33 results for Administrative Assistant in Napa, CA

Administrative Assistant

Oakland, CA
onsite
Temporary
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Oakland, California. In this Contract position, you will play a key role in maintaining smooth daily operations while providing attentive support to the organization. This role is ideal for someone who thrives in a fast-paced environment and enjoys engaging with the public. Responsibilities: • Welcome and assist visitors by providing a friendly and attentive greeting. • Offer appropriate referrals to individuals seeking guidance or information. • Manage incoming calls and direct them to the correct departments or personnel. • Perform accurate data entry tasks to maintain organized records. • Assist with general administrative tasks to support office operations. • Ensure the reception area is clean and presentable at all times. • Collaborate with team members to address office needs efficiently. • Provide bilingual support (Spanish preferred) when communicating with the public. • Handle inquiries with care and ensure timely resolutions. • Maintain confidentiality and uphold the organization’s standards in all interactions.
2026-03-13T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
25 - 27 USD / Hourly
We are seeking a detail‑oriented Administrative Assistant to support daily office operations. The ideal candidate is organized, proactive, and able to manage multiple tasks in a fast‑paced environment.Key Responsibilities<ul><li>Provide general administrative support (filing, scheduling, data entry)</li><li>Manage calendars and coordinate meetings</li><li>Handle emails, calls, and inquiries professionally</li><li>Prepare reports, documents, and presentations</li><li>Maintain office supply inventory</li><li>Support special projects as needed</li></ul>
2026-03-11T00:00:00Z

Administrative Assistant

South San Francisco, CA
onsite
Temporary
25 - 30 USD / Hourly
Robert Half is partnering with a well-established affordable housing community in South San Francisco to identify a highly organized and detail-oriented Administrative Assistant. This role supports daily administrative operations within a HUD and Tax Credit housing environment and plays a key role in maintaining accurate documentation, supporting compliance processes, and providing excellent service to residents and internal staff. The ideal candidate will have prior experience in affordable housing, property management, HUD programs, or Low-Income Housing Tax Credit (LIHTC) environments, along with strong administrative and organizational skills. Key Responsibilities<ul><li>Provide administrative support to the property management and compliance teams in a HUD and LIHTC regulated housing community</li><li>Maintain organized resident files and documentation in accordance with HUD and Tax Credit compliance requirements</li><li>Assist with processing applications, certifications, and recertifications for residents</li><li>Track and update resident data, income documentation, and compliance records within internal systems</li><li>Support preparation for audits, file reviews, and regulatory reporting related to affordable housing programs</li><li>Answer phones, greet residents and visitors, and provide professional front office support</li><li>Coordinate office communications, maintain records, and assist with general clerical tasks such as filing, scanning, and document preparation</li><li>Assist with scheduling appointments, meetings, and resident communications as needed</li></ul>
2026-03-19T00:00:00Z

Executive Assistant

San Rafael, CA
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for a detail-oriented and proactive Executive Assistant to join our team in San Rafael, California. This role requires someone who can efficiently manage administrative tasks, communicate effectively across all levels, and handle sensitive information with discretion. If you thrive in a fast-paced environment and have exceptional organizational abilities, we invite you to apply. Responsibilities: • Coordinate schedules and manage calendars for senior executives to ensure seamless day-to-day operations. • Prepare, edit, and organize correspondence, reports, and presentations with a high level of accuracy. • Act as the primary point of contact for clients, vendors, and staff, ensuring clear and effective communication. • Handle confidential information and financial transactions with discretion and integrity. • Maintain and update document management systems, including NetDocuments or similar platforms. • Monitor deadlines and prioritize tasks to meet tight schedules in a demanding environment. • Assist with data entry and administrative tasks to support the organization’s operations. • Answer inbound calls and provide receptionist duties when required. • Stay updated on relevant software and tools utilized by the firm to enhance efficiency. • Anticipate the needs of attorneys and partners, proactively addressing requirements to support their work.
2026-03-04T00:00:00Z

Executive Assistant

Sacramento, CA
onsite
Permanent
90000 - 115000 USD / Yearly
Executive Assistant to the CEOJoin a fast-paced, global company as the Executive Assistant to our CEO! In this highly visible role, you’ll manage calendars, meetings, travel, and communications—keeping top priorities on track and operations running smoothly.You’ll act as a trusted partner to senior leadership, supporting board activities, corporate communications, and key strategic initiatives. This role calls for exceptional organization, professionalism, and discretion.What You’ll Do:<ul><li>Manage the CEO’s schedule, travel, and correspondence</li><li>Prepare materials and reports for executive and board meetings</li><li>Coordinate with senior leaders on governance and corporate initiatives</li><li>Handle confidential information with integrity and precision</li></ul>If you’re detail-oriented, resourceful, and thrive in an executive environment—we want to hear from you!
2026-02-27T00:00:00Z

