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11 results for Executive Assistant in New Haven, CT

Executive Assistant

Stamford, CT
onsite
Temporary to Hire
28 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in a services environment in Stamford, Connecticut. This contract position offers the potential for a permanent role and is ideal for someone who thrives in a fast-paced onsite setting, brings excellent judgment, and delivers strong support to senior leaders and visitors alike. The role calls for strong coordination skills, careful attention to detail, and the ability to manage competing priorities with efficiency. Responsibilities: • Welcome clients, guests, and internal visitors in a courteous manner while ensuring a positive onsite experience. • Organize executive calendars by arranging meetings, confirming schedules, and helping leaders stay aligned on priorities. • Prepare, review, and submit monthly expense reports using Concur with a high degree of accuracy and timeliness. • Handle domestic and international travel planning, including itineraries, reservations, and related logistics. • Oversee conference room bookings and support meeting setup to ensure spaces are ready for internal and external attendees. • Contribute to office coordination efforts and provide administrative assistance for special projects and day-to-day operations. • Deliver flexible administrative support as business needs arise, responding quickly to changing requests and priorities.
2026-06-04T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
95000 - 110000 USD / Yearly
We are looking for an organized and resourceful Executive Assistant to support leadership operations in White Plains, New York. This position combines high-level administrative coordination with bookkeeping responsibilities, making it ideal for someone who can manage schedules while maintaining financial accuracy. The successful candidate will help keep daily activities running smoothly, communicate effectively with stakeholders, and handle accounting-related tasks with strong attention to detail. Responsibilities: • Coordinate executive schedules, arrange meetings, and organize travel plans to ensure efficient time management. • Create agendas, compile supporting documents, and prepare follow-up communications after meetings. • Maintain orderly records and documentation so important information is easy to retrieve when needed. • Review and process expense submissions, invoices, and purchase orders with accuracy and timeliness. • Support assigned initiatives and track progress on special projects to help meet business priorities. • Serve as a key point of contact between leadership and internal or external partners, promoting clear communication. • Prepare, edit, and proofread business correspondence, presentations, and reports for accuracy and professionalism. • Use bookkeeping tools to manage accounts payable, accounts receivable, and bank reconciliations in support of daily financial operations. • Anticipate leadership needs, balance competing deadlines, and adjust priorities to keep deliverables aligned with organizational goals.
2026-05-29T00:00:00Z

Administrative Assistant

Purchase, NY
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an administrative assistant in the White Plains area for a contract position. This candidate will provide temporary support to internal teams by handling day-to-day administrative functions and ensuring smooth office operations. They will need to step in to assist during busy periods, staff gaps, or special projects, offering flexibility while maintaining efficiency in fast-paced environments.
2026-06-01T00:00:00Z

Administrative Assistant

Melville, NY
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support a busy Property Management team in Farmingdale, New York. This contract opportunity with potential for a permanent role is well suited for someone who stays organized, communicates effectively, and manages a steady flow of administrative tasks with accuracy. In this role, you will help keep invoices, requisitions, repair requests, and related records current while working closely with Property Managers and internal support teams. The position offers a Monday through Friday schedule in a real estate and facilities management environment. Responsibilities:• Review incoming invoices each day, confirm that related work orders were issued and completed, and verify supporting documentation before processing.• Enter invoice details and related records into Yardi and internal tracking tools, ensuring information is accurate.• Process requisitions submitted by Property Managers by recording key information in the appropriate systems and maintaining organized documentation.• Create service tickets for appliance and building repair requests, route them to approved subcontractors, and monitor progress through completion.• Coordinate with Property Managers and support staff to follow up on outstanding repairs, materials orders, and open administrative items.• Maintain vendor insurance documentation by uploading and organizing records in company systems and providing backup support when needed.• Assist with ordering building materials and tracking related administrative details to support maintenance and property operations.• Provide general office and administrative support to the department, including data entry and communication with internal teams and vendors.
2026-06-08T00:00:00Z

