<p>We’re partnering with a leading law firm in San Francisco to source a highly skilled Legal Administrative Assistant for a full‑time (35 hours/week) temporary assignment. This role requires prior law‑firm experience and strong competency in document production, attorney support, and workflow coordination.</p><p>After a 90‑day introductory period, the position transitions to a hybrid schedule (3 days onsite / 2 days remote).</p><p>This opportunity is ideal for someone who thrives in a professional legal environment, is comfortable supporting multiple busy attorneys, and can manage a steady volume of administrative and document work with accuracy, urgency, and sound judgment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage attorney calendars, contacts, meeting logistics, and conference room reservations</li><li>Greet clients, prepare meeting materials, and coordinate AV, food, or room requirements</li><li>Prepare and reconcile monthly expense reports and corporate card activity</li><li>Coordinate domestic travel arrangements</li><li>Prepare, proofread, and format legal documents—including TOCs, tables, and electronic filings</li><li>Perform scanning, copying, binding, and other general administrative tasks</li><li>Create and maintain organized physical and electronic filing systems</li><li>Support new matter openings, engagement letters, and binder preparation</li><li>Track bar admissions and CLE deadlines for assigned attorneys</li><li>Handle time entry, contract attorney time tracking, and prebills</li><li>Provide backup support to other administrative staff and assist with special projects as needed</li></ul><p> </p><p><br></p>
<p>A leading organization is seeking a Senior Legal Assistant to provide advanced paralegal and administrative support to a busy legal department. This full-time, in-office position is located in San Jose and covers corporate governance, contract management, and comprehensive legal operations. Experience in the energy, utilities, or related sectors is a plus, but not required. If you're a Senior Legal Assistant or Paralegal with 15+ years of experience looking to take the next step in your career, apply today!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level support to legal leadership, including managing legal matters, invoice and PO processing, and coordinating with vendors.</li><li>Support Board and committee operations by preparing meeting materials, drafting agendas, distributing governance documentation, and maintaining compliance records.</li><li>Maintain corporate records, annual filings, and assist with subsidiary governance.</li><li>Draft, review, organize, and archive contracts, agreements, and other legal documents.</li><li>Manage e-signature workflows and contract lifecycle using legal technology tools.</li><li>Maintain legal databases and knowledge management resources.</li><li>Organize and coordinate meetings, events, and onboarding for the legal team.</li><li>Liaise with internal stakeholders and external vendors.</li><li>Contribute to process improvement initiatives.</li></ul>
<p>We’re partnering with a leading law firm in San Francisco to source a highly skilled Legal Administrative Assistant for a full‑time (35 hours/week) temporary assignment. This role requires prior law‑firm experience and strong competency in document production, attorney support, and workflow coordination.</p><p>After a 90‑day introductory period, the position transitions to a hybrid schedule (3 days onsite / 2 days remote).</p><p>This opportunity is ideal for someone who thrives in a professional legal environment, is comfortable supporting multiple busy attorneys, and can manage a steady volume of administrative and document work with accuracy, urgency, and sound judgment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage attorney calendars, contacts, meeting logistics, and conference room reservations</li><li>Greet clients, prepare meeting materials, and coordinate AV, food, or room requirements</li><li>Prepare and reconcile monthly expense reports and corporate card activity</li><li>Coordinate domestic travel arrangements</li><li>Prepare, proofread, and format legal documents—including TOCs, tables, and electronic filings</li><li>Perform scanning, copying, binding, and other general administrative tasks</li><li>Create and maintain organized physical and electronic filing systems</li><li>Support new matter openings, engagement letters, and binder preparation</li><li>Track bar admissions and CLE deadlines for assigned attorneys</li><li>Handle time entry, contract attorney time tracking, and prebills</li><li>Provide backup support to other administrative staff and assist with special projects as needed</li></ul><p><br></p>
