<p>Junior Benefits Coordinator</p><p><strong>Job Description</strong></p><p>Growing organization seeking a Junior Benefits Coordinator to assist with employee benefits administration and support employee inquiries.</p><p><strong>Responsibilities</strong></p><ul><li>Process benefits enrollments and changes</li><li>Maintain benefits records and tracking reports</li><li>Assist employees with benefits questions</li><li>Coordinate with insurance providers and vendors</li><li>Support open enrollment activities</li></ul>
We are looking for a Benefits Analyst to join our team on a contract basis. This role will focus on delivering accurate, timely benefits administration for a diverse employee population, including a significant union-represented workforce. The ideal candidate brings strong knowledge of employee benefit programs, a service-oriented approach, and the ability to manage enrollment activity, billing review, and employee support with a high level of accuracy.<br><br>Responsibilities:<br>• Oversee daily benefits administration for approximately 950 employees, handling new enrollments, eligibility updates, life event changes, coverage elections, and terminations.<br>• Coordinate the annual open enrollment cycle, including employee outreach, election tracking, and timely completion of required actions during the enrollment period.<br>• Guide employees through available benefit offerings and ensure they understand plan choices, deadlines, and enrollment requirements.<br>• Proactively contact employees with incomplete or missing benefit selections to help finalize accurate elections within established timeframes.<br>• Deliver responsive support on benefits-related inquiries, explaining eligibility rules, coverage details, and next steps in a clear and thorough manner.<br>• Review and reconcile monthly carrier invoices against enrollment records and payroll data, resolving discrepancies to maintain accurate billing.<br>• Support administration across a range of benefit programs, including medical, dental, vision, life, disability, retirement, and other employer-sponsored plans in both fully insured and self-funded environments.<br>• Handle benefits processes tied to union employee groups, including coordination with applicable union plans, pension-related matters, and dues-related requirements.<br>• Assist with audits, reporting, data validation, and other benefits administration projects, including work within ADP Workforce Now when applicable.
We are looking for a Workplace Coordinator to help create an organized, welcoming, and efficient office environment in Mountain View, California. This contract-to-permanent opportunity is ideal for someone who enjoys balancing front-of-house support, workplace logistics, and day-to-day operational coordination. The person in this role will serve as a key point of contact for employees, guests, and service partners while helping the office run smoothly each day.<br><br>Responsibilities:<br>• Welcome employees, candidates, and visitors at the front desk while creating a welcoming and friendly onsite experience.<br>• Facilitate visitor readiness by coordinating confidentiality documentation and ensuring appropriate access procedures are completed before arrival.<br>• Arrange team meals and refreshments, including recurring lunch support early in the week and occasional evening food orders as needed.<br>• Monitor and replenish office materials, pantry items, beverages, and branded merchandise to maintain appropriate inventory levels.<br>• Keep shared spaces presentable and fully stocked, including kitchen areas, refrigerators, coffee stations, and other common-use environments.<br>• Receive incoming packages, sort deliveries, and distribute shipments to the appropriate recipients in a timely manner.<br>• Place and manage external orders with vendors and delivery platforms while tracking fulfillment for office needs.<br>• Provide administrative support for recruiting efforts by helping coordinate onsite interviews, events, and career fair logistics.<br>• Prepare meeting and conference rooms for daily use and work closely with facilities partners, property management, and service providers to address workplace needs, including submitting and following up on maintenance requests.<br>• Oversee workplace access items such as badges and key fobs and assist with general office operations coordination as needed.
