Results for Office Manager Jobs in Mount Vernon, WA

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Office Assistant

Mount Vernon, WA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a healthcare-related department in Mount Vernon, Washington. This is a Contract position suited for someone who can manage clerical tasks, communicate professionally, and keep office processes running smoothly in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable handling a variety of administrative duties while working collaboratively with staff and external contacts. Responsibilities: • Provide day-to-day administrative assistance to the department, supporting staff with clerical needs and routine office activities. • Serve as reception backup when needed, greeting visitors, answering inbound calls, and directing inquiries appropriately. • Process incoming and outgoing correspondence, including faxes, referrals, and document copy requests, with accuracy and professionalism. • Monitor and replenish office supplies by following established inventory procedures and coordinating orders as needed. • Maintain organized records, daily census information, and other department documentation in line with internal guidelines. • Use Outlook and other department software to complete tasks efficiently and respond to information requests within expected timeframes. • Post refunds accurately, communicate updates to vendors promptly, and assist with on-call notification processes as required. • Participate in meetings, training, and continuous improvement efforts while following departmental policies and completing additional assigned duties.
2026-10-09T00:00:00Z

Office Coordinator

Seattle, WA
onsite
Permanent / Full Time
62400 - 83200 USD / Yearly
We are looking for an Office Coordinator to support daily administrative operations for a financial services office. This position plays a central role in creating a welcoming front-office experience, guiding incoming client inquiries, and keeping records and office materials organized. The ideal candidate brings strong communication skills, sound judgment, and a dependable, service-oriented approach to both visitors and internal team support. Responsibilities:• Welcome clients and guests upon arrival, direct them to the appropriate meeting space, and provide refreshments to create a welcoming and comfortable office experience.• Respond to incoming phone calls and other initial inquiries from current and prospective clients, gathering key details to understand the purpose of each contact.• Ask thoughtful follow-up questions to clarify client needs, including referrals who may be unsure which service is most appropriate for their situation.• Connect each inquiry with the appropriate team member to ensure timely and accurate follow-up.• Sort, review, and distribute incoming mail while maintaining organized physical records and correspondence.• Scan and upload documents into the correct electronic client files and keep paper files accurate and up to date.• Maintain invoice filing and support day-to-day document organization across the office.• Assist with light office administration, including monitoring supply levels, ordering materials, and keeping shared spaces stocked with coffee and snacks.• Learn and use browser-based front office and case management tools as part of daily administrative support. Benefits:• 20 days PTO, increasing to 22 after 3 years and 25 after 5 years• 401(k) with 6% match• Medical, 75% paid by company for employee, 25% paid by company for dependants• Dental and vision, 100% paid for by company• Standard paid holidays
2026-10-07T00:00:00Z

Bookkeeper

Bellingham, WA
onsite
Temporary / Contract
23 - 29 USD / Hourly
We are seeking a dependable, detail-oriented Bookkeeper to support daily accounting operations for a local business. This opportunity is ideal for someone who enjoys keeping financial records organized, managing multiple priorities, and working independently.Key Responsibilities<ul><li>Enter and maintain accurate records of sales, purchases, expenses, payments, and deposits.</li><li>Prepare customer invoices, process vendor bills, and track accounts receivable and accounts payable.</li><li>Monitor outstanding customer balances and follow up on payments.</li><li>Reconcile bank accounts and credit card statements, researching and resolving discrepancies.</li><li>Organize receipts, invoices, and supporting financial documentation.</li><li>Assist with payroll processing and related recordkeeping.</li><li>Prepare monthly financial summaries and expense reports.</li><li>Coordinate with the external accountant or CPA to provide records for tax preparation and financial reporting.</li><li>Use QuickBooks, Microsoft Excel, and Google Sheets to maintain and review financial information.</li><li>Handle confidential business and financial information with care.</li></ul>
2026-10-14T00:00:00Z

Accounting Manager

Coupeville, WA
onsite
Permanent / Full Time
118000 - 140000 USD / Yearly
We are looking for an experienced Accounting Manager to lead core financial operations for a healthcare organization in Coupeville, Washington. This role partners closely with leadership to maintain accurate records, deliver reliable reporting, and support sound financial decision-making. The position also provides direction to accounting staff while promoting strong internal controls, regulatory compliance, and efficient departmental performance. Responsibilities:• Direct accounts payable and general ledger activities to ensure financial transactions are processed accurately, promptly, and in accordance with organizational guidelines.• Manage the integrity of accounting records by reviewing reconciliations, journal entries, and supporting documentation tied to month-end and year-end close activities.• Partner with the Controller on financial analysis, forecasting support, business case evaluations, and other initiatives that inform operational and strategic planning.• Monitor vendor payment practices and contract-related financial obligations to confirm proper authorization, control, and compliance.• Lead preparation for audits, cost reporting, grant-related financial submissions, and regulatory filings by coordinating materials with internal stakeholders and external auditors.• Establish, maintain, and refine accounting policies, workflows, and internal controls to protect assets and strengthen compliance within a healthcare environment.• Track financial performance indicators, analyze trends, and recommend process improvements that increase efficiency and reporting accuracy.• Ensure adherence to applicable federal, state, and local requirements, including healthcare-related reimbursement and reporting standards such as Medicare and Medicaid.• Recruit, coach, and supervise accounting team members, setting clear expectations and supporting ongoing development and performance management. The salary range for this position is $118,000 to $140,000. Benefits:100% employer-paid medical, dental, and vision insurance for the employeeEmployer-paid life and AD&D insurance Retirement Plan: hybrid defined benefit plan; employee contributes 5%, company contributes 6%30 days PTO to start (includes vacation, sick, and holidays)
2026-09-29T00:00:00Z

4 results for Office Manager in Mount Vernon, WA