<p>Our client, a nonprofit legal services organization serving Marin County, is seeking a Bilingual Legal Assistant (Spanish/English) to provide temporary coverage in its Housing Unit while a team member is on leave. This role supports attorneys handling housing and general civil litigation matters, with a strong emphasis on client-facing work and Spanish-language communication. This is a hands-on, fast-paced position ideal for a legal assistant or paralegal who is comfortable working directly with clients, supporting discovery, and assisting with litigation workflows in a mission-driven environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Support housing and civil litigation attorneys with day-to-day case activities</li><li>Communicate directly with potential and existing clients, including Spanish-speaking clients</li><li>Conduct client intakes in the office, by phone, and occasionally at off-site locations</li><li>Assist with discovery responses for plaintiff-side matters using established templates</li><li>Prepare, compile, and file legal documents and court pleadings</li><li>Maintain complete and accurate client files and data in case management systems</li><li>Apply California Civil Code and civil procedure under attorney direction</li><li>Assist with administrative tasks, including document organization, data entry, and resource materials</li><li>Participate in community outreach activities approximately 1–2 times per month</li><li>Complete additional mission-aligned tasks as needed to support the legal team</li></ul><p><br></p>
<p>San Francisco law firm looking for Litigation Legal Assistant / Legal Secretary with at least 3-5 years of experience to join a thriving legal practice.</p><p><br></p><p>Responsibilities:</p><p> · Provide secretarial support to litigation attorneys.</p><p> · Prepare, format, and proofread legal documents, including pleadings, motions, briefs, correspondence, and discovery materials. </p><p> · Manage and organize case files. </p><p> · Maintain attorney calendars, schedule meetings, depositions, court appearances, and deadlines, and make necessary arrangements.</p><p> · Electronic filing (e-filing) procedures in state and federal courts.</p><p> · Perform other administrative to support the team. </p><p><br></p>
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills.<br><br>Responsibilities:<br>• Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs.<br>• Manage e-filing processes and ensure timely submission of court documents.<br>• Coordinate and maintain legal calendars, including deadlines and court appearances.<br>• Conduct thorough analysis and prioritization of legal tasks and projects.<br>• Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations.<br>• Communicate effectively in English and Spanish to assist with bilingual legal needs.<br>• Apply in-depth knowledge of California Superior Court civil litigation rules and procedures.<br>• Ensure accuracy and compliance in all court filings and documentation.<br>• Collaborate with attorneys and other team members to meet case deadlines and objectives.
<p>Robert Half is recruiting a Litigation Secretary for a highly regarded plaintiff-side personal injury and civil rights litigation law firm in the North Bay. The Legal Secretary will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Work with paralegal to prepare and serve discovery;</p><p>• Process and handle incoming subpoenas and obtain medical records;</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Create and maintain digital case files for each client;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar; and</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail.</p><p><br></p><p>Desired qualifications:</p><p>• 5+ year litigation legal assistant experience;</p><p>• Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good written (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects;</p><p>• Strong time management skills to handle multiple tasks with competing deadlines efficiently; and</p><p>• Solid office software, word processing, database maintenance, and internet research skills.</p><p><br></p><p>This is a terrific direct-hire opportunity with some telecommute flexibility to work remotely part of the week. Our client is offering an annual base salary range of $75,000 – 100,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and some employment benefits including HMO medical insurance plan, commuter checks, disability insurance, 401k Plan after at least one years of service, and paid vacation and paid sick leave. The attorneys and the office are very friendly and is a nice place to work.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. for Permanent Placement Services, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>A well-established law firm in Saratoga, CA, is seeking a skilled Legal Assistant for a part-time, contract-to-hire opportunity. This role offers the potential to transition into a full-time position for the right candidate. As a Legal Assistant, you will support attorneys handling estate litigation matters. The ideal candidate will have at least three years of civil or estate litigation experience supporting, with a strong focus on client intake, trial preparation, and document management throughout the full life cycle of a case. A paralegal certificate is not required, but is considered a plus.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Coordinate client intake, including communication, documentation, and scheduling</li><li>Assist with trial preparation, including drafting, organizing, and reviewing legal documents from start to finish</li><li>Collaborate with attorneys to manage case records and deadlines</li><li>Maintain and update client and case files using Microsoft Office (Word and Excel)</li><li>Provide general administrative support to ensure efficient workflow</li><li>Communicate professionally and promptly with clients, court staff, and legal teams</li></ul><p><br></p>
