25 results for Administrative Assistant in Minnetonka, MN

Administrative Assistant

Edina, MN
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Edina, Minnesota. This long-term contract role is ideal for someone who thrives in a dynamic office environment and excels in providing organizational and clerical support. The position involves a variety of tasks to ensure seamless day-to-day operations. Responsibilities: • Manage and respond to inbound calls professionally, ensuring inquiries are addressed promptly and accurately. • Perform data entry tasks with precision to maintain up-to-date records and databases. • Oversee receptionist duties, including welcoming visitors and maintaining a positive first impression. • Coordinate administrative tasks to support office operations and team members effectively. • Organize and maintain filing systems, both physical and digital, for easy access and retrieval. • Schedule appointments, meetings, and other events while managing calendars efficiently. • Prepare correspondence, reports, and presentations as needed. • Maintain office supplies inventory and place orders to ensure resources are available. • Collaborate with colleagues to support special projects or events. • Uphold confidentiality and professionalism while handling sensitive information.
2026-03-25T00:00:00Z

Legal Administrative Assistant

Minneapolis, MN
onsite
Temporary
28 - 35 USD / Hourly
We are looking for a skilled Legal Administrative Assistant to support our well-known client in Minneapolis, Minnesota. In this long-term contract role, you will provide essential administrative support to ensure smooth operations in a fast-paced legal environment. This position offers a dynamic blend of responsibilities, including calendar management, travel coordination, and billing, making it an excellent opportunity for professionals with strong organizational and technical skills. Responsibilities:• Manage and maintain calendars for attorneys and legal teams, ensuring schedules are organized and up-to-date.• Coordinate travel arrangements, including booking flights, accommodations, and transportation.• Handle billing tasks, including preparing invoices and tracking payments using legal billing software.• Utilize Adobe tools for document preparation and editing.• Support corporate and transactional legal processes with administrative tasks.• Ensure proper filing and organization of legal documents for easy access and retrieval.• Communicate effectively with clients and team members to address inquiries and provide updates.
2026-03-30T00:00:00Z

Executive Assistant

Saint Paul, MN
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented and proactive Executive Assistant to support senior leadership in a dynamic and fast-paced environment. Based in St. Paul, Minnesota, this contract position offers an exciting opportunity to contribute to organizational success through effective administrative and operational support. The ideal candidate will excel at managing schedules, coordinating meetings, and fostering positive relationships with stakeholders. Responsibilities: • Manage intricate calendars for executive leadership, ensuring seamless scheduling of meetings, events, and travel arrangements. • Prepare and distribute agendas, briefing materials, and presentations for meetings; record and share meeting notes as needed. • Draft, edit, and proofread correspondence, reports, and other critical documents. • Coordinate logistics for board and committee meetings, including scheduling, preparing materials, and managing post-meeting follow-ups. • Maintain accurate and organized records of board activities, including governance documents and finalized minutes. • Provide operational support by tracking expenses, processing invoices, and managing reimbursements. • Organize and maintain both electronic and physical files for executive leadership. • Assist in the planning and execution of special events, workshops, and community meetings. • Build and nurture relationships with board members, community partners, funders, and staff. • Collaborate with staff to plan and execute annual events, such as fundraising activities and community outreach initiatives.
2026-03-31T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary
24 - 28 USD / Hourly
Are you an experienced Executive Assistant with a proven ability to anticipate needs, manage priorities, and maintain professionalism in a dynamic environment? We are seeking an onsite Executive Assistant to provide high-level administrative support to three senior executives at our Minneapolis office. Key Responsibilities:<ul><li>Provide comprehensive administrative support to three executives, including calendar management, travel arrangements, and meeting coordination</li><li>Prepare correspondence, presentations, and confidential documents</li><li>Manage information flow, track deadlines, and prioritize tasks in a fast-paced office</li><li>Serve as the primary point of contact for internal and external stakeholders</li><li>Organize meetings, take minutes, and follow up on action items</li><li>Handle expense reporting, invoice processing, and other executive-level administrative tasks</li><li>Assist with special projects and events as assigned</li></ul>
2026-03-20T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary
20 - 25 USD / Hourly
Are you organized, detail-oriented, and passionate about supporting a positive office environment? We’re seeking a reliable Office Assistant to join our team onsite in Minneapolis! Key Responsibilities:<ul><li>Provide general administrative support, including managing correspondence, scheduling, and filing</li><li>Welcome guests, answer phones, and direct inquiries appropriately</li><li>Support team members with data entry, document preparation, and expense reporting</li><li>Maintain office supplies, order replenishments, and coordinate vendor services</li><li>Assist with front office management, meeting logistics, and special projects as needed</li></ul>
2026-03-20T00:00:00Z

