33 results for Personal Assistant Sr Administrative Assistant in Murrieta, CA

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary
28 - 32 USD / Hourly
Our company seeks a highly organized and experienced Senior Administrative Assistant to provide advanced support to our leadership team and ensure smooth office operations. The ideal candidate is proactive, detail-oriented, and has a demonstrated track record in senior-level administrative roles. Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare, proofread, and distribute correspondence, complex reports, and presentations.</li><li>Serve as the primary point of contact for internal and external stakeholders.</li><li>Support project coordination and facilitate communication between departments.</li><li>Handle confidential information with professionalism and discretion.</li><li>Maintain office systems and supervise administrative procedures.</li><li>Assist with onboarding new staff and training junior administrative team members.</li><li>Order office supplies, track expenses, and process invoices.</li><li>Perform special projects and additional duties as assigned.</li></ul>
2026-03-31T00:00:00Z

Administrative Assistant

Solana Beach, CA
onsite
Temporary
23 - 27 USD / Hourly
Robert Half is partnering with a fast‑growing real estate development and investment firm in San Diego that is looking to hire a polished, proactive Administrative Assistant to support executives, property teams, and project managers. This role is perfect for someone who thrives in a dynamic environment where each day brings new tasks related to property operations, investor communications, project milestones, and administrative coordination. You’ll be the organizational backbone for a highly collaborative team — managing calendars, preparing lease files, assisting with due diligence packets, coordinating property tours, and supporting both the office and field teams. If you enjoy a mix of corporate support and light real estate operations, this is a fantastic long-term home. What You’ll Do<ul><li>Manage calendars, meetings, and travel arrangements for executives and property leaders</li><li>Prepare and maintain lease files, tenant documents, vendor contracts, and compliance records</li><li>Support onboarding of new tenants, move-in packages, insurance documentation, and contact updates</li><li>Assist with project documentation, permitting files, and city/county submissions</li><li>Coordinate investor reports, meeting materials, and internal presentations</li><li>Help monitor key deadlines related to lease renewals, options, notices, and property milestones</li><li>Update and maintain CRM, tenant lists, and property management software</li><li>Support accounts payable tasks: invoice coding, approvals routing, and vendor onboarding</li><li>Greet visitors, manage reception duties, and assist with office operations</li></ul>
2026-03-03T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
Our company is currently seeking a detail-oriented, proactive Administrative Assistant to support daily office operations. This is an excellent opportunity for candidates with strong organizational and multitasking skills who are looking to advance their administrative career. Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Answer and direct phone calls, greet visitors, and provide general administrative support.</li><li>Maintain filing systems, both electronic and physical.</li><li>Assist with expense reporting and invoice processing.</li><li>Support project coordination and facilitate communication between departments.</li><li>Order office supplies and monitor inventory levels.</li><li>Perform other tasks and projects as assigned to ensure efficient office operations.</li></ul>
2026-03-31T00:00:00Z

Administrative Assistant

Orange, CA
onsite
Contract / Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Orange, California. This Contract to permanent position offers an opportunity to contribute to a dynamic service department specializing in fire protection. The ideal candidate will bring strong organizational skills, a positive attitude, and proficiency in administrative tasks to help ensure smooth daily operations. Responsibilities: • Perform accurate data entry to maintain organized records and documentation. • Handle invoicing tasks, including uploading invoices for special billing requests. • Dispatch work orders, ensuring timely communication and accurate information entry. • Provide general administrative support to the team, including answering inbound calls and managing correspondence. • Assist with billing processes, excluding accounting tasks. • Collaborate with team members to maintain a high level of service and morale. • Utilize Microsoft Office Suite, including Excel, to complete various administrative tasks. • Maintain a neat and business-casual appearance while representing the company.
2026-04-01T00:00:00Z

