Add your latest resume to match with open positions.

46 results for Entry Level in Oakland, CA

Accounts Payable Clerk

San Ramon, CA
remote
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are looking for an Accounts Payable Clerk to support a busy finance operation. This Long-term Contract opportunity is ideal for someone who brings strong invoice processing experience, sound judgment in coding review, and confidence working in a high-volume environment. The person in this role will help ensure timely payments, accurate cost allocation, and smooth coordination across multiple business regions while partnering closely with the accounts payable team. This is a FULLY REMOTE opportunity. Ideal candidates are okay working 8:30AM - 4:30PM Eastern Standard Time. Responsibilities: • Enter supplier invoices into the accounting system using approved AI-enabled intake tools and verify that submission details are complete.• Examine invoice coding for accuracy, update account or cost center assignments when needed, and help maintain proper financial records.• Launch invoice approval routing and follow through to ensure documents move efficiently through the review process.• Prepare and execute payment batches in accordance with established accounts payable schedules and controls.• Manage complex invoices that include large numbers of line items while maintaining attention to detail and data accuracy.• Process a steady monthly invoice volume and prioritize work to meet payment deadlines without sacrificing quality.• Support payment operations across three central regions by identifying the appropriate cost center for each transaction.• Perform daily accounts payable activities within Oracle Fusion and collaborate with team members to resolve discrepancies or workflow issue
2026-05-13T18:04:10Z

Accounting Clerk

Concord, CA
onsite
Temporary to Hire
28.50 - 32.00 USD / Hourly
We are looking for an Accounting Clerk to join a collaborative team on a contract basis with the potential for a permanent position. This in-office opportunity is ideal for someone who enjoys being hands-on with day-to-day accounting operations while supporting billing, payables, and documentation management. The role can be structured as either part-time or full time, and offers the chance to contribute within a respectful, team-focused workplace. Responsibilities:• Manage daily accounting activity in QuickBooks Online, including entering transactions, tracking receivables, processing payables, recording deposits, and supporting routine financial reports.• Prepare and issue customer billing with a strong focus on progress billing, ensuring invoices are accurate, timely, and aligned with project requirements.• Work directly with general contractors and external billing platforms, including Textura, to submit invoices and resolve billing-related questions.• Maintain supporting project documentation such as certificates of insurance and lien waivers to help keep billing and compliance records current.• Provide practical, day-to-day assistance across accounting operations, stepping in where needed to help the team stay organized and efficient.• Support light accounts payable functions, including invoice review, data entry, and payment coordination.• Assist with payroll-related tasks when needed, with added value for candidates who have experience in certified payroll processing.• Use QuickBooks Online effectively within the current accounting workflow and help ensure financial records remain accurate and up to date.
2026-05-13T18:04:10Z

Payroll Specialist

Tracy, CA
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Payroll Specialist to support payroll operations for a team in Tracy, California. This contract opportunity with permanent potential is ideal for someone who is confident managing payroll from start to finish while also assisting with certified payroll reporting, benefits-related administration, and selected accounting tasks. The right candidate will bring strong accuracy, sound judgment, and the ability to work effectively with payroll records, union-related deductions, and financial data. Responsibilities:• Process full-cycle payroll accurately and on schedule for employees while maintaining compliance with company policies and payroll regulations.• Prepare and review certified payroll documentation, ensuring reports are complete, accurate, and submitted within required timelines.• Enter, validate, and maintain payroll and employee data in internal systems with a high level of precision.• Support accounts payable and accounts receivable activities, including invoice handling, payment tracking, and related recordkeeping.• Administer payroll-related benefits information and coordinate updates for deductions, enrollments, and employee changes.• Monitor union benefit calculations and confirm that required withholdings, contributions, and reporting are handled correctly.• Reconcile payroll totals, investigate discrepancies, and resolve issues in collaboration with internal stakeholders.• Assist with payroll process updates or system-related workflow changes as needed while preserving data accuracy and continuity.• Maintain organized payroll files and supporting documentation for audits, reporting needs, and internal review.
2026-04-30T21:53:45Z