<p>Legal Assistant to join our team in San Francisco, California.</p><p><br></p><p>Duties: </p><ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
<p>Established mid-sized law firm is seeking a Law Office Administrator in Oakland, California. This role requires excellent organizational abilities to oversee administrative functions, coordinate with vendors, and ensure the smooth running of the office. The ideal candidate will be proactive, attentive to detail, and capable of supporting the partners so they can focus on client-related tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage office operations, including supervising staff and coordinating vendor relationships.</p><p>• Handle insurance renewals and ensure compliance with necessary policies.</p><p>• Organize marketing events and initiatives to support the firm's partners.</p><p>• Oversee website updates and ensure an accurate and well-maintained online presence.</p><p>• Coordinate facility maintenance and address operational needs.</p><p>• Maintain accurate and organized documentation for legal and administrative purposes.</p><p>• Support the firm's partners by taking charge of administrative tasks, allowing them to focus on billing and client matters.</p><p>• Implement procedures to improve office efficiency and communication.</p><p>• Ensure the office adheres to legal and regulatory requirements.</p>
<p>A professional legal membership organization in the San Francisco Bay Area is seeking an organized, detail-oriented, and customer-focused professional for the role of Membership Education & Events Coordinator.</p><p> </p><p>This fully remote contract-to-hire opportunity is ideal for someone looking to gain valuable experience in membership support, event coordination, and continuing education program management while contributing to programs that support legal professionals.</p><p>The Coordinator will assist with membership processes, deliver excellent customer service, and help plan engaging educational programs and networking events ranging from short virtual sessions to multi-hour or full-day programming. Hands-on training will be provided for specific tools and software.</p><p> </p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Membership Support</strong></p><ul><li>Process new member applications, renewals, and update membership databases.</li><li>Conduct outreach efforts, including membership renewals and follow-ups with lapsed members.</li><li>Generate membership reports and assist with regular communications to keep members informed and engaged.</li></ul><p><strong>Event & Program Coordination</strong></p><ul><li>Assist in planning and coordinating virtual educational programs and networking events, ensuring seamless execution.</li><li>Collaborate with leadership and speakers to gather materials, conduct tech walk-throughs, and manage event logistics.</li><li>Draft event promotions, including e-blasts and program announcements.</li><li>Track attendance, issue certificates, and upload records to the State Bar of CA MCLE platform monthly (training provided).</li></ul><p><strong>General Support</strong></p><ul><li>Provide excellent customer service to members, program participants, and speakers.</li><li>Troubleshoot technical issues related to Zoom, ProLearn, and other virtual platforms (training provided).</li><li>Assist with additional administrative tasks as needed to support programs and operations.</li></ul>
We are looking for a dedicated Administrative Assistant to join our team in Palo Alto, California. This long-term contract position offers an exciting opportunity to support patient registration processes while ensuring accuracy and efficiency. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and consistently pay attention to detail.<br><br>Responsibilities:<br>• Facilitate patient registration by collecting and verifying demographic and insurance information.<br>• Obtain necessary patient signatures on legal documents and ensure compliance with organizational policies.<br>• Process payments, including co-pays, deductibles, and deposits, with accuracy and care.<br>• Scan and upload required documentation into the system before the end of each shift.<br>• Collaborate with clinical staff by providing wristbands, facesheets, and other essential documents promptly.<br>• Handle patient valuables according to department procedures and maintain secure storage.<br>• Provide exceptional customer service by addressing patient inquiries and coordinating visitor authorizations.<br>• Ensure office equipment is operational and follow downtime procedures when necessary.<br>• Participate actively in departmental meetings, workshops, and training sessions.<br>• Uphold a collaborative and solution-oriented approach when interacting with internal and external stakeholders.
