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5 results for Administrative Assistant in New Orleans, LA

Administrative Assistant

Metairie, LA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support proposal coordination activities and keep submission materials organized, accurate, and on schedule in Metairie, Louisiana. This contract-to-permanent opportunity is ideal for someone who works well under deadlines, communicates effectively with different teams, and takes pride in producing high-quality administrative and proposal-related documents. The role combines office support, document preparation, data handling, and coordination responsibilities to help deliver high-quality responses to business opportunities. Responsibilities:• Oversee the preparation and tracking of proposal materials from initial planning through final submission, ensuring each step stays on schedule.• Examine solicitation documents and submission guidelines to confirm required content, formatting standards, and deadlines are clearly addressed.• Revise, proofread, and format documents so they are accurate, consistent, and aligned with established company messaging.• Maintain calendars, checklists, and internal timelines to keep proposal activities organized and moving forward efficiently.• Organize and update templates, reference files, staff resumes, and standard content for future proposal use.• Provide administrative office support that may include data entry, document management, answering inbound calls, and general front-desk tasks.• Coordinate with internal contributors to collect information, track outstanding items, and support timely completion of submission packages.• Identify opportunities to improve administrative and proposal workflows for greater accuracy, efficiency, and consistency.
2026-09-08T00:00:00Z

Executive Assistant

Metairie, LA
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and personal support to senior leadership. This role requires exceptional multitasking abilities, strong communication skills, discretion in handling confidential information, and proficiency with QuickBooks. The ideal candidate is a self-starter who can manage business and personal priorities while maintaining professionalism and efficiency. Key ResponsibilitiesExecutive SupportManage complex calendars, appointments, meetings, and travel arrangements.Coordinate and prepare meeting agendas, presentations, reports, and correspondence.Screen calls, emails, and other communications, prioritizing matters requiring attention.Handle confidential information with the highest level of discretion.Maintain organized filing systems, records, and company documents.Monitor deadlines and follow up on action items to ensure timely completion.Assist with special projects and business initiatives as assigned.Personal Assistant DutiesCoordinate personal schedules, appointments, and travel arrangements.Manage household vendors, service providers, and personal errands as needed.Assist with event planning, reservations, and personal administrative tasks.Track personal expenses and organize receipts and records.Handle personal correspondence and maintain confidentiality at all times.Help balance and prioritize business and personal commitments.Accounting & QuickBooks ResponsibilitiesProcess accounts payable and accounts receivable transactions.Enter and maintain financial data in QuickBooks.Reconcile bank and credit card statements.Prepare invoices and monitor collections.Generate financial reports and assist with budgeting activities.Maintain accurate records and supporting documentation.Coordinate with external accountants, bookkeepers, or tax professionals as needed.Qualifications3+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role.Proficiency in QuickBooks required.Strong knowledge of Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.Excellent verbal and written communication skills.Exceptional organizational and time-management abilities.Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.Strong attention to detail and problem-solving skills.Professional demeanor and ability to interact with executives, clients, and vendors.High level of integrity and discretion when handling sensitive information.
2026-08-24T00:00:00Z

Executive Assistant

New Orleans, LA
onsite
Temporary to Hire
34 - 36 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings. Responsibilities:• Manage and maintain executive calendars to ensure optimal scheduling and time management.• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.• Serve as the central point of contact for executive correspondence and inquiries.• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.• Monitor and prioritize tasks to support executives in meeting organizational goals.• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.• Work collaboratively with other departments to facilitate smooth communication and workflow.• Identify and implement improvements for administrative processes to enhance efficiency.
2026-09-08T00:00:00Z

Receptionist

New Orleans, LA
onsite
Temporary / Contract
13 - 15 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a non-profit organization in New Orleans, Louisiana. This short-term contract position is ideal for someone who creates a welcoming experience for visitors while keeping daily administrative and communication tasks organized. The role requires strong customer service skills, attention to detail, and the ability to manage multiple priorities in a fast-paced office setting. Responsibilities:• Welcome guests, staff, and community visitors with a courteous and welcoming presence at the front desk.• Manage a multi-line phone system, direct incoming calls appropriately, and relay messages in a timely manner.• Coordinate appointment scheduling and maintain calendars to support smooth daily operations.• Handle email communication appropriately, responding to inquiries or routing messages to the correct contacts.• Perform accurate data entry and maintain organized records for administrative and front office activities.• Provide general administrative support to the site by assisting with routine office tasks and visitor check-in procedures.• Support coverage across assigned front desk areas as needed, including locations where all candidates are required to undergo screening.• Help maintain an orderly reception area and ensure front office processes run efficiently throughout the assignment.
2026-08-27T00:00:00Z

Paralegal

New Orleans, LA
onsite
Temporary / Contract
38 - 45 USD / Hourly
We are looking for a detail-oriented Paralegal to support civil litigation matters in New Orleans, Louisiana. This Long-term Contract position offers the opportunity to contribute across the full case lifecycle, from document review through trial preparation, while working closely with attorneys and legal staff. The ideal candidate brings strong organizational skills, experience handling discovery, and confidence using case management software in a fast-paced legal environment. Responsibilities: • Manage case files and maintain organized records for civil litigation matters from intake through resolution. • Prepare, review, and coordinate discovery materials, including collecting documents and tracking deadlines for responses and production. • Assist attorneys with trial preparation by organizing exhibits, witness materials, court filings, and other supporting documentation. • Draft and format legal correspondence, pleadings, and case-related documents with accuracy and attention to detail. • Monitor litigation calendars to help ensure filings, hearings, and other critical dates are met on time. • Use case management software to update matter information, maintain document histories, and support efficient case tracking. • Communicate with attorneys, court personnel, clients, and external parties regarding case status and document needs.
2026-09-09T00:00:00Z