Payroll Clerk

Pleasant Hill, CA
onsite
Permanent / Full Time
25.50 - 28.50 USD / Hourly
Our team is seeking a Payroll Clerk to join our Full-Time Engagement Professionals practice. In this role, you will support client engagements by processing payroll transactions, maintaining employee payroll records, assisting with timekeeping and payroll data entry, and helping resolve payroll-related discrepancies. The ideal candidate has strong attention to detail, accuracy, and organizational skills, along with the ability to work effectively in fast-paced environments. This role helps clients maintain continuity in critical payroll functions and interim project support. For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. Key Responsibilities<ul><li>Support payroll processing activities by entering, reviewing, and validating payroll data.</li><li>Audit timecards for accuracy, completeness, and proper approvals.</li><li>Follow up with managers and employees regarding missing, incomplete, or inaccurate timecard information.</li><li>Maintain payroll records and assist with updates to employee payroll information.</li><li>Research and help resolve payroll discrepancies in a timely manner.</li><li>Use Excel, including PivotTables and VLOOKUPs, to track payroll data, identify discrepancies, and prepare reports.</li><li>Perform high-volume data entry with speed and accuracy.</li><li>Respond to payroll-related inquiries with professionalism and strong customer service.</li><li>Support payroll deadlines while maintaining confidentiality and accuracy.</li><li>Adapt quickly to new client systems, workflows, and payroll processes.</li></ul>
2026-05-08T21:34:05Z

Collections Specialist

Santa Clara,, CA
onsite
Temporary to Hire
31.66 - 36.66 USD / Hourly
We are looking for a Collections Specialist to support accounts receivable and credit activities for a busy accounting team in California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing customer communication, payment follow-up, and detailed financial recordkeeping in an on-site environment. The person in this role will help keep commercial accounts current, investigate discrepancies, and contribute to accurate reporting and account maintenance. Responsibilities: • Manage invoicing and payment processing while researching and resolving billing discrepancies in a timely manner. • Reconcile customer accounts and related transactions to ensure account balances are accurate and up to date. • Track receivables aging and contact customers regarding past-due balances to support timely payment within established terms. • Prepare and share accounts receivable and credit-related reports for internal review and daily operations. • Support the credit review process by helping gather application details, running credit checks, and maintaining complete account documentation. • Administer account hold activity and distribute daily reporting related to credit status and restricted accounts. • Conduct collection outreach for overdue commercial accounts and escalate issues when additional action is needed. • Review potential fraud activity, assist with claim handling, and reconcile network-related transactions as assigned. • Provide cross-functional backup within the department and assist with additional receivables or tax-related tasks when needed.
2026-05-19T18:54:06Z

Patient Registration

French Camp, CA
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for a detail-oriented Patient Registration team member to support a healthcare team in French Camp, California. This is an evening role and does require some weekends. This Long-term Contract position focuses on creating an efficient and welcoming registration experience by gathering accurate patient information, confirming coverage details, and helping individuals navigate the intake process. The ideal candidate is organized, service-oriented, and confident handling insurance-related documentation in a fast-paced clinical setting. Responsibilities:• Collect demographic and registration details from patients or authorized family members and enter the information accurately into hospital records systems.• Review intake documents for completeness, resolve missing information, and help maintain accurate patient account data.• Confirm insurance, Medi-Cal, and related coverage by examining identification cards, labels, and supporting eligibility records.• Associate patient accounts with the correct financial classifications to support proper billing and reimbursement workflows.• Communicate registration guidelines, departmental procedures, and applicable policies in a clear and thorough manner.• Guide patients to the correct clinic, office, or treatment area based on their service needs and appointment information.• Support appointment coordination and maintain organized registration-related tracking processes when needed.
2026-05-13T21:48:44Z

Accounts Payable Clerk

Sunnyvale, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Accounts Payable Clerk to join a finance team in Sunnyvale, California on a 4-month contract assignment. This position supports core accounting activities by handling invoice processing, payment administration, cash application work, and selected month-end tasks. The ideal candidate brings strong attention to detail, confidence working in Oracle, and the ability to manage daily transactions accurately with limited supervision. Responsibilities:• Manage weekly disbursements, commission-related payments, and intercompany fund movements while monitoring cash balances to help prevent overdrafts.• Review and process vendor invoices, confirming that approvals, coding, and backup documentation are complete before payment.• Record monthly journal entries tied to routine accounting activity, including benefit-related costs and tax entries such as sales and use tax.• Apply incoming cash in Oracle and maintain accurate records for intercompany transactions and other posted receipts.• Support month-end close activities by preparing accounting entries and helping keep financial records current and organized.• Gather and organize requested documentation for internal and external audit reviews.• Contribute to special accounting assignments and other finance projects as business needs arise.
2026-05-18T17:38:43Z