<p>Robert Half's client in Martinez, CA is seeking an Administrative Assistant to join a municipal organization. In this PART-TIME, contract position, you will play a vital role in supporting office operations, handling public inquiries, and ensuring accurate documentation and records management. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys multitasking while maintaining high levels of organization.</p><p><br></p><p>Administrative Assistant Responsibilities Include:</p><p>• Respond to public inquiries, route requests to appropriate departments, and provide excellent customer service.</p><p>• Manage claims processing by logging, coordinating, and tracking deadlines while maintaining accurate documentation.</p><p>• Handle requests under the California Public Records Act by clarifying inquiries, coordinating searches, and preparing responsive records.</p><p>• Organize, index, and maintain records through filing, scanning, and retention tracking according to established schedules.</p><p>• Provide administrative support such as preparing documents, entering data, scheduling appointments, and maintaining office logs.</p><p>• Assist with clerical accounting tasks, including processing invoices, purchase requests, and reimbursements while maintaining accurate records.</p><p>• Utilize office software and document management systems, ensuring confidentiality of sensitive information.</p><p>• Support the City Clerk with daily office functions and ensure compliance with policies and standards.</p><p>• Maintain clear and effective communication and business correspondence in all interactions.</p><p>• Prioritize tasks effectively and work independently while managing multiple deadlines.</p><p><br></p><p>If you are interested in this part-time Administrative Assistant position, please submit your resume today for immediate consideration!</p>
We are looking for a skilled and highly organized Legal Secretary to join a dynamic plaintiff personal injury practice in Oakland, California. The ideal candidate will possess a strong understanding of legal procedures, case management, and trial preparation, with a focus on supporting attorneys through efficient and detail-oriented administrative tasks. This role requires excellent multitasking skills and a proactive approach to managing case files from intake to trial.<br><br>Responsibilities:<br>• Coordinate and manage case files, ensuring all documentation is accurate and up-to-date.<br>• Handle intake processes and organize medical records for ongoing cases.<br>• Prepare and file legal documents electronically, adhering to court deadlines and procedures.<br>• Maintain and update calendars, scheduling hearings, deadlines, and client meetings.<br>• Support discovery processes, including gathering information and drafting responses.<br>• Assist with trial preparation, including organizing exhibits and coordinating logistics.<br>• Manage dictation and transcription tasks with precision and timeliness.<br>• Communicate effectively with clients, attorneys, and other legal professionals.<br>• Utilize case management software to track deadlines and ensure compliance with California legal protocols.
We are looking for a skilled Litigation Legal Secretary to join our dynamic legal team in Oakland, California. In this role, you will provide comprehensive administrative and secretarial support to attorneys across various practice areas. The ideal candidate will excel in managing legal documentation, maintaining organization, and ensuring seamless communication within a fast-paced environment.<br><br>Responsibilities:<br>• Prepare, format, and revise legal documents, pleadings, correspondence, and forms based on handwritten drafts, notes, or dictation.<br>• Proofread legal materials thoroughly to ensure accuracy in spelling, grammar, and formatting.<br>• Handle electronic court filings in both state and federal courts with precision and efficiency.<br>• Manage scheduling and calendaring for meetings, depositions, hearings, and other legal events.<br>• Provide legal calendaring support to track deadlines and court dates.<br>• Assist attorneys with special projects and general administrative tasks as needed.<br>• Facilitate the opening and closing of legal matters with attention to detail.<br>• Compare, edit, and finalize documents using document comparison software to produce redlined versions.<br>• Collaborate with attorneys to complete complex assignments under tight deadlines.