Office Assistant

Monticello, MN
onsite
Contract / Temporary to Hire
19 - 20 USD / Hourly
We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving. Responsibilities:• Accurately input application data into designated databases and systems.• Follow up with clients to collect and verify missing or incomplete information.• Maintain organized records of data entries and client communications for easy access and reference.• Perform routine quality checks to ensure data accuracy and consistency.• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.• Utilize Microsoft Excel and Word to manage and format data effectively.• Scan, organize, and file documents in both physical and digital formats.• Collaborate with the team to improve data entry processes and boost efficiency.
2026-03-29T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a motivated and detail-oriented Office Assistant to join our team on a contract-to-permanent basis in Bloomington, Minnesota. In this role, you will serve as the primary point of contact at the front desk, handling administrative tasks, mailroom operations, and supporting the overall office environment. This position is ideal for someone who thrives in a fast-paced setting and enjoys multitasking while delivering excellent customer service. This is a part-time opportunity with 20-25 hours per week. Responsibilities:• Welcome visitors, clients, and staff in a courteous and friendly manner, ensuring an exceptional first impression.• Manage the front desk by answering phone calls, directing inquiries, and handling electronic and physical correspondence.• Sort, distribute, and prepare outgoing mail and packages, maintaining accurate logs and records for mailroom activities.• Oversee office supplies inventory and maintain the organization of common areas.• Assist in scheduling meetings, managing conference room bookings, and coordinating basic calendar tasks.• Perform administrative duties such as filing, data entry, photocopying, and scanning documents.• Collaborate with internal teams and external vendors to ensure smooth office operations.• Support various departments with ad-hoc tasks and projects as needed.• Uphold confidentiality and integrity in handling sensitive information.
2026-04-01T00:00:00Z

Corporate Legal Assistant

Minneapolis, MN
onsite
Permanent
55000 - 75000 USD / Yearly
A top law firm in downtown Minneapolis is looking for a Corporate Legal Administrative Assistant to support attorneys in its corporate practice group. This role is ideal for someone with 1–3+ years of experience in a corporate law firm setting or within an in-house legal department who is organized, detail-oriented, and comfortable managing a steady flow of transactional work and deadlines. Responsibilities:<ul><li>Provide daily administrative assistance to corporate attorneys, ensuring their schedules and tasks are efficiently managed.</li><li>Draft, revise, and format legal documents, agreements, and correspondence with precision.</li><li>Coordinate the signing process and compile closing binders to support transactional closings.</li><li>Organize attorney calendars, arrange meetings, and oversee travel logistics.</li><li>Maintain and update electronic files, corporate records, and legal documentation.</li><li>Communicate with clients and internal teams in a professional manner</li></ul>
2026-03-02T00:00:00Z

Legal Executive Assistant

Saint Paul, MN
onsite
Temporary
23 - 30 USD / Hourly
We are looking for an experienced Legal Executive Assistant to provide comprehensive administrative support to our client in the east Metro. This long-term contract position requires a highly organized individual with strong attention to detail who excels at managing schedules, coordinating events, and assisting with community relations projects. The ideal candidate will thrive in a fast-paced environment while maintaining confidentiality and attention to detail. Responsibilities:• Organize and oversee activities, events, and initiatives for a busy Attorney.• Provide technical and administrative support, including document preparation, editing, and filing of legal materials.• Manage the Attorney’s calendar, appointments, and daily tasks to ensure efficient workflow.• Arrange and confirm travel accommodations while handling travel requests, vouchers, and reimbursements.• Prepare and revise various documents, including letters and legal filings, with accuracy and professionalism.• Maintain strict confidentiality while handling sensitive information and correspondence.
2026-03-31T00:00:00Z