We are looking for a Workplace Coordinator to support daily office operations in San Jose, California. This Contract position is ideal for someone who can keep schedules organized, respond professionally to inbound calls, and help maintain smooth coordination across workplace activities. The role also involves handling payroll-related tasks and providing day-to-day support that keeps teams informed and operations running efficiently.<br><br>Responsibilities:<br>• Manage daily dispatch activities and ensure requests are assigned promptly and accurately.<br>• Organize and adjust team schedules to support coverage needs, changing priorities, and operational timelines.<br>• Serve as a point of contact for incoming calls, providing clear information and routing inquiries appropriately.<br>• Process full-cycle payroll activities with attention to accuracy, timing, and compliance with established procedures.<br>• Support workplace operations by coordinating administrative tasks and helping teams stay aligned on priorities.<br>• Provide day-to-day leadership support by assisting with communication, follow-up, and coordination across functions.
<p><strong>Position Summary</strong></p><p>We are seeking a proactive and customer-focused <strong>Workplace Coordinator</strong> to support daily office operations and create a positive workplace experience for employees and visitors.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage front desk operations and greet guests</li><li>Coordinate meeting rooms, office events, and workplace activities</li><li>Submit and track facilities and maintenance requests</li><li>Order and maintain office supplies, snacks, and vendor services</li><li>Support onboarding logistics for new hires</li><li>Ensure office spaces are organized, stocked, and running efficiently</li><li>Assist with general administrative and operational projects</li></ul><p><br></p>
<p>We are looking for a detail-oriented Paralegal to join a healthcare appeals team on a contract basis with the potential to become permanent. In this role, you will help keep reimbursement appeal matters moving efficiently by preparing documentation, coordinating filings, and maintaining accurate case records tied to Medicare review activity. This opportunity is well suited for someone who is organized, comfortable managing deadlines, and able to support a structured legal or regulatory workflow with professionalism and accuracy.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, revise, and maintain appeal-related documents to support matters before the Medicare Provider Reimbursement Review Board.</li><li>Organize and update case files so records remain complete, accessible, and audit-ready throughout each stage of the appeals process.</li><li>Submit materials through the appropriate electronic filing platform and verify that filings are completed accurately and on time.</li><li>Track deadlines, correspondence, and status updates within case management and project tracking systems.</li><li>Review incoming notices and communications from the Review Board and coordinate distribution or follow-up for all relevant parties.</li><li>Assemble and evaluate jurisdictional and supporting documentation needed to advance appeal submissions.</li><li>Maintain standardized templates and administrative records while helping improve consistency across appeal documentation.</li><li>Provide additional administrative and paralegal support as needed to keep workflows efficient and responsive.</li></ul>
We are looking for a Facility Coordinator to support daily front desk and facilities operations for a Long-term Contract position based in Palo Alto, California. This role focuses on administrative coordination, vendor communication, site support, and accurate documentation to help maintain a safe, organized, and efficient environment. The ideal candidate is highly organized, comfortable managing multiple priorities, and confident working with internal teams, suppliers, and service partners.<br><br>Responsibilities:<br>• Support facility operations by coordinating service requests, processing purchasing-related documentation, and arranging needed office and site supplies.<br>• Communicate incident-related updates using established procedures and help ensure the right internal stakeholders receive timely information.<br>• Assist with property walkthroughs, track action items, and follow up with vendors and internal teams to keep inspection-related work moving forward.<br>• Prepare materials for new site openings, including welcome resources, project paperwork, and cost tracking documentation.<br>• Maintain records for furniture, finishes, and related standards while helping monitor inventory and supporting facilities documentation needs.<br>• Partner with facilities and business leadership to track purchase orders, update supplier and customer records, and support accurate financial administration.<br>• Coordinate onsite meetings and events such as town halls, leadership rounds, and employee engagement activities, including agenda preparation and scheduling support.<br>• Complete facility condition reviews, document findings, generate reports from electronic systems, and provide status updates on work order schedules and follow-up items.<br>• Support annual compliance correspondence related to Fire Life Safety requirements and track responses for reporting purposes.<br>• Assist leadership with forecasting, operational reviews, and assessment of facility needs by compiling and organizing relevant data.