Data Entry Clerk - Recent Grads Encouraged to Apply

Palo Alto, CA
onsite
Temporary / Contract
25.00 - 32.00 USD / Hourly
Data Entry Clerk Job DescriptionWe’re seeking a detail-oriented Data Entry Clerk to accurately input, update, and maintain data across systems. This role ensures data integrity while supporting administrative and reporting needs in a fast-paced environment. Key Responsibilities:<ul><li>Enter, update, and verify data with a high level of accuracy</li><li>Maintain organized records and databases</li><li>Review data for errors and discrepancies</li><li>Support reporting and administrative tasks as needed</li></ul>
2026-05-15T21:33:47Z

Data Entry Clerk

San Francisco, CA
onsite
Temporary / Contract
21.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support a contract assignment. In this permanent, in-person role, you will help organize and classify commercial insurance records by applying a labeling framework across multiple business data sources. This contract position is expected to last 2 months with potential for extension, and it is ideal for someone who works carefully, follows guidelines consistently, and communicates clearly when information needs review. Responsibilities:• Review commercial insurance records and enter structured information into spreadsheets with a high level of accuracy.• Compare details across internal platforms and supporting files to classify accounts, quote activity, and deal outcomes correctly.• Apply standardized labeling rules to identify business type, coverage details, quoting route, pricing information, and policy status.• Document unclear or incomplete records with concise notes and escalate them for review rather than making assumptions.• Track supporting documentation such as prior coverage records, payroll information, identification files, and related materials tied to each account.• Maintain steady daily output while preserving consistency and data quality across a high volume of records.• Adapt quickly to updates in the annotation guide and implement revised instructions throughout the project.
2026-05-20T18:04:08Z

Data Entry Clerk

Daly City, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
Our client, a reputable healthcare company, is seeking a detail-oriented and dependable Administrative Assistant to join their team onsite in Daly City. This opportunity is ideal for someone who enjoys administrative support, data accuracy, and providing excellent internal and external customer service in a fast-paced healthcare environment. In this role, you will support daily administrative operations, maintain employee records, and assist with documentation processes that require a high level of accuracy and confidentiality. Training will be provided, making this a strong opportunity for someone who is organized, eager to learn, and comfortable managing multiple priorities. Key Responsibilities:<ul><li>Provide data entry and administrative support for department operations</li><li>Update, maintain, and audit employee information within the Paycom system</li><li>Utilize Microsoft Excel, Microsoft Word, and other Microsoft Office applications on a daily basis</li><li>Access government websites to retrieve, verify, and save required documentation to internal shared drives</li><li>Perform quality control checks by reviewing entered information for accuracy and completeness</li><li>Support phone and email communications, responding to inquiries and providing customer service assistance</li><li>Assist with document organization, tracking, and record maintenance</li><li>Collaborate with internal team members to ensure timely and accurate completion of administrative processes</li><li>Participate in training and onboarding provided by the department lead</li></ul>
2026-05-12T15:14:05Z

Accounting Clerk

Concord, CA
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
We are looking for an Accounting Specialist to support day-to-day financial operations for a construction-focused business. This role is ideal for someone who is comfortable managing billing activities, payroll-related documentation, and high-volume accounting records with accuracy. The position requires someone who can keep receivables, payables, and project-related financial information organized and current. Responsibilities:• Prepare and manage progress billings for construction projects, ensuring contract terms and billing schedules are followed accurately.• Process certified payroll records and maintain supporting documentation in compliance with project and regulatory requirements.• Handle accounts payable tasks, including reviewing invoices, entering payment details, and maintaining organized vendor records.• Support accounts receivable activities by tracking customer balances, applying payments, and following up on outstanding invoices.• Enter financial and project-related data into QuickBooks and other internal records with a high level of accuracy.• Review invoice details for completeness and alignment with job costs, approvals, and billing requirements.• Assist with construction accounting activities by maintaining organized financial records tied to projects, vendors, and payroll reporting.
2026-04-20T23:54:07Z

