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3 results for Office Services Specialist in New Haven, CT

Office Manager

Waterbury, CT
onsite
Temporary / Contract
25 - 35 USD / Hourly
Robert Half has partnered with a growing organization in the Waterbury area to bring on a contract to permanent Office Manager! This role will have high visibility as you will be responsible for many different tasks<ul><li>Accounts payable and accounts receivable processing</li><li>Month end support functions</li><li>Processing payroll</li><li>Performing reconciliations</li><li>Administrative tasks </li><li>Performing operational tasks</li></ul>
2026-04-28T00:00:00Z

Office Coordinator

Purchase, NY
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Seeking a highly organized and detail-oriented Office Coordinator to support daily operations out of our White Plains, NY location. This role is essential to ensuring smooth service operations by coordinating technician scheduling, supporting administrative and accounting functions, and maintaining accurate job and customer records. The ideal candidate thrives in a fast-paced environment, has strong communication skills, and brings prior experience in a service-based industry (preferred). Key Responsibilities:<ul><li> Schedule and coordinate technician dispatch for service calls and projects</li><li> Create and process purchase orders accurately and in a timely manner</li><li> Perform accounts payable functions, including invoice processing and reconciliation</li><li> Review, confirm, and approve technicians’ daily timesheets for accuracy and completeness</li><li> Process invoices and manage billing for open and inprogress job tickets</li><li> Add inventory and materials to job tickets to ensure accurate costing and billing</li><li> Assist in preparing and organizing customer quotes and proposals</li><li> Answer and direct incoming calls in a professional manner</li><li> Maintain communication with customers regarding scheduling, updates, and service needs</li><li> Sort and distribute incoming mail and correspondence</li><li> Follow up on open invoices and assist with collections as needed</li><li> Maintain organized records of job tickets, transactions, and customer communications</li><li> Support daily operational needs to ensure efficient workflow across departments</li></ul>Qualifications:<ul><li> Minimum of 2 years of administrative or service coordination experience; service industry experience strongly preferred</li><li> Knowledge of purchase orders, invoicing, billing, and accounts payable processes</li><li> Experience reviewing timesheets or payrollrelated documentation is a plus</li><li> Strong organizational skills with exceptional attention to detail</li><li> Ability to multitask, prioritize, and adapt in a fastpaced environment</li><li> Excellent communication and customer service skills</li><li> Strong relationship management skills with the ability to interact professionally across all levels</li><li> Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with service management software is a plus</li><li> Reliable, proactive, and teamoriented</li><li> Bilingual in Spanish and English is preferred</li></ul>Additional Requirements:<ul><li> Must be local to White Plains, NY or within a reasonable commuting distance</li><li> Ability to work fulltime, onsite</li></ul>Benefits:<ul><li> Highly competitive base pay</li><li> Comprehensive Medical, Dental, Vision, and Disability benefits</li><li> 401(k) retirement savings program with company match</li><li> Paid Time Off (PTO) and Sick Time</li><li> Life Insurance</li><li> Referral Program</li><li> A culture that values growth, development, and internal promotion</li></ul>Work Conditions / Schedule:<ul><li> Schedule: Monday Friday, 7:00 AM 4:30 PM</li><li> Location: White Plains, NY (Onsite)</li></ul>
2026-05-12T00:00:00Z

Bookkeeper / Office Manager

Orange, CT
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
Job Title: QuickBooks Bookkeeper/ Office ManagerLocation: local to Orange, CT (Onsite)Job Type: Full-Time, PermanentSalary: $70,000–$85,000 (DOE) + Benefits We are seeking a detail-oriented and highly organized professional to join our client's team as a QuickBooks Bookkeeper & Office Manager. This is a full-time, onsite position local to Orange, CT. The ideal candidate will bring strong QuickBooks bookkeeping expertise, experience managing office operations, and the ability to lead a small team effectively. Experience within a professional services environment is highly preferred. Key Responsibilities:<ul><li>Manage day-to-day bookkeeping functions using QuickBooks, including accounts payable/receivable, bank reconciliations, and general ledger maintenance</li><li>Handle weekly payroll processing and ensure compliance with applicable regulations</li><li>Handle general office administration, including vendor coordination, supplies management, and maintaining office systems</li><li>Supervise and support a small administrative team, ensuring efficient workflow and productivity</li><li>Assist with process improvements and implementation of best practices</li><li>Coordinate with external accountants and support audit processes as needed</li></ul>Qualifications:<ul><li>Proven experience with QuickBooks (required)</li><li>3–5+ years of bookkeeping and office administration experience</li><li>Prior experience managing or supervising a team</li><li>Strong organizational, multitasking, and communication skills</li><li>High level of accuracy and attention to detail</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook)</li><li>Experience in a professional services environment strongly preferred</li></ul>Benefits:<ul><li>Health, dental, and vision insurance</li><li>Paid time off and holidays</li><li>Retirement plan options</li><li>Supportive and collaborative work environment</li></ul>How to Apply: Please apply here or submit your resume to Daniele.Zavarella@roberthalf(com)
2026-04-30T00:00:00Z