We are looking for an organized and service-oriented Human Resources (HR) Coordinator to support daily people operations in Santa Clara, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, manages sensitive information with care, and enjoys keeping HR processes accurate and on schedule. The role will contribute across the employee lifecycle, helping create a smooth experience for employees, candidates, and internal stakeholders while maintaining dependable administrative support.<br><br>Responsibilities:<br>• Coordinate employee onboarding and separation activities, including preparing documentation, arranging orientation logistics, updating systems, and communicating status changes to relevant teams.<br>• Maintain employee records and HR databases with a high degree of accuracy, ensuring personnel files and related information stay current and audit-ready.<br>• Draft and process employment documents such as offer letters, change notices, agreements, and other routine HR communications.<br>• Administer employee status updates including pay adjustments, promotions, transfers, reporting changes, and terminations in partnership with internal stakeholders.<br>• Support payroll operations by reviewing personnel updates, validating timekeeping details, and organizing payroll-related records before processing deadlines.<br>• Assist with benefits support by responding to employee questions, coordinating enrollments and life event changes, and working with external providers as needed.<br>• Oversee pre-employment and compliance activities such as background screening, employment verification, I-9 documentation, leave tracking, required acknowledgments, and training follow-up.<br>• Manage shared HR communications channels, respond to routine employee requests, and escalate more complex matters to HR leadership when appropriate.<br>• Provide recruiting coordination through interview scheduling, candidate communication, offer support, and preparation for incoming hires.<br>• Contribute to HR projects, reporting, audits, and process improvement efforts while safeguarding confidential employee relations documentation.
<p>Facilities Coordinator</p><p><strong>Position Summary</strong></p><p>We are seeking a detail-oriented and service-focused <strong>Facilities Coordinator</strong> to support the daily operations of the workplace and ensure facilities run efficiently. This role will coordinate maintenance requests, vendor services, office projects, and workplace operations while providing a positive experience for employees and visitors.</p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate facility maintenance, repairs, and work orders</li><li>Manage vendor relationships and service providers</li><li>Conduct office inspections and address building-related issues</li><li>Track preventative maintenance schedules and facility projects</li><li>Assist with space planning, office moves, and workstation setups</li><li>Monitor office supplies, equipment, and inventory</li><li>Support workplace safety and compliance initiatives</li><li>Provide general administrative support related to facilities operations</li></ul><p><br></p>
<p>Facilities Coordinator</p><p><strong>Position Summary</strong></p><p>We are seeking a detail-oriented and service-focused <strong>Facilities Coordinator</strong> to support the daily operations of the workplace and ensure facilities run efficiently. This role will coordinate maintenance requests, vendor services, office projects, and workplace operations while providing a positive experience for employees and visitors.</p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate facility maintenance, repairs, and work orders</li><li>Manage vendor relationships and service providers</li><li>Conduct office inspections and address building-related issues</li><li>Track preventative maintenance schedules and facility projects</li><li>Assist with space planning, office moves, and workstation setups</li><li>Monitor office supplies, equipment, and inventory</li><li>Support workplace safety and compliance initiatives</li><li>Provide general administrative support related to facilities operations</li></ul><p><br></p>
We are looking for an Office Coordinator to help create a smooth, welcoming, and well-organized workplace for employees, guests, and business partners in Santa Clara, California. This Long-term Contract position is ideal for someone who enjoys balancing front-office interaction with behind-the-scenes operational support in a busy, well-organized setting. The role will oversee daily office coordination, vendor and facilities support, onboarding logistics, and administrative processes while also identifying smarter ways to improve efficiency through technology and automation.<br><br>Responsibilities:<br>• Welcome employees, visitors, candidates, and service providers while maintaining an organized and welcoming front-desk experience.<br>• Manage incoming phone calls, mail, packages, and deliveries, ensuring items are routed accurately and promptly.<br>• Coordinate meeting rooms, visitor schedules, and office logistics to support daily business activity.<br>• Monitor office supplies, kitchen stock, and shared spaces to keep the workplace organized, functional, and presentable.<br>• Partner with building services and external vendors to address maintenance needs, workplace requests, and service coordination.<br>• Arrange catering, lunches, and internal events that contribute to a positive employee experience.<br>• Support onboarding for new team members by preparing workspaces, coordinating office access, and assisting with first-day logistics.<br>• Track office-related purchases and help reconcile expenses, including company card transactions and vendor charges.<br>• Contribute to administrative projects and recommend process improvements by using digital tools, automation, and AI-driven solutions.
