<p>We are looking for a meticulous and motivated Administrative Assistant to join a growing company in Metairie, Louisiana. This short-term contract position offers an opportunity to contribute to a thriving team by performing essential administrative and office support tasks. Ideal candidates are highly organized and proficient in Microsoft Office.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming sales calls and provide attentive customer service.</p><p>• Assist in generating new leads to support business growth.</p><p>• Coordinate and schedule meetings effectively for the team.</p><p>• Provide support for marketing campaigns and activities.</p><p>• Maintain accurate records and documentation within the organization.</p><p>• Prepare engaging presentations and materials to support team objectives.</p><p>• Track and monitor the progress of sales and marketing initiatives.</p><p>• Collaborate on creating high-quality proposals and RFPs to win new business.</p><p>• Perform order entry and generate inventory reports as required.</p><p>• Deliver general clerical support to ensure smooth office operations.</p>
<p>We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars to ensure optimal scheduling and time management.</p><p>• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.</p><p>• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.</p><p>• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.</p><p>• Serve as the central point of contact for executive correspondence and inquiries.</p><p>• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.</p><p>• Monitor and prioritize tasks to support executives in meeting organizational goals.</p><p>• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.</p><p>• Work collaboratively with other departments to facilitate smooth communication and workflow.</p><p>• Identify and implement improvements for administrative processes to enhance efficiency.</p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a short-term contract basis in Baton Rouge, Louisiana. In this role, you will provide essential administrative and clerical support to ensure smooth daily operations. This is a contract position with a Monday to Friday schedule.</p><p><br></p><p>Responsibilities:</p><p>• Organize and scan physical documents into digital formats with accuracy and attention to detail.</p><p>• Handle receptionist duties, including greeting visitors and directing them to the appropriate personnel.</p><p>• Manage inbound calls, providing assistance and routing calls effectively.</p><p>• Perform general clerical tasks such as filing, data entry, and maintaining records.</p><p>• Support office staff with day-to-day administrative needs to enhance efficiency.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our Finance team in Metairie, Louisiana. This role will provide essential support to the VP of Finance & Controller as well as the Finance and IT departments, ensuring smooth operations and organizational efficiency. The ideal candidate will excel in administrative tasks, financial assistance, and communication while maintaining high standards of accuracy and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Assist the VP of Finance & Controller with organizing Board and Committee meetings, including preparing information packets and updating materials in Diligent Board Books.</p><p>• Draft and circulate meeting minutes for approval by Board and Committee members.</p><p>• Prepare business correspondence, memorandums, reports, and forms with attention to detail.</p><p>• Perform daily bank transfers, monitor account balances, and report updates to relevant stakeholders.</p><p>• Serve as an administrator for the banking platform, ensuring roles and responsibilities are accurately maintained.</p><p>• Maintain and update checkbooks in Excel, ensuring accurate daily records for all companies.</p><p>• Coordinate travel, meetings, and appointments for Finance and IT department staff as required.</p><p>• Print operating checks, ensure proper authorization, and file check registers and copies electronically in a timely manner.</p><p>• Assist with requests from independent auditors and support the preparation of letters for state insurance commissioner filings.</p><p>• Handle mailings for Annual and Quarterly Statements and ensure certified mailing processes are completed accurately.</p><p><br></p><p>For consideration, please contact Mary Wood @ Robert Half 504-383-0743</p>
<p>We are looking for an experienced and detail-oriented Administrative Coordinator to join our team in New Orleans, Louisiana. In this short-term contract to permanent position, you will play a key role in supporting small food and agriculture companies by managing cost-share applications, reviewing documentation, and ensuring compliance with regulations. This role requires strong organizational skills, excellent communication abilities, and a customer-focused mindset.</p><p><br></p><p>Responsibilities:</p><p>• Process cost-share applications submitted by small food and agriculture companies, ensuring accuracy and compliance with established guidelines.</p><p>• Maintain coordination with 25-30 companies across five states, providing guidance and support throughout the application process.</p><p>• Review submitted documentation, verify eligibility, and allocate reimbursements for qualifying expenses.</p><p>• Communicate regularly with companies to address inquiries, request additional information, and resolve any discrepancies.</p><p>• Ensure all claims are processed in alignment with regulations and provide feedback to companies when claims do not meet requirements.</p><p>• Utilize proprietary claims software to track and manage application statuses efficiently.</p><p>• Apply intermediate Excel skills to organize data, create reports, and manage deadlines effectively.</p><p>• Collaborate with internal teams to ensure smooth operations and adherence to timelines.</p><p>• Set clear deadlines for tasks and follow up to ensure timely completion.</p><p>• Uphold exceptional customer service standards while managing sensitive financial information.</p>