<p>Robert Half is recruiting a Paralegal or Legal Assistant for a premier plaintiff-side personal injury litigation law firm in San Francisco’s Financial District (near BART/MUNI/ferries). The Paralegal/Legal Assistant plays a pivotal role in assisting the attorneys with case management and court filings, calendaring for the litigation docket, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Assist with drafting, formatting, proofreading, and finalizing correspondence, pleadings, demand letters, mediation briefs, and other legal documents;</p><p>• Prepare and serve discovery;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar;</p><p>• Process and handle incoming subpoenas and obtain medical records, including medical billing;</p><p>• Create and maintain digital case files for each client;</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail; and</p><p>• Take initiative to manage law firm marketing efforts.</p><p><br></p><p>Desired qualifications:</p><p>• 2+ years litigation legal assistance experience, with some plaintiffs’ PI law experience;</p><p>• College degree, and preferably a Paralegal Certificate;</p><p>• Knowledge of state and Federal (ECF / PACER) e-filing platforms and service processers (OneLegal), local court rules, and calendaring deadlines;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good writing (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects; and</p><p>• Solid word processing experience (MS Office Suite and Adobe) and database software proficiency (Dropbox and Filevine are a plus).</p><p><br></p><p>This is a terrific direct-hire opportunity with a collaborative and easygoing boutique law firm. Our client is offering a base salary range of $55,000 – 85,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and employment benefits including medical insurance plan coverage, 401k Plan, 3 weeks of paid time off (PTO), and paid firm holidays. The attorneys are flexible about occasionally changing schedule to attend to personal appointments.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. - Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>We are looking for an experienced Legal Secretary in San Rafael, California. </p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys, including managing active litigation cases.</p><p>• Coordinate and execute litigation calendaring and docketing, ensuring deadlines, hearings, and discovery cutoffs are accurately tracked.</p><p>• Prepare, format, and proofread complex legal documents while ensuring compliance with court rules and requirements.</p><p>• Handle e-filing and court submissions for state and federal courts with precision and timeliness.</p><p>• Maintain client files and case management systems, ensuring all records are organized and up-to-date.</p><p>• Communicate professionally with clients, vendors, and internal teams, serving as a reliable point of contact.</p><p>• Manage scheduling and logistics for meetings, hearings, and depositions, ensuring seamless operations.</p><p>• Utilize advanced technical skills in Microsoft Office, Adobe Acrobat, and legal document management systems to support daily operations.</p><p>• Monitor and prioritize multiple high-priority tasks, ensuring deadlines are met in a fast-paced environment.</p><p>• Uphold confidentiality and discretion in handling sensitive information and financial transactions.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will handle a variety of administrative tasks, including patient registration, document processing, and insurance verification, while ensuring compliance with organizational policies and procedures. This position requires a strong focus on customer service, organizational efficiency, and the ability to work collaboratively in a fast-paced environment.<br><br>Responsibilities:<br>• Register patients accurately and efficiently, obtaining demographic and insurance information as required.<br>• Collect patient signatures on legal and registration-related documents, ensuring compliance with regulations.<br>• Process payments such as co-pays, deductibles, and deposits, maintaining detailed records.<br>• Scan and upload relevant documentation into the system before the end of each shift.<br>• Utilize online platforms to verify insurance information and patient eligibility.<br>• Prioritize tasks effectively during high-volume periods to optimize operational efficiency and customer satisfaction.<br>• Collaborate with clinical staff, providing necessary materials such as wristbands and facesheets in a timely manner.<br>• Distribute privacy notices and maintain compliance with HIPAA regulations and organizational policies.<br>• Ensure office equipment is functional and follow downtime procedures when necessary.<br>• Attend departmental meetings, workshops, and training sessions to stay updated on policies and procedures.
