<p>Our team is seeking a professional and highly organized Bilingual Customer Service Administrator fluent in both English and Spanish. This individual will be responsible for delivering exceptional administrative and customer support to our clients and internal teams, ensuring a high level of service is maintained in both languages.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Serve as the first point of contact for customer inquiries via phone, email, and in-person, providing timely and accurate assistance in both English and Spanish. (Source: Job Search Guide eBook)</li><li>Manage and maintain customer records, update databases, and process documentation ensuring data accuracy and confidentiality. (Source: Job Search Guide eBook)</li><li>Resolve customer concerns and issues efficiently, escalating complex issues to appropriate departments when necessary. (Source: Job Search Guide eBook)</li><li>Assist with scheduling appointments, coordinating meetings, and managing calendars for customer service team members.</li><li>Prepare regular reports and provide administrative support to the Customer Service Manager as required.</li><li>Translate documents and communications as needed to ensure clear and effective service for Spanish-speaking clients.</li><li>Collaborate with various departments to streamline processes and enhance the overall customer experience.</li></ul><p><br></p>
We are looking for a detail-oriented Shipping and Receiving Coordinator to join our team in Union City, California. In this role, you will oversee the scheduling and execution of shipping and receiving activities while ensuring seamless coordination with logistics, warehouse, and operations teams. This is a Contract to permanent position within the manufacturing industry, offering the opportunity to contribute to efficient material movement and inventory management.<br><br>Responsibilities:<br>• Coordinate shipping and receiving operations to ensure timely delivery and receipt of goods across warehouse locations.<br>• Collaborate with logistics and customer service teams to schedule outbound shipments based on inventory levels and production needs.<br>• Organize and update receiving schedules for incoming materials and packaging, maintaining records in line with company protocols.<br>• Provide detailed daily reports on shipments, receipts, transfers, and discrepancies to key stakeholders.<br>• Verify inventory availability for shipments by consulting inventory records or liaising with inventory control specialists.<br>• Prepare and review shipping documents for internal transfers and outbound deliveries, ensuring accuracy.<br>• Manage the flow of inbound, outbound, and transfer traffic by working closely with logistics, purchasing, production, and warehousing teams.<br>• Oversee scheduling platforms to set warehouse rules, carrier requirements, and shipment times.<br>• Assist with the reconciliation of inventory discrepancies and maintain data accuracy using inventory tracking systems.<br>• Analyze work processes and recommend improvements to enhance efficiency and quality of service.
<p>The Accounts Receivable Specialist with NetSuite experience is responsible for managing the full accounts receivable cycle, including invoice generation, payment processing, cash application, collections, and reconciliations using NetSuite. This role ensures timely and accurate processing of customer payments and works closely with cross-functional teams to resolve discrepancies, maintain documentation, and support month-end close processes. The AR Specialist also leverages NetSuite’s automation features to optimize AR workflows and reporting.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and distribute invoices via NetSuite, ensuring accuracy and timely delivery</li><li>Apply payments, reconcile customer accounts, and manage the AR aging report</li><li>Follow up with customers regarding outstanding balances and resolve payment issues</li><li>Collaborate with internal teams to address billing inquiries, disputes, and adjustments</li><li>Support month-end close activities related to accounts receivable</li><li>Maintain accurate records and documentation in line with company and audit standards</li><li>Recommend and implement process improvements using NetSuite functionality</li></ul>
Are you experienced in managing receivables and credit functions within a fast-paced, multi-branch environment? Our client in the construction industry is seeking a detail-oriented Accounts Receivable / Credit & Collections Specialist to join their team. <br> Key Responsibilities: Track all receivables and approve new customer accounts in collaboration with branches. Partner with branch managers to resolve problem accounts and ensure timely collections. Maintain and update accurate customer portfolios and records. Process customer refunds as needed. Recommend bad debt and service charge write-offs. Send customer statements as requested and as part of the collections process. Prepare and file Pre-liens when necessary. Liaise with collections attorneys and agencies to manage delinquent accounts. Responsible for initial collection approvals and follow-ups. Pull and review Dunn & Bradstreet reports to assess customer risk. Verify contract compliance for customer agreements. Monitor accounts receivable ageing and provide regular reviews. <br> Apply now or contact Dennis Brinkmann for immediate consideration - 925-271-4809
