<p>We’re looking for a reliable and customer-focused Assistant Property Manager to help oversee daily operations at one of our residential communities. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with people, and has a strong eye for detail.</p><p>What You’ll Do:</p><ul><li>Support Leasing Activities:</li><li>Assist with showing units, processing applications, and preparing lease agreements. Help maintain high occupancy rates through excellent customer service and follow-up.</li><li>Resident Relations:</li><li>Serve as a point of contact for residents, addressing questions, concerns, and service requests with professionalism and care.</li><li>Maintenance Coordination:</li><li>Submit and track work orders, follow up with vendors, and ensure timely resolution of maintenance issues. Conduct property inspections to uphold quality standards.</li><li>Administrative Support:</li><li>Maintain accurate resident files and property records. Assist with rent collection, invoice processing, and budget tracking.</li><li>Marketing & Events:</li><li>Help promote available units through online listings and community outreach. Support resident engagement by coordinating events and communications.</li><li>Compliance & Reporting:</li><li>Ensure adherence to company policies and housing regulations. Assist with preparing reports on occupancy, financials, and property performance.</li></ul><p><br></p>
<p>We are looking for a motivated and detail-oriented Assistant Project Manager to join our <strong><u>Client's </u></strong>Commercial Construction team in Brooklyn, New York. This role requires a skilled individual who excels in organization, communication, and multitasking within a dynamic and fast-paced environment. The Assistant Project Manager will play a critical role in supporting construction projects from pre-construction through completion.</p><p><br></p><p>Responsibilities:</p><p>• Review architectural and engineering plans, specifications, and selections to issue requests for proposals (RFPs) to subcontractors and trade partners.</p><p>• Evaluate and compare bids, preparing detailed bid packages and updating project budgets and schedules.</p><p>• Manage permitting, insurance, and site safety coordination with the compliance team.</p><p>• Oversee sample selections and secure client approvals for project materials.</p><p>• Collaborate with the onsite Project Manager to ensure seamless communication, daily logs, follow-ups, and project tracking using Procore.</p><p>• Maintain organization and accuracy of plans, submittals, and shop drawings in Procore and onsite.</p><p>• Generate purchase orders and change orders following approval from the Project Manager.</p><p>• Coordinate with the accounting team to ensure timely invoicing and payment processing.</p><p>• Prepare payment requests and collect monthly invoices from subcontractors.</p><p>• Record meeting minutes and distribute agendas to relevant stakeholders. </p><p><br></p><p>If this person is you, please apply directly to victoria.iacoviello@roberthalf</p>
<p>Join a well-established, growing <strong>construction and marine development company</strong> with over 50 years of industry expertise. Specializing in marine development, land acquisition, real estate development, and property management, this organization offers an excellent opportunity for an experienced administrative professional to become a key member of their small, collaborative team. The company values long-term commitment and provides training on industry-specific processes and projects.</p><p><strong>Position Overview:</strong></p><p>We are seeking a professional and detail-oriented <strong>Construction Administrative Assistant</strong> to support the daily operations of a dynamic and multi-faceted business. In this role, you will handle administrative tasks such as typing invoices, drafting agreements, revising important documents, organizing QuickBooks entries, and supporting meetings with architects, engineers, and attorneys. Flexibility, strong communication skills, and the ability to thrive in a fast-paced environment are essential.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft, revise, and finalize documents, including invoices, agreements, and other paperwork.</li><li>Maintain and update records in <strong>QuickBooks</strong> to ensure organized and accurate financial tracking.</li><li>Act as the <strong>first point of contact</strong> for the business, managing phone communications with professionalism and confidence.</li><li>Organize and manage day-to-day office operations, including scheduling, email correspondence, and file management.</li><li>Participate in meetings to familiarize yourself with various in-progress projects and assist in administrative follow-up.</li><li>Collaborate with the company’s leadership, including the owner, president, and external CPA firm who oversee bookkeeping.</li><li>Wear multiple hats within the organization, taking on diverse responsibilities as needed.</li></ul><p><strong>Top Qualifications and Skills – Must-Haves:</strong></p><ol><li>Strong communication skills, particularly professional and confident phone etiquette.</li><li><strong>Office experience in a fast-paced, high-pressure environment</strong>; ability to prioritize and pivot effectively under pressure.</li><li>Proficiency in <strong>Microsoft Office Suite</strong> (Word, Outlook, and OneDrive).</li></ol><p><strong>Preferred Qualifications:</strong></p><ul><li>Bachelor’s degree is a plus but not required.</li><li>Experience working in <strong>construction, development, or real estate industries</strong> is a bonus.</li></ul><p><strong>Soft Skills & Personality Fit:</strong></p><ul><li><strong>Professional presence</strong>: Ability to work closely with attorneys, architects, engineers, and other high-level professionals.</li><li><strong>Adaptability</strong>: Strong organizational skills with a demonstrated ability to prioritize, pivot, and manage competing demands.</li><li><strong>Confidence and maturity</strong>: A professional yet firm demeanor when managing phone calls and office communications.</li></ul><p><br></p>
<p>We are looking for a <strong>skilled Trusts & Estates Legal Assistant </strong>to join our team in Garden City, New York. This Contract-to-Permanent position offers an excellent opportunity for a detail-oriented individual to support a dynamic legal practice specializing in trust and estates, real estate, and litigation. If you thrive in a fast-paced environment and enjoy working collaboratively, this role may be ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Assist attorneys with trust and estate matters, including estate planning and litigation.</p><p>• Provide support for both residential and commercial real estate transactions.</p><p>• Handle e-filing and court filings with accuracy and efficiency.</p><p>• Manage attorneys' calendars and schedules to ensure deadlines are met.</p><p>• Proofread and review legal documents for errors and inconsistencies.</p><p>• Prioritize tasks effectively to meet the demands of a busy legal environment.</p><p>• Collaborate with the paralegal and legal team to ensure smooth operations.</p><p>• Adapt to constructive feedback to improve work quality and processes.</p><p>• Maintain organized records and files for swift retrieval.</p>
We are looking for a dedicated Administrative Assistant to support daily operations and ensure a smooth experience for our team and clients. This long-term contract position is based in Chatham, New Jersey, and offers the opportunity to contribute to a dynamic work environment while honing your organizational and communication skills.<br><br>Responsibilities:<br>• Welcome visitors and clients warmly, creating a detail-oriented and friendly atmosphere.<br>• Provide accurate and timely information to prospective and current residents.<br>• Organize and maintain office files and documentation related to property management.<br>• Monitor office inventory and place orders for supplies as needed.<br>• Collaborate with the maintenance team to process and follow up on resident work orders.<br>• Manage and update the waitlist, including sending out relevant correspondence.<br>• Conduct daily property inspections to ensure cleanliness, organization, and proper upkeep.<br>• Handle inbound calls and direct inquiries to the appropriate departments.<br>• Perform additional administrative tasks as assigned to support overall operations.
