15 results for Data Entry Specialist in Oakland, CA

Data Entry Clerk We are looking for a skilled Data Entry Clerk to join our team on a contract basis in West Menlo Park, California. This role requires a detail-oriented individual with strong organizational skills and the ability to manage large volumes of information efficiently. The ideal candidate will thrive in a fast-paced environment, ensuring data accuracy and contributing to the team's success. Responsibilities: • Enter and update data accurately into company systems using proficient 10-key typing skills. • Verify and validate data to maintain the integrity and accuracy of records. • Generate reports and perform calculations using Microsoft Excel, including advanced functions such as formulas and pivot tables. • Collaborate with team members to organize files and improve documentation processes. • Respond to administrative and customer service requests promptly and professionally. • Ensure compliance with confidentiality standards and adhere to data security protocols. • Identify inefficiencies in workflows and propose enhancements to improve processes. • Support team initiatives, including mentoring and skill-building activities to address gaps. • Maintain a high level of attention to detail while meeting deadlines and managing multiple tasks.

Accounting Specialist We are offering an exciting opportunity for an Accounting Specialist in Scotts Valley, California. This role is crucial in our team, handling a range of tasks from processing invoices to maintaining accurate credit records for our customers. You'll be a vital part of our team, ensuring our financial operations run smoothly and efficiently. Responsibilities: • Efficient and accurate processing of customer invoices.• Maintaining precise records of Accounts Receivable (AR) and Accounts Payable (AP).• Handling account reconciliation tasks with a keen eye for detail.• Effectively using Microsoft Excel and QuickBooks for various accounting tasks.• Conducting data entry tasks as required, ensuring accuracy at all times.• Executing billing procedures, ensuring all transactions are recorded correctly.• Utilizing ADP - Payroll to manage payroll processes.• Ensuring all financial data is up-to-date and accurate, contributing to the overall efficiency of the financial operations. Posted by Recruiting Director Scott Moore

Client Accounts Specialist We are looking for a dedicated Client Accounts Specialist to join our team in San Francisco, California. In this role, you will interact with clients to provide exceptional service and support, ensuring their needs are met efficiently and professionally. You will play a key role in managing client accounts and addressing inquiries related to financial and accounting systems. For immediate consideration, please contact Leon Chang directly via Linked-In. Responsibilities:Invoice Preparation & Posting: Edits and posts client invoices per attorney revisions and client guidelines; handles adjustments, rate changes, formatting, and billing discrepancies; manages electronic billing and pre-bill reviews.Cash Receipts: Collaborates with AR team to apply daily payments (checks, wires, ACH, credit cards); balances entries, scans checks with documentation, and updates deposit logs.Bank Deposits: Sorts and scans checks for bank accounts using remote deposit; prepares and delivers deposits for items not accepted electronically.Trust Accounts: Processes trust deposits, disbursements, and transfers with appropriate authorization; opens new trust accounts and manages client overpayments.File Management: Maintains organized electronic records for billing, cash receipts, trust activities, write-offs, and refunds; tracks client matter status in ARCS and updates detailed payment spreadsheets.Reporting: Prepares and distributes trust reports, tracks retainer activity, and fulfills audit and report requests; flags potential risk issues for Accounting Manager.Expense Entry: Inputs third-party expenses and disbursements; reviews and posts cost recovery data; maintains monthly disbursement records.Account Management: Oversees unapplied cash and ensures accurate invoice applications or trust returns; supports billing revisions and resolves stale account issues.Collections: Assists with collection efforts and related tasks when needed.Teamwork & Communication: Meets deadlines, upholds service standards, communicates professionally with clients and staff, and supports special projects.

Accounts Receivable Specialist Job Posting: Accounts Receivable ClerkEmployment Type: ContractPay Rate: $25 - $30 hourly About the Role:Join our growing accounting team as an Accounts Receivable Clerk at for our clients at Robert Half! We are seeking an organized and detail-oriented individual to manage and maintain the company's receivables process. In this role, you will play a key role in ensuring accurate financial records, handling collections, and maintaining excellent relationships with our clients. If you are ready to bring your skills to a supportive and collaborative work environment, we want to hear from you! Key Responsibilities:<ul><li>Process and manage accounts receivable transactions, including posting customer payments and reconciling accounts.</li><li>Generate and distribute customer invoices and statement reminders.</li><li>Monitor outstanding balances to identify and address overdue payments.</li><li>Communicate with customers to resolve billing discrepancies and answer payment-related questions.</li><li>Support in preparing monthly accounts receivable reports for management.</li><li>Work with the sales and accounting teams to handle account-related inquiries efficiently.</li><li>Assist with month-end and year-end closing processes.</li><li>Maintain accurate and up-to-date client account records in accounting software systems.</li></ul>

