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11 results for Benefits Coordinator in Oakland, CA

Benefits Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Benefits CoordinatorJob Description:The Benefits Coordinator will assist with employee benefits administration and ensure a positive employee experience.Responsibilities:<ul><li>Process benefit enrollments and changes</li><li>Assist employees with benefit-related questions</li><li>Coordinate open enrollment activities</li><li>Maintain employee benefit records</li><li>Partner with benefit vendors and HR team members</li></ul>
2026-08-19T00:00:00Z

Benefits Manager

San Jose, CA
remote
Temporary / Contract
52 - 58 USD / Hourly
CONTRACT ROLE: Estimated 3-6 months We are looking for an experienced Benefits Manager to support a client with a contract opportunity, to help provide interim support in benefits, LOA, and lead open enrollment during the estimated 3-6 months coverage period. The client is located in the SF Bay Area and needs someone to work Pacific Standard Time hours, 8:00am to 5:00pm. This role will oversee day-to-day benefits operations, employee communications, leave coordination, and compliance activities while helping ensure a smooth and accurate experience for employees. The ideal candidate brings strong knowledge of benefits administration, open enrollment, vendor partnership, and regulatory requirements, along with the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Lead benefits onboarding activities for new employees and coordinate annual enrollment efforts, including creating and delivering clear informational materials.• Oversee benefit plan participation updates, qualifying life event changes, and eligibility administration to maintain accurate employee records.• Maintain benefit and payroll documentation while working closely with payroll partners to verify deductions and resolve data discrepancies.• Serve as a primary point of contact for insurance carriers, external administrators, and other benefit vendors to address service issues and support accurate plan administration.• Coordinate leave-related processes, including family, medical, and disability absences, in collaboration with designated leave management partners.• Administer workers’ compensation activities and facilitate ergonomic accommodation requests for employees as needed.• Perform billing reviews, reconciliation activities, compliance reporting, and required filings to ensure deadlines and financial accuracy are met.• Monitor adherence to applicable federal, state, and local benefit regulations by conducting routine audits and supporting compliant administrative practices.• Partner with HR leadership to assess benefit offerings, respond to workforce needs, and support programs aligned with business objectives.
2026-08-19T00:00:00Z

Insurance Coordinator

San Jose, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Insurance Coordinator to support insurance-related workflows for a service-focused team in San Jose, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and experienced in reviewing coverage information to help ensure efficient coordination of services. The person in this role will work closely with patients, providers, and payers to confirm benefits, secure approvals, and maintain accurate documentation. Responsibilities: • Confirm active medical coverage and benefit details with insurance carriers before services are scheduled or delivered. • Obtain required prior authorizations and referrals to prevent delays in service and support timely care coordination. • Review payer guidelines and plan rules to determine eligibility, coverage limits, and out-of-pocket responsibilities. • Communicate with internal teams, patients, and insurance representatives to resolve verification issues and missing information. • Maintain complete and accurate records of insurance activity, authorization status, and follow-up actions in appropriate systems. • Track pending approvals and proactively follow up with payers to ensure decisions are received within expected timeframes. • Escalate complex coverage or authorization concerns when additional review or intervention is needed.
2026-08-25T00:00:00Z

Patient Care Coordinator

Berkeley, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a Patient Care Coordinator to support a busy behavioral health practice in Berkeley, California. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming patient experience while keeping daily scheduling and front office operations organized. The position blends administrative coordination, patient support, and general office assistance in a hybrid work setting. Responsibilities:• Coordinate provider and patient appointments, including a high volume of virtual visits and occasional in-person sessions.• Welcome visitors at the front desk, assist with check-in, and help maintain a welcoming and comfortable reception area.• Support basic patient intake activities and collect necessary information with training provided by the team.• Manage incoming mail and deliveries, ensuring packages and correspondence are routed appropriately.• Assist with upkeep of patient scheduling details and related records to help maintain accurate administrative documentation.• Contribute to special projects and general office tasks that support day-to-day clinic operations.• Use tools such as Google Sheets and Salesforce to track information, update data, and support coordination workflows. The schedule for this role is Mondays, Fridays remote and Tuesdays, Wednesdays and Thursdays onsite. If you are interested in this role, please apply asap and call us at (510) 470-7450
2026-08-20T00:00:00Z

