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2 results for Medical Office Administrator in Naperville, IL
- Chicago, IL
- onsite
- Permanent / Full Time
- 60000 - 65000 USD / Yearly
- We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities.<br><br>Responsibilities:<br>• Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently.<br>• Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers.<br>• Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach.<br>• Enter, update, and maintain information in office records and databases with a high level of accuracy.<br>• Prepare, organize, and file documents to ensure materials are easy to access and properly maintained.<br>• Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
- 2026-10-20T00:00:00Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 55000 - 65000 USD / Yearly
- <p>On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable.</p><p><br></p><p>Compensation: $55k-$65k + potential bonus</p><p>Monday-Friday 9:00am-5:00pm onsite</p><p>$450 stipend towards health insurance after 6 months </p><p>PTO, Sick Days</p><p>There is no medical, dental, vision, or a 401k in place</p><p><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster</em></p><p><br></p><p>Responsibilities:</p><p>• Keep office spaces, storage areas, filing systems, and program materials well organized</p><p>• Manage purchasing and replenishment of office supplies</p><p>• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events</p><p>• Maintain paper and digital records </p><p>• Help with annual events</p><p>• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission</p><p>• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files</p><p>• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review</p><p>• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation</p>
- 2026-11-03T00:00:00Z