Executive Assistant

South San Francisco, CA
onsite
Temporary
55 - 65 USD / Hourly
Robert Half is working with a leading biotechnology organization is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This opportunity is being offered through a staffing agency partner and is ideal for an experienced professional who thrives in a fast-paced, collaborative corporate environment. The Executive Assistant will play a key role in supporting executives by managing complex calendars, coordinating meetings and travel, and ensuring day-to-day operations run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining strict confidentiality. Position OverviewThe Executive Assistant will serve as a trusted partner to senior leadership, providing high-level administrative and operational support. This role requires excellent communication skills, strong attention to detail, and the ability to anticipate needs while managing competing priorities. Key Responsibilities<ul><li>Manage complex executive calendars, scheduling meetings across multiple time zones and prioritizing conflicting requests.</li><li>Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-up documentation.</li><li>Arrange domestic and international travel including flights, hotels, transportation, and detailed travel itineraries.</li><li>Prepare presentations, reports, and correspondence using Microsoft Office and other business tools.</li><li>Serve as a point of contact between executives and internal teams, external partners, and stakeholders.</li><li>Assist with expense reporting and invoice processing in accordance with company policies.</li><li>Support planning and coordination of team meetings, offsite events, and company initiatives.</li><li>Maintain organized records, documents, and confidential executive information.</li><li>Provide administrative support for special projects and cross-functional initiatives as assigned.</li><li>Ensure smooth day-to-day operations for the executive team while anticipating needs and proactively solving problems.</li></ul>
2026-03-09T00:00:00Z

Executive Assistant

San Leandro, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional attention to detail, the ability to manage multiple priorities, and strong communication skills to ensure the efficient operation of executive-level activities. Based in San Leandro, California, this is a long-term contract position offering the opportunity to make a significant impact in a dynamic environment. Responsibilities:• Maintain and manage executive calendars, ensuring appointments and meetings are accurately scheduled and conflicts are resolved.• Arrange and coordinate travel logistics, including booking flights, accommodations, and transportation for seamless travel experiences.• Prepare and organize materials for executive meetings, including agendas, reports, and presentations.• Track and monitor project goals, ensuring deadlines are met and progress aligns with organizational objectives.• Serve as the primary point of contact for communication between executives and internal or external stakeholders.• Handle confidential information with discretion and professionalism at all times.• Assist in coordinating special events, team-building activities, and other executive-level engagements.• Support executives with administrative tasks such as expense reporting and document preparation.• Identify and address potential scheduling or logistical issues to ensure smooth operations.• Collaborate with cross-functional teams to support executive initiatives and priorities. If you are interested in the role please apply today and call us at (510) 470-7450
2026-03-02T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide vital administrative support, ensuring smooth day-to-day operations within the office. This position is ideal for someone who thrives in a dynamic environment and enjoys multitasking. Responsibilities: • Act as the first point of contact by managing receptionist duties, including greeting visitors and handling inquiries. • Organize and maintain digital and physical files by scanning and categorizing documents. • Respond to incoming calls professionally, directing calls to the appropriate departments or individuals. • Perform general clerical tasks such as data entry, filing, and preparing correspondence. • Support office operations by managing schedules, ordering supplies, and coordinating meetings.
2026-03-17T00:00:00Z

Office Assistant

Dublin, CA
onsite
Temporary
25 - 26 USD / Hourly
Robert Half's client is seeking an Office Assistant in Dublin, CA for a contract assignment, expected to last 3-4 months. This position provides general clerical, administrative, and technical support to ensure smooth and accurate processing of member documents, payments, communications, and internal workflows. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced environment with multiple priorities. Proficiency in Spanish (communicate and understand) is strongly preferred. Office Assistant Responsibilities Include:<ul><li>Open, sort, and batch incoming mail and payments by trust</li><li>Prepare, scan, index, and upload documents</li><li>Maintain and organize workflows between Perceptive and Smartsheet</li><li>Create and update tracking spreadsheets to capture member data</li><li>Prepare spreadsheets for enrollment packet generation</li><li>Compile and distribute requested documents and spreadsheets</li><li>Copy, file, and organize forms and letters</li><li>Send and receive faxes</li><li>Provide backup reception support, including answering and screening calls, greeting guests, and assisting walk-ins</li><li>Coordinate member meetings with remote staff via Microsoft Teams</li><li>Assist with preparing documents for scheduled participant distributions</li><li>Perform additional support functions as assigned by management</li></ul> Qualifications<ul><li>General office experience (1 year minimum) </li><li>Fluency in Spanish </li><li>Computer/data entry experience </li><li>Proficiency in Microsoft Office Suite (Word, Excel) </li><li>Strong verbal communication skills </li><li>Professional and respectful phone etiquette </li><li>Routine filing, sorting, and alphabetizing skills </li><li>Ability to multitask effectively </li></ul> If you are interested in this onsite Office Assistant position, please submit your resume today!
2026-03-17T00:00:00Z