Office Manager/Firm Administrator

Minneapolis, MN
onsite
Permanent
70000 - 95000 USD / Yearly
Small but growing Minneapolis law practice is seeking an Office Manager/Firm Administrator to join their firm for a full-time position. This role will be responsible for daily business operations around office administration, accounting/finance, human resources and overall office support. An ideal candidate will have 2+ years of prior legal office management experience and an interest in working in legal services. This role will offer the ability to work hybrid up to 3 days per week but will require onsite work for various work responsibilities. Compensation for this role will range from $70-95k depending on candidate qualifications and experience. For prompt consideration, please apply with your most current resume.
2026-02-27T00:00:00Z

Administrative Coordinator

Hudson, WI
onsite
Contract / Temporary to Hire
16.625 - 19.25 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Hudson, Wisconsin. This Contract to permanent opportunity is ideal for someone with strong organizational and communication skills, eager to provide exceptional support and streamline administrative operations. The role involves direct interaction with both internal and external clients, requiring problem-solving expertise and a proactive approach. Responsibilities: • Deliver outstanding customer service to both internal team members and external clients, addressing concerns and resolving issues effectively. • Manage administrative tasks such as mailing, scanning, faxing, and data entry to ensure seamless operations. • Process and monitor forms and documents using relevant systems to maintain accuracy and compliance. • Assist with accounts receivable processes by auditing service authorizations and facilitating necessary corrections. • Collaborate with team members to coordinate workflow and maintain productivity. • Communicate clearly and effectively to support team objectives and client satisfaction. • Ensure adherence to legal requirements, organizational standards, and established procedures. • Utilize intermediate computer skills to manage digital files and administrative tools efficiently. • Participate in training sessions and ongoing development to enhance job performance.
2026-03-25T00:00:00Z

Operations Assistant

Hudson, WI
onsite
Temporary
17 - 20 USD / Hourly
Are you an organized and adaptable professional seeking a key role in daily operations? We are looking for an Operations Coordinator to join our team and ensure smooth customer service delivery, workflow coordination, and process support.Responsibilities:<ul><li>Provide excellent customer service to internal and external clients, handling all inbound and outbound phone calls, emails, messages, and chats.</li><li>De-escalate situations with dissatisfied customers, delivering assistance and effective solutions.</li><li>Coordinate and manage daily intake and referral processes to drive business growth.</li><li>Process client and attendant enrollment paperwork quickly and accurately, including via Adobe and Docusign.</li><li>Facilitate authorization and compliance processes, ensuring accuracy and timely completion.</li><li>Support accounts receivable by auditing service authorizations and working with MCO representatives for corrective actions.</li><li>Offer comprehensive administrative support (mailing, scanning, faxing, data entry) and manage forms and documents in relevant systems.</li><li>Handle specialized projects or tasks as assigned, adapting to new policies and requirements, including changes related to Medicare programs.</li><li>Promote a cohesive office environment, supporting day-to-day operations and client advocacy.</li></ul>
2026-03-24T00:00:00Z

Office Manager

Wayzata, MN
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Office Manager to join our team in Wayzata, Minnesota. This is a long-term contract position, ideal for someone who thrives in a dynamic office environment and is passionate about ensuring smooth day-to-day operations. The role combines receptionist responsibilities with office management tasks, offering a diverse range of duties. Hours: M, T, W 8AM - 5PM Responsibilities:• Manage daily office operations, including organizing mail, scanning documents, and distributing them to appropriate team members.• Oversee inventory and coordinate orders for office supplies, breakroom essentials, and special equipment requests.• Handle reception duties three days a week, creating a welcoming environment for visitors and employees.• Coordinate catering for weekly lunches, as well as in-house and off-site events, meetings, and luncheons.• Act as the primary contact for landlords, property managers, and vendors to ensure effective office operations.• Assist with budget creation and ongoing management for office-related expenses.• Facilitate space planning and intra-office moves to optimize workspace utilization.
2026-03-30T00:00:00Z

