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3 results for Administrative Assistant in New Orleans, LA

Administrative Assistant Finance

Metairie, LA
onsite
Permanent / Full Time
48000 - 53900 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our Finance team in Metairie, Louisiana. This role will provide essential support to the VP of Finance & Controller as well as the Finance and IT departments, ensuring smooth operations and organizational efficiency. The ideal candidate will excel in administrative tasks, financial assistance, and communication while maintaining high standards of accuracy and professionalism. Responsibilities:• Assist the VP of Finance & Controller with organizing Board and Committee meetings, including preparing information packets and updating materials in Diligent Board Books.• Draft and circulate meeting minutes for approval by Board and Committee members.• Prepare business correspondence, memorandums, reports, and forms with attention to detail.• Perform daily bank transfers, monitor account balances, and report updates to relevant stakeholders.• Serve as an administrator for the banking platform, ensuring roles and responsibilities are accurately maintained.• Maintain and update checkbooks in Excel, ensuring accurate daily records for all companies.• Coordinate travel, meetings, and appointments for Finance and IT department staff as required.• Print operating checks, ensure proper authorization, and file check registers and copies electronically in a timely manner.• Assist with requests from independent auditors and support the preparation of letters for state insurance commissioner filings.• Handle mailings for Annual and Quarterly Statements and ensure certified mailing processes are completed accurately. For consideration, please contact Mary Wood @ Robert Half 504-383-0743
2026-07-23T00:00:00Z

Office Manager

Gramercy, LA
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an Office Manager to support daily administrative operations at a plant site in Gramercy, Louisiana. This long-term contract position is ideal for someone who brings strong organizational ability, confidence with technology, and a collaborative approach to working with a close-knit team. The role includes coordinating office activities, assisting with employee onboarding, and helping maintain efficient processes across the site. Success in this position will come from attention to detail, follow-through, and a willingness to learn new systems and tools. Responsibilities:• Coordinate day-to-day office operations to keep administrative activities organized, timely, and efficient.• Support new employee onboarding by preparing materials, arranging schedules, and assisting with setup of technical equipment.• Schedule meetings, manage calendars, and ensure attendees have the information and resources needed in advance.• Track routine administrative tasks and follow up with team members to ensure assignments are completed on time.• Maintain office and workplace supply levels by monitoring inventory and arranging replenishment when needed.• Provide front-office support by assisting visitors, answering general inquiries, and directing requests appropriately.• Assist the team with Microsoft 365-based administrative work, including document preparation, spreadsheets, and general coordination tasks.• Contribute ideas for improving office workflows and recommend practical ways to make processes more effective.
2026-07-31T00:00:00Z

Receptionist

New Orleans, LA
onsite
Temporary / Contract
13 - 15 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a non-profit organization in New Orleans, Louisiana. This short-term contract position is ideal for someone who creates a welcoming experience for visitors while keeping daily administrative and communication tasks organized. The role requires strong customer service skills, attention to detail, and the ability to manage multiple priorities in a fast-paced office setting. Responsibilities:• Welcome guests, staff, and community visitors with a courteous and welcoming presence at the front desk.• Manage a multi-line phone system, direct incoming calls appropriately, and relay messages in a timely manner.• Coordinate appointment scheduling and maintain calendars to support smooth daily operations.• Handle email communication appropriately, responding to inquiries or routing messages to the correct contacts.• Perform accurate data entry and maintain organized records for administrative and front office activities.• Provide general administrative support to the site by assisting with routine office tasks and visitor check-in procedures.• Support coverage across assigned front desk areas as needed, including locations where all candidates are required to undergo screening.• Help maintain an orderly reception area and ensure front office processes run efficiently throughout the assignment.
2026-07-31T00:00:00Z