Part Time Administrative Assistant

Fairfield, CA
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations. Responsibilities:• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.• Research and compile data from multiple sources to complete forms or create detailed reports.• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.• Organize and maintain departmental files, ensuring records are accurate and easily accessible.• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.• Manage and track official documents, ensuring compliance with departmental regulations.• Utilize computer systems to input data, generate reports, and maintain databases.• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.• Review computer-generated reports for errors and ensure corrections are made promptly.• Train or supervise team members on specific projects or procedures when necessary.par
2026-03-10T00:00:00Z

Sr. Administrative Assistant

Oakland, CA
onsite
Temporary
33.25 - 38.5 USD / Hourly
We are looking for a skilled Sr. Administrative Assistant to join our team on a contract basis in Oakland, California. This role is ideal for someone who thrives in a dynamic environment and excels at providing organizational support to managers and directors. You will play a pivotal role in ensuring smooth operations, assisting with training initiatives, and fostering effective communication within teams. Responsibilities:• Provide comprehensive administrative support to directors and managers, ensuring efficient office operations.• Assist with the creation, updating, and distribution of training materials and company handbooks.• Help managers enhance communication strategies to improve team interactions and collaboration.• Handle inbound calls professionally and efficiently, addressing inquiries and routing them appropriately.• Perform accurate data entry tasks to maintain and update records and documentation.• Coordinate and assist with special projects related to operational improvements.• Act as a receptionist by welcoming visitors and managing front-office responsibilities.• Support employee training programs and development activities to enhance team performance. If you are interested in this role please apply today and call us at (510) 470-7450
2026-03-04T00:00:00Z

Bilingual Spanish Admin Assistant

Oakland, CA
onsite
Temporary
20 - 23 USD / Hourly
<ul><li>Greet and assist visitors and callers in both English and Spanish.</li><li>Serve as a liaison between Spanish-speaking clients and internal staff.</li><li>Prepare, translate, and proofread documents in both languages.</li><li>Manage schedules, coordinate meetings, and organize travel arrangements.</li><li>Handle confidential information with discretion.</li><li>Process correspondence, data entry, and maintain accurate filing systems.</li><li>Support invoice processing, expense reports, and supply orders as needed.</li><li>Provide general administrative support to multiple departments.</li></ul>
2026-03-06T00:00:00Z

Bilingual Chinese Admin Assistant

Oakland, CA
onsite
Temporary
20 - 23 USD / Hourly
<ul><li>Greet and assist visitors and callers, liaising professionally in both English and Chinese.</li><li>Serve as a key point of contact for Chinese-speaking clients, suppliers, and partners.</li><li>Translate, prepare, and proofread correspondence, reports, and other documents as needed.</li><li>Manage calendars, coordinate meetings, and organize travel arrangements.</li><li>Maintain accurate and confidential filing systems and records.</li><li>Support data entry, invoice processing, and expense reporting.</li><li>Help with supply ordering and general office administration functions.</li><li>Communicate effectively with internal teams, providing administrative support across departments.</li></ul>
2026-03-06T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-02-21T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-02-19T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-02-24T00:00:00Z

Law Office Administrator

Oakland, CA
onsite
Permanent
130000 - 200000 USD / Yearly
Established mid-sized law firm is seeking a Law Office Administrator in Oakland, California. This role requires excellent organizational abilities to oversee administrative functions, coordinate with vendors, and ensure the smooth running of the office. The ideal candidate will be proactive, attentive to detail, and capable of supporting the partners so they can focus on client-related tasks. This role offers competitive compensation based on experience + a comprehensive benefits package that includes health insurance, paid time off, and retirement benefit. Responsibilities:• Manage office operations, including supervising staff and coordinating vendor relationships.• Handle insurance renewals and ensure compliance with necessary policies.• Organize marketing events and initiatives to support the firm's partners.• Oversee website updates and ensure an accurate and well-maintained online presence.• Coordinate facility maintenance and address operational needs.• Maintain accurate and organized documentation for legal and administrative purposes.• Support the firm's partners by taking charge of administrative tasks, allowing them to focus on billing and client matters.• Implement procedures to improve office efficiency and communication.• Ensure the office adheres to legal and regulatory requirements.
2026-02-13T00:00:00Z