<p>The Senior Administrative Assistant is responsible for high-level administrative support, working closely with executives and teams to ensure seamless daily operations. This position requires excellent judgment, multitasking, and communication skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars and schedule meetings across multiple time zones</li><li>Coordinate travel arrangements and prepare expense reports</li><li>Draft, proofread, and format critical company correspondence</li><li>Prepare agendas and materials for meetings; record and distribute minutes</li><li>Conduct research and collect data for executive decision making</li><li>Mentor and support junior administrative staff</li></ul>
<p>We are seeking a highly organized and motivated Bilingual Spanish Administrative Assistant to support our office operations and act as a key liaison for our Spanish-speaking clients and partners. You will play a vital role in ensuring clear communication and efficient administrative processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for Spanish- and English-speaking clients by phone, email, and in-person</li><li>Translate and prepare documents and correspondence between English and Spanish</li><li>Assist with scheduling meetings, maintaining calendars, and organizing office events</li><li>Perform data entry, filing, and recordkeeping with high accuracy</li><li>Prepare reports, presentations, and communications as needed</li><li>Support the team with ad hoc administrative tasks and projects</li></ul>
<p><strong>Administrative Assistant – Job Description</strong></p><p>The Administrative Assistant provides day-to-day office support by managing communications, scheduling, preparing documents, and maintaining organized records to ensure smooth business operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones, emails, and greet visitors</li><li>Schedule meetings and manage calendars</li><li>Prepare documents, reports, and correspondence</li><li>Assist staff with general administrative tasks</li></ul>
<p><strong>Administrative Assistant – Job Description</strong></p><p>The Administrative Assistant provides day-to-day office support by managing communications, scheduling, preparing documents, and maintaining organized records to ensure smooth business operations.</p><p><strong>Responsibilities:</strong></p><ul><li>Answer phones, emails, and greet visitors</li><li>Schedule meetings and manage calendars</li><li>Prepare documents, reports, and correspondence</li><li>Maintain filing systems and office supplies</li></ul><p><br></p>
<p>We are looking for an experienced Senior Administrative Assistant to join our team in Milpitas, California. This is a Contract position within the construction industry, requiring a proactive and detail-oriented individual to provide high-level administrative support to multiple leaders. The ideal candidate will excel in coordinating office operations, managing budgets, and ensuring seamless workflows while contributing to a positive and efficient work environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide high-level administrative support to multiple leaders, including managing complex calendars and coordinating meetings and schedules.</p><p>• Prepare presentations, draft communications, and support stakeholder coordination while navigating dynamic and fast-paced situations.</p><p>• Oversee daily office operations, including space planning, office moves, and maintaining a professional and welcoming work environment.</p><p>• Manage office budgets, track expenses, and handle procurement processes in coordination with vendors and facilities partners.</p><p>• Develop, maintain, and improve office management systems, workflows, and tools to enhance efficiency and scalability.</p><p>• Partner with People and Communications teams to support office events, employee engagement initiatives, and travel coordination.</p><p>• Serve as a primary on-site resource, providing hands-on administrative and operational support, with occasional travel to other locations as needed.</p><p>• Support expense reporting, document management, research, and project follow-up to ensure smooth and effective operations.</p>
<p>We are looking for an organized and proactive Administrative Assistant to join our team in San Francisco, California. This contract position involves managing administrative tasks efficiently while providing excellent customer service. The role requires someone who is comfortable navigating the Tenderloin area for tasks such as mail runs and ensuring smooth operations in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage a caseload of 60-90 units, supporting formerly homeless individuals with diverse challenges including mental health, substance abuse, and medical issues.</p><p>• Conduct outreach visits, perform needs assessments, and provide ongoing case management services to improve housing retention and tenant quality of life.</p><p>• Assist tenants in maintaining housing by fostering relationships, offering interventions, and ensuring timely rent payments.</p><p>• Address habitability concerns by collaborating with hotel managers during inspections and pest control visits.</p><p>• Organize community-building activities such as tenant groups, social events, and collaborative programs to create a supportive environment.</p><p>• Connect tenants to appropriate resources, facilitating referrals and ensuring follow-through to meet individual needs.</p><p>• Respond to tenant crises with de-escalation techniques and provide support during high-stress situations.</p><p>• Maintain detailed tenant case files, ensuring confidentiality and accurate record-keeping.</p><p>• Collaborate with internal departments and external service providers to advocate for tenant needs and ensure comprehensive support.</p><p>• Participate in agency-wide initiatives and assist tenants in completing annual certifications or program requirements.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013373641 **</p>
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
