning and execution of employee-focused events and company activities, including larger morale-building programs. • Support a high-volume environment by balancing multiple requests and shifting priorities across office and field operations. • Use business software such as Excel, Word, Outlook, and Smartsheet to track information, prepare documents, and manage administrative workflows.
2026-05-15T00:00:00Z

Office Manager

Poway, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Our client is seeking an experienced and organized Office Manager to oversee daily office operations and support a productive, efficient workplace. Responsibilities:<ul><li>Oversee day-to-day office operations and ensure the office runs smoothly</li><li>Manage office supplies, vendor relationships, and facility-related needs</li><li>Coordinate schedules, meetings, and general administrative workflows</li><li>Support onboarding activities and assist with internal office procedures</li><li>Supervise front office functions and provide administrative support as needed</li><li>Maintain records, prepare reports, and assist with budgeting or expense tracking</li><li>Serve as a point of contact for internal staff and external visitors or partners</li><li>Identify and implement process improvements to enhance office productivity</li></ul>
2026-05-15T00:00:00Z

Medical Office Manager

Escondido, CA
onsite
Temporary / Contract
40 - 46 USD / Hourly
We are currently seeking an experienced Medical Office Manager to oversee operations for a busy healthcare practice in Escondido. This leadership role is responsible for managing daily office operations, supervising administrative staff, supporting patient service standards, and ensuring efficient workflow across the practice. The ideal candidate has strong healthcare operations experience, leadership skills, and the ability to manage both patient-facing and administrative responsibilities in a fast-paced medical environment. Responsibilities<ul><li>Oversee day-to-day medical office operations and administrative workflows</li><li>Supervise front office staff, scheduling teams, and administrative personnel</li><li>Manage patient scheduling, office procedures, and operational efficiency</li><li>Support billing coordination, insurance verification, and patient account processes</li><li>Maintain compliance with healthcare regulations and office procedures</li><li>Assist with staff training, scheduling, and performance management</li><li>Coordinate vendor relationships, office supplies, and facility operations</li><li>Monitor workflow processes and implement operational improvements</li></ul>
2026-05-15T00:00:00Z

Office Administrator

Encinitas, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking an Office Administrator to join a growing company in Encinitas. This position is responsible for supporting day-to-day office operations, coordinating administrative processes, and helping maintain an organized and professional work environment. The ideal candidate is proactive, highly organized, and comfortable balancing multiple priorities while supporting both leadership and internal teams. Responsibilities<ul><li>Oversee daily office operations and administrative workflows</li><li>Answer phones, manage correspondence, and greet visitors professionally</li><li>Coordinate calendars, meetings, and office scheduling needs</li><li>Maintain office supplies, vendor relationships, and facility coordination</li><li>Support document preparation, reporting, and record management</li><li>Assist with invoicing, expense tracking, and administrative reporting</li><li>Organize company files and maintain accurate documentation</li><li>Support leadership with special projects and operational tasks</li></ul>
2026-05-15T00:00:00Z

Office Coordinator – Property Management

Oceanside, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are seeking an Office Coordinator to join a growing property management company supporting residential communities in the Oceanside area. This position plays an important role in keeping daily office operations organized while supporting tenants, vendors, and internal teams. The ideal candidate is highly organized, customer-service driven, and comfortable balancing administrative responsibilities in a fast-paced environment. Responsibilities<ul><li>Support day-to-day office operations and administrative functions</li><li>Answer incoming calls, emails, and resident inquiries professionally</li><li>Coordinate maintenance requests and vendor scheduling</li><li>Assist with lease documentation, filing, and resident communications</li><li>Maintain organized electronic and physical records</li><li>Support invoicing, billing updates, and basic administrative reporting</li><li>Assist leadership with scheduling and office coordination tasks</li><li>Perform data entry and document management with a high level of accuracy</li></ul>
2026-05-13T00:00:00Z