Administrative Assistant

Pleasantville, NY
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Pleasantville, New York. This contract opportunity is ideal for someone who enjoys keeping workstreams on track, handling front-line communication, and maintaining accurate records. The role calls for a detail-oriented team member who can balance administrative priorities while providing dependable support to the team. Responsibilities:• Manage incoming phone calls effectively, direct inquiries to the appropriate contacts, and ensure callers receive timely assistance.• Enter, update, and maintain business information in internal records with a strong focus on accuracy and completeness.• Support day-to-day administrative activities such as scheduling, document preparation, filing, and coordination of office tasks.• Assist with bookkeeping-related functions by using QuickBooks to organize financial records and process routine entries.• Monitor and organize office documentation so materials are easy to access and current.• Communicate with internal team members and external contacts to help keep administrative processes moving efficiently.
2026-06-08T00:00:00Z

Office Assistant/ Admin Assistant

Shelton, CT
onsite
Permanent / Full Time
24 - 28 USD / Hourly
Job Title: **Part-Time (PERMANENT)** Office Assistant Location: Shelton, CT (Onsite) Schedule: Part-Time, 20–25 hours per week- FLEXIBLEEmployment: Depending on experience (within the range of $24/hour-$28/hour) Employment Type: Permanent A professional services firm in Shelton, CT is seeking a dependable and organized General Office Assistant to support daily administrative operations in a small office environment of approximately 20 employees. This is a permanent, onsite opportunity ideal for someone who enjoys variety in their day and thrives in a professional office setting. Responsibilities<ul><li>Answer and direct incoming phone calls</li><li>Manage filing and document organization</li><li>Handle incoming and outgoing shipments/packages</li><li>Provide general administrative and office support</li><li>Assist with maintaining office organization and workflow</li><li>Support staff with day-to-day operational needs</li></ul>Qualifications<ul><li>2+ years of general office or administrative experience</li><li>Strong computer skills and comfort learning office systems</li><li>Professional communication and interpersonal skills</li><li>Ability to multitask and stay organized in a fast-paced environment</li></ul> To apply, please send your resume to Daniele.zavarella@roberthalf(com)
2026-05-29T00:00:00Z

Senior Administrative Assistant

Port Chester, NY
remote
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to provide high-level support to a senior leadership team via a long-term contract opportunity. The ideal candidate is confident with expense reporting, travel arrangements, and calendar management. We are seeking applies from candidates based on the east coast and who have experience in a startup or fast-paced environment. Responsibilities:• Manage complex calendars, ensuring priorities, meetings, and scheduling changes are handled efficiently.• Coordinate domestic and potentially international travel plans, including itineraries, logistics, and timing adjustments as business needs evolve.• Prepare, organize, and support executive meetings by handling agendas, scheduling, follow-up items, and communication with stakeholders.• Process and track expense reports with accuracy and timeliness while maintaining organized records and documentation.• Provide day-to-day administrative support to the broader sales leadership team, helping maintain alignment across multiple priorities and deadlines.• Act as a dependable point of coordination for leadership activities during a period of organizational change and growth.• Assist with operational and administrative tasks tied to the formation of a newly combined business unit, as needed.• Use company-issued technology and tools to maintain smooth communication, organization, and workflow management.
2026-06-08T00:00:00Z

Legal Assistant

White Plains, NY
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Seeking a skilled Legal Assistant to join our Financial Services Litigation Group in White Plains, New York. In this role, you will provide critical support to attorneys, ensuring the seamless preparation and management of legal documents, client files, and trial materials. This position offers an exciting opportunity to work in a fast-paced environment while contributing to the success of a dynamic legal team. Role offers hybrid schedule, comprehensive benefits, and extensive PTO. Responsibilities:• Draft, review, and prepare legal documents, including correspondence, pleadings, motions, notices, and briefs.• Ensure compliance with state (New York and Connecticut) and federal court rules, including e-filing procedures.• Support attorneys with trial preparation tasks and provide assistance during trials as needed.• Conduct and manage bankruptcy searches and oversee all aspects of New York foreclosure sales.• Coordinate and schedule meetings, conference calls, and video conferences for attorneys.• Submit administrative forms such as check requests and expense reports, ensuring accuracy and timeliness.• Maintain and organize client files in both electronic and physical formats.• Collaborate with Office Services to manage large-scale document production and scanning projects.• Open and close client matters, ensuring proper documentation and adherence to firm procedures.• Provide general administrative and clerical support across the firm as part of the legal support team.
2026-06-03T00:00:00Z