Administrative Assistant

Costa Mesa, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Costa Mesa, California. In this long-term contract role, you will provide essential support to the Property Manager by handling administrative tasks and ensuring smooth operations within the office. This position is ideal for individuals with a background in office administration and a proactive approach to problem-solving. Responsibilities: • Perform general administrative tasks, including answering inbound calls, managing correspondence, and maintaining organized records. • Assist the Property Manager with daily operational needs and provide support on property-related matters. • Schedule appointments and coordinate meetings with vendors, clients, and team members. • Oversee payment processing and ensure accurate documentation of financial transactions. • Manage vendor relationships and track service requests to completion. • Handle receptionist duties such as greeting visitors and directing inquiries. • Conduct data entry tasks to maintain accurate and up-to-date records. • Support office operations by ordering supplies and ensuring the workspace remains organized. • Prepare reports and presentations as required by the Property Manager. • Collaborate with team members to improve office workflows and efficiency.
2026-03-31T00:00:00Z

Administrative Assistant

Newport Beach, CA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Newport Beach, California. This contract position requires a detail-oriented individual who excels in managing office tasks, coordinating schedules, and ensuring smooth day-to-day operations. The role offers an opportunity to work in a dynamic environment, supporting leadership and contributing to organizational efficiency. Responsibilities: • Perform a variety of administrative tasks, including scheduling meetings, managing calendars, and coordinating appointments. • Handle inbound calls and direct them to the appropriate departments or individuals. • Maintain accurate records and perform data entry tasks with precision. • Act as the first point of contact by greeting visitors and managing reception duties. • Prepare and organize documents, reports, and presentations using Microsoft Office Suites. • Support the studio director with daily operational needs and other assigned tasks. • Ensure the office environment is well-organized and supplies are adequately stocked. • Assist in coordinating team events and meetings as needed. • Respond to inquiries and provide excellent customer service to internal and external stakeholders.
2026-03-31T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Contract / Temporary to Hire
23.75 - 26 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. In this Contract to permanent position, you will play a pivotal role in supporting the office operations of an accounting firm, ensuring efficiency and accuracy in administrative tasks. The ideal candidate will have prior experience in a similar environment, be tech-savvy, and possess strong organizational skills. Responsibilities: • Provide administrative support to the team, including managing schedules, handling correspondence, and organizing files. • Assist with tax-related administrative tasks, ensuring compliance with procedures and timelines. • Utilize QuickBooks (desktop and online) for data entry, record keeping, and financial management. • Support the use of Lacerte tax software and e-filing processes during tax season. • Manage inbound calls professionally, addressing inquiries and directing them appropriately. • Coordinate and oversee individual tax return documentation, ensuring accuracy and completeness. • Collaborate with part-time tax administrators and interns to ensure workflow efficiency. • Maintain and update Sharefile systems for secure document sharing. • Perform receptionist duties, such as greeting visitors and maintaining a welcoming office environment. • Contribute to the overall organization and smooth operation of the office, including assisting with special projects.
2026-04-01T00:00:00Z

Administrative Assistant

Carlsbad, CA
onsite
Temporary
22.5 - 24.5 USD / Hourly
A rapidly growing biotech company in Carlsbad is seeking an Administrative Assistant to support daily operations, team coordination, and executive scheduling. This role offers exposure to a fast-paced, innovation-driven environment and is ideal for candidates who are highly organized and detail-oriented. Key Responsibilities<ul><li>Manage calendars, meetings, and internal scheduling</li><li>Coordinate cross-functional team communications</li><li>Prepare reports, presentations, and documentation</li><li>Assist with project tracking and administrative workflows</li><li>Maintain organized records and internal systems</li><li>Support leadership with day-to-day administrative tasks</li></ul>
2026-03-23T00:00:00Z