<p><strong>Assistant Property Controller - (120k-150 + B) - Hybrid - Top 10!!!</strong></p><p>For immediate consideration send resumes to Jennifer.Beilin@Roberthalf com</p><p><br></p><p><strong>About the Role</strong>: Join a well-established organization with a national presence in residential property management. This role offers the opportunity to contribute to a large-scale accounting operation and work with a highly skilled team.</p><p><strong>Position Overview: </strong>Reporting to the Controller, this role focuses on managing financial operations and cash workflows across corporate entities and a large portfolio of properties. Responsibilities include ensuring accurate accounting processes, producing timely reports, supervising team members, and supporting comprehensive budget preparation efforts.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate accurate and timely financial statements while coordinating audit schedules for multiple entities.</li><li>Assist in preparing debt service budgets, monthly cash flow projections, and cash position analyses across a large portfolio of properties</li><li>Manage intercompany payables, ACH disbursements, and self-held escrow accounts.</li><li>Open and manage new bank accounts as needed and prepare weekly cash reports for Treasury and senior management.</li><li>Oversee and reconcile all accounting transactions for corporate entities.</li><li>Provide auditors with aggregate schedules.</li><li>Record bi-weekly payroll and manage corporate credit card transactions.</li><li>Review distribution calculations and ensure accuracy for Controller and CFO approvals.</li><li>Manage staff within the property accounting department</li></ul><p><strong>Qualifications</strong></p><ul><li>Bachelor’s degree in accounting or a related field.</li><li>Minimum of 8 recent years of experience in an accounting department, ideally within property management or a similar industry.</li><li>CPA designation highly preferred.</li><li>Prior experience in public accounting is a plus.</li><li>Strong proficiency with Yardi software is highly desirable.</li></ul><p><br></p>
We are looking for an experienced Property Manager to oversee the operations of a residential property in Bronx, New York. This Contract position requires a detail-oriented individual with a strong background in affordable housing programs and property management practices. The ideal candidate will demonstrate exceptional leadership, organizational, and communication skills while ensuring compliance with housing regulations and maintaining tenant satisfaction.<br><br>Responsibilities:<br>• Oversee financial operations, including accounts payable/receivable and budget management.<br>• Maintain accurate tenant files and ensure compliance with affordable housing program requirements.<br>• Show vacant units to prospective tenants and manage the leasing process.<br>• Address tenant concerns promptly and effectively to maintain positive relationships.<br>• Recruit, train, and supervise property staff while ensuring efficient maintenance of the premises.<br>• Conduct property and unit inspections to ensure compliance with standards and regulations.<br>• Monitor and manage the resident waitlist, ensuring fair and accurate processing.<br>• Perform move-in and move-out inspections, completing all required documentation thoroughly.<br>• Conduct interviews and income verifications for applicants, ensuring eligibility requirements are met.<br>• Manage Enterprise Income Verification procedures and maintain compliance with housing regulations.
We are looking for a detail-oriented Recertification Specialist to join our team on a contract basis in Bronx, New York. In this role, you will oversee the annual recertification process for tenants, ensuring compliance with all applicable housing regulations. This position requires strong organizational skills and the ability to effectively communicate with tenants and property management staff.<br><br>Responsibilities:<br>• Oversee the annual recertification process for tenants, ensuring accurate collection and review of financial and household information.<br>• Verify and process tenant documentation, including proof of income, employment records, and tax returns.<br>• Adjust rental assistance amounts based on tenants' updated financial circumstances.<br>• Conduct meetings or interviews with tenants to explain the recertification process and address any questions.<br>• Maintain accurate and up-to-date records of all recertification activities.<br>• Ensure compliance with city, state, and federal housing regulations throughout the recertification process.<br>• Collaborate with property management staff to resolve any issues related to tenant recertifications.<br>• Prepare and deliver formal notices and letters to tenants regarding recertification requirements and deadlines.<br>• Monitor regulatory updates to maintain adherence to housing policies and guidelines.