<p>We are seeking an Administrative Coordinator to oversee office processes, support internal teams, and ensure efficient daily operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Coordinate schedules, meetings, and office activities</li><li>Prepare reports, presentations, and internal communications</li><li>Monitor office supply inventory and vendor relationships</li><li>Support department projects and workflow improvements</li><li>Maintain records and assist with policy or procedure documentation</li></ul>
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements.<br><br>Responsibilities:<br>• Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities.<br>• Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding.<br>• Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules.<br>• Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines.<br>• Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements.<br>• Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies.<br>• Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
<p>We are looking for an Accounting Coordinator to support day-to-day financial operations for a construction-focused organization in San Leandro, California. This position plays an important role in keeping billing, payment tracking, and financial records accurate and up to date. The ideal candidate is organized, detail-oriented, and comfortable managing high-volume transactional work in a fast-paced office environment.</p><p><br></p><ul><li>Responsibilities:</li><li>Track overdue customer balances and proactively follow up on outstanding payments</li><li>Resolve payment delays, billing issues, and collection obstacles to improve cash flow</li><li>Maintain regular communication with clients and keep detailed records of collection efforts</li><li>Investigate disputed invoices and coordinate timely resolution</li><li>Process and issue lien waivers and related construction documents</li><li>Partner with payroll to obtain and track certified payroll submissions from subcontractors</li><li>Compile and provide financial records and supporting documents for audits</li><li>Assist with budgeting, forecasting, and monthly financial planning activities</li><li>Support invoicing and billing processes as needed</li><li>Review project financial activity and ensure documentation is properly recorded</li><li>Collaborate with the Contracts team to maintain accurate project notes and records</li><li>Provide accounting and administrative support across project and finance functions</li><li>Perform additional special projects and miscellaneous duties as assigned by management</li></ul>
<p>We are seeking a highly organized and detail-oriented <strong>Transaction/Deal Coordinator</strong> to support a high-performing Commercial Real Estate brokerage team. This role serves as a key liaison between Brokerage, Operations, and Finance, ensuring transactions are accurately documented, billed, tracked, recognized as revenue, and collected.</p><p><br></p><p>The ideal candidate thrives in a fast-paced environment, enjoys working with contracts and financial data, and can effectively manage multiple deadlines while providing exceptional internal and external customer service.</p><p><br></p><p><br></p><p>Key Responsibilities</p><ul><li>Review leases, contracts, and transaction documents for accuracy and completeness.</li><li>Process commercial real estate transactions and support revenue recognition activities.</li><li>Generate invoices and ensure timely billing and payment tracking.</li><li>Manage accounts receivable, collections, and deal-related financial reporting.</li><li>Maintain lease databases, transaction records, and brokerage pipeline reports.</li><li>Prepare reporting for brokerage teams, leadership, and finance partners.</li><li>Validate contracts and oversee project tracking for marketing reimbursements.</li><li>Partner with brokerage, operations, finance, marketing, research, and leadership teams.</li><li>Ensure all transaction and historical data is maintained with a high level of accuracy.</li></ul>
<p>We are looking for an Accounting and Compliance Coordinator to support day-to-day financial operations and help maintain accurate records for a team based in Oakland, California. This position focuses on payment processing, receivables tracking, and detailed financial data management while ensuring documentation is complete and organized. The ideal candidate is comfortable working with accounting systems, handling multiple priorities, and contributing to reliable, timely reporting.</p><p><br></p><p>Responsibilities:</p><ul><li>Handle bills, reimbursements, and payments quickly and with precision</li><li>Validate and record vendor invoices following company guidelines</li><li>Reconcile accounts (vendors and credit cards) on a monthly basis</li><li>Keep vendor data up to date and audit-ready</li><li>Troubleshoot and fix billing or payment issues</li><li>Communicate with vendors to address questions or concerns</li><li>Gather and provide support materials for audits</li><li>Pitch in on additional finance or accounting duties as needed</li></ul>