Property Accountant

Petaluma, CA
onsite
Permanent / Full Time
85000.00 - 90000.00 USD / Yearly
We are looking for a detail-oriented Property Accountant to support our client in Sonoma County. This role is responsible for maintaining accurate financial records, overseeing property-level accounting activities, and helping ensure compliance with lease terms and regulatory requirements. The ideal candidate brings strong real estate accounting experience, sound judgment, and the ability to manage multiple priorities in a deadline-driven environment. • Oversee property tax activity by monitoring assessed values, recording accruals, and ensuring payments are completed on schedule.• Authorize payment disbursements, including wire activity when needed, while maintaining accuracy across cash tracking records and supporting schedules.• Examine lease agreements to identify relevant billing and accounting terms, then update property records and supporting documentation in Yardi and Excel.• Administer retail and percentage rent calculations and prepare reconciliation packages for assigned properties, including adjustment support and tenant-facing backup.• Process internal management fee transactions and prepare journal entries with complete documentation to support monthly accounting activity.• Complete monthly bank reconciliations and review balance sheet accounts such as receivables, payables, prepaid items, and tenant security deposits.• Assist with budgeting for items such as property taxes, insurance, business licenses, and other entity-related expenses during recurring planning cycles.• Support new property onboarding by helping establish accounting records, compliance requirements, and operational readiness for acquired assets.• Contribute to accounting process improvements by assisting with policy development, internal controls, staff training, and testing of new system capabilities.• Provide cross-functional support for accounts payable and accounts receivable tasks as business needs require.
2026-05-14T17:43:43Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000.00 - 105000.00 USD / Yearly
We are offering an opportunity for a Legal Secretary based in Oakland, California, United States. The role primarily involves preparing, updating, and managing legal documents and schedules, utilizing legal database software for research and case management, and providing administrative support to attorneys. Responsibilities: • Prepare and update various legal documents such as subpoenas, briefs, pleadings, appeals, and motions. • Utilize legal database software like LexisNexis for research and case management purposes. • Manage attorney calendars by scheduling appointments, hearings, depositions, and meetings. • Properly file all legal documents with the courts and ensure their accuracy and timeliness. • Assist with trial preparation tasks such as organizing exhibits, assisting with the jury selection process, and taking courtroom notes. • Maintain and manage client files; retrieve documents as requested by attorneys. • Draft, proofread, and edit correspondence ensuring all documents are accurate. • Liaise with clients, opposing council, court personnel, and others to facilitate matter progress. • Perform regular administrative duties such as answering phone calls, managing emails, and data entry. • Demonstrate proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and other relevant software for documentation and management system tasks.
2026-05-05T18:38:43Z

Pension Analyst

Pleasanton, CA
onsite
Temporary / Contract
30.00 - 33.00 USD / Hourly
Robert Half's client is seeking a Pension Analyst to support pension operations and member service activities in Pleasanton, California. This is a contract position focused on researching pension-related inquiries, maintaining accurate records, and assisting with administrative processes that help the team respond effectively to member needs. The role is primarily operational and analytical, with occasional direct interaction with members, and is well suited to someone who is comfortable working with data, numbers, and service-driven communication. Pension Analyst Duties:• Investigate pension-related questions by reviewing records, validating information, and providing accurate findings to internal team members.• Enter, update, and maintain pension data with a high level of accuracy to support ongoing administrative and service activities.• Monitor shared mailboxes, organize incoming requests, and respond or route inquiries in a timely and thorough manner.• Partner with pension team staff and member services personnel to help resolve issues and support daily workflow needs.• Prepare and review spreadsheets, reports, and supporting documentation to assist with tracking, analysis, and case follow-up.• Provide courteous assistance during occasional in-person interactions with members while ensuring questions are addressed clearly and appropriately.• Apply sound numerical reasoning when reviewing pension information, identifying discrepancies, and escalating concerns when needed. If you are interested in this Pension Analyst role, please submit your resume today.
2026-05-20T15:54:05Z