Office Manager

Saint Paul, MN
onsite
Temporary
22 - 29 USD / Hourly
We are seeking a highly organized and proactive Office Manager to join our growing organization. In this position, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring a productive and professional work environment. The Office Manager will play a vital role in supporting staff and executives while ensuring the office runs efficiently and smoothly. Responsibilities:<ol><li>Oversee and manage general office operations, including supply inventory, equipment maintenance, and vendor relationships.</li><li>Provide ongoing support to staff and executives, including scheduling, meeting coordination, and operational tasks.</li><li>Supervise and maintain office procedures, ensuring compliance with company standards.</li><li>Greet and assist visitors, vendors, and clients with a warm and professional demeanor.</li><li>Handle inbound and outbound mail, including courier services and document management.</li><li>Organize and manage office events, meetings, conference calls, and team-building activities.</li><li>Prepare, edit, and manage reports, documents, and spreadsheets.</li><li>Ensure the office environment remains organized, clean, and conducive to productivity.</li><li>Oversee the administrative team, align schedules to ensure front desk is always covered, helping with miscellaneous administrative tasks, and ordering office supplies. </li><li>Support all communications, ensuring social media consultants are proactive in their workload. </li><li>Communicating with property and insurance brokers. Retain Vendor relations. </li></ol>
2026-03-16T00:00:00Z

Office Manager

Edina, MN
remote
Permanent
50000 - 60000 USD / Yearly
We are looking for an experienced Office Manager to oversee financial operations, human resources, information systems, and facilities management in Edina, Minnesota. This role requires a dynamic individual with strong organizational and leadership skills to manage key functions such as bookkeeping, payroll, and employee development. The ideal candidate will play a pivotal role in ensuring smooth day-to-day office operations and long-term strategic planning. Responsibilities:• Manage multi-state payroll processes, including handling commissions and benefit deferrals.• Oversee accounts receivable and accounts payable operations, including manual check processing.• Monitor cash flow, execute bank transfers, and perform reconciliations for accounts and general ledgers.• Prepare annual budgets and develop recommendations for technology investments.• Ensure compliance with trust accounting practices across multiple accounts.• Lead recruiting, hiring, onboarding, and training initiatives to support employee development.• Administer employee benefits programs and oversee renewals, vendor evaluations, and compliance testing.• Research, purchase, and maintain computer hardware and software, coordinating with external IT providers as needed.• Manage office operations, including space planning, vendor relationships, and facility maintenance.• Document meeting minutes, prepare agendas, and support leadership with special projects.
2026-04-01T00:00:00Z

Office Manager

Minnetonka, MN
onsite
Temporary
17.689 - 20.482 USD / Hourly
We are looking for an organized and detail-oriented Office Manager to oversee administrative operations in Minnetonka, Minnesota. This long-term contract position requires someone with strong multitasking abilities, exceptional communication skills, and a proactive approach to managing office functions. You will play a vital role in ensuring smooth day-to-day activities, including financial tasks, project coordination, and maintaining office efficiency. Responsibilities: • Manage construction billing processes and ensure accuracy in financial documentation. • Handle payroll tasks using QuickBooks, maintaining compliance with company standards. • Process invoices promptly and coordinate with vendors as needed. • Oversee project management efforts, ensuring deadlines and deliverables are met. • Utilize basic Excel skills to organize and analyze data effectively. • Perform receptionist duties such as answering calls and greeting visitors. • Maintain and order office supplies to support daily operations. • Ensure accounts payable processes are completed accurately and on time. • Develop and implement administrative procedures to enhance office efficiency.
2026-03-18T00:00:00Z

Part Time Accounting Assistant

Hudson, WI
remote
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for a part-time Accounting Assistant to join our client's team on a contract basis in Hudson, Wisconsin. This role involves supporting various accounting functions, including billing, invoice processing, and expense reviews. The position offers a flexible schedule of approximately 20 to 25 hours per week, providing a great opportunity to develop your skills while contributing to the smooth operation of our accounting processes. Responsibilities:• Handle client billing tasks, ensuring accuracy and timeliness in processing charges.• Verify weekly hotel expenses and ensure proper client billing.• Enter invoices, including hotel-related and other expenses, into the accounting system with precision.• Process approximately 40 to 50 invoices weekly, maintaining attention to detail.• Review expense reports to ensure accuracy and compliance with company policies.• Assist with employee onboarding and offboarding processes, including managing timesheets and tax documentation.• Familiarize yourself with and utilize accounting software such as Sage Intacct and Paylocity.• Provide support for additional accounting responsibilities as needed, demonstrating adaptability and a willingness to learn.
2026-03-27T00:00:00Z

