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4 results for Administrative Assistant in New Orleans, LA

Administrative Assistant Finance

Metairie, LA
onsite
Permanent / Full Time
48000 - 53900 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our Finance team in Metairie, Louisiana. This role will provide essential support to the VP of Finance & Controller as well as the Finance and IT departments, ensuring smooth operations and organizational efficiency. The ideal candidate will excel in administrative tasks, financial assistance, and communication while maintaining high standards of accuracy and professionalism. Responsibilities:• Assist the VP of Finance & Controller with organizing Board and Committee meetings, including preparing information packets and updating materials in Diligent Board Books.• Draft and circulate meeting minutes for approval by Board and Committee members.• Prepare business correspondence, memorandums, reports, and forms with attention to detail.• Perform daily bank transfers, monitor account balances, and report updates to relevant stakeholders.• Serve as an administrator for the banking platform, ensuring roles and responsibilities are accurately maintained.• Maintain and update checkbooks in Excel, ensuring accurate daily records for all companies.• Coordinate travel, meetings, and appointments for Finance and IT department staff as required.• Print operating checks, ensure proper authorization, and file check registers and copies electronically in a timely manner.• Assist with requests from independent auditors and support the preparation of letters for state insurance commissioner filings.• Handle mailings for Annual and Quarterly Statements and ensure certified mailing processes are completed accurately. For consideration, please contact Mary Wood @ Robert Half 504-383-0743
2026-07-23T00:00:00Z

Accounting Assistant

Covington, LA
onsite
Temporary to Hire
19 - 21 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for an import/export organization in Covington, Louisiana. This contract opportunity with potential for a permanent position is ideal for someone who enjoys detailed transactional work, maintaining accurate records, and contributing to a dependable accounting process. The role offers the chance to build hands-on experience across reporting, reconciliations, and general accounting support in a collaborative office environment. Responsibilities: • Perform a variety of administrative and accounting support tasks to help keep daily office and finance activities organized and on schedule. • Prepare and record journal entries in the general ledger with close attention to accuracy and proper documentation. • Reconcile accounts and investigate discrepancies to help maintain reliable financial records. • Compile recurring financial reports and distribute them to the appropriate team members each month. • Assist with accounts payable activities, including reviewing invoice details and coding transactions correctly. • Complete bank reconciliations and follow up on outstanding items as needed. • Support additional accounting or clerical assignments based on team priorities and business needs.
2026-07-22T00:00:00Z

Accounting Assistant

New Orleans, LA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Accounting Assistant to join a construction and contractor-focused team in Harahan, Louisiana. This contract opportunity with permanent potential is ideal for someone who enjoys keeping financial records accurate, supporting day-to-day accounting operations, and working in a fast-paced office environment. The position will contribute to both payables and receivables activities while helping maintain organized accounting documentation and reliable account balances. Responsibilities: • Process vendor invoices, assign accurate coding, and prepare payments in line with established accounting procedures. • Monitor incoming customer payments, apply receipts correctly, and follow up on outstanding balances as needed. • Reconcile bank activity against internal records to identify discrepancies and maintain accurate cash reporting. • Maintain accounting data in QuickBooks, ensuring transactions are entered completely and supporting records are properly organized. • Assist with routine account reviews and resolve billing or payment issues in coordination with internal staff and external contacts. • Prepare accounting documentation and reports that support month-end close and daily financial operations. • Verify invoice details, match records to supporting documentation, and help ensure timely processing of transactions.
2026-07-20T00:00:00Z

Receptionist

New Orleans, LA
onsite
Temporary / Contract
13 - 15 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a non-profit organization in New Orleans, Louisiana. This short-term contract position is ideal for someone who creates a welcoming experience for visitors while keeping daily administrative and communication tasks organized. The role requires strong customer service skills, attention to detail, and the ability to manage multiple priorities in a fast-paced office setting. Responsibilities:• Welcome guests, staff, and community visitors with a courteous and welcoming presence at the front desk.• Manage a multi-line phone system, direct incoming calls appropriately, and relay messages in a timely manner.• Coordinate appointment scheduling and maintain calendars to support smooth daily operations.• Handle email communication appropriately, responding to inquiries or routing messages to the correct contacts.• Perform accurate data entry and maintain organized records for administrative and front office activities.• Provide general administrative support to the site by assisting with routine office tasks and visitor check-in procedures.• Support coverage across assigned front desk areas as needed, including locations where all candidates are required to undergo screening.• Help maintain an orderly reception area and ensure front office processes run efficiently throughout the assignment.
2026-07-16T00:00:00Z