Paralegal / Legal Assistant

San Francisco, CA
onsite
Permanent
55000 - 90000 USD / Yearly
Robert Half is recruiting a Paralegal for a premier plaintiff-side personal injury litigation law firm in San Francisco’s Financial District (near BART/MUNI/ferries). The Paralegal plays a pivotal role in assisting the attorneys with case management and court filings, calendaring for the litigation docket, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery. Principle responsibilities:• Communicate with clients in person, over the phone, and via email;• Assist with drafting, formatting, proofreading, and finalizing correspondence, pleadings, demand letters, mediation briefs, and other legal documents;• Prepare and serve discovery;• File pleadings with both state and Federal trial courts;• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar;• Process and handle incoming subpoenas and obtain medical records, including medical billing;• Create and maintain digital case files for each client;• Screen, process, direct, and prioritize incoming calls, emails, and mail; and• Take initiative to manage law firm marketing efforts. Desired qualifications:• 3+ years litigation legal assistance experience, with some plaintiffs’ PI law experience;• College degree, and preferably a Paralegal Certificate;• Knowledge of state and Federal (ECF / PACER) e-filing platforms and service processers (OneLegal), local court rules, and calendaring deadlines;• Bilingual fluency in Spanish and English is a plus factor;• Good writing (including editing and proofreading) and verbal communication skills;• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects; and• Solid word processing experience (MS Office Suite and Adobe) and database software proficiency (Dropbox and Filevine are a plus). This is a terrific direct-hire opportunity with a collaborative and very easygoing boutique law firm. Our client is offering a base salary range of $70,000 – 90,000/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and employment benefits including medical insurance plan coverage, 401k Plan, 3 weeks of paid time off (PTO), and paid firm holidays. The attorneys are flexible about occasionally changing schedule to attend to personal appointments. For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. - Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-03-03T00:00:00Z

Legal Assistant/Paralegal

San Francisco, CA
onsite
Permanent
70000 - 90000 USD / Yearly
We are eager to welcome a Legal Assistant/Paralegal to our trial team located in San Francisco, California. This role is essential within our industry and will involve a variety of tasks related to legal support and administration. Responsibilities: • Assisting in the preparation of court filings, including briefs, declarations, exhibits, and proofs of service• Drafting various legal documents such as pleadings and discovery responses• Ensuring all legal deadlines and dates are accurately calendared and met• Conducting comprehensive legal research and assisting with document review• Communicating effectively with clients, court personnel, and vendors• Organizing and maintaining both electronic and hard-copy case files• Providing crucial support during legal proceedings such as depositions, trials, arbitrations and mediations• Managing hearing, deposition, and trial binders for attorneys• Utilizing various legal discovery and filing platforms such as Pacer, OneLegal, Relativity, Disco• Assisting with additional administrative tasks and special projects as required• Editing, proofreading, and formatting legal documents to meet firm and legal style requirements.
2026-03-06T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent
80000 - 103000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join a reputable plaintiff-focused personal injury law firm in Oakland, California. In this role, you will play a pivotal part in supporting attorneys and clients throughout the litigation process, contributing to meaningful outcomes for individuals seeking justice and fair compensation. This position offers an exciting opportunity to thrive in a fast-paced and collaborative work environment. This role offers a competitive compensation range, excellent benefits (full medical, dental, and vision for the employee and family), paid time off, and retirement benefits. Responsibilities:• Support attorneys in managing personal injury cases from initial intake through resolution, ensuring all phases of litigation are handled efficiently.• Draft and file legal documents, including pleadings, motions, and correspondence, while maintaining accuracy and attention to detail.• Communicate effectively with clients, medical providers, and insurance companies to gather information and provide case updates.• Organize and maintain case files, track deadlines, and manage calendars to ensure timely completion of tasks.• Prepare discovery responses, settlement documentation, and trial preparation materials to assist attorneys in achieving case objectives.• Handle administrative responsibilities such as data entry, document management, and correspondence tracking.• Maintain confidentiality and professionalism in all interactions with clients and colleagues.• Collaborate with the legal team to streamline processes and improve case outcomes.
2026-03-18T00:00:00Z