Workplace Coordinator

San Francisco, CA
onsite
Temporary / Contract
24.51 - 28.38 USD / Hourly
Are you a resourceful detail oriented who thrives in a fast-paced office environment and enjoys creating exceptional workplace experiences? Our client is seeking a Workplace Coordinator to be the face of the office, supporting employees, visitors, and senior leaders while ensuring day-to-day operations run smoothly Responsibilities: • Oversee daily office activities to maintain a clean, functional, and inviting workplace for employees and guests. • Coordinate meeting spaces, including room reservations, setup, and readiness for internal meetings and special gatherings. • Arrange office lunches, team events, and workplace activities while ensuring logistics are handled efficiently. • Provide front-of-house support by greeting visitors, answering incoming calls, and responding to general workplace needs. • Assist leaders with scheduling needs, meeting coordination, and limited calendar support as needed. • Monitor kitchen and office supply inventory, restock essential items, and work with vendors to maintain consistent service. • Manage incoming and outgoing mail, packages, and shipments with accuracy and timeliness. • Prepare conference rooms and shared spaces to support meetings, presentations, and office events.
2026-08-21T00:00:00Z

Workplace Coordinator

South San Francisco, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
Robert Half is partnering with a dynamic biotechnology company seeking an Entry-Level Office Assistant / Workplace Coordinator to join its team. This is an excellent opportunity for someone who is organized, personable, eager to learn, and excited to build their career in a professional, fast-paced biotech environment. You don't need years of experience to succeed in this position. We are open to recent college graduates and early-career professionals who bring a positive attitude, strong communication skills, attention to detail, and a willingness to learn. Key Responsibilities<ul><li>Welcome employees, visitors, candidates, and vendors in a professional and friendly manner.</li><li>Help maintain a clean, organized, and welcoming office environment.</li><li>Monitor and replenish office, kitchen, and breakroom supplies.</li><li>Coordinate incoming and outgoing mail, packages, and deliveries.</li><li>Assist with meeting room setup, catering, and office events.</li><li>Support basic office moves, furniture arrangements, and workplace organization.</li><li>Coordinate with building management, janitorial services, maintenance, and other vendors as needed.</li><li>Assist employees with basic workplace requests and direct questions to the appropriate team.</li><li>Maintain office supply inventory and place orders when needed.</li><li>Provide administrative support to the HR, People, Facilities, and/or Operations teams.</li><li>Help maintain workplace documentation, calendars, and basic spreadsheets.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul> Qualifications<ul><li>Recent college graduate or 1+ year of office, customer service, administrative, hospitality, or workplace experience preferred.</li><li>Strong organizational skills and attention to detail.</li><li>Professional, friendly, and service-oriented personality.</li><li>Comfortable communicating with employees at all levels.</li><li>Basic proficiency with Microsoft Office or Google Workspace.</li><li>Ability to manage multiple priorities and follow through on tasks.</li><li>Reliable, punctual, and willing to be hands-on.</li><li>Ability to work independently while also being a strong team player.</li></ul>
2026-08-24T00:00:00Z

Workplace Coordinator

Redwood City, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
Exciting AI Startup Opportunity in Redwood City! Robert Half is partnering with a rapidly growing AI startup that is redefining the future of technology. Join a highly diverse, collaborative team of professionals who are passionate about innovation, growth, and making a meaningful impact in the AI space. We are seeking a Workplace Coordinator who enjoys creating exceptional employee experiences while ensuring office operations run seamlessly behind the scenes. This role is perfect for someone who is proactive, resourceful, and takes pride in anticipating needs before they arise. You'll play a critical role in supporting a fast-paced office environment where employees are continuously learning, growing, and building the future of AI together. 📌 Position Description As the Workplace Coordinator, you'll be the go-to person for workplace operations, facilities coordination, employee experience initiatives, and office support. You'll help create a welcoming, productive, and well-organized environment while supporting employees, leadership, visitors, and vendors. Responsibilities: Manage day-to-day workplace operations for the Redwood City office. Coordinate office space requests, workstation setups, seating arrangements, and workplace moves. Serve as the primary point of contact for facilities, janitorial, maintenance, security, and workplace-related requests. Manage office supplies, inventory, equipment, and vendor relationships. Support employee onboarding and offboarding, including access, badging, and workstation setup. Help coordinate team lunches, employee events, celebrations, and company-wide gatherings. Welcome candidates, visitors, and vendors with professionalism and exceptional customer service. Manage incoming mail, deliveries, and office logistics. Maintain conference rooms, kitchens, common areas, and shared workspaces. Partner with leadership, HR, recruiting, and workplace teams to support employee experience initiatives. Continuously identify opportunities to improve workplace processes and enhance the office environment. 🎉 Perks & Benefits: Opportunity to join a cutting-edge AI company experiencing significant growth. Work alongside a diverse team of talented professionals building careers in the rapidly expanding AI industry. Collaborative, innovative, and highly motivated startup culture. Long-term growth potential and career development opportunities. Competitive compensation and comprehensive benefits package. Fully stocked kitchen loaded with premium snacks, beverages, and refreshments. Frequent catered breakfasts, lunches, team celebrations, and office events. Modern office environment with a strong focus on employee experience. Opportunity to make a direct impact on workplace culture and employee engagement.
2026-08-24T00:00:00Z

