34 Results for Personal Assistant Jobs in Newport Beach, CA

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Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-10-21T00:00:00Z

Office Assistant

Carlsbad, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
A local government department is seeking a dependable Office Assistant to support daily clerical operations, document management, and internal service requests. This opportunity is ideal for someone who enjoys organized, detail-oriented work and wants to gain experience in a structured public-sector environment. The successful candidate will help maintain records, process incoming correspondence, assist with data entry, and provide general administrative support to department staff. Experience in a city office, public agency, school district, or other regulated administrative setting is a plus. What You’ll Do<ul><li>Sort, scan, file, and retrieve documents for electronic and physical recordkeeping.</li><li>Enter information into departmental databases and verify records for accuracy.</li><li>Route incoming mail, invoices, forms, and correspondence to the appropriate staff.</li><li>Assist with records requests by locating and organizing responsive documents for review.</li><li>Answer routine phone calls and direct inquiries to the appropriate department.</li><li>Maintain spreadsheets, filing systems, supply inventories, and office logs.</li><li>Prepare documents, labels, forms, and basic reports using Microsoft Office.</li><li>Assist with meeting preparation, room scheduling, and document distribution.</li><li>Track paperwork requiring signatures, approvals, or additional information.</li><li>Follow established procedures for document retention and confidential information.</li><li>Provide backup clerical support to other administrative staff as needed.</li></ul>
2026-10-26T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-10-21T00:00:00Z

Executive Assistant

Beverly Hills, CA
onsite
Temporary / Contract
40 - 48 USD / Hourly
A small real estate development company located in Beverly Hills is looking for an Executive Assistant to support two very busy entrepreneurs/executives. Job duties will be to answer the phones, schedule appointments and meetings, coordinate conference calls, respond to client emails and handle client follow up, and run errands. Additional duties will be to build PowerPoint presentations, organize the office, conduct research, reach out to vendors, and complete special administrative projects. Every day is different, so the ability to change gears and work independently is a must! This is an onsite position and hours are 8am-5pm Monday-Friday. Robert Half is looking for a tech savvy candidate who considers themselves very strong in Microsoft Office Suite. At least 5 years of administrative experience is required. The Executive Assistant position is starting out as a 6 month contract role, with the chance to turn permanent.
2026-10-29T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
30 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to the Executive Director for Non-Profit in California. This contract-to-permanent opportunity is ideal for a candidate with relevant experience who can manage competing priorities, handle sensitive matters with discretion, and help maintain smooth day-to-day executive operations. The role offers the chance to work closely with senior leadership while contributing to board coordination, administrative planning, and cross-functional projects in a fast-paced environment. Responsibilities:• Manage the Executive Director’s schedule by coordinating appointments, prioritizing requests, and ensuring daily activities run efficiently.• Arrange domestic and international travel plans, prepare itineraries, and oversee related logistics to support business needs.• Support Board of Directors activities by organizing meetings, preparing agendas and materials, documenting minutes, and following up on action items.• Process expense reports, track invoices, and assist with administrative documentation to maintain accurate records and timely submissions.• Coordinate executive meetings, draft correspondence, and prepare presentations or reports for leadership discussions and decision-making.• Serve as a reliable point of contact for internal and external stakeholders while maintaining discretion and confidentiality.• Assist with special projects and operational assignments that require strong organization, sound judgment, and independent follow-through.
2026-10-20T00:00:00Z

Executive Assistant

Gardena, CA
onsite
Temporary / Contract
37 - 41 USD / Hourly
We are looking for an Executive Assistant to provide high-level support for a non-profit organization in Gardena, California. This contract to permanent position is ideal for a highly organized and detail-oriented individual who can manage executive priorities, coordinate governance activities, and handle sensitive information with discretion. The role requires strong communication, administrative, and project coordination skills to keep daily operations, board-related processes, and special events running smoothly. Responsibilities: • Coordinate board and committee meeting logistics, assemble materials, update online content, attend sessions, and produce accurate meeting records. • Deliver advanced administrative support by preparing reports, correspondence, presentations, charts, and other business documents for executive leadership. • Maintain board policies and administrative procedure records, ensuring documents are current, properly formatted, distributed as needed, and accessible through the organization’s website. • Manage a complex executive calendar by scheduling appointments, workshops, regular meetings, special sessions, conferences, and related activities. • Act as a key point of contact for internal teams, public stakeholders, and external partners, while tracking follow-up items and researching requests on behalf of leadership. • Oversee election-related documentation and submissions connected to board seats and organizational measures, keeping records complete and up to date. • Draft and organize confidential materials, including responses tied to grievances, legal matters, evaluations, and other sensitive business records. • Plan and support events such as forums, workshops, community presentations, dinners, and site visits, ensuring all details are coordinated effectively. • Review forms, contracts, files, and records for accuracy, completeness, and compliance with applicable policies, procedures, and regulations. • Monitor executive and board-related budgets, process purchasing and expense documentation, and coordinate travel arrangements, reimbursements, and supporting paperwork.
2026-10-30T00:00:00Z

