Office Manager Jobs in Monterey, CA

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Bookkeeper Assistant

Sand City, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a dependable Bookkeeper Assistant to support daily accounting operations for a construction-related business in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping financial records accurate, managing payable activity, and contributing to timely month-end reporting. The role offers the chance to work across multiple entities while helping the accounting team stay organized and on schedule. Responsibilities: • Handle invoice processing and maintain accounts payable records for multiple related business entities with a high level of accuracy. • Track purchase orders, verify supporting documentation, and ensure expenses are properly matched before payment is issued. • Reconcile company credit card activity and investigate discrepancies to keep financial records current and complete. • Conduct recurring audit reviews, including weekly purchase audits and monthly statement checks, and submit findings within established deadlines. • Assist with month-end accounting activities by confirming payable and purchasing transactions are fully captured and ready for close. • Prepare recurring financial and operational reports, including profit and loss summaries and other scheduled reporting for internal review. • Support the accounting team with bookkeeping tasks, bank reconciliations, and general record maintenance as needed. • Learn company-specific accounting tools and follow internal procedures to maintain consistency across workflows.
2026-10-12T00:00:00Z

Administrative Assistant

Los Gatos, CA
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This is a Contract position focused on administrative coordination, front-desk support, and accurate data handling within a district office environment. The role will assist with records management, communication tasks, and system-related administrative processes while helping maintain efficient office workflows. Responsibilities: • Provide day-to-day administrative support for district office activities, ensuring tasks are completed accurately and on schedule. • Enter, update, and maintain records in internal databases and student information systems with a high level of accuracy. • Assist with Aeries and CalPADS-related administrative processing, including data review and record support. • Manage absence tracking activities and maintain organized logs for office reporting and follow-up. • Support the volunteer clearance process by reviewing documentation and coordinating processing steps. • Answer inbound calls, respond to routine inquiries, and direct visitors or requests to the appropriate staff members. • Perform receptionist and general front-office duties to help maintain an organized office environment.
2026-11-04T00:00:00Z

Finance Manager

San Jose, CA
onsite
Permanent / Full Time
180000 - 200000 USD / Yearly
Reach out to Michelle Espejo via email or LinkedIn for additional information or questions regarding this listing. Finance Manager | Private Equity Firm | San Jose| Hybrid | Strong Compensation!! A leading global investment firm focused on technology investing is growing its finance team. Known for its sophisticated investment platform, strong performance track record, and high-caliber culture, the firm offers the opportunity to work alongside top talent within a highly respected private markets environment. This is an exciting opportunity to gain deep exposure to complex private equity fund structures while working closely with a lean, highly technical team. The role offers a mix of fund accounting and tax exposure, strong visibility, technical depth, excellent compensation and benefits, and long-term growth potential within a premier investment platform. Responsibilities<ul><li>Support fund accounting across complex private equity fund structures</li><li>Manage quarterly closes, reconciliations, capital calls, and distributions</li><li>Assist with annual financial statements and audit coordination</li><li>Partner with internal teams and external fund administrators on reporting and operations</li><li>Support accounting and tax-related workstreams across the platform</li><li>Contribute to technical accounting analysis and process improvement initiatives</li></ul>For fastest consideration, reach out to Michelle Espejo via email or LinkedIn.
2026-11-04T00:00:00Z

Executive Assistant

San Jose, CA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to support senior leadership through exceptional organization, scheduling, and travel coordination. This Long-term Contract position is ideal for someone who can manage shifting priorities, maintain a composed and detail-focused approach, and keep executive operations running smoothly. The role requires strong attention to detail, sound judgment, and the ability to handle meetings, calendars, and logistics with accuracy and discretion. Responsibilities: • Manage complex executive calendars, prioritize appointments, and resolve scheduling conflicts to ensure efficient use of leadership time. • Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics. • Coordinate meeting schedules across stakeholders, prepare agendas when needed, and help ensure executives are fully prepared for key discussions. • Monitor changes to travel or meeting plans and make timely adjustments to minimize disruptions. • Serve as a reliable point of coordination for executive activities, maintaining clear communication with internal and external contacts. • Track important dates, deadlines, and commitments so leadership priorities remain organized and on schedule.
2026-11-04T00:00:00Z

Finance & Accounting Manager

Monterey, CA
onsite
Permanent / Full Time
100000 - 115000 USD / Yearly
Job Title: Finance & Accounting Manager – Retail Services Join a great and growing company that offers excellent development opportunities and employee benefits & perks! Are you seeking to a role in management accounting with a well established local company? Our position has so much to offer for a skilled accountant. Responsibilities: Oversee and direct the Finance, Accounting, and Operational Data programs to support the company in meeting its annual objectives and executing its long-term strategic vision. Lead, manage, and mentor all accounting department functions, including overseeing direct report staff. Develop and supervise retail-oriented financial reporting processes, ensuring timely and accurate sales, inventory, operational, and management data to inform decision-making. Champion continuous process improvement for finance operations, reporting, and internal controls to drive greater accuracy, efficiency, and insight across the retail business. Guide the development and execution of best practices for all administrative and financial functions, ensuring optimal investment and allocation of resources based on retail sector needs. Facilitate companywide goal-setting and annual budget processes, providing leadership and direction that aligns with retail-specific performance metrics. Partner closely with retail operations and business leaders, offering actionable financial insights and recommendations that improve store performance, margin, and growth. Provide leaders with accessible, actionable operational data and performance metrics to achieve sales and profitability targets. Ensure completeness, timeliness, and compliance of all financial information according to GAAP and established retail accounting standards. Provide oversight for financial accounting, tax reporting, and regulatory compliance, including annual audits, tax filings, and retirement plan audits. Drive adoption and optimal use of ERP and POS systems in collaboration with cross-functional teams, promoting data-driven decision-making and leveraging emerging technologies suitable for retail operations. Promote strong communication and documentation standards across all finance and operational teams to ensure business objectives are met effectively and efficiently. Posted by Director of Recruiting Scott Moore (Also connect on LinkedIn)
2026-10-27T00:00:00Z

5 results for Office Manager in Monterey, CA