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7 results for Workplace Coordinator in New Haven, CT

Workplace Experience Coordinator - Level 1

East Setauket, NY
onsite
Temporary / Contract
26 - 27 USD / Hourly
This is a Long-term Contract opportunity for someone who enjoys balancing guest-facing service with administrative coordination in a fast-paced, in-person environment. The position works closely with employees, visitors, vendors, and internal partners to keep the site organized, welcoming, and running smoothly. Success in this role requires strong attention to detail, flexibility, and a willingness to learn a variety of workplace support functions. Responsibilities:• Welcome employees, guests, and service providers while maintaining a detail-oriented front desk presence and following site security procedures for access and visitor management.• Coordinate purchase order activities, track workplace-related requests, and support accurate documentation for routine administrative and operational tasks.• Partner with vendors and service providers to help manage workplace services, supplies, and day-to-day facility support needs.• Monitor office inventory and amenity levels, arranging replenishment of supplies and assisting with canteen or shared-space support as needed.• Organize meeting support activities such as room readiness, lunch or catering arrangements, and delivery coordination for onsite gatherings.• Assist with work order intake and follow-up for janitorial, maintenance, and other building-related service requests to help ensure timely resolution.• Respond to employee and guest questions or concerns with a customer-focused approach, resolving routine issues and escalating more complex matters when appropriate.• Provide general documentation, onboarding, and project support, including help with special assignments and other ad hoc workplace initiatives.
2026-08-31T00:00:00Z

Administrative Coordinator

Patchogue, NY
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking a detail-oriented Financial Services Administrative Coordinator to support daily office operations while serving as the first point of contact for clients and visitors. This role combines receptionist, administrative assistant, and office support responsibilities, making it ideal for someone who thrives in a client-facing environment and enjoys creating a professional, welcoming office experience.Key Responsibilities:<ul><li>Greet clients, visitors, and vendors in a professional and courteous manner and serve as the face of the office. </li><li>Answer and direct incoming phone calls, emails, and other communications promptly and professionally.</li><li>Manage front desk operations, including maintaining reception and common areas to ensure a polished and organized appearance.</li><li>Provide administrative support to financial advisors and office leadership, including scheduling meetings, preparing documents, and handling correspondence.</li><li>Coordinate calendars, appointments, client meetings, and conference room scheduling.</li><li>Assist with client onboarding, account paperwork, document collection, and file maintenance while ensuring accuracy and confidentiality.</li><li>Support office operations by ordering supplies, managing mail and deliveries, scanning and filing documents, and assisting with special projects.</li><li>Maintain accurate client records and help ensure compliance with internal policies and financial services procedures.</li><li>Prepare presentations, reports, and other materials as needed for meetings and client interactions.</li><li>Foster a positive client experience by anticipating needs, responding to requests, and maintaining a high level of professionalism and discretion.</li></ul>
2026-08-24T00:00:00Z

Intake Coordinator

Danbury, CT
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Intake Coordinator to join a fast-paced team in Connecticut in a contract capacity with the potential for a permanent role. This position serves as a key first point of contact for customers, ensuring each interaction is handled with professionalism, empathy, and attention to detail. The ideal candidate will be comfortable managing high call volume, gathering accurate case information, and keeping internal records organized to support timely service delivery. Responsibilities: • Serve as the first point of contact for inbound callers, responding with courtesy, professionalism, and a customer-focused approach. • Gather and document complete intake details, including customer information, property specifics, insurance data, and incident-related facts. • Open new service cases in internal platforms and ensure all lead information is entered promptly and accurately. • Arrange calendars and appointments for Project Managers and Field Crews to support efficient response scheduling. • Keep customers informed about expected response times and confirmed appointment windows. • Route calls to the appropriate team members through warm handoffs to promote a smooth customer experience. • Maintain up-to-date electronic records by entering new details and revising case information as updates are received. • Prepare daily intake activity summaries for Operations leadership to support visibility into workflow and volume. • Provide administrative assistance across office operations, including support for HR-related and general business needs as assigned. • Assist the team during storm-related events and other emergencies when call activity increases significantly.
2026-08-31T00:00:00Z