<p>Jackie Meza with Robert Half is looking for an experienced Accounts Receivable Specialist. In this role, you will oversee critical financial processes including billing, collections, and reconciliations. Your expertise in managing accounts receivable and proficiency in Excel will be essential to ensuring accurate financial operations. Contact Jackie Meza at 209.227.6563 </p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including billing and commercial collections, to ensure timely payments.</p><p>• Apply cash payments accurately to customer accounts and resolve discrepancies as needed.</p><p>• Conduct thorough reconciliations of accounts to maintain financial accuracy.</p><p>• Support month-end and year-end closing activities by preparing necessary documentation and reports.</p><p>• Utilize Excel to create pivot tables and formulas for financial analysis and reporting.</p><p>• Communicate with customers to resolve outstanding balances and negotiate payment terms.</p><p>• Monitor accounts for overdue payments and take appropriate collection actions.</p><p>• Collaborate with internal teams to ensure accurate and efficient financial operations.</p><p>• Maintain detailed financial records and ensure compliance with company policies and procedures.</p><p>• Provide regular updates and reports on accounts receivable performance to management.</p>
<p>We are looking for a dedicated Medical Applications Specialist to support patient intake processes and ensure the accurate handling of medical paperwork. In this contract role, you will collaborate with patients and healthcare teams to facilitate smooth registration and documentation procedures. This position is based in Union City, California.</p><p><br></p><p>Responsibilities:</p><p>• Assist patients in completing and submitting medical forms and applications.</p><p>• Verify insurance information to ensure proper registration and billing processes.</p><p>• Manage patient intake procedures accurately and efficiently.</p><p>• Utilize content management systems to organize and maintain records.</p><p>• Handle electronic medical records (EMR) with precision and confidentiality.</p><p>• Operate within a production environment to support high-volume workflows.</p><p>• Monitor and update patient data in compliance with healthcare regulations.</p><p>• Collaborate with healthcare staff to resolve patient registration issues.</p><p>• Work with microfilm systems to retrieve and archive medical documents.</p><p>• Ensure adherence to basic medical terminology and documentation standards.</p><p><br></p><p>If you are interested in this role, please apply today and call us at (510)470-7450</p>
<p>Become an Accounts Payable Specialist with Robert Half’s Full-Time Engagement Professionals (FTEP) program. Gain real-world experience, contribute to impactful client projects across industries, and grow your professional network—all while enjoying the security and benefits of full-time employment.</p><p><br></p><p><strong>For more information, please contact Tawnia Kirshen via LinkedIn and send your resume to my email found there. </strong></p><p><br></p><p><strong>Job Duties:</strong></p><p>· Process and verify invoices for accuracy and proper authorization</p><p>· Match purchase orders, receipts, and invoices</p><p>· Ensure timely and accurate payment of vendor bills</p><p>· Reconcile vendor statements and resolve discrepancies</p><p>· Maintain organized and up-to-date financial records</p><p>· Assist with month-end closing and reporting</p><p>· Communicate with vendors regarding payment status or issues</p><p>· Prepare and process electronic transfers and payments</p><p>· Support audits by providing necessary documentation</p><p>· Follow internal controls and company policies for AP procedures</p>
<p>We are looking for a skilled Training and Development Specialist to join client based in South Bay, California. In this role, you will design, implement, and manage effective training programs that enhance employee growth, ensure compliance, and support operational excellence. The ideal candidate will have extensive experience in manufacturing or high-tech industries, with a strong ability to translate complex technical concepts into clear and engaging training materials.</p><p><br></p><p>Responsibilities:</p><p>• Develop and deliver comprehensive training programs tailored to organizational needs and compliance requirements.</p><p>• Collaborate with cross-functional teams to identify skill gaps and create targeted learning solutions.</p><p>• Design accessible training materials that effectively communicate technical concepts to diverse audiences.</p><p>• Facilitate group training sessions, ensuring participant engagement and knowledge retention.</p><p>• Evaluate the effectiveness of training initiatives and implement improvements based on feedback and performance metrics.</p><p>• Ensure compliance with relevant quality standards, including ISO 9001.</p><p>• Manage projects related to training development using formal project management methodologies.</p><p>• Support employee development through cross-training initiatives and customized learning modules.</p><p>• Apply Agile Scrum practices to streamline training program delivery.</p><p>• Maintain up-to-date knowledge of industry trends to enhance training strategies</p>
