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6 results for Office Services Specialist in Monterey, CA

Office Support Specialist

Salinas, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Office Support Specialist to help keep daily operations running smoothly in our Salinas, California office. This Long-term Contract position is well suited for someone who enjoys balancing administrative tasks with hands-on support for office equipment, supplies, and employee needs. The ideal candidate is organized, responsive, and comfortable assisting with both routine coordination and time-sensitive requests in a fast-paced environment. Responsibilities: • Manage day-to-day office support activities, ensuring work areas remain orderly, functional, and ready for employee use. • Coordinate mail distribution, outgoing shipments, and package handling while maintaining accurate and efficient processing. • Arrange printer setup, service requests, and basic connectivity assistance to help minimize workplace disruptions. • Produce and organize labels, sticker logos, and other branded office materials using basic formatting or printing tools. • Monitor inventory levels for office supplies and restock shared spaces so essential items are consistently available. • Support new employee setup by preparing workstations, devices, and necessary materials before start dates. • Respond promptly to staff requests related to office services and basic technical issues, resolving straightforward problems independently when possible. • Contribute to special assignments and provide additional administrative assistance based on evolving office priorities.
2026-07-17T00:00:00Z

Office Assistant

Salinas, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a non-profit organization in Salinas, California. This Long-term Contract position offers a flexible part-time schedule of 8 to 12 hours per week, generally working once a week with scheduling arranged several weeks in advance. The role is ideal for someone who communicates clearly, stays organized, and can help keep office workflows running smoothly in a business casual environment. Responsibilities: • Welcome visitors and provide front-desk support while maintaining a courteous and friendly office presence. • Answer incoming calls, respond to routine inquiries, and direct messages to the appropriate team members. • Scan, organize, and file documents to keep records accurate, accessible, and up to date. • Perform a range of clerical tasks such as data entry, correspondence support, and general office coordination. • Use Microsoft Office tools, including Excel, to prepare basic documents, update information, and assist with administrative tracking. • Help manage office scheduling needs for part-time weekly support and adapt to changing priorities as needed. • Communicate clearly with internal staff and external contacts in an effective manner, including Spanish-speaking individuals when applicable.
2026-07-22T00:00:00Z

Office Coordinator

Salinas, CA
onsite
Permanent / Full Time
45000 - 52000 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health! Are you a detail-driven detail oriented who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Salinas-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations. Why This Opportunity Stands Out: You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment. Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately. You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building. You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork. Key Responsibilities: Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient. Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included). Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections. Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track. Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready. Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most. Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners. Adapt to high-volume work with composure and a solutions-focused approach. Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-07-15T00:00:00Z

Office Coordinator

Salinas, CA
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
Office Coordinator Location: Salinas, California We are seeking a highly organized and dependable Office Coordinator to join our team in Salinas, California. This is an excellent opportunity for someone who enjoys keeping operations running smoothly, thrives in a fast-paced environment, and takes pride in accuracy, organization, and follow-through. In this role, you will play an important part in supporting administrative and accounting-related processes that help teams stay on schedule, maintain accurate records, and ensure documentation is complete and audit-ready. If you are detail-oriented, proactive, and comfortable balancing multiple priorities, we encourage you to apply. What You’ll Do Enter and maintain client and program information in internal systems with a high level of accuracy. Track task assignments, deadlines, attendance records, and required supporting documentation across multiple workflows. Review records for completeness before final submission and flag missing information, delays, or discrepancies to the Program Manager. Maintain organized logs for active and completed work and assist with preparing reports for internal distribution. Upload, label, and organize documentation so records remain accessible, accurate, and audit-ready. Support reconciliation efforts by comparing records across systems, documenting discrepancies, and tracking issues through resolution. Monitor referrals, scheduling activity, attendance details, and document submission timelines from external partners and vendors. Assist with file reviews using established checklists to identify missing information and prepare materials for leadership review. Send timely follow-up communications regarding schedules, required paperwork, and approaching deadlines. Keep shared files, logs, and tracking tools up to date to support smooth day-to-day operations. Posted by Recruiting Manager Scott G Moore (Apply here and connect on LinkedIin also)
2026-07-09T00:00:00Z

Office Coordinator

Capitola, CA
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
Office Coordinator Urgent Care / Medical Healthcare Facility Are you passionate about providing exceptional patient support and keeping a fast-paced medical office running smoothly? Join a growing healthcare organization committed to delivering high-quality, accessible care to the community. About the Role: As our Office Coordinator, you will play a key role in the daily administrative and operational success of a busy urgent care facility. You’ll help create an efficient, welcoming experience for patients while supporting providers, clinical staff, and office operations. This position requires strong organization, professionalism, and the ability to manage multiple priorities in a fast-moving healthcare environment. What You’ll Do: Coordinate front desk operations, patient scheduling, registration, intake, and check-in/check-out processes Manage patient records and confidential medical documentation, ensuring accuracy and compliance with HIPAA and organizational policies Serve as the first point of contact for patients, staff, and external partners, responding to questions with professionalism, empathy, and efficiency Support administrative and billing functions, including collecting payments, verifying insurance information, preparing patient statements, and processing service documentation Assist providers and clinical staff with schedule coordination, patient flow, daily census tracking, and preparation for clinic operations Partner with the Office Manager and clinical leadership to address facility needs, office supply inventory, safety protocols, and operational issues Help maintain an organized, patient-centered environment and provide additional administrative support as needed to meet the changing demands of the clinic Posted by Staffing Director Scott Moore
2026-07-08T00:00:00Z

Accounting Specialist

Hollister, CA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Accounting Specialist to join our team in Hollister, California. This role provides an excellent opportunity to advance your career in the agricultural sector while benefiting from a supportive work environment and competitive perks. As an integral member of our accounting team, you will handle financial operations and contribute to maintaining accurate and well-organized records. Responsibilities:• Prepare accurate financial statements and reports while ensuring compliance with organizational standards.• Manage accounts payable and receivable processes, including invoice handling and payment tracking.• Conduct monthly account reconciliations and address any discrepancies that arise.• Assist with budgeting and forecasting activities by analyzing financial trends and data.• Maintain detailed and organized financial records in accordance with regulatory guidelines.• Collaborate with senior accounting staff on audits and tax filings to ensure accuracy and compliance.• Identify opportunities to enhance existing accounting processes and internal controls. Posted by Recruiting Director Scott G. Moore (Connect on LinkedIn also)
2026-07-13T00:00:00Z