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5 results for Office Services Specialist in Monterey, CA

Office Manager

Salinas, CA
onsite
Contract / Temporary to Hire
24.7 - 28.6 USD / Hourly
We are looking for an experienced Office Manager to join a manufacturing company in Salinas, California. In this role, you will support the R&D department by ensuring seamless office operations, managing critical research data, and leveraging advanced Microsoft Excel skills to assist with data analysis and reporting. This is a contract position with the potential for permanent employment, offering an opportunity to contribute to innovative projects in a dynamic industry. Responsibilities: • Oversee daily administrative functions for the R&D office, including supply management, scheduling, and coordinating meetings and travel arrangements. • Organize and maintain both digital and physical records for research projects and office documentation. • Perform accurate data entry, cleaning, and database management to support research initiatives. • Create and manage complex spreadsheets, utilizing advanced Excel features such as pivot tables, formulas, charts, and macros. • Prepare presentations, summaries, and technical documentation to support team activities. • Collaborate with internal teams and external partners to ensure smooth project execution. • Implement and uphold data security and privacy protocols within the office environment. • Identify and propose improvements to office workflows, recommending tools and processes to enhance efficiency.
2026-04-13T00:00:00Z

Office Clerk

Scotts Valley, CA
onsite
Permanent
52000 - 63000 USD / Yearly
Join Our Fast-Growing Team and Help Keep the Office Running at Its Best!Are you an organized and detail-oriented professional with a knack for supporting teams and clients? If you thrive in a fast-paced environment and love making a difference behind the scenes, we want to meet you! We’re seeking an energetic Office Clerk to be the backbone of our dynamic manufacturing office in Scotts Valley. Here, your problem-solving skills and passion for service will help drive our company’s ongoing success.What You’ll Do:<ul><li>Coordinate and schedule client meetings, follow-ups, and project updates to foster lasting relationships with our valued customers.</li><li>Keep our office files and documentation organized, up-to-date, and readily accessible for colleagues and audits.</li><li>Oversee inventory of supplies, order materials, and maintain equipment to keep operations running smoothly.</li><li>Assist with employee schedules, set up team meetings, and prepare agendas that keep everyone informed and productive.</li><li>Support billing, expense tracking, and a variety of essential administrative tasks.</li><li>Be a resource for customers and clients, sharing detailed information about our services and current projects.</li><li>Professionally address customer inquiries, resolving concerns quickly and escalating complex issues as appropriate.</li><li>Maintain precise records of all client interactions and project milestones.</li><li>Manage incoming calls, direct phone inquiries, and ensure top-tier communication flows in and out of the office.</li><li>Efficiently use computer databases and office software to support our day-to-day administrative operations.</li></ul> <ul><li>An opportunity to make a tangible impact by supporting a company that is passionate about growth and innovation. The chance to work with a supportive team in a collaborative and friendly environment. Plenty of variety in your workday—every day brings new challenges and opportunities to grow.</li></ul>Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T00:00:00Z

Office Coordinator

Salinas, CA
onsite
Permanent
45000 - 52000 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health! Are you a detail-driven detail oriented who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Salinas-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations. Why This Opportunity Stands Out: You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment. Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately. You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building. You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork. Key Responsibilities: Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient. Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included). Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections. Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track. Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready. Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most. Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners. Adapt to high-volume work with composure and a solutions-focused approach. Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T00:00:00Z

Office Coordinator

Capitola, CA
onsite
Permanent
40000 - 52000 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health!Are you a detail-driven professional who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Santa Cruz County-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations (Capitola).Why This Opportunity Stands Out:<ul><li>You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment.</li><li>Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately.</li><li>You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building.</li><li>You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork.</li></ul>Key Responsibilities:<ul><li>Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient.</li><li>Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included).</li><li>Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections.</li><li>Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track.</li><li>Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready.</li><li>Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most.</li><li>Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners.</li><li>Adapt to high-volume work with composure and a solutions-focused approach.</li></ul>Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T00:00:00Z

Accounting Specialist

Hollister, CA
onsite
Permanent
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Accounting Specialist to join our team in Hollister, California. This role provides an excellent opportunity to advance your career in the agricultural sector while benefiting from a supportive work environment and competitive perks. As an integral member of our accounting team, you will handle financial operations and contribute to maintaining accurate and well-organized records. Responsibilities:• Prepare accurate financial statements and reports while ensuring compliance with organizational standards.• Manage accounts payable and receivable processes, including invoice handling and payment tracking.• Conduct monthly account reconciliations and address any discrepancies that arise.• Assist with budgeting and forecasting activities by analyzing financial trends and data.• Maintain detailed and organized financial records in accordance with regulatory guidelines.• Collaborate with senior accounting staff on audits and tax filings to ensure accuracy and compliance.• Identify opportunities to enhance existing accounting processes and internal controls. Posted by Recruiting Director Scott G. Moore (Connect on LinkedIn also)
2026-03-27T00:00:00Z