Receptionist

Minneapolis, MN
onsite
Temporary
19 - 23 USD / Hourly
Our team is seeking an experienced and professional Receptionist for a long-term contract in Minneapolis, MN. This is a fully onsite position offering the opportunity to be the first point of contact for visitors, clients, and internal staff. You’ll play a critical role in supporting a collaborative office environment and ensuring smooth daily operations. Key Responsibilities: Greet visitors and clients, providing a welcoming and professional first impression Answer and direct incoming phone calls in a courteous and timely manner Coordinate meeting room schedules and assist with office event logistics Manage incoming and outgoing mail, deliveries, and shipments Maintain the front desk area and ensure it is organized and presentable Support administrative tasks including data entry, filing, and document handling Assist other staff with special projects or office needs as assigned
2026-03-20T00:00:00Z

Receptionist

Minneapolis, MN
onsite
Temporary
17.1 - 19.8 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in Minneapolis, Minnesota. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and a welcoming environment. This position offers an excellent opportunity to contribute to the operations of a thriving manufacturing company. Responsibilities: • Greet visitors and direct them to the appropriate departments or personnel. • Manage a multi-line phone system, answering and routing calls efficiently. • Handle inbound calls and provide accurate information to callers. • Maintain a clean and organized reception area to ensure a positive first impression. • Assist with administrative tasks, such as scheduling appointments or managing correspondence. • Monitor and manage the switchboard for up to 10 phone lines. • Provide excellent customer service by addressing inquiries and resolving minor issues. • Support part-time receptionist duties as needed to ensure coverage. • Collaborate with team members to maintain smooth daily operations.
2026-04-01T00:00:00Z

Receptionist

Rosemount, MN
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a receptionist to be responsible for greeting clients and visitors to our client's office. You will be in charge of giving clients directions to various parts of the office, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail. To be successful in this role, you will need excellent written and verbal communication skills, as well as competency in Microsoft Office applications such as Word and Excel. Prior experience as a receptionist is also helpful. Receptionist Responsibilities:<ul><li>Greet clients and visitors with a positive, helpful attitude.</li><li>Assisting clients in finding their way around the office.</li><li>Announcing clients as necessary.</li><li>Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.</li><li>Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans.</li><li>Preparing meeting and training rooms.</li><li>Answering phones in a professional manner, and routing calls as necessary.</li><li>Assisting colleagues with administrative tasks.</li><li>Performing ad-hoc administrative duties.</li><li>Answering, forwarding, and screening phone calls.</li><li>Sorting and distributing mail.</li><li>Hiring, managing, and developing the junior administrative team.</li><li>Provide excellent customer service.</li><li>Scheduling appointments.</li></ul>
2026-03-18T00:00:00Z

Transactional Paralegal/Legal Assistant

New Richmond, WI
onsite
Permanent
55000 - 80000 USD / Yearly
We are looking for an experienced Transactional Paralegal/Legal Assistant to join a client in New Richmond, WI. The ideal candidate will bring expertise in entity formation and real estate transactions, ensuring seamless handling of legal documentation and processes. This role offers a dynamic opportunity to contribute to a collaborative legal environment while delivering exceptional support to attorneys and clients. Responsibilities:• Assist with the preparation and filing of entity formation documents, ensuring compliance with local and state regulations.• Coordinate and manage real estate transaction documentation, including purchase agreements and title searches.• Draft and review estate planning documents such as wills, trusts, and powers of attorney.• Conduct legal research to support attorneys in transactional matters.• Maintain organized and accurate records for legal cases and client files.• Communicate effectively with clients to gather necessary information and provide updates on case progress.• Collaborate with attorneys to ensure timely completion of projects and adherence to deadlines.• Handle administrative tasks such as scheduling meetings, managing correspondence, and preparing reports.• Monitor changes in laws and regulations relevant to transactional legal matters.• Contribute to improving processes and workflows within the legal department.
2026-03-27T00:00:00Z