Medical Intake Specialist Robert Half is seeking a detail-oriented and compassionate Medical Intake Specialist to join a dynamic and fast-paced medical practice. This critical role involves being the first point of contact for patients, ensuring a seamless onboarding process while delivering exceptional customer service. If you have strong organizational skills, a passion for helping others, and experience in a healthcare setting, we’d love to hear from you! <ul><li>Greet new patients in a friendly and professional manner, ensuring they feel welcome and cared for.</li><li>Collect and validate patient information, including medical history, insurance details, and personal data, with accuracy and confidentiality.</li><li>Manage intake documentation using electronic health records (EHR) systems and ensure all forms are completed and filed properly.</li><li>Verify insurance eligibility and assist with pre-authorizations, referrals, and other administrative tasks as required.</li><li>Answer phones, respond to inquiries, and schedule patient appointments as necessary.</li><li>Provide patients with clear instructions regarding medical forms, practice policies, and next steps in their care journey.</li><li>Communicate effectively with clinical staff to ensure smooth handoff of patient information.</li><li>Monitor and maintain accurate patient records while adhering to HIPAA and confidentiality guidelines.</li><li>Assist with other administrative duties, such as data entry, filing, faxing, and maintaining organized records for compliance purposes.</li></ul>

Accounts Payable Specialist Robert Half's appliance distribution client is seeking an Accounts Payable Specialist to work on-site in Belmont. The Accounts Payable Specialist is responsible for managing the full cycle of accounts payable processes, ensuring timely and accurate payments to vendors, and maintaining organized and compliant financial records. This role requires strong attention to detail, excellent organizational and communication skills, and a solid understanding of basic accounting principles. Responsibilities:<ul><li>Invoice Processing:</li><li>Receive, review, and process vendor invoices for accuracy, completeness, and proper documentation (including purchase orders, receiving reports, and approvals).</li><li>Enter invoice data into the accounting system accurately and efficiently.</li><li>Code invoices to the correct general ledger accounts and cost centers.</li><li>Verify vendor information and resolve any discrepancies.</li><li>Payment Processing:</li><li>Prepare and process payments to vendors via checks, ACH transfers, or other electronic payment methods.</li><li>Ensure timely payment of invoices according to payment terms and company policies.</li><li>Reconcile vendor statements and resolve any payment discrepancies or issues.</li><li>Manage and track payment schedules to optimize cash flow.</li><li>Vendor Management:</li><li>Maintain accurate and up-to-date vendor records, including contact information, payment terms, and W-9 information.</li><li>Communicate with vendors regarding invoice inquiries, payment status, and other accounts payable-related matters.</li><li>Build and maintain positive relationships with vendors.</li><li>Reconciliation and Reporting:</li><li>Reconcile accounts payable sub-ledger to the general ledger.</li><li>Prepare and analyze accounts payable aging reports.</li><li>Assist with month-end closing processes, including accruals and reconciliations.</li><li>Provide supporting documentation for audits.</li><li>Process Improvement and Compliance:</li><li>Identify and recommend improvements to accounts payable processes to increase efficiency and accuracy.</li><li>Ensure compliance with company policies, internal controls, and accounting standards.</li><li>Stay up-to-date on relevant regulations and best practices in accounts payable.</li></ul>