Medical Assistant

Walnut Creek, CA
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a dedicated Medical Assistant to join our team in Walnut Creek, California. In this contract position, you will play a key role in supporting patient care and administrative tasks in a fast-paced medical environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to manage multiple priorities effectively. Responsibilities:• Assist with patient intake, registration, and scheduling appointments efficiently.• Handle insurance authorization requests and ensure timely submission of necessary documentation.• Maintain accurate medical records and ensure patient information is updated in the system.• Support administrative tasks, including patient check-ins and eligibility verification.• Coordinate with healthcare providers to submit orders and manage prior authorizations.• Triage multiple tasks during clinic hours, ensuring smooth operations and patient satisfaction.• Address and resolve challenges promptly, demonstrating problem-solving skills.• Uphold integrity and professionalism when dealing with sensitive patient information.• Ensure consistent attendance and punctuality to support clinic operations.• Collaborate with team members to maintain a high standard of care and service. If you are interested in this role please apply now and call us at (510)470-7450
2026-02-27T00:00:00Z

Office Manager

San Francisco, CA
onsite
Contract / Temporary to Hire
25 - 30 USD / Hourly
We are looking for an experienced Office Manager to oversee daily operations in a detail-oriented services office located in San Francisco, California. In this position, you will play a pivotal role in maintaining an organized and efficient workspace while supporting staff and leadership. This role requires excellent organizational skills, proactive problem-solving, and the ability to manage multiple priorities. Responsibilities:• Coordinate and oversee daily office operations, ensuring a smooth and efficient workplace.• Develop and implement streamlined processes to improve office procedures and enhance scalability.• Act as a central point of contact for staff, assisting with administrative and operational needs.• Manage vendor relationships and service providers to maintain seamless office functionality.• Organize internal communications, schedules, and logistics for meetings and events.• Collaborate with HR and IT teams to facilitate recruiting, onboarding, and employee support.• Plan and execute office events, recognition activities, and initiatives to foster a positive office culture.• Support business operations by managing proposals, contracts, invoicing workflows, and project documentation.• Identify and execute strategies to enhance operational efficiency as the office grow.
2026-03-18T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for an experienced Office Manager to join a small trucking company in Oakland, California, on a contract basis. This flexible, part-time position involves working approximately 18 hours per week across three 6-hour days, with the potential for future conversion to a permanent role. The Office Manager will play a key role in ensuring smooth administrative and accounting operations while supporting a small team of office and warehouse staff. Responsibilities: • Oversee daily office operations to maintain an efficient and organized work environment. • Handle incoming mail, correspondence, and general communication tasks. • Manage basic accounting duties such as entering transactions into QuickBooks, processing checks, and recording payments. • Maintain accurate and accessible filing systems for administrative and financial documents. • Provide support to office staff and coordinate with warehouse personnel as needed. • Monitor and replenish office supplies to ensure uninterrupted operations. • Assist with accounts payable activities, including invoice processing and payment tracking. • Perform receptionist duties, such as answering calls and greeting visitors. • Address miscellaneous tasks to ensure operational efficiency and team collaboration.
2026-03-07T00:00:00Z

Receptionist

South San Francisco, CA
onsite
Temporary
23 - 24 USD / Hourly
We are looking for an attentive and customer-focused Receptionist to join a local non-profit organization in South San Francisco, California. This is a contract position where you will play a vital role in creating a welcoming and supportive environment for visitors and residents. As part of the weekend graveyard shift, you will be responsible for ensuring smooth front desk operations while maintaining professionalism and adherence to facility protocols. The shifts are Fridays 11:30pm into Saturday at 7:00am and Saturdays 11:30pm into Sundays 7:00am (16 hours). Responsibilities:• Manage front desk operations, including welcoming visitors and conducting temperature checks.• Process incoming and outgoing packages efficiently and accurately.• Distribute mail to appropriate recipients in a timely manner.• Assist clients with accessing medication and other essential needs.• Restock supplies in common areas to ensure availability for residents.• Conduct check-ins and check-outs for clients as required.• Perform facility rounds, both indoors and outdoors, to ensure safety and compliance.• Enforce facility rules and issue notices when necessary.• Coordinate food deliveries and donations, ensuring proper handling and distribution.
2026-03-19T00:00:00Z

Receptionist

Sacramento, CA
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are seeking a customer‑focused Front Desk/Receptionist to support a busy office in Sacramento. This position is ideal for someone who enjoys being the first point of contact, thrives in a fast‑paced environment, and has prior front desk experience. Key Responsibilities<ul><li>Greet and assist visitors with a professional and welcoming demeanor</li><li>Answer and route incoming phone calls</li><li>Manage front desk operations, including check‑ins, scheduling, and visitor logs</li><li>Handle incoming/outgoing mail and package deliveries</li><li>Update and maintain internal records and files</li><li>Provide general administrative support to the office as needed</li></ul>
2026-03-18T00:00:00Z