Administrative Assistant – Private Office

Rancho Santa Fe, CA
onsite
Temporary
28 - 36 USD / Hourly
Some administrative roles are about managing tasks. Others are about managing expectations, details, and environments where precision matters. A private office environment in Rancho Santa Fe is seeking a highly polished Administrative Assistant to support day-to-day operations, scheduling, and coordination within a professional, high-touch setting. This role requires a unique combination of discretion, organization, and attention to detail, along with the ability to anticipate needs and maintain a seamless environment. This position is ideal for someone who takes pride in their work, communicates thoughtfully, and understands the importance of professionalism in every interaction. The Administrative Assistant will help coordinate schedules, manage communications, and ensure that operations run smoothly behind the scenes. Candidates who thrive in this role are often those who are proactive, detail-oriented, and naturally inclined toward organization and follow-through. Key Responsibilities<ul><li>Manage calendars, scheduling, and coordination of appointments</li><li>Handle correspondence, emails, and administrative communication</li><li>Maintain organized records, files, and documentation systems</li><li>Coordinate vendors, services, and logistical arrangements</li><li>Assist with event planning and meeting coordination</li><li>Support day-to-day administrative operations with precision</li><li>Ensure a high level of confidentiality and professionalism</li></ul>
2026-03-30T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Contract / Temporary to Hire
33.25 - 38.5 USD / Hourly
We are looking for a proactive and detail-oriented Executive Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering an excellent opportunity to support high-level executives while contributing to the organization’s efficiency and success. The ideal candidate will have outstanding organizational skills, a strong ability to manage multiple priorities, and proficiency with modern tools and software. Responsibilities: • Manage executive calendars, including scheduling meetings and appointments. • Coordinate and arrange travel plans, including booking flights and accommodations. • Organize and prepare materials for executive meetings, ensuring all documentation is accurate and complete. • Oversee email communications, responding promptly and professionally on behalf of the executives. • Plan and execute corporate events, ensuring seamless logistics and attention to detail. • Maintain and update records in Salesforce, ensuring data accuracy and consistency. • Utilize Canva to create visually appealing presentations and materials. • Leverage Apple applications and other Mac OS tools to streamline daily operations. • Facilitate team communication using platforms like Slack and Click-Up to enhance collaboration. • Take initiative to improve internal processes and enhance team experiences.
2026-03-31T00:00:00Z

Executive Assistant

Valley Center, CA
onsite
Temporary
33 - 37 USD / Hourly
Exceptional executives rely on exceptional partners behind the scenes. Our recruiting team is partnering with a rapidly growing North County San Diego company that is seeking a highly polished Executive Assistant to support the CEO and senior leadership team. This is not a typical administrative role — it is a high-impact position that requires discretion, strategic thinking, and the ability to anticipate needs before they arise. The Executive Assistant will serve as a trusted right hand to leadership, managing complex schedules, coordinating high-level communications, and ensuring that critical priorities remain organized and on track. This individual will operate at the center of the organization’s operations, interacting with executives, clients, and internal teams daily. For candidates who thrive in fast-paced environments and take pride in enabling leadership to operate at their highest level, this role offers a rare opportunity to make a meaningful impact.Responsibilities<ul><li>Manage complex executive calendars and travel arrangements</li><li>Prepare executive-level presentations and reports</li><li>Coordinate leadership meetings and company initiatives</li><li>Manage confidential communications and documentation</li><li>Act as liaison between executives and internal departments</li></ul>
2026-03-16T00:00:00Z

Executive Assistant

Valley Center, CA
onsite
Temporary
33 - 36 USD / Hourly
The best Executive Assistants don’t just manage schedules — they manage priorities, protect time, and create leverage for leadership. A growing organization is seeking a highly capable Executive Assistant to support senior leadership in a fast-paced, high-performance environment. This role requires someone who can operate with discretion, precision, and strong business judgment while handling complex scheduling, communication, and coordination responsibilities.Key Responsibilities<ul><li>Manage complex executive calendars, travel, and scheduling priorities</li><li>Prepare presentations, reports, and executive-level communications</li><li>Coordinate high-level meetings, agendas, and follow-ups</li><li>Act as a liaison between executives and internal/external stakeholders</li><li>Handle confidential information with discretion and professionalism</li><li>Support strategic initiatives and special projects</li></ul>
2026-03-27T00:00:00Z