Lead Administrative Assistant

Branford, CT
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
Lead Administrative Assistant Are you an experienced administrative professional with a passion for process improvement and operational leadership? Robert Half is seeking a Lead Administrative Assistant for a highly respected firm located on the shoreline. This is a great opportunity to join a growing organization with a collaborative culture, strong retention, and outstanding benefits. Compensation:<ul><li>Competitive salary based on experience</li><li>Generous annual bonus</li><li>Overtime available</li></ul> Key Responsibilities:<ul><li>Act as a lead for the administration department for all operational procedures and process improvements</li><li>Support partners and teams across the firm, especially during busy periods</li><li>Manage client documentation, correspondence, and compliance</li><li>Drive process documentation, operational enhancements, and project management</li><li>Assist with bookkeeping and payroll </li></ul> Required Experience:<ul><li>Prior experience in a professional services environment, or relevant administrative background focused on process, operations, and documentation</li><li>Proven record of operational leadership and maturity</li><li>Strong process-minded approach with robust organizational skills</li></ul> Why You’ll Love This Role and Firm:<ul><li>Low turnover and collaborative team culture</li><li>Flexible scheduling, including summer hours</li><li>Outstanding vacation package and benefits</li><li>Opportunity to make a real impact</li></ul> Ready to elevate your career in a high-impact administrative leadership role? Apply today or send your resume directly to Kelsey Ryan at Kelsey.Ryan@roberthalf(.com)
2026-05-12T00:00:00Z

Sr. Administrative Assistant

New Haven, CT
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to provide high-level administrative support for a busy team in New Haven, Connecticut. This Long-term Contract position requires someone who can manage complex scheduling, coordinate travel, and keep daily operations organized along with high volume of phones with professionalism and discretion. The ideal candidate brings strong office support experience, excellent communication skills, and the ability to handle documentation and call coordination in a fast-paced environment. Responsibilities:• Oversee executive and team calendars, resolving scheduling conflicts and ensuring appointments are organized efficiently.• Coordinate domestic and international travel plans, including itineraries, reservations, and related logistical details.• Prepare, organize, and maintain export and import documentation with accuracy and attention to deadlines.• Arrange conference calls and support meeting coordination by confirming participants, schedules, and required materials.• Respond to inbound calls professionally, direct inquiries appropriately, and relay important messages in a timely manner.• Provide day-to-day administrative support such as document preparation, correspondence, filing, and general office coordination.• Use Microsoft Office applications to create reports, manage spreadsheets, prepare presentations, and support departmental workflows.• Support work involving Epic EMR and Epic system tools, including administrative tasks tied to record management and system-based processes.
2026-05-15T00:00:00Z

Human Resources (HR) Assistant

New Haven, CT
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to support day-to-day HR operations for a team based in Connecticut. This Long-term Contract opportunity is ideal for someone with hands-on experience in employee onboarding, HR administration, and maintaining accurate personnel records. The position will work closely with HR staff to help ensure a smooth employee experience while supporting essential administrative and systems-related processes. Responsibilities: • Coordinate onboarding activities for new hires, including preparing documentation, tracking completion steps, and helping employees navigate pre-employment requirements. • Support HR administrative operations by maintaining organized employee files, updating records, and ensuring information is entered accurately in HR systems. • Assist with pre-employment screening processes and follow up on outstanding items to help keep hiring timelines on track. • Respond to routine employee questions related to HR procedures, forms, and general policies, escalating more complex matters when needed. • Use HRIS tools to enter, review, and maintain workforce data while helping preserve data accuracy and confidentiality. • Prepare reports, spreadsheets, and other administrative materials using Microsoft Office and Google Sheets to support HR activities and decision-making. • Schedule meetings, manage document flow, and provide general office support for the HR team as part of daily operational needs. • Contribute to HR-related process updates, including support for systems or workflow changes when assigned by leadership.
2026-06-08T00:00:00Z