<p>We are seeking an organized HR Coordinator to support day-to-day human resources operations, employee onboarding, benefits administration, and HR compliance activities.</p><p><strong>Responsibilities</strong></p><ul><li>Coordinate onboarding and new hire paperwork</li><li>Maintain employee records and HRIS data</li><li>Support benefits enrollment and leave administration</li><li>Assist with recruiting and interview scheduling</li><li>Ensure HR compliance and documentation accuracy</li></ul>
<p>Robert Half is getting ready for our busiest time of year - Q4. We are proactively recruiting for <strong>HR Coordinators</strong> to join the Robert Half network. We have been operating on the Peninsula for nearly 30 years. We have partnered with <strong>THOUSANDS</strong> of companies. If an opportunity arises, we want to have you as available and active in our system.</p><p><br></p><p>The ideal candidate will bring strong attention to detail, excellent communication skills, and hands-on experience supporting core HR processes.</p><p><br></p><p>Key Responsibilities</p><ul><li>Support day-to-day HR operations and administrative activities</li><li>Assist with <strong>new-hire onboarding</strong>, including paperwork, I-9 documentation, background checks, and employee setup</li><li>Maintain accurate and confidential employee records and personnel files</li><li>Update employee information in the <strong>HRIS</strong> and other internal systems</li><li>Assist with employee changes, transfers, promotions, leaves, and offboarding</li><li>Coordinate employee documentation and HR forms</li><li>Respond to employee questions regarding HR policies, procedures, benefits, and company programs</li><li>Partner with Payroll and Benefits teams to help resolve employee questions and discrepancies</li><li>Assist with benefits administration and enrollment activities</li><li>Support recruiting efforts by coordinating interviews, candidate communications, and pre-employment processes</li><li>Prepare HR reports, spreadsheets, and other administrative documentation</li><li>Assist with compliance-related activities and required employment documentation</li><li>Help coordinate employee events, training, and internal HR initiatives</li><li>Maintain a high level of confidentiality when handling sensitive employee information</li><li>Provide general administrative support to the HR team as needed</li></ul><p><br></p>
<p>We are looking for an HR Coordinator to support core human resources operations and maintain accurate employee information while helping deliver a consistent, compliant HR experience. This 3–4-month Contract position is based in Union, California, and is ideal for someone who combines strong HR knowledge with hands-on experience in HR systems and day-to-day employee support. The role will contribute across talent administration, onboarding, benefits coordination, policy adherence in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage employee lifecycle activities, including recruitment administration, retention support, and separation processing, while keeping records accurate and current.</p><p>• Coordinate onboarding and training logistics to help employees transition smoothly into the organization.</p><p>• Maintain and update HRIS data, monitor record quality, and support reporting and analysis tied to workforce information.</p><p>• Assist with benefits administration by handling enrollments, changes, and employee questions in a timely manner.</p><p>• Help ensure HR practices align with applicable employment laws, internal policies, and required documentation standards.</p><p>• Support the development, communication, and consistent application of HR policies and procedures across the workforce.</p><p>• Contribute to workplace safety initiatives by helping track requirements, documentation, and related HR support activities.</p><p>• Provide assistance with HRIS implementation efforts and system-related process improvements, including work connected to UltiPro HRIS.</p><p>• Partner with internal stakeholders to address employee matters, organize information, and support ongoing HR operations.</p><p><br></p><p>If you are interested in this role, please apply today and call us at (510)421-6563</p>