Executive Assistant

Alhambra, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and call 626.463.2031 to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-10-21T00:00:00Z

Executive Assistant

Azusa, CA
onsite
Temporary to Hire
32 - 44 USD / Hourly
We are looking for an Executive Assistant to support operational leadership within a mission-driven non-profit organization in California. This contract-to-permanent position is ideal for a highly organized individual who can manage executive-level coordination, maintain momentum on priority projects, and handle sensitive information with discretion. The role requires strong judgment, effective communication, and the ability to keep meetings, reporting, travel, and administrative workflows running smoothly across multiple stakeholders. Responsibilities: • Manage high-level administrative support for operations leadership, ensuring daily activities, priorities, and deliverables are organized and executed efficiently. • Track assigned initiatives and action items for Operations managers, providing regular status updates and helping keep short- and long-term projects on schedule. • Coordinate calendars, meetings, interviews, and appointments, while preparing agendas, documenting discussions, and distributing meeting materials and notes promptly. • Serve as a key administrative link between Operations and internal departments, helping streamline communication and maintain alignment across teams and leadership groups. • Prepare, revise, and format correspondence, reports, spreadsheets, presentations, and other business documents on behalf of executive and senior leaders. • Maintain secure electronic and manual records, safeguarding confidential files and ensuring information is accurate, accessible, and well organized. • Compile data, research findings, and statistical information for operational reporting, committee work, clinical discussions, and board or advisory meeting materials. • Arrange travel, conference registration, lodging, and related logistics for leaders, staff, and occasional guests, while supporting event coordination as assigned. • Monitor department-related expenses, assist with budget tracking, reconcile administrative card activity, and help obtain approvals for purchases and expenditures. • Order office supplies, furnishings, and equipment, while supporting vendor coordination, pricing review, and contract-related administrative tasks.
2026-10-30T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary to Hire
100000 - 150000 USD / Yearly
We are looking for an Executive Assistant to support leadership operations in Playa Vista. This direct hire is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong coordination skills, sound judgment, and the ability to handle a fast-moving work environment with professionalism. The ideal candidate will have experience in a start-up environment, and this role may grow into a "Chief of Staff" position. This role requires you to be onsite daily. Responsibilities:• Manage complex executive calendars, prioritize shifting meetings, and ensure daily schedules run smoothly• Arrange domestic and international travel plans, including itineraries, transportation, and lodging details• Coordinate travel-related logistics and adjust plans quickly when schedules or business needs change• Organize executive meetings by confirming attendees, preparing materials, and supporting follow-up actions• Serve as a reliable point of coordination for leadership activities and time-sensitive scheduling needs• Maintain clear communication across internal and external contacts to support executive priorities
2026-10-19T00:00:00Z

Administrative Assistant

Cypress, CA
onsite
Permanent / Full Time
45760 - 52000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support daily office operations and provide dependable coordination across administrative, human resources, and document management activities. This position is ideal for someone who thrives in a structured corporate environment, communicates effectively with a wide range of stakeholders, and handles sensitive information with discretion. The role combines front-office support, reporting assistance, employee-related coordination, and records oversight, requiring strong organization, follow-through, and accuracy. Responsibilities: • Oversee day-to-day administrative operations, including front desk support, inbound call handling, data entry, calendar coordination, correspondence, and general office organization. • Coordinate hiring and employee support activities by arranging interviews, assisting with onboarding logistics, maintaining personnel records, and responding to routine employee questions with professionalism and confidentiality. • Maintain contracts, service agreements, policies, procedures, and related business records to ensure documents are current, properly filed, and easy to retrieve. • Support document control practices by organizing files, tracking revisions, and helping preserve compliance with internal standards and recordkeeping requirements. • Prepare and update reports, surveys, inventory records, business license documentation, and fiscal year calendars while meeting deadlines and maintaining accuracy. • Assist with training coordination, employee communications, and recognition activities that help support a positive and well-organized workplace environment. • Work closely with leadership, employees, vendors, and visitors to provide responsive administrative service and facilitate smooth office operations. • Manage multiple priorities independently, identify routine process needs, and follow through on special projects and general administrative assignments as needed.
2026-10-08T00:00:00Z

