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8 results for Document Control Specialist in Nashville, TN

Billing Specialist

Hendersonville, TN
onsite
Permanent / Full Time
55000.00 - 62000.00 USD / Yearly
We are looking for a Billing Specialist to support accurate invoicing, credit activity, and account administration for our Hendersonville, Tennessee operations. This position plays an important role in maintaining billing quality, supporting customer and vendor setup, and helping the business manage credit-related processes effectively. The ideal candidate brings strong attention to detail, sound judgment, and the ability to work across teams to resolve issues quickly and professionally. Responsibilities: • Prepare, review, and issue customer invoices while investigating discrepancies related to pricing, purchase orders, taxes, or freight charges. • Administer credit memo and return transactions by verifying documentation and ensuring alignment with company guidelines. • Maintain recurring billing timelines and contribute to month-end activities to support timely and accurate financial reporting. • Create and update customer account records, including payment terms, credit parameters, tax settings, and required supporting documents. • Track accounts receivable aging, conduct routine follow-up on outstanding balances, and raise higher-risk items according to established policy. • Review orders placed on hold and release them within approved authority levels after confirming account status and compliance requirements. • Assist with credit evaluations and provide informed recommendations on customer credit limits and risk exposure. • Support sales tax exemption certificate administration, including record maintenance, system updates, and audit-related information requests. • Provide backup coverage for credit management and payment posting functions while helping document controls, improve workflows, and report key billing performance metrics.
2026-04-23T15:58:44Z

Internal Controls Manager

Brentwood, TN
onsite
Temporary / Contract
50.00 - 65.00 USD / Hourly
Robert Half is working with a Brentwood, TN–based organization to identify a Manager of Internal Controls to help enhance and maintain a strong control environment across financial, operational, and revenue‑related functions. This contract role will be responsible for overseeing the execution and effectiveness of internal controls, supporting risk management efforts, and driving ongoing improvements to control design and monitoring. The position partners closely with stakeholders across Finance, Operations, IT, and Compliance to ensure controls are practical, scalable, and aligned with business objectives.The ideal candidate brings deep experience in internal audit and controls, with the ability to assess risk and translate findings into actionable solutions. A background in public accounting or consulting, particularly within a Big 4 environment, is highly desired.Responsibilities<ul><li>Oversee the operation and ongoing evaluation of internal controls across financial and operational processes</li><li>Conduct internal audits, risk assessments, and walkthroughs to identify deficiencies and recommend corrective actions</li><li>Support revenue assurance and revenue recognition processes, ensuring compliance with applicable accounting guidance, including ASC 606</li><li>Collaborate with cross‑functional teams (Finance, Operations, IT, and Compliance) to assess risk and strengthen control frameworks</li><li>Monitor remediation plans and follow up to ensure timely and effective resolution of identified issues</li><li>Participate in SOX compliance efforts, including control documentation, testing, and coordination with auditors</li><li>Identify trends, recurring gaps, and improvement opportunities to enhance the overall control environment</li><li>Develop internal control documentation, management reporting, and dashboards to support transparency and decision‑making</li><li>Act as a primary resource for control‑related inquiries and audit support activities</li></ul>
2026-04-21T15:03:49Z

Project Manager

Nashville, TN
onsite
Temporary / Contract
35.00 - 40.00 USD / Hourly
We are seeking a Project Manager who will serve as a single point of accountability to provide project management support for multiple, moderately complex, medium to large projects using Parallon Project Services project controls. This role supports existing initiatives and potential new projects as assigned, with strict adherence to prescribed project management methodology. The ideal candidate builds strong stakeholder relationships through proactive communication, ownership of risks and issues, and the delivery of effective, timely outcomes. Key Responsibilities:· Organize project activities into manageable work efforts and determine effective approaches to completing work as defined in project plans.· Author and facilitate project documentation, including project charters, scope statements, project plans, and status updates.· Clearly define and manage project scope while motivating and guiding project team members.· Manage relationships with business owners and cross‑functional team members to achieve project objectives.· Proactively identify, assess, and manage project risks and issues.· Monitor project timelines, milestones, and deliverables, providing regular status reporting.· Manage change control processes and ensure alignment with project goals.· Coach team members by clarifying task assignments, milestones, and expected deliverables.· Prepare and ensure high‑quality, professional project deliverables.· Facilitate decision‑making discussions among stakeholders.· Develop toolkits and documentation to support field‑based implementations when required.
2026-04-08T13:38:42Z

Office Manager/Human Resources

Nashville, TN
remote
Temporary / Contract
20.00 - 28.00 USD / Hourly
We are seeking a detail-oriented and highly organized individual to join our team as a part-time Office Manager / Human Resources Representative. This hybrid role supports smooth office operations and assists in a variety of HR functions. The ideal candidate will have experience in office administration and human resources, excellent communication skills, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Manage daily office operations, including ordering supplies, maintaining inventory, and overseeing office equipment maintenance</li><li>Greet visitors, answer phone calls, and handle correspondence</li><li>Coordinate meetings, calendar appointments, and travel arrangements</li><li>Maintain and organize office files, records, and documents—both electronic and physical</li><li>Support onboarding and offboarding processes for new hires and departing employees</li><li>Assist with HR compliance, record-keeping, and documentation</li><li>Serve as a point of contact for HR-related inquiries from staff, escalating issues as needed</li><li>Coordinate employee engagement initiatives and culture-building activities</li><li>Track PTO requests, attendance, and assist with payroll data entry</li><li>Partner with management on performance review and training logistics</li><li>Ensure adherence to company policies and applicable labor laws</li></ul>
2026-04-16T20:48:46Z