Accounts Payable Specialist We are seeking a detail-oriented and organized Accounts Payable Specialist to join our medical device client's accounting team. The Accounts Payable Specialist will be responsible for managing the full cycle of accounts payable processes, ensuring timely and accurate payments to our vendors, and maintaining strong relationships with suppliers. The ideal candidate will have a solid understanding of accounting principles, excellent communication skills, and proficiency in relevant software. Apply today! Responsibilities:<ul><li>Process invoices for payment, verifying accuracy, approvals, and supporting documentation.</li><li>Match invoices to purchase orders and receiving documents to ensure proper authorization.</li><li>Enter invoice data into the accounting system accurately and efficiently.</li><li>Prepare and process payments, including checks, ACH transfers, and other electronic payments.</li><li>Reconcile vendor statements and resolve any discrepancies or issues.</li><li>Communicate with vendors regarding payment status, invoice discrepancies, and other inquiries.</li><li>Maintain accurate and organized accounts payable records and files.</li><li>Assist with month-end closing activities, including preparing accruals and reconciliations.</li><li>Ensure compliance with company policies and procedures related to accounts payable.</li><li>Identify opportunities to improve accounts payable processes and efficiency.</li><li>Prepare and analyze accounts payable reports.</li><li>Assist with audits as needed.</li></ul>

Part Time Data Entry We are looking for a detail-oriented Data Entry/Gift Entry Associate to join our advancement team on a part-time basis. This position involves processing donations, managing acknowledgements, and providing administrative support for donor-related services. The role requires a blend of technical skills and organizational abilities, and does require onsite work. This is a part-time role at 20 hours per week. Responsibilities:• Process and code donation batches accurately in the database.• Generate reports, perform mail merges, and print acknowledgement letters on a weekly basis.• Create dedication cards for contributions made in honor or memory of individuals.• Assist with coding and organizing purchasing receipts.• Provide administrative support to the data and donor services team as needed.• Ensure timely and accurate completion of all gift entry tasks.• Maintain confidentiality and accuracy in handling donor information.• Collaborate with the Operations Manager and Donor Services team for training and process improvements.

Accounts Payable Specialist Job Posting: Accounts Payable Clerk Employment Type: ContractPay Rate: $24 - $ 30 hourly About the Role:Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced Accounts Payable Clerk with proficiency in QuickBooks and/or Sage to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department. Key Responsibilities:<ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in QuickBooks and/or Sage accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul>

Invoicing Specialist We are seeking an Invoicing Specialist to join our team based in San Ramon, California. The role involves maintaining and adjusting accounts, handling invoice discrepancies, and resolving issues related to invoicing. This role is pivotal within our organization and focuses on ensuring accurate and efficient processing and reconciliation of invoices. Responsibilities: • Accurately process invoices and enter them into the database. • Analyze account balances to ensure accuracy and adjust accounts as necessary. • Handle invoice discrepancies and rectify them promptly. • Monitor and resolve invoice-related issues. • Maintain accurate records of all invoice-related activities. • Perform reconciliation of invoices to ensure accuracy. • Review and monitor customer accounts regularly. • Take appropriate action based on account monitoring results. • Assist in maintaining an accurate account balance. • Collaborate with the team to improve invoicing processes.

Payroll Administrator Robert Half is in search for a Payroll/ HR Specialist! Are you an experienced Payroll detail oriented looking for a stable opportunity onsite in Concord? Our construction supply client is seeking a Payroll Specialist with a minimum of 3 years of experience to join their team. In this role, you will play a crucial part in ensuring accurate and efficient payroll processing, managing various accounting functions, and supporting onboarding/offboarding-related activities. Payroll Processing and Management: • Handle end-to-end payroll processing for approximately 200 nonunion employees in California and Washington State.• Manage payroll data entry, adjustments, and deductions accurately and on time.• Ensure compliance with relevant laws, regulations, and company policies.• Oversee post-to-GL procedures to maintain accurate financial records.• Manage 401(k) and cafeteria plan administration, including employee enrollments and plan compliance.• Coordinate annual benefits enrollment and communications to employees. HR and Compliance:• Facilitate drug testing processes and ensure compliance with related policies.• Process and manage LOA and Workers Compensation requests.• Maintain accurate and organized employee records.• Utilize ADP Workforce Now for payroll processing and reporting.• Ensure data accuracy within the ADP system.