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p><strong>90K-95K + BONUS + EQUITY</strong></p><p><br></p><p>Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!</p><p>Responsibilities:</p><p>• Verify and process vendor invoices in a precise and timely manner.</p><p>• Maintain a large number of vendor accounts while adhering to company policies and procedures.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies swiftly.</p><p>• Perform 3-way and 2-way matching of invoices to purchase orders.</p><p>• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.</p><p>• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.</p><p>• Participate in system enhancements and upgrades in collaboration with Financial Systems team.</p><p>• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.</p><p>• Perform special projects and other ad-hoc duties as needed.</p>
<p>We are seeking a bilingual (Japanese/English) Desktop Support Specialist to join our IT team. The ideal candidate will provide technical support for end users, including hardware, software, and network issues, with a strong focus on supporting Japanese-speaking employees or clients. This role requires excellent troubleshooting skills, customer service, and fluency in both Japanese and English.</p><p><br></p><p>Responsibilities:</p><p>• Deliver technical support for software, hardware, and network systems, ensuring timely issue resolution.</p><p>• Provide specialized assistance to Japanese-speaking users, addressing their IT needs effectively.</p><p>• Manage and maintain system configurations, ensuring optimal performance and user accessibility.</p><p>• Troubleshoot and resolve issues related to Active Directory, backup technologies, and configuration management.</p><p>• Support mobile devices, including Android and Apple products, ensuring seamless functionality.</p><p>• Collaborate with team members to implement and manage Cisco and Citrix technologies.</p><p>• Perform regular maintenance and updates for Dell hardware and other computer systems.</p><p>• Ensure proper documentation of support activities and resolutions for future reference.</p><p>• Monitor and address system alerts to prevent potential disruptions.</p><p>• Deliver excellent customer service while adhering to company standards and best practices.</p>
<p>Our client is looking for an AR/Collections Specialist who enjoys working with people and numbers. In this important role, you’ll help manage accounts receivable processes and lead collections activities to ensure customer invoices are paid on time. You’ll collaborate with various teams and connect directly with clients to resolve billing questions, negotiate payment arrangements, and keep accurate transaction records. The ideal candidate is detail-oriented, an excellent communicator, and enjoys a dynamic, fast-paced work environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Conduct daily collection activities, reaching out to customers by phone, email, and written communication to resolve past-due accounts.</li><li>Monitor aging reports and prioritize which accounts need attention based on risk and outstanding balances.</li><li>Quickly research and resolve invoice or payment discrepancies for customers.</li><li>Work closely with internal teams to address any billing issues or disputes.</li><li>Negotiate payment plans and settlements with customers as necessary.</li><li>Document all collection activity and communications in the ERP or accounting system.</li><li>Provide regular updates to management on the status of outstanding receivables.</li><li>Prepare and send delinquency notices or statements when required.</li><li>Escalate complex collection matters to management or legal as needed.</li><li>Assist with month-end closing and reconcile the accounts receivable ledger for accuracy.</li><li>Support ongoing improvements to accounts receivable and collections processes.</li><li>Follow company policies and compliance standards in handling customer and financial information.</li></ul><p><br></p>
<p><strong>Job Posting: Accounts Payable Clerk</strong></p><p><strong>Employment Type:</strong> Contract</p><p><strong>Pay Rate:</strong> $24 – $30 per hour</p><p> </p><p><strong>About the Role</strong></p><p>Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an <strong>Accounts Payable Clerk</strong> with proficiency in <strong>QuickBooks</strong> and/or <strong>Sage</strong> to join our client’s accounting team.</p><p>In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in QuickBooks and/or Sage accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul><p><br></p>
<p><strong>Jennifer Fukumae</strong> is seeking a talented financial planning professionals to join a <strong>team-based wealth advisory environment</strong>. The firm manages a high-net-worth client base, providing comprehensive financial planning and investment management services. With a one-team approach, all planners work closely with Lead Advisors to gain exposure to diverse planning styles and develop expertise across all aspects of wealth management.</p><p>This is an excellent opportunity for candidates looking to <strong>grow their careers in financial planning</strong>, gain hands-on experience with high-net-worth clients, and participate in every step of the planning and investment process—from gathering client data to presenting custom financial plans.</p><p><strong>Responsibilities</strong></p><ul><li>Participate in client meetings alongside Lead Advisors, collecting and analyzing client data.