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6 results for Administrative Assistant in New Orleans, LA

Administrative Assistant

New Orleans, LA
onsite
Temporary / Contract
15 - 17 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support document organization and compliance efforts at a non-profit organization in New Orleans, Louisiana. This contract position will primarily involve reviewing, sorting, and purging physical and digital files to ensure adherence to established retention policies. The role is critical to maintaining the integrity and security of sensitive information while streamlining document management processes. Responsibilities: • Evaluate and organize physical and digital files to align with established folder structures and retention policies. • Identify and securely dispose of outdated or unnecessary documents, including sensitive materials such as Section 8 files and procurement records. • Collaborate with file room personnel to categorize and manage documentation efficiently. • Ensure compliance with organizational policies regarding document retention and destruction. • Provide guidance on potential roadblocks or challenges in the document purge process and suggest practical solutions. • Maintain accurate records of purged and retained documents for auditing purposes. • Utilize tools such as Microsoft Outlook and Microsoft Word to support correspondence and documentation. • Engage in data entry tasks to update file inventories and track progress. • Work closely with other team members and staff to meet project deadlines, including occasional overtime as needed. • Communicate effectively with stakeholders to ensure clarity on project objectives and outcomes.
2026-05-14T00:00:00Z

Executive Assistant

New Orleans, LA
onsite
Temporary to Hire
34 - 36 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support senior leadership. Based in New Orleans, Louisiana, this short-term contract to permanent position offers an opportunity to play a vital role in ensuring smooth operations and effective communication across various executive functions. The ideal candidate will excel in managing schedules, coordinating travel, and facilitating high-level meetings. Responsibilities:• Manage and maintain executive calendars to ensure optimal scheduling and time management.• Arrange and oversee complex travel plans, including bookings and itineraries, to accommodate business needs.• Coordinate logistics for executive meetings, ensuring all necessary materials and details are prepared.• Draft and manage email communications on behalf of executives, maintaining professionalism and accuracy.• Serve as the central point of contact for executive correspondence and inquiries.• Utilize Microsoft Office Suite to create, edit, and organize documents, presentations, and reports.• Monitor and prioritize tasks to support executives in meeting organizational goals.• Handle confidential information with discretion and ensure sensitive matters are managed appropriately.• Work collaboratively with other departments to facilitate smooth communication and workflow.• Identify and implement improvements for administrative processes to enhance efficiency.
2026-04-28T00:00:00Z

Sr. Administrative Assistant

New Orleans, LA
onsite
Temporary to Hire
32 - 34 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support a busy legal team in New Orleans, Louisiana. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced services environment and can balance administrative coordination with litigation support tasks. The role requires strong judgment, attention to detail, and the ability to manage schedules, documents, and communication across multiple stakeholders. Responsibilities: • Prepare, edit, and review legal correspondence, case materials, and other documents for accuracy and completeness. • Coordinate communication with attorneys, clients, witnesses, court personnel, and other external contacts in an effective manner. • Organize and maintain both physical and digital case files to ensure records are current, accessible, and properly stored. • Manage attorney, firm, and conference room calendars, including scheduling meetings, depositions, mediations, and virtual sessions through Zoom or Teams. • Arrange travel logistics for attorneys and support related administrative details such as time entry tracking and meeting coordination. • Assist with trial and hearing preparation by gathering materials, organizing exhibits, and supporting case logistics. • Handle legal support tasks such as preparing subpoenas, submitting electronic filings, coordinating service of process, and completing in-person court filings in Louisiana courts. • Conduct legal research using Westlaw and help prepare presentation materials for CLE programs and internal events. • Support office event planning by helping organize firm luncheons, parties, and other scheduled gatherings. • Review and process service-related documents, including sheriff service receipts and other court-directed notices.
2026-05-12T00:00:00Z

Administrative Accountant

New Orleans, LA
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Accountant to join our well-established coporate office supporting our manufacturing organization. This role is ideal for an multi-tasking administrative professional who can answer phones and manage core ledger activities, support timely accounts payable, and bring strong analytical insight to day-to-day operations. The position offers the opportunity to work across key accounting functions while partnering effectively with colleagues throughout the business. Responsibilities:• Oversee general ledger activities and accounts payable while supporting multiple office functions.• Suppport controller with month-end close tasks, ensuring reporting deadlines are met with accuracy and consistency.• Perform detailed reconciliations for balance sheet accounts, bank accounts, payroll, and accounts payable transactions.• Support accounts receivable and accounts payable processes by verifying entries and ensuring proper alignment with ledger balances.• Use advanced Excel tools, including lookup formulas and pivot tables, to organize data, perform analysis, and improve reporting efficiency.• Collaborate with team members and cross-functional stakeholders to provide operational information and address accounting-related questions.• Contribute to process improvements within accounting operations while maintaining compliance with internal standards and reporting requirements. If you have a strong work ethic, are extremely organized and a great multi-tasker, this could be a great opportunity for you! Please apply and call Carrie Lewis at 504-383-0612 to discuss. Thank you for your interest in Robert Half!
2026-05-06T00:00:00Z

Receptionist

Metairie, LA
onsite
Temporary to Hire
14 - 16 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team in Metairie, Louisiana. This short-term contract-to-permanent position offers an excellent opportunity to showcase your administrative and customer service skills in a dynamic showroom environment. The role requires a proactive individual who can manage front desk operations efficiently while providing exceptional support to clients and team members. Responsibilities:• Serve as the first point of contact for visitors and clients, ensuring a welcoming and detail-oriented environment.• Answer incoming phone calls promptly and direct them to the appropriate departments or individuals.• Perform accurate data entry tasks to maintain and update records.• Provide outstanding customer service by addressing inquiries and resolving issues effectively.• Manage daily administrative tasks, including scheduling and correspondence.• Organize and maintain the reception area to ensure a clean and functional workspace.• Assist with showroom operations, including facilitating client interactions and supporting sales staff.• Utilize Microsoft Word and other tools to create and manage documents as needed.• Support additional tasks such as shipping coordination or assisting with inventory, depending on business needs.• Collaborate with team members to ensure smooth operations and address any challenges proactively.
2026-05-15T00:00:00Z

Receptionist

Saint Rose, LA
onsite
Temporary to Hire
12 - 14 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to support daily office operations for an insurance-focused team in St. Rose, Louisiana. This short-term contract to permanent opportunity is ideal for someone who enjoys balancing front-desk interaction with administrative support and wants to grow in a business environment. The person in this role will help keep workflows moving smoothly by managing communication, handling documentation, and assisting with a variety of office needs. Responsibilities:• Welcome guests and ensure they are directed promptly to the appropriate staff members or departments.• Manage incoming communications, including phone calls, messages, and correspondence from mortgage companies and other external contacts.• Prepare, organize, and process office documentation accurately while maintaining orderly records and files.• Perform day-to-day clerical tasks such as document formatting, data entry, filing, scanning, and fax distribution.• Provide administrative assistance to team members on a range of assignments and office projects as priorities shift.• Monitor front desk activity and help maintain a well-organized, efficient office environment for visitors and staff.• Use standard office software to create, update, and maintain business documents and internal communications.
2026-04-21T00:00:00Z