Administrative Assistant We are seeking a proactive and detail-oriented Administrative Support Specialist to join our team at the Home Office. This on-site role will support our operations by completing various administrative, clerical, filing, and scanning tasks. While prior HR experience is not required, candidates must bring strong organizational skills, attention to detail, and proficiency in office-related tasks. Key Responsibilities:Administrative Assistance:<ul><li>Perform general clerical duties, including data entry, document organization, and handling administrative requests.</li><li>Provide support to team members by managing schedules, tracking tasks, and assisting in routine office operations.</li></ul>Document Management:<ul><li>File, organize, and maintain physical and electronic records to ensure easy accessibility and compliance with internal protocols.</li><li>Scan documents and maintain integrity and confidentiality while digitizing and organizing files into the system.</li></ul>Office Support:<ul><li>Help maintain an orderly workspace by managing office supplies and ensuring essential materials are stocked and ready for use.</li><li>Respond to email or in-person inquiries and direct them to the appropriate team members when necessary.</li></ul>

Accounts Receivable Specilalist We are looking for an Accounts Receivable Specialist to join our team in San Francisco, California. In this role, you will be responsible for managing customer billing, recording payments, and maintaining accurate financial records. Your expertise will play a key role in ensuring smooth financial operations and fostering strong client relationships. For immediate consideration, please contact Daniel Mok directly via Linked-In. Responsibilities:<ul><li>Generate and send accurate customer invoices aligned with purchase orders and contracts</li><li>Record incoming payments (checks, ACH, credit cards, etc.) into the accounting system</li><li>Monitor aging reports and follow up on overdue accounts via phone and email</li><li>Reconcile customer accounts and resolve billing issues or payment discrepancies</li><li>Prepare accounts receivable reports, including aging analysis and cash flow forecasts</li><li>Respond to customer inquiries about invoices, balances, and payment history</li><li>Work with sales and customer service teams to address account issues and support client relationships</li><li>Ensure adherence to internal controls, credit policies, and accounting standards</li><li>Assist in evaluating customer credit and setting credit limits as needed</li></ul>

Office Clerk The ideal candidate will have experience with Microsoft Outlook and possess strong administrative and communication skills. The Office Clerk will be responsible for handling various clerical tasks to support the efficient operation of the office.Key Responsibilities:<ul><li>Email and Calendar Management:</li><li>Use Microsoft Outlook to manage emails and schedule appointments.</li><li>Coordinate meetings and maintain the office calendar.</li><li>Administrative Support:</li><li>Perform general office duties, including filing, data entry, and photocopying.</li><li>Prepare and edit correspondence, reports, and other documents.</li><li>Customer Service:</li><li>Answer and direct phone calls and emails to the appropriate departments.</li><li>Greet and assist visitors, ensuring a professional and welcoming environment.</li><li>Records Management:</li><li>Maintain and update electronic and physical records.</li><li>Ensure accurate and organized filing systems.</li><li>Supply Management:</li><li>Monitor and order office supplies as needed.</li><li>Manage inventory and ensure the office is well-stocked.</li><li>Team Support:</li><li>Assist other staff members with various tasks and projects as needed.</li><li>Collaborate with team members to ensure smooth office operations.</li></ul>

Sr. Accountant We are offering an exciting opportunity for a Sr. Accountant in the retail industry, based in Emeryville, California. This role involves a wide range of accounting responsibilities, including the reconciliation of accounts and balance sheets, maintenance and monitoring of the general ledger, and the efficient handling of bank reconciliations. Responsibilities:<ul><li>Oversee monthly close activities with internal teams.</li><li>Prepare and post both standard and complex journal entries.</li><li>Coordinate with Accounts Payable for accurate inventory recording.</li><li>Analyze and record accruals; review co-manufacturing costs and waste reporting.</li><li>Perform and review complex GL account reconciliations, ensuring GAAP compliance.</li><li>Act as subject matter expert for GL coding and journal entry issues.</li><li>Continuously evaluate and enhance close process efficiency.</li><li>Review and reconcile inventory-related costs, including repacking and reserves.</li><li>Post COGS entries tied to deferred revenue.</li><li>Deliver monthly variance analysis reports to leadership.</li><li>Support internal and external audits with thorough planning and execution.</li><li>Ensure SOX 404 compliance through risk analysis and control execution.</li><li>Escalate control issues with proposed resolutions to the Accounting Manager.</li><li>Reconcile financial system discrepancies.</li><li>Create standardized Excel tools for complex accounting entries.</li><li>Contribute to upcoming system integrations.</li><li>Partner with FinOps to refine expense forecasting and budgeting.</li><li>Educate teams on accounting principles and processes.</li><li>Lead and participate in special projects to drive operational improvement.</li></ul>