Administrative Assistant

Redlands, CA
onsite
Temporary to Hire
21.85 - 23 USD / Hourly
We are looking for a highly organized Administrative Assistant to support office operations for a busy hazardous waste company in Redlands, California. This contract opportunity is well suited for someone who works efficiently in a high-volume setting, manages shifting priorities with confidence, and maintains strong accuracy across daily tasks. The role will contribute to smooth administrative workflows by coordinating documentation, assisting the team with essential office support, and helping keep records and communication organized. Responsibilities: • Prepare and assemble packets, forms, and supporting materials needed for daily business activities. • Create purchase orders with a high level of accuracy and ensure related information is entered correctly. • Provide day-to-day administrative support to office staff and help maintain efficient workflow across the team. • Handle inbound calls and front-desk style duties in a thorough and responsive manner. • Enter, update, and verify data while maintaining organized and accessible office records. • Balance multiple assignments at once, adjusting to changing deadlines in a fast-paced environment. • Use Microsoft Word, Excel, and Teams to complete correspondence, track information, and support internal communication.
2026-10-30T00:00:00Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
60000 - 75000 USD / Yearly
We are looking for a highly organized Administrative Assistant to support a Managing Director and contribute to the day-to-day needs of private equity firm in Santa Monica. This permanent opportunity is ideal for someone who thrives in a fast-paced environment, balances multiple priorities with accuracy, and takes pride in delivering strong administrative support. The role combines executive coordination, expense management, document preparation, and office operations while partnering with internal teams on a range of business initiatives. This role requires you to be onsite daily and this firm offers career advancement. Bachelor's degree is required. Responsibilities:• Provide day-to-day administrative assistance to a Managing Director, ensuring priorities are handled efficiently and effectively.• Manage complex calendars, arrange meetings, confirm schedules, and proactively address conflicts or last-minute changes.• Prepare, track, and reconcile detailed expense activity, including receipt collection and reimbursement processing for corporate card usage.• Oversee monthly expense report follow-up in Concur, working with employees to resolve incomplete submissions and required corrections.• Draft, format, review, and refine documents and presentations while coordinating printing and final production of business materials.• Maintain office readiness by ordering supplies and meals, stocking shared spaces, and keeping conference rooms organized and presentable.• Coordinate facility-related needs by submitting building service requests and following through on maintenance items as needed.• Assist with corporate entity setup tasks such as securing tax identification numbers, preparing required tax forms, and supporting bank account documentation.• Partner with legal, compliance, tax, accounting, investment professionals, and outside counsel to gather and share information tied to entity and corporate support activities.• Contribute to special assignments and provide administrative support across additional projects as business needs evolve.
2026-10-16T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-21T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-21T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day operations for a non-profit organization. This is a Contract position suited for someone who can work independently, organize information carefully, and respond effectively when priorities shift. The ideal candidate brings strong administrative coordination skills, sound judgment, and the ability to keep records, meetings, and communication running smoothly. Responsibilities: • Manage daily administrative activities, including scheduling, document preparation, and general office coordination to support staff and leadership. • Enter, update, and maintain records with a high level of accuracy while ensuring information is organized, reliable, and easy to retrieve. • Research and confirm details as needed, using available resources to resolve questions and support informed decision-making. • Coordinate virtual meetings through platforms such as Zoom and Microsoft Teams, including setup, scheduling, and follow-up documentation. • Prepare reports, track program or operational data, and assist team members with routine administrative needs. • Monitor competing priorities, anticipate support needs, and take proactive steps to address issues before they affect operations. • Handle inbound calls, respond to administrative inquiries, and provide front-office or receptionist support as needed. • Contribute ideas to improve office workflows and administrative processes while maintaining confidentiality and professionalism.
2026-10-27T00:00:00Z