<p><strong>Position Summary</strong></p><p><strong>We are seeking a detail-oriented HR Coordinator</strong> to support day-to-day human resources operations. This role will assist with onboarding, employee records management, recruiting coordination, HR administration, and employee support while ensuring a positive employee experience.</p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate onboarding and new hire paperwork</li><li>Schedule interviews and support recruiting activities</li><li>Maintain employee records and HRIS data</li><li>Assist with benefits administration and employee inquiries</li><li>Support payroll processing and compliance documentation</li><li>Prepare HR reports, letters, and employment verifications</li><li>Partner with HR team on employee programs and initiatives</li></ul><p><br></p>
<p>Robert Half is getting ready for our busiest time of year - Q4. We are proactively recruiting for <strong>HR Coordinators</strong> to join the Robert Half network. We have been operating on the Peninsula for nearly 30 years. We have partnered with <strong>THOUSANDS</strong> of companies. If an opportunity arises, we want to have you as available and active in our system.</p><p><br></p><p>The ideal candidate will bring strong attention to detail, excellent communication skills, and hands-on experience supporting core HR processes.</p><p><br></p><p>Key Responsibilities</p><ul><li>Support day-to-day HR operations and administrative activities</li><li>Assist with <strong>new-hire onboarding</strong>, including paperwork, I-9 documentation, background checks, and employee setup</li><li>Maintain accurate and confidential employee records and personnel files</li><li>Update employee information in the <strong>HRIS</strong> and other internal systems</li><li>Assist with employee changes, transfers, promotions, leaves, and offboarding</li><li>Coordinate employee documentation and HR forms</li><li>Respond to employee questions regarding HR policies, procedures, benefits, and company programs</li><li>Partner with Payroll and Benefits teams to help resolve employee questions and discrepancies</li><li>Assist with benefits administration and enrollment activities</li><li>Support recruiting efforts by coordinating interviews, candidate communications, and pre-employment processes</li><li>Prepare HR reports, spreadsheets, and other administrative documentation</li><li>Assist with compliance-related activities and required employment documentation</li><li>Help coordinate employee events, training, and internal HR initiatives</li><li>Maintain a high level of confidentiality when handling sensitive employee information</li><li>Provide general administrative support to the HR team as needed</li></ul><p><br></p><p><br></p>
<p>Robert Half is getting ready for our busiest time of year - Q4. We are proactively recruiting for <strong>HR Coordinators</strong> to join the Robert Half network. We have been operating on the Peninsula for nearly 30 years. We have partnered with <strong>THOUSANDS</strong> of companies. If an opportunity arises, we want to have you as available and active in our system.</p><p><br></p><p>The ideal candidate will bring strong attention to detail, excellent communication skills, and hands-on experience supporting core HR processes.</p><p><br></p><p>Key Responsibilities</p><ul><li>Support day-to-day HR operations and administrative activities</li><li>Assist with <strong>new-hire onboarding</strong>, including paperwork, I-9 documentation, background checks, and employee setup</li><li>Maintain accurate and confidential employee records and personnel files</li><li>Update employee information in the <strong>HRIS</strong> and other internal systems</li><li>Assist with employee changes, transfers, promotions, leaves, and offboarding</li><li>Coordinate employee documentation and HR forms</li><li>Respond to employee questions regarding HR policies, procedures, benefits, and company programs</li><li>Partner with Payroll and Benefits teams to help resolve employee questions and discrepancies</li><li>Assist with benefits administration and enrollment activities</li><li>Support recruiting efforts by coordinating interviews, candidate communications, and pre-employment processes</li><li>Prepare HR reports, spreadsheets, and other administrative documentation</li><li>Assist with compliance-related activities and required employment documentation</li><li>Help coordinate employee events, training, and internal HR initiatives</li><li>Maintain a high level of confidentiality when handling sensitive employee information</li><li>Provide general administrative support to the HR team as needed</li></ul><p><br></p>