Program Associate-Admin

San Mateo, CA
remote
Temporary / Contract
22.00 - 25.00 USD / Hourly
Program Associate / Administrative Customer Service Representative (Part-Time)Description:Robert Half has an exciting part-time opportunity for a Program Associate / Administrative Customer Service Representative with one of our clients. Our client is seeking a highly organized, customer-focused, and detail oriented professional to support program operations, administrative processes, and day-to-day customer service activities in a fast-paced environment. This role offers a strong mix of program support, administrative coordination, and customer service, making it ideal for someone who enjoys both people-facing responsibilities and behind-the-scenes operational support. Responsibilities:<ul><li>Provide administrative support for program operations and daily office activities</li><li>Answer and respond to incoming phone calls, emails, and customer inquiries in a timely and professional manner</li><li>Assist clients, customers, or program participants with scheduling, information requests, and general support</li><li>Maintain accurate files, records, spreadsheets, and database information</li><li>Process forms, applications, correspondence, and other documentation</li><li>Coordinate meetings, calendars, and program-related communications</li><li>Perform data entry, tracking, filing, and reporting tasks</li><li>Resolve routine customer service issues and escalate more complex concerns when appropriate</li><li>Support internal team members with administrative tasks and special projects</li><li>Ensure a high level of professionalism, confidentiality, and customer service at all times</li></ul>
2026-05-05T00:04:32Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for an Administrative Assistant to provide dependable support across administrative, executive, and development functions in Oakland, California. This Long-term Contract position is suited for someone who stays organized under shifting priorities, communicates professionally, and handles a wide range of office and coordination tasks with care. The role offers an opportunity to contribute to day-to-day operations, volunteer activities, and donor-related administration in a collaborative, mission-focused setting. Responsibilities:• Manage weekly volunteer meal-service coordination by arranging schedules, guiding onboarding and training, and serving as a point of contact for volunteer groups.• Be present during Sunday service activities to help oversee operations, address urgent issues appropriately, and support a safe, organized environment.• Assist with event logistics by preparing spaces, coordinating materials, and completing post-event breakdown and cleanup tasks.• Keep volunteer information accurate and current while working with internal teams to identify and support additional community engagement opportunities.• Provide administrative support for employee materials such as identification badges, business cards, and staff recognition or welcome items.• Handle incoming mail distribution, record check receipts accurately, and help ensure timely processing of financial correspondence.• Support executive-level administrative needs by helping with scheduling, correspondence, project follow-up, and preparation of internal documents and materials.• Enter and maintain donor and administrative records with a high level of accuracy, including acknowledgment letters, document scanning, filing, and database updates. The schedule for this role is Sunday through Thursday from 8:30am-2pm. If you are interested in this role, please apply today and call us at (510) 470-7450
2026-05-14T17:53:41Z

Accounting Manager

San Francisco, CA
remote
Temporary / Contract
70.00 - 75.00 USD / Hourly
We are looking for an experienced Accounting Manager to support critical accounting and reporting activities for our client in San Francisco. This long-term contract opportunity is part-time, requiring approximately 10 to 20 hours per week, and is ideal for someone who can independently manage audit support, technical accounting, and financial reporting deliverables. The role will contribute hands-on expertise across financial statement preparation, revenue recognition, and tax provision work while partnering closely with internal stakeholders. Responsibilities:• Support external audit activities by organizing schedules, responding to requests, and helping drive the financial statement audit process to completion• Prepare and review financial statements and related disclosures to ensure accuracy, completeness, and alignment with applicable reporting standards• Develop footnote disclosures that clearly present accounting positions and required financial information• Apply revenue recognition guidance under ASC 606, particularly in environments involving software-related revenue streams• Assist with tax provision work in accordance with ASC 740 and help maintain supporting documentation for reported balances• Oversee core accounting tasks such as general ledger review, account reconciliations, journal entry oversight, and month-end close support• Provide accounting insight for software sales transactions from an audit and reporting perspective• Utilize tools such as QuickBooks and Ramp to support financial operations, reporting, and documentation needs
2026-05-16T01:33:48Z