</li><li>Assist in creating and presenting financial plans using a structured planning process.</li><li>Work closely with advisory, investment, and client services teams to gain exposure to all aspects of wealth management.</li><li>Review and ensure completion of client financial documents, including balance sheets, cash flow analyses, family strategic plans, estate maps, and portfolio reports.</li><li>Develop and deepen client relationships through regular communication and proactive service.</li><li>Coordinate with internal advisors and external professionals (CPAs, attorneys, insurance specialists) to execute comprehensive financial plans.</li><li>Prepare client and prospect presentations, correspondence, and meeting materials.</li><li>Assist with the implementation and monitoring of client financial plans, including investment policy statements, portfolio rebalancing, and ongoing planning updates.</li><li>Maintain and expand client, advisor, and prospect databases.</li><li>Support technology integration and document management initiatives to streamline planning processes.</li></ul><p><br></p>
<p>Colleen McAuliffe with Robert Half is looking for an experienced Senior Accounts Payable Specialist to join our client's team in South San Jose area, California. In this role, you will oversee the full accounts payable cycle, ensuring accuracy, compliance, and efficiency in processing high volumes of invoices and payments. The ideal candidate will have a proactive approach to problem-solving, strong organizational skills, and a commitment to improving processes within the AP function.</p><p><br></p><p>Responsibilities:</p><p>• Process a large volume of vendor invoices, including 2-way and 3-way match, as well as non-PO invoices, while ensuring proper coding and approval.</p><p>• Manage weekly and monthly payment runs, including electronic transfers, wires, and checks.</p><p>• Review and reconcile vendor statements, addressing discrepancies and resolving issues promptly.</p><p>• Collaborate with the Procurement team to optimize purchasing and payment workflows.</p><p>• Maintain vendor records by updating master data, collecting W-9 forms, and ensuring tax identification compliance.</p><p>• Prepare and submit annual 1099 forms accurately and on time.</p><p>• Assist with month-end closing activities, including AP accruals, reconciliations, and journal entries.</p><p>• Act as the primary escalation point for complex accounts payable issues and vendor concerns.</p><p>• Identify and implement improvements to AP processes, including automation initiatives.</p><p>• Review and process employee expense reports, ensuring adherence to travel and expense policies.</p>
<p>We are looking for a friendly and detail-oriented Receptionist to join our team in Livermore, California. In this Contract to permanent role, you will serve as the first point of contact for visitors and callers, ensuring a positive and welcoming experience. This position offers an excellent opportunity for growth within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients with a warm and detail-oriented approach, creating a welcoming atmosphere.</p><p>• Manage a multi-line phone system, answering and directing inbound calls efficiently.</p><p>• Handle switchboard operations for phone systems ranging from 1 to 30 lines.</p><p>• Organize and distribute incoming mail and packages, including UPS and FedEx deliveries.</p><p>• Perform filing and scanning tasks to maintain organized and accessible records.</p><p>• Operate standard office equipment such as printers, copiers, and fax machines.</p><p>• Assist with basic administrative tasks, including document preparation and data entry.</p><p>• Provide exceptional customer service to both internal and external stakeholders.</p><p>• Ensure the reception area is presentable and well-maintained at all times.</p><p><br></p><p>If you are interested in this receptionist opportunity, submit your resume today! </p>
<p>We are looking for a temporary Front Desk Coordinator in San Ramon, California. This position is ideal for someone who thrives in a fast-paced environment and enjoys providing excellent customer service while managing front desk operations. The role requires effective communication skills and attention to detail to ensure smooth day-to-day activities.</p><p><br></p><p>Responsibilities:</p><p>• Greet and identify visitors, ensuring their purpose of visit is documented and directing them to the appropriate staff or management.</p><p>• Maintain a welcoming and organized front desk area, ensuring coverage during all working hours by coordinating with administrative support for breaks.</p><p>• Handle incoming mail, packages, and courier deliveries with accuracy and efficiency.</p><p>• Prepare outgoing mail at the end of the workday and deposit it in the designated mail drop box.</p><p>• Answer and direct inbound calls using a multi-line phone system, ensuring prompt and detail-oriented communication.</p><p>• Provide concierge services to visitors, ensuring they feel comfortable and informed while waiting.</p><p>• Monitor and manage front desk supplies, ensuring necessary items are always available.</p><p>• Assist with general administrative tasks as needed to support the team.</p><p>• Uphold security protocols by verifying visitor credentials and granting office access appropriately.</p><p><br></p><p>If you are interested in this temporary front desk coordinator role, submit your resume today! </p>