Part-Time Administrative Assistant

San Diego, CA
onsite
Temporary
20 - 22 USD / Hourly
We are looking for an experienced Part-Time Administrative Assistant to join our team in San Diego, California. This role is ideal for someone who thrives in a dynamic office environment and has a background in nonprofit organizations. As part of a long-term contract position, you will play a key role in ensuring smooth daily operations while supporting our team effectively. Responsibilities: • Provide general administrative support by managing schedules, handling correspondence, and maintaining records. • Answer and direct inbound calls professionally, ensuring excellent communication and customer service. • Perform data entry tasks with accuracy and attention to detail to maintain organized office systems. • Greet visitors and manage receptionist duties to ensure a welcoming atmosphere. • Coordinate office activities, including scheduling meetings and organizing events. • Assist with preparing reports and presentations as needed. • Maintain inventory of office supplies and reorder items to ensure operational efficiency. • Support the executive director and other team members with special projects or tasks. • Ensure compliance with organizational policies and procedures in all administrative activities.
2026-03-27T00:00:00Z

Part-Time Administrative Assistant

San Diego, CA
onsite
Temporary
20 - 22 USD / Hourly
We are seeking a detail-oriented and reliable Part-Time Administrative Assistant to support daily office operations within the education/non-profit industry. This role is ideal for someone who is organized, proactive, and enjoys working in a fast-paced environment while managing multiple priorities. This is a contract opportunity running from April-August. Key Responsibilities<ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Manage calendars, appointments, and meeting coordination</li><li>Respond to emails, phone calls, and internal communications in a timely and professional manner</li><li>Maintain and organize digital and physical records</li><li>Assist with document preparation, reporting, and correspondence</li><li>Support team members with special projects and operational tasks</li><li>Order office supplies and manage inventory as needed</li><li>Ensure accuracy and confidentiality of sensitive information</li></ul>
2026-03-25T00:00:00Z

Administrative Assistant- Receptionist

Fullerton, CA
onsite
Temporary
22 - 27 USD / Hourly
Administrative Assistant / Receptionist is seeking a highly presentable and detail-oriented Administrative Assistant / Receptionist to support daily front office operations while assisting the HR and Accounting departments. This is a key, client-facing role ideal for someone who thrives in a structured, corporate setting and enjoys balancing administrative responsibilities with receptionist duties. Key ResponsibilitiesFront Desk / Reception Duties:<ul><li>Greet and assist visitors, clients, and vendors in a professional manner </li><li>Answer and route incoming calls using a multi-line phone system </li><li>Maintain a clean, organized, and welcoming lobby and front office area </li><li>Monitor front door access and ensure office security protocols are followed </li></ul>Administrative & Office Support:<ul><li>Perform daily filing, scanning, and document management </li><li>Maintain organized records for multiple departments </li><li>Assist with general office tasks, including data entry and supply coordination </li><li>Support internal team members with administrative needs as required </li></ul>HR Support (Reporting to HR Generalist):<ul><li>Review and organize HRIS files for accuracy and compliance </li><li>Scan and upload employee documentation into HR systems </li><li>Follow up with employees regarding internal policy acknowledgments and signatures </li><li>Assist with onboarding documentation and general HR administrative tasks </li></ul>Accounting & Operations Support:<ul><li>Provide administrative assistance to the Accounting and Operations teams </li><li>Help maintain accurate documentation and support department workflows </li></ul>
2026-03-23T00:00:00Z

