We are looking for an organized and customer-focused Occupancy Specialist to join our team in Dorchester, Massachusetts. This contract-to-permanent position offers an excellent opportunity to contribute to the efficient management of tenant-related services within the real estate and property management industry. The ideal candidate will demonstrate strong communication skills, attention to detail, and proficiency with office tools and technology.<br><br>Responsibilities:<br>• Manage filing and scanning tasks to ensure accurate record-keeping and document organization.<br>• Provide assistance with tenant work orders and address other requests in a timely manner.<br>• Deliver exceptional customer service by responding professionally to inquiries and concerns.<br>• Handle incoming calls via a multi-line switchboard system efficiently and professionally.<br>• Utilize Microsoft Excel, Word, and Outlook to complete administrative tasks and manage data.<br>• Collaborate with team members to support property management operations.<br>• Maintain confidentiality and ensure compliance with company policies and procedures.<br>• Coordinate tenant communications and follow up on outstanding requests.<br>• Assist in preparing reports and documentation related to occupancy and tenant services.
We are looking for a detail-oriented Contracts Administrator to join our team in Allston, Massachusetts. In this role, you will oversee the preparation, management, and distribution of contracts, subcontracts, and related documentation while collaborating with various departments to ensure smooth project operations. This position requires strong organizational skills, accuracy, and the ability to meet deadlines in a fast-paced environment.<br><br>Responsibilities:<br>• Create, track, and distribute subcontracts, purchase agreements, and change orders using DocuSign.<br>• Organize and maintain digital records in DocuSign and other document management systems.<br>• Provide training to project managers and assistant project managers on contract processes.<br>• Draft exhibits, coversheets, and other documentation for owner contracts using specialized software.<br>• Log, file, and distribute owner contracts through ProCore.<br>• Collaborate with project managers and accounting teams to collect necessary contract information.<br>• Schedule and coordinate job status reviews for senior management.<br>• Occasionally assist with reception desk tasks as needed.<br>• Perform additional duties as required to support team operations.
<p>We are looking for a Facilities Clerk to join our team for a well-known company fully-onsite in Waltham, MA. This is a long-term contract position that involves typical office duties like organization and functionality. The role requires attention to detail, physical stamina, and a proactive approach to daily tasks.</p><p><br></p><p>Responsibilities:</p><p>• Ensure break room and copy areas are clean and well-stocked with necessary supplies.</p><p>• Monitor and prepare conference rooms by organizing seating and checking room conditions such as temperature.</p><p>• Assist with mail operations, including delivering mail and processing incoming packages.</p><p>• Support the front of the house with required tasks and operations.</p><p>• Perform additional facility-related duties as assigned like inventory.</p>