Operations Coordinator

Bay Shore, NY
onsite
Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for an Operations Coordinator to support daily production planning and order management for a manufacturing environment. This contract opportunity with permanent potential is ideal for someone who can balance shifting priorities, coordinate closely with suppliers and internal teams, and keep customer commitments on track. The person in this role will help manage order flow, monitor material availability, and communicate proactively to support on-time delivery and revenue goals. Responsibilities:• Develop purchase order recommendations and initiate work orders by evaluating demand patterns, consumption trends, and forecasted needs.• Plan and sequence customer orders according to delivery commitments, lead times, and individualized account requirements.• Prepare and distribute shop paperwork throughout the day to keep production activity moving without delay.• Organize and route job documents to the manufacturing floor so teams have accurate and timely instructions.• Work closely with production personnel each day to review open orders, priorities, and schedule changes.• Accelerate order progress with outside vendors and secondary suppliers when timing or availability becomes critical.• Inspect incoming custom materials from external suppliers to confirm quantities, colors, artwork, and order details align with purchasing and production documentation.• Respond to inventory and stock-related requests while helping maintain appropriate supply levels for ongoing operations.• Build and maintain productive supplier relationships to support dependable pricing, delivery performance, and sourcing alternatives when new vendors are needed.• Identify potential order shortages, communicate recovery plans to leadership, and provide regular updates on issues, goals, and operational needs.
2026-08-31T00:00:00Z

Front Desk Coordinator

Danbury, CT
onsite
Temporary / Contract
20 - 20 USD / Hourly
Greet visitors and provide a professional, welcoming experience.Answer and direct incoming phone calls.Maintain paper filing systems and assist with office organization.Prepare and complete invoice templates accurately.Perform light data entry and record maintenance.Create UPS shipping labels and assist with outgoing packages.Support general administrative tasks as needed.Help maintain an organized and efficient office environment.
2026-08-31T00:00:00Z

HRIS Coordinator

New Canaan, CT
onsite
Temporary / Contract
39 - 44 USD / Hourly
We are looking for a PART TIME - (16 hours a week) experienced HRIS Coordinator to support a non-profit organization in New Canaan, Connecticut through a Long-term Contract assignment. This position blends hands-on HR systems coordination with day-to-day human resources support, including recruiting, employee relations, benefits administration, and leave management. The ideal candidate brings strong judgment, a service-oriented approach, and the ability to represent HR professionally while helping improve system-driven processes. Responsibilities:• Coordinate HRIS activities, maintain employee data accuracy, and support ongoing analysis and improvement of HR system processes.• Manage high-volume hourly recruitment efforts for operational roles such as food service, housekeeping, and similar frontline positions.• Partner with hiring teams to schedule interviews, guide candidate communications, and help deliver a smooth hiring experience.• Serve as a primary HR contact for employees and leaders by responding to questions related to policies, benefits, and general employee matters.• Administer leave of absence processes and track required documentation, timelines, and employee updates.• Support benefits administration tasks, including employee inquiries, enrollment assistance, and coordination with benefits platforms.• Assist with employee relations matters by documenting issues, maintaining confidentiality, and helping ensure timely follow-up.• Contribute to HRIS-related projects, including automation efforts, testing, data review, and support for system implementation activities or platform changes.
2026-08-31T00:00:00Z

HRIS Coordinator

New Canaan, CT
onsite
Temporary / Contract
36 - 42 USD / Hourly
HRIS CoordinatorPosition OverviewWe are seeking an experienced HRIS Coordinator to support a growing Human Resources function during an exciting HR technology transformation. This role will serve as a key resource for employees and leadership across HR operations, recruiting, benefits administration, employee relations, leave management, and HR systems.The ideal candidate is an experienced HR individual who enjoys being a highly visible HR resource, thrives in a fast-paced environment, and has experience balancing HR operations, employee support, recruiting, benefits administration, and HR systems.Why Join Us?This is an excellent opportunity to play a key role in both HR operations and a major HRIS implementation. You'll have the ability to make an immediate impact by helping improve processes, support employees, streamline HR workflows, and contribute to the continued growth of the organization.
2026-08-25T00:00:00Z