Administrative Assistant – Construction Company

Vista, CA
onsite
Temporary
23 - 28 USD / Hourly
A growing construction company in Vista is seeking an Administrative Assistant to support project coordination, documentation management, and daily office operations. This role is well-suited for candidates who thrive in a fast-paced, deadline-driven environment and are comfortable supporting both office and field teams. The Administrative Assistant will play a critical role in maintaining accurate project documentation, coordinating schedules, and ensuring that operational workflows are executed efficiently. This position requires strong organizational skills and the ability to manage multiple tasks while maintaining accuracy. Key Responsibilities<ul><li>Support project managers with documentation, scheduling, and coordination</li><li>Maintain project files, contracts, permits, and compliance records</li><li>Process invoices, purchase orders, and expense tracking</li><li>Coordinate communication between field teams, vendors, and internal staff</li><li>Track project timelines, deliverables, and administrative milestones</li><li>Assist with reporting, data entry, and documentation management</li><li>Manage incoming calls, emails, and office correspondence</li><li>Provide general administrative support across departments</li></ul>
2026-03-23T00:00:00Z

Human Resources (HR) Assistant

Escondido, CA
onsite
Temporary
22 - 26 USD / Hourly
We are looking for a dedicated Human Resources (HR) Assistant to join our team in Escondido, California. In this long-term contract role, you will play a key part in supporting the daily operations of the HR department, ensuring smooth processes and compliance with organizational standards. This position is ideal for someone passionate about HR administration and eager to contribute to a mission-driven non-profit environment. Responsibilities: • Handle daily HR administrative tasks, including maintaining employee records and organizing necessary documentation. • Facilitate the onboarding process by preparing offer letters, scheduling orientations, and ensuring all required paperwork is completed. • Conduct and manage pre-employment background checks, verifying results and addressing any follow-up requirements with candidates or vendors. • Coordinate new employee logistics, such as system access setup, equipment requisitions, and first-day arrangements. • Maintain accurate and compliant HR files while safeguarding confidentiality and adhering to company policies. • Provide assistance to the HR team by responding to employee inquiries and supporting various HR-related projects. • Ensure proper documentation and tracking for HR activities to support organizational goals and audits. • Collaborate with team members to improve HR processes and enhance employee experiences.
2026-03-30T00:00:00Z

Human Resources (HR) Assistant

Fullerton, CA
onsite
Contract / Temporary to Hire
22 - 27 USD / Hourly
Job Title: HR Generalist / Safety Coordinator (Contract) Duration: 6–8 month contract with potential for conversion based on budget later in the yearStart Date: Immediate (interviews this week; ideal start next week)Position OverviewWe are seeking a bilingual (Spanish/English) HR Generalist / Safety Coordinator to support a food manufacturing facility with approximately 60 employees. This onsite contract role will play a key part in maintaining day-to-day HR operations while ensuring a safe and compliant work environment. The position reports directly to the Office Manager and Plant Manager and will collaborate with HR staff supporting other company facilities.The ideal candidate brings hands-on experience in both human resources and workplace safety, preferably within a food manufacturing or production environment.Key ResponsibilitiesHuman Resources• Manage day-to-day HR operations including onboarding, offboarding, and employee documentation• Maintain employee records and HR data in ADP• Support payroll coordination and timekeeping accuracy• Assist with employee relations matters and act as a point of contact for HR questions• Ensure compliance with company policies and employment regulations• Coordinate training and employee communications• Partner with management on workforce planning and staffing needsSafety & Compliance• Support and maintain workplace safety programs and procedures• Conduct safety orientations and ongoing training for employees• Assist with incident reporting, investigations, and corrective actions• Ensure compliance with OSHA and food manufacturing safety standards• Perform regular safety audits and inspections• Maintain safety documentation and reporting requirementsQualifications• 2+ years of experience in an HR Generalist and/or Safety role• Experience in food manufacturing or a production environment strongly preferred• Bilingual in Spanish and English required• Working knowledge of ADP or similar HRIS/payroll systems• Familiarity with OSHA regulations and workplace safety practices• Strong organizational and communication skills• Ability to work independently in a fast-paced onsite environmentWork Environment• Fully onsite role supporting a manufacturing facility of approximately 60 employees• Collaborative environment working closely with operations and management teams________________________________________
2026-04-01T00:00:00Z