<p>Top real estate law firm is seeking a skilled land use attorney to join their team. This role offers the opportunity to work on challenging projects in a collaborative environment, representing a broad range of reputable clients. If you have proven expertise in land use law and a passion for delivering exceptional legal services, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Advise clients on land use matters, including project entitlements and administrative proceedings.</p><p>• Represent clients in hearings and negotiations related to zoning, permitting, and land development.</p><p>• Conduct thorough legal research and analysis to provide strategic recommendations.</p><p>• Collaborate with a team of experienced attorneys to deliver comprehensive solutions.</p><p>• Draft and review legal documents, including contracts, agreements, and regulatory filings.</p><p>• Stay updated on changes in land use and real estate laws to ensure compliance.</p><p>• Build and maintain strong client relationships by providing clear communication and expert guidance.</p><p>• Support team growth through mentoring and knowledge sharing within the group.</p><p>• Participate in firm-wide initiatives to promote diversity and inclusion.</p><p>• Manage multiple cases efficiently while meeting deadlines and client expectations.</p>
<p>We are looking for an experienced litigation attorney to join a well-respected law firm in Walnut Creek, California. The firm specializes in construction, real estate litigation, and contract disputes. This role offers the opportunity to work on complex cases in a collaborative environment where your writing, analytical, and verbal skills will be highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Represent clients in construction claims, general real estate litigation matters, and contract disputes.</p><p>• Conduct thorough discovery processes, including drafting and responding to written discovery requests.</p><p>• Take and defend depositions, including those involving percipient and expert witnesses.</p><p>• Assist in trial and arbitration proceedings as part of a litigation team.</p><p>• Prepare legal briefs, motions, and other necessary court documents.</p><p>• Develop and implement effective litigation strategies to achieve favorable outcomes.</p><p>• Collaborate with colleagues, including attorneys and paralegals, to ensure efficient case management.</p><p>• Maintain client relationships and provide clear communication on case progress and expectations.</p>
We are looking for a skilled Attorney with a strong background in transactional law to join our team in Pleasanton, California. This role involves working with a diverse client base, including public agencies and multinational developers, to deliver exceptional legal services. The ideal candidate will have a proactive approach, excellent attention to detail, and the ability to balance strategic thinking with practical execution.<br><br>Responsibilities:<br>• Provide expert legal counsel and guidance on transactional matters, with a focus on real estate transactions.<br>• Draft, review, and negotiate contracts, agreements, and other legal documents to ensure compliance and protect client interests.<br>• Represent clients effectively in civil litigation cases, including drafting motions, conducting discovery, and preparing briefs.<br>• Collaborate with clients to anticipate challenges, develop strategies, and ensure successful outcomes.<br>• Conduct thorough legal research and analysis to support case preparation and decision-making.<br>• Maintain a high standard of excellence in all work products and client interactions.<br>• Build and nurture relationships with clients to understand their needs and deliver tailored legal solutions.<br>• Stay current on legal developments and industry trends to provide informed counsel.<br>• Contribute to the growth and dynamic culture of the firm, fostering both personal and detail-oriented development.
<p>Boutique law firm is seeking a skilled Attorney to join their collegial team in Walnut Creek, California. This role involves providing expert advice and counsel on employment law matters, including wage and hour issues, litigation, and compliance. The ideal candidate will bring a strong background in employment law and a commitment to delivering exceptional legal guidance to clients.</p><p><br></p><p>Responsibilities:</p><p>• Advise clients on employment law matters, including compliance with state and federal regulations.</p><p>• Handle employment litigation cases, including preparation and representation during depositions.</p><p>• Provide counsel on wage and hour issues and ensure adherence to legal standards.</p><p>• Draft and review legal documents related to employment law, such as contracts and policies.</p><p>• Represent clients in hearings, trials, and other legal proceedings as needed.</p><p>• Conduct in-depth legal research to support case strategies and client advisement.</p><p>• Collaborate with clients to develop effective solutions to complex employment-related challenges.</p><p>• Stay updated on changes in employment law and provide proactive guidance to clients.</p><p>• Work closely with other attorneys and legal staff to ensure seamless case management.</p><p>• Maintain accurate and organized case files and documentation.</p>