HR Coordinator

Alameda, CA
onsite
Temporary / Contract
25.00 - 28.00 USD / Hourly
We are looking for an HR Coordinator to join a construction and contractor organization in Alameda, California on a Long-term Contract assignment. This permanent role supports day-to-day human resources operations with a strong focus on onboarding, employee records, recruiting coordination, and compliance. The position is ideal for someone who works carefully, communicates well, and enjoys helping create a positive experience for employees throughout key transition points. Responsibilities: • Coordinate pre-employment and onboarding activities, including background screening, document collection, and scheduling for incoming employees. • Maintain employee information in the HRIS, updating records accurately and reviewing entries for completeness and compliance. • Arrange interviews and support recruiting logistics for regular staffing needs, campus outreach efforts, and internship programs. • Review and complete employment eligibility documentation, audit files, and help ensure adherence to onboarding requirements. • Work with managers and internal partners to organize assignments, share start details, and support a smooth transition for incoming employees. • Assist with internship administration, including both entry and separation processes. • Process HR-related notices, benefits paperwork, and invoices while keeping documentation organized and up to date. • Serve as a consistent point of contact for incoming employees by answering questions and providing timely follow-up throughout the onboarding process. • Provide broad administrative support to the HR team through reporting, file management, coordination tasks, and other operational assistance as needed.
2026-05-15T00:13:44Z

Administrative Assistant

San Ramon, CA
onsite
Temporary to Hire
19.79 - 22.91 USD / Hourly
We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency. Responsibilities:• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.• Enter, update, and maintain records with a high level of accuracy and attention to detail.• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.• Coordinate administrative tasks across the office to support day-to-day operations and team needs.
2026-05-11T22:48:42Z

Accounts Payable Clerk

San Ramon, CA
onsite
Temporary to Hire
22.16 - 25.66 USD / Hourly
We are looking for an Accounts Payable Clerk to join our client in San Ramon, California in a contract capacity with the potential for a permanent role. This position supports day-to-day payable operations by reviewing invoices, maintaining accurate records, coordinating with vendors and internal teams, and helping ensure timely disbursements. The ideal candidate is organized, detail-oriented, and comfortable managing multiple administrative and accounting tasks in a fast-paced environment. Responsibilities: • Review, code, and enter vendor invoices into the accounts payable system after confirming supporting documentation is complete and accurate.• Open, sort, and distribute incoming accounts payable correspondence each day while prioritizing items that require prompt action.• Verify that invoices comply with billing procedures and follow up within the AP workflow to resolve discrepancies before payment is released.• Process approved payables on schedule, assist with check runs, and help ensure vendors are paid within established deadlines.• Reconcile vendor statements and credit accounts, researching variances and correcting issues as needed.• Maintain orderly accounts payable files and update vendor records, including new supplier setup and documentation retention.• Respond professionally to questions from vendors, portfolio managers, and resident managers regarding invoice status, payments, and account details. Please reach out to John Miller for immediate consideration.
2026-05-06T17:44:04Z

Contract Administrator

Mountain View, CA
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
Operations Associate (Administrative Assistant) • Excellent Administrative Assistant ready to support Tax team! Will teach everything needed• Assemble copies of Tax returns, assists with IRS notices.• Provides input on evaluating and enhancing tax procedures.• Prepare extensions for filing.• Tax return preparation assistance• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).• Manage client document process.• Scan tax returns and uploads to CCH Document and SurePrep.• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).• Manage client/entities organizational charts.• Maintains PTIN and CAF numbers.• Orders annual tax guides.• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).• Client Interaction (sign documents and notarize, which may require travel to client home/office).• Maintain compliance logs (Officer/Manager designation for respective clients).• Travel arrangement as requested. Qualifications• Bachelor’s degree.• Proficiency in word, excel, power point and outlook.• Strong organizational, time management and customer service skills.• Detail-oriented.• Demonstrate analytical and problem-solving abilities.• Ability to demonstrate a high level of professionalism.• Ability to multi-task and work in a fast paced environment with tight deadlines.• Excellent verbal and written communication skills.• Ability to meet deadlines and manage time effectively.• Notary not required, but preferred. Full-time on-site.
2026-05-01T23:59:39Z