Executive Assistant - Part Time

Irvine, CA
onsite
Temporary
60 - 70 USD / Hourly
We are looking for a dedicated and detail-oriented Executive Assistant who is fluent in both Mandarin and English to support a senior executive in Cupertino, California. In this long-term contract position, you will play a key role in managing schedules, coordinating travel, and facilitating communication across global teams. This is an excellent opportunity for an experienced individual with strong attention to detail to contribute to high-level strategic initiatives while ensuring smooth day-to-day operations. Responsibilities: • Coordinate and manage the Chairman's calendar, ensuring seamless scheduling of meetings and appointments across multiple time zones. • Arrange and oversee complex global travel plans, including booking flights, accommodations, and transportation. • Act as a liaison and translator for communication between English and Mandarin-speaking teams, ensuring clarity and efficiency. • Organize executive meetings, prepare detailed agendas, briefing materials, and follow up on action items to ensure timely completion. • Support strategic initiatives by monitoring deadlines and deliverables, contributing to project management tasks. • Draft, review, and edit reports, presentations, and executive summaries with accuracy and attention to detail. • Handle sensitive business and financial information with the utmost discretion and confidentiality. • Build and maintain relationships with vendors, travel agencies, and other service providers to support operational needs. • Anticipate and address potential challenges, providing proactive solutions to streamline processes in a fast-paced environment.
2026-04-01T00:00:00Z

Administrative Assistant – Healthcare Organization

Oceanside, CA
onsite
Temporary
22 - 27 USD / Hourly
A busy and growing healthcare organization in Oceanside is seeking an Administrative Assistant to support patient coordination, office operations, and administrative workflows. This role is ideal for someone who is detail-oriented, organized, and comfortable working in a patient-facing environment. The Administrative Assistant will help ensure that administrative processes, scheduling, and documentation are handled accurately while supporting both clinical and administrative teams. This position requires strong communication skills, the ability to manage sensitive information, and a commitment to maintaining a professional and efficient office environment.Key Responsibilities<ul><li>Coordinate patient scheduling, appointments, and calendar management</li><li>Maintain patient records, documentation, and compliance files</li><li>Support front office operations, including phone and email communication</li><li>Assist with billing support, insurance verification, and administrative processing</li><li>Perform data entry, reporting, and database management</li><li>Ensure accuracy and organization of medical and administrative records</li><li>Support clinical staff with administrative coordination</li><li>Maintain confidentiality and compliance with healthcare regulations</li></ul>
2026-03-23T00:00:00Z

Executive Assistant – Higher Education

Elfin Forest, CA
onsite
Temporary
32 - 36 USD / Hourly
Our client is hiring an Executive Assistant to provide high-level administrative support within a respected higher education institution in San Diego. Universities and academic organizations rely heavily on experienced administrative professionals who can support leadership teams, coordinate complex schedules, and ensure that operational and academic priorities remain organized and aligned. Key Responsibilities<ul><li>Manage executive calendars, meetings, and scheduling coordination</li><li>Prepare reports, presentations, and executive communications</li><li>Coordinate meetings with faculty, administrators, and external partners</li><li>Maintain confidential documents and administrative records</li><li>Assist with institutional events and leadership initiatives</li><li>Provide high-level administrative support to senior leadership</li></ul>
2026-03-09T00:00:00Z

Office Assistant

Newport Beach, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Tustin, California. This role involves supporting daily office operations by performing administrative and clerical tasks efficiently. The ideal candidate will have excellent organizational skills and the ability to manage multiple responsibilities in a fast-paced environment. Responsibilities:• Greet visitors and handle receptionist duties, ensuring a welcoming and organized atmosphere.• Scan and organize documents to maintain accurate digital and physical records.• Answer and direct inbound calls promptly while providing excellent customer service.• Perform general clerical tasks, such as filing, data entry, and office organization.• Assist with scheduling and coordinating meetings, appointments, and other events.• Maintain office supplies inventory and ensure timely replenishment.• Support team members with administrative tasks as needed.• Manage incoming and outgoing mail and deliveries efficiently.• Ensure compliance with office procedures and maintain confidentiality of sensitive information.
2026-04-01T00:00:00Z