Customer Service Account Manager

Franklin, TN
onsite
Permanent / Full Time
45000.00 - 55000.00 USD / Yearly
We are looking for a motivated and detail-oriented Customer Service Account Manager to join our team in Franklin, Tennessee. In this role, you will play a key part in ensuring customer satisfaction by managing orders, coordinating logistics, and maintaining clear communication with clients. The ideal candidate thrives in a fast-paced environment and is committed to delivering exceptional service. Responsibilities: • Oversee the fulfillment of customer orders, ensuring all requirements are met and promptly communicating updates to clients. • Arrange transportation that aligns with customers’ delivery expectations and timelines. • Prepare and complete invoices and customs documentation for orders, ensuring timely delivery of paperwork to customers. • Maintain effective communication with assigned accounts, addressing and resolving issues in a timely manner. • Update and manage order tracking systems, providing regular updates on shipment status until delivery is complete. • Identify opportunities for process improvements and implement solutions to enhance efficiency. • Collaborate with internal teams to ensure a seamless customer experience. • Handle additional duties and responsibilities as assigned to support the team.
2026-04-16T14:33:45Z

Internal Auditor II

Nashville, TN
onsite
Temporary / Contract
46.00 - 49.00 USD / Hourly
We are looking for an experienced audit and risk specialist to support internal assessments, advisory initiatives, and control evaluations within a dynamic transportation-focused environment. This Long-term Contract position is based in Nashville, TN or Arlington, VA and offers the opportunity to work across a wide range of business functions while helping strengthen compliance, operational performance, and risk management practices. The ideal candidate brings strong analytical judgment, communicates effectively with stakeholders at multiple levels, and is comfortable examining complex processes to uncover meaningful improvement opportunities. Responsibilities:• Conduct independent reviews of business operations, processes, and control environments to identify risks and recommend practical improvements.• Support risk assessments and special projects by evaluating operational, compliance, financial, and technology-related exposures across the organization.• Partner with business stakeholders to provide advisory guidance on strengthening controls, reducing risk, and improving overall process effectiveness.• Analyze detailed process flows, data, and supporting documentation to develop well-founded audit observations and actionable recommendations.• Prepare clear reports and presentations that communicate findings, risk implications, and proposed solutions to management and key partners.• Assess alignment with applicable laws, regulations, internal policies, and established control frameworks to help maintain a strong compliance environment.• Manage competing priorities in a fast-paced setting while maintaining accuracy, sound judgment, and close attention to detail.• Collaborate with cross-functional teams to support remediation efforts, continuous improvement initiatives, and broader risk management objectives.
2026-05-01T14:53:42Z

HIM Associate

Nashville, TN
onsite
Temporary / Contract
24.00 - 26.00 USD / Hourly
We are looking for a detail-oriented HIM Associate to support patient registration and health information operations in Nashville, TN. This Long-term Contract position is ideal for someone who is organized, dependable, and comfortable handling administrative tasks in a healthcare setting. The role involves maintaining accurate records, processing documentation, and assisting with clerical activities that support daily department functions. Responsibilities:• Manage patient registration records and ensure information is entered accurately and efficiently.• Organize, label, file, and retrieve paper and electronic documents in accordance with established procedures.• Scan, photocopy, and distribute records and correspondence to support health information workflows.• Perform clerical support tasks such as typing, transcribing, and preparing presentation or meeting materials.• Communicate with internal teams by phone, email, and conference calls to coordinate document handling and requests.• Follow departmental policies and standard procedures while maintaining confidentiality and record accuracy.• Assist with transporting files, supplies, or materials as needed to support office operations and special activities.• Respond appropriately during urgent situations while maintaining attention to documentation standards and workflow priorities.
2026-04-28T20:54:03Z

Receptionist 3

Nashville, TN
remote
Temporary / Contract
19.00 - 21.00 USD / Hourly
We are looking for an experienced and service-oriented Receptionist to support a detail-oriented office environment. This is a Contract position with the potential to convert to a long-term opportunity, ideal for someone who excels in a highly visible front-desk role and enjoys creating a welcoming experience for employees, guests, and executives. The right candidate brings strong communication skills, sound judgment, and a hospitality-minded approach to daily interactions. You will serve as a key point of contact for the workplace, helping ensure the reception area runs smoothly and reflects a high standard of workplace presentation. Responsibilities:• Welcome employees, visitors, and vendors with a courteous and attentive approach that creates a positive first impression.• Manage front desk coverage throughout the workday, ensuring the reception area remains consistently staffed and responsive.• Answer incoming calls, respond to routine questions, and direct inquiries to the appropriate departments or personnel.• Provide clear guidance to guests by offering directions, check-in support, and general information about the office environment.• Maintain an orderly, well-presented, and guest-ready lobby and reception space that aligns with workplace expectations.• Coordinate with facilities and other internal teams to address visitor needs, workplace requests, and day-to-day operational matters.• Support meeting and workplace logistics by assisting with reservations, visitor coordination, and related administrative tasks.• Use strong judgment and proactive problem-solving to resolve issues quickly while preserving a high level of client service.
2026-04-29T17:48:40Z