Administrative Assistant

Vernon, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily warehouse and logistics operations in Vernon, California. This Long-term Contract position is ideal for someone who thrives in a fast-moving food processing environment and can keep shipping records, communication, and documentation organized. The role works closely with transportation partners, warehouse teams, and internal departments to help ensure timely, accurate, and compliant movement of goods. Responsibilities: • Manage shipping and receiving paperwork by preparing bills of lading, processing documentation, and tracking inbound and outbound freight. • Coordinate daily load and delivery activity with drivers, carriers, and warehouse staff to keep schedules aligned and operations moving efficiently. • Record inventory transactions, delivery updates, and shipment details in Dynamics 365 and related warehouse systems with a high level of accuracy. • Review orders and shipping records to confirm product movement is correct, then investigate and help resolve mismatches in inventory, paperwork, or delivery information. • Serve as a communication point for transportation providers, customers, and internal teams by sharing shipment updates and responding to operational questions. • Produce routine reports, organize files, and maintain clear administrative records to support warehouse and logistics functions. • Assist with inventory control tasks, including cycle count follow-up and reconciliation of stock movement records. • Help uphold food safety standards, cold chain requirements, and established company procedures throughout shipping and warehouse documentation processes. • Provide broad administrative support for logistics and dock office activities as business needs require.
2026-10-27T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary to Hire
28.5 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in NYC. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative and front-desk tasks. The role requires strong communication, accuracy in data handling, and the ability to respond effectively to incoming inquiries. Responsibilities:• Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an organized office presence.• Handle incoming phone calls with courtesy and efficiency, routing messages and providing timely assistance to callers.• Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records.• Enter and update information in internal databases and spreadsheets with a high degree of accuracy.• Coordinate day-to-day office workflow to help ensure administrative processes run smoothly and efficiently.• Support general receptionist functions, including monitoring shared inboxes and responding to routine requests.• Assist with clerical projects and operational tasks as needed to meet team and business priorities.
2026-10-15T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to support a fast-paced, well-organized environment in Los Angeles, California. This contract opportunity with potential for a permanent position is ideal for someone who brings strong judgment, excellent follow-through, and an experienced approach to communication with both internal teams and high-visibility external contacts. The person in this role will help keep daily operations organized, manage time-sensitive requests with urgency, and provide dependable administrative support from day one. Responsibilities: • Manage calendars, coordinate meetings, and track shifting priorities to ensure important requests are handled promptly and accurately. • Serve as an effective first point of contact by answering incoming calls, greeting visitors, and routing communications to the appropriate parties. • Monitor time-sensitive messages and requests, escalate urgent matters quickly, and follow through until each item is resolved. • Maintain organized records, update internal documents, and complete data entry tasks with a high degree of accuracy. • Support day-to-day office administration by preparing materials, handling correspondence, and keeping workflows running efficiently. • Gather information proactively, anticipate administrative needs, and use sound judgment to solve routine issues independently. • Partner closely with leadership and stakeholders to coordinate logistics for appearances, meetings, and other scheduled commitments.
2026-10-30T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
Robert Half is hiring an Administrative Assistant to support the purchasing and operations teams of an established agricultural and distribution business in Fallbrook! This is an excellent opportunity for someone who enjoys detail-oriented work, coordinating information across departments, and helping ensure orders and inventory records stay accurate. This role goes beyond traditional reception duties. You'll assist with purchase orders, supplier communication, data entry, and operational documentation while working closely with purchasing, warehouse, and accounting personnel. The ideal candidate is dependable, comfortable working with spreadsheets, and able to keep multiple requests organized throughout the day. Responsibilities Include:<ul><li>Enter and update purchase orders, supplier details, and order information.</li><li>Track order confirmations, expected delivery dates, and outstanding shipments.</li><li>Communicate with vendors regarding order status, pricing, and missing documentation.</li><li>Maintain accurate inventory spreadsheets and purchasing records.</li><li>Review documents for missing information, incorrect quantities, and data-entry errors.</li><li>Assist with receiving paperwork and reconcile records against purchase orders.</li><li>Route invoices and supporting documents to the accounting department.</li><li>Update internal databases and maintain organized digital files.</li><li>Prepare routine reports related to purchasing, inventory, and operational activity.</li><li>Coordinate information between purchasing, warehouse, sales, and accounting teams.</li><li>Answer incoming calls and respond to general vendor or customer inquiries.</li><li>Assist with office supply orders, mail, filing, and other administrative needs.</li><li>Follow up on outstanding requests to ensure orders and records are updated promptly.</li></ul>
2026-10-16T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
Administrative AssistantLocation: Costa Mesa or Los Angeles, CACompensation: $65,000-$70,000 DOESchedule: Full-time, onsite A well-established Southern California law firm is seeking an organized and tech-savvy Administrative Assistant to support a busy litigation team handling a high-volume caseload. This is an excellent opportunity to join a collaborative, long-tenured team known for its strong culture, complex matters, and commitment to employee support. Responsibilities<ul><li>Maintain and audit large volumes of case files and documents</li><li>Organize, rename, and manage electronic files and records</li><li>Ensure documents are accurately stored, easily accessible, and up to date</li><li>Support a litigation team handling a high-volume client portfolio</li><li>Assist with administrative and overflow projects as needed</li></ul>Why You'll Love This Opportunity<ul><li>Stable firm with exceptional employee retention</li><li>Collaborative, team-oriented environment</li><li>Exposure to sophisticated, high-profile matters</li><li>Opportunity for growth and additional legal support responsibilities over time</li><li>Supportive leadership team that values employee well-being</li></ul>Compensation & Benefits<ul><li>$65,000-$70,000 base salary</li><li>Medical, dental, and vision coverage</li><li>401(k) plan</li><li>Paid holidays, vacation, and sick time</li><li>Free parking</li><li>FSA, life insurance, and long-term disability coverage</li></ul>
2026-10-14T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-21T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-21T00:00:00Z