Administrative Coordinator

Alameda, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
We are looking for an Administrative Coordinator to support grant-related financial and administrative operations for a team based in Alameda, California. This Long-term Contract opportunity is ideal for someone who can oversee budgets, reporting, and compliance activities while keeping funding records organized and accurate. The role will focus on maintaining strong financial controls, coordinating documentation, and helping ensure grant resources are managed in line with sponsor requirements. Responsibilities: • Oversee the day-to-day financial administration of grant funding, including budget tracking, expense review, and allocation of funds across approved activities. • Develop and maintain grant budget forecasts to help teams monitor spending patterns and plan against available funding. • Prepare accurate financial statements and supporting documentation for submission to funding organizations in accordance with reporting schedules. • Review grant expenditures and commitments to confirm they remain consistent with program objectives, funding restrictions, and key deadlines. • Coordinate compliance-related records and financial files to support audits, internal reviews, and sponsor reporting requirements. • Partner with internal stakeholders to gather budget updates, reconcile financial information, and resolve reporting discrepancies. • Use financial and administrative systems to maintain organized records, support expense processing, and track grant activity effectively.
2026-08-21T00:00:00Z

Medical Staff Coordinator

Fremont, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a detail-oriented Medical Staff Coordinator to support medical staff operations in Fremont, California. This Contract position focuses on coordinating credentialing activities, organizing committee documentation, and helping maintain compliance with medical staff policies and regulatory standards. The ideal candidate brings strong administrative judgment, accuracy with records and databases, and the ability to work effectively with physicians, department leaders, and support teams. Responsibilities:• Coordinate agendas, records, and documentation for medical staff meetings and committee activities, ensuring materials are prepared accurately and distributed on time.• Support credentialing and recredentialing processes, including application review, privilege updates, proctoring documentation, leave status changes, resignations, and related reporting tasks.• Manage the administrative details required to support medical staff officers, committees, and cross-functional stakeholders across the organization.• Organize logistics for standing, special, and ad hoc committee meetings, including room scheduling and coordination with internal service teams for meeting setup and support.• Maintain credential files, department databases, and data entry records with regular updates to preserve accuracy, completeness, and accessibility.• Monitor license, privilege, and credential expiration timelines, generate routine reports, and assist with follow-up actions to keep records current.• Provide documentation and administrative support for accreditation preparation, audits, and compliance reporting activities.• Contribute to departmental process improvement efforts by identifying workflow enhancements that strengthen efficiency, quality, and policy adherence. If you are interested and available to start immediately, please apply now and call us at (510) 470-7450
2026-08-19T00:00:00Z

Deal Coordinator

Menlo Park, CA
onsite
Temporary / Contract
37 - 40 USD / Hourly
We are seeking a highly organized and detail-oriented Transaction/Deal Coordinator to support a high-performing Commercial Real Estate brokerage team. This role serves as a key liaison between Brokerage, Operations, and Finance, ensuring transactions are accurately documented, billed, tracked, recognized as revenue, and collected. The ideal candidate thrives in a fast-paced environment, enjoys working with contracts and financial data, and can effectively manage multiple deadlines while providing exceptional internal and external customer service. Key Responsibilities<ul><li>Review leases, contracts, and transaction documents for accuracy and completeness.</li><li>Process commercial real estate transactions and support revenue recognition activities.</li><li>Generate invoices and ensure timely billing and payment tracking.</li><li>Manage accounts receivable, collections, and deal-related financial reporting.</li><li>Maintain lease databases, transaction records, and brokerage pipeline reports.</li><li>Prepare reporting for brokerage teams, leadership, and finance partners.</li><li>Validate contracts and oversee project tracking for marketing reimbursements.</li><li>Partner with brokerage, operations, finance, marketing, research, and leadership teams.</li><li>Ensure all transaction and historical data is maintained with a high level of accuracy.</li></ul>
2026-08-25T00:00:00Z

Accounting and Compliance Coordinator

Oakland, CA
onsite
Permanent / Full Time
53000 - 57000 USD / Yearly
We are looking for an Accounting and Compliance Coordinator to support day-to-day financial operations and help maintain accurate records for a team based in Oakland, California. This position focuses on payment processing, receivables tracking, and detailed financial data management while ensuring documentation is complete and organized. The ideal candidate is comfortable working with accounting systems, handling multiple priorities, and contributing to reliable, timely reporting. Responsibilities:<ul><li>Handle bills, reimbursements, and payments quickly and with precision</li><li>Validate and record vendor invoices following company guidelines</li><li>Reconcile accounts (vendors and credit cards) on a monthly basis</li><li>Keep vendor data up to date and audit-ready</li><li>Troubleshoot and fix billing or payment issues</li><li>Communicate with vendors to address questions or concerns</li><li>Gather and provide support materials for audits</li><li>Pitch in on additional finance or accounting duties as needed</li></ul>
2026-08-10T00:00:00Z