Human Resources Assistant

San Marcos, CA
onsite
Temporary
25 - 27 USD / Hourly
This position offers an excellent opportunity for an early-career HR professional who is eager to gain exposure to a wide range of human resources functions. The HR Assistant will play an important role in supporting the HR team with administrative processes, employee documentation, and internal communication while ensuring that HR systems and records remain accurate and organized. Human Resources departments often manage sensitive information and complex administrative processes, which means that attention to detail, organization, and confidentiality are essential in this role. The HR Assistant will help ensure that employee records are maintained properly, onboarding processes run smoothly, and HR initiatives are supported effectively. Our client is seeking someone who enjoys working with people, staying organized, and contributing to a collaborative work environment. Candidates who are interested in growing within the HR field and building a long-term career in human resources will find this position to be an excellent foundation.Key Responsibilities<ul><li>Maintain and update employee records and HR documentation</li><li>Assist with onboarding coordination for new hires</li><li>Schedule interviews and support recruitment activities</li><li>Prepare HR reports, employee communications, and internal documents</li><li>Assist with benefits administration and HR data entry</li><li>Support HR team with employee engagement and internal programs</li><li>Maintain confidentiality when handling employee information</li><li>Provide general administrative support to the HR department</li></ul>
2026-03-17T00:00:00Z

Administrative Assistant – Agriculture / Farming Operations

San Marcos, CA
onsite
Temporary
23 - 27 USD / Hourly
Agriculture is one of the most operationally complex industries — where timing, logistics, and coordination are everything. A respected agricultural operation in San Marcos is hiring an Administrative Assistant to support daily office functions, logistics coordination, and operational tracking. This role is ideal for someone who enjoys working in a dynamic, hands-on environment where no two days look exactly the same. This position sits at the intersection of operations, logistics, and administration, supporting everything from scheduling and reporting to vendor coordination and internal communication. The right candidate will be someone who is adaptable, detail-oriented, and comfortable managing multiple responsibilities in a fast-moving environment. Key Responsibilities<ul><li>Support daily administrative operations and office coordination</li><li>Assist with scheduling, logistics, and operational planning</li><li>Maintain accurate records, reports, and data tracking systems</li><li>Coordinate with vendors, suppliers, and internal teams</li><li>Handle invoicing, documentation, and basic financial tracking</li><li>Manage communications, emails, and administrative correspondence</li><li>Support seasonal workflow demands and shifting priorities</li><li>Ensure organization across files, systems, and reporting processes</li></ul>
2026-03-30T00:00:00Z

Sr. Accountant

Encinitas, CA
onsite
Temporary
36 - 42 USD / Hourly
We are looking for an experienced Senior Accountant to join our team on a contract basis in Encinitas, California. This role focuses on overseeing financial operations, ensuring precise reporting, and maintaining compliance with regulatory requirements. As a key contributor, you will lead accounting procedures, manage staff, and provide critical insights to support organizational decision-making. Responsibilities: • Supervise the daily activities of the accounting and administration teams to ensure smooth operations. • Manage month-end close processes, including preparing detailed monthly, quarterly, and annual reports for senior leadership. • Reconcile bank accounts and general ledger accounts on a weekly basis to maintain accurate financial records. • Prepare and deliver timely financial statements, departmental reports, and analyses of budget variances. • Monitor and update cash flow reports to ensure optimal financial resource allocation. • Generate funding reports and collaborate with grants management and fund accounting staff. • Maintain and enforce documented accounting policies and procedures to uphold financial integrity. • Audit financial reports, funder performance, and compliance with regulatory standards. • Oversee accounts payable and receivable processes while ensuring team cross-training for operational efficiency. • Lead the development of annual budgets and forecasts to guide strategic financial planning.
2026-03-18T00:00:00Z