Administrative Assistant

La Costa, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Robert Half is partnering with a growing professional services firm in La Costa to find an organized, proactive Administrative Assistant who can help keep daily operations running smoothly! This opportunity is perfect for someone who enjoys being the go-to person for a team, managing multiple priorities, and making sure important details never fall through the cracks. You'll provide administrative support to leadership and several departments while helping coordinate meetings, maintain records, and keep internal processes moving. The ideal candidate is resourceful, professional, and comfortable taking initiative in a fast-paced office environment. Key Responsibilities:<ul><li>Provide day-to-day administrative support to managers and department leaders.</li><li>Manage calendars, schedule meetings, and coordinate conference room reservations.</li><li>Prepare correspondence, reports, presentations, and internal documents.</li><li>Answer incoming calls, monitor shared inboxes, and direct inquiries appropriately.</li><li>Maintain organized electronic files, records, and confidential documentation.</li><li>Coordinate travel arrangements, meeting materials, and expense reports as needed.</li><li>Assist with invoice routing, purchase requests, and office supply ordering.</li><li>Track deadlines, project updates, and outstanding administrative requests.</li><li>Support onboarding logistics for new employees, including equipment and workspace coordination.</li><li>Help plan team meetings, company events, and client-facing appointments.</li><li>Update spreadsheets, internal databases, and department tracking reports.</li><li>Identify opportunities to improve filing systems and routine office procedures.</li></ul>
2026-10-16T00:00:00Z

Administrative Assistant

Diamond Bar, CA
remote
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an experienced Administrative Assistant to support daily operations for a manufacturing organization in California. This Long-term Contract position is ideal for someone who brings strong coordination skills, clear communication, and an experienced approach to managing schedules, meetings, and office support tasks. The successful candidate will help keep administrative activities organized, provide reliable day-to-day assistance, and contribute to a focused and efficient work environment. Responsibilities: • Coordinate calendars, schedule appointments, and manage meeting logistics to ensure leaders and teams stay organized. • Prepare for meetings by arranging agendas, organizing materials, and confirming timing, attendees, and virtual or onsite details. • Record key discussion points during meetings and distribute accurate, timely summaries and action items. • Handle travel planning and event support, including reservations, itineraries, and coordination with internal and external participants. • Perform basic research and gather information needed to support projects, meetings, and administrative requests. • Provide phone and email support by responding to inquiries and directing messages to the appropriate contacts. • Maintain administrative records, enter data accurately, and help keep documentation current and accessible. • Act as a proactive point of communication by following up on tasks, sharing updates, and anticipating administrative needs.
2026-10-29T00:00:00Z

Office Assistant (part-time)

El Segundo, CA
onsite
Temporary / Contract
20 - 29 USD / Hourly
Position OverviewWe are seeking a professional and customer-focused Office Assistant to support daily operations at City Hall. This individual will serve as the first point of contact for visitors and callers, providing excellent customer service while performing a variety of administrative and clerical functions. The ideal candidate will be organized, detail-oriented, and comfortable working in a public-facing environment.Key Responsibilities<ul><li>Greet visitors and direct them to the appropriate department or staff member.</li><li>Answer, screen, and route incoming telephone calls.</li><li>Process incoming and outgoing mail, packages, and correspondence.</li><li>Provide information regarding City services, programs, and departments.</li><li>Prepare, type, proofread, and distribute correspondence, reports, forms, and other documents.</li><li>Maintain electronic and physical filing systems, records, and databases.</li><li>Enter, update, and retrieve information using various software programs.</li><li>Schedule meetings, coordinate calendars, and reserve meeting rooms.</li><li>Assist with meeting preparation, materials, and minute-taking as needed.</li><li>Process forms, applications, records, and other administrative documents.</li><li>Assist with office accounting support, including fee collection, invoice processing, purchase orders, and reimbursements.</li><li>Order and maintain office supplies and inventory.</li><li>Handle general clerical duties including copying, scanning, filing, and data entry.</li><li>Provide administrative support to City departments and staff as assigned.</li></ul>
2026-10-26T00:00:00Z

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34 results for Personal Assistant in Newport Beach, CA