Legal Assistant, Transactions

Minneapolis, MN
onsite
Permanent
55000 - 85000 USD / Yearly
We are looking for a skilled Legal Assistant to support transactional legal matters in a detail-oriented services environment. This role requires meticulous attention to detail, strong organizational skills, and the ability to work collaboratively with attorneys and other team members. The ideal candidate will have extensive experience with closing packages and digital document management systems. Responsibilities: • Prepare and organize closing packages for various transactions, ensuring all documentation is accurate and complete. • Manage electronic documents and workflows using tools such as DocuSign to facilitate efficient processing. • Coordinate with attorneys and clients to finalize transaction-related paperwork and address any outstanding requirements. • Maintain detailed and organized records of all legal documents and correspondence. • Conduct preliminary reviews of legal documents to ensure compliance with applicable standards and regulations. • Assist in drafting, editing, and proofreading legal documentation as needed. • Communicate effectively with internal teams and external parties to ensure deadlines are met. • Provide administrative support, including scheduling meetings, managing calendars, and handling correspondence. • Stay updated on best practices and relevant legal procedures to enhance productivity. • Ensure confidentiality and secure handling of sensitive legal information.
2026-03-27T00:00:00Z

Legal Assistant - Litigation

Minneapolis, MN
onsite
Permanent
50000 - 85000 USD / Yearly
Robert Half's Legal Practice is partnered with a top large law firm in downtown Minneapolis, MN looking for a detail-oriented Legal Assistant to support busy Litigation Attorneys. Bring your strong communications skills, an ability to anticipate and strong technology skills to this great law firm! 1 day/week remote after initial training. 4 days on-site in downtown Minneapolis. The responsibilities for this position will include, but are not limited to: <ul><li>Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of pdf documents, editing and scanning.</li><li>Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.</li><li>Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates, and other litigation requirements.</li><li>Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.</li><li>Review, edit and finalize attorney and paralegal time entries and manage client invoices.</li><li>Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.</li><li>Provide quality, responsive customer service to clients, attorneys, and co-workers.</li><li>Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.</li><li>Strong interpersonal relationships and ability to interact with all levels of the organization.</li><li>Ability to work well under pressure with deadlines – possess a sense of urgency.</li><li>Ability to work in a fast-paced environment with a variety of personalities and work styles.</li><li>Ability to be flexible in schedule and adaptable to constant change.</li><li>Ability to effectively handle multiple tasks and frequent interruptions.</li><li>Job duties may require time over 37.50 hours per week.</li></ul>
2026-02-27T00:00:00Z

Legal Assistant, Trusts & Estates

Minneapolis, MN
onsite
Permanent
50000 - 80000 USD / Yearly
We are seeking a Legal Assistant to join a Tax, Trusts & Estates team in Minneapolis. This is an excellent opportunity to provide high-level administrative support in a dynamic, client-focused environment. If you thrive in a fast-paced setting, have strong organizational skills, and enjoy delivering exceptional service, we’d love to hear from you. Key Responsibilities<ul><li>Provide comprehensive administrative support to attorneys and paralegals.</li><li>Serve as a liaison for clients, ensuring excellent communication and service.</li><li>Manage client/matter openings, including conflicts checks and engagement letters.</li><li>Maintain attorneys’ calendars, anticipate deadlines, and implement follow-up procedures.</li><li>Draft, edit, and proofread legal documents.</li><li>Enter and review attorney time entries for accuracy and compliance.</li><li>Assist with billing processes, including proforma review and invoice distribution.</li><li>Organize and maintain client files (electronic and hard copy).</li><li>Handle incoming/outgoing mail and process reimbursement/vendor requests.</li><li>Coordinate meetings, travel arrangements, and CLE registrations.</li><li>Delegate tasks to administrative assistants as needed.</li><li>Deliver a high level of customer service to attorneys and clients.</li></ul>
2026-03-13T00:00:00Z

IP Legal Assistant

Minneapolis, MN
onsite
Permanent
60000 - 80000 USD / Yearly
Responsibilities: • Establishes and maintains patent files: opens files, prepares documents for filing including, patent applications, Preliminary Amendments, Information Disclosure Statements, Responses to Missing Parts, Assignments, Amendments, payments of Issue Fees, etc. • Reviews all incoming correspondence from U.S. Patent and Trademark Office and foreign associates for essential docketing. • Maintain clients’ portfolios by being proactive in facilitating communication between attorney and client. • Maintains and updates docketing log spreadsheet. • On-going verbal and written communication with attorneys, clients and foreign associates. • Other administrative tasks and projects as may be assigned. Knowledge, Skills and Abilities Required: • BA degree and/or paralegal certificate or minimum of 5 years experience in U.S. patent prosecution. • Familiarity with electronic case management systems and USPTO rules and requirements. IPFolio, Memotech, etc. is a plus. • Familiarity with the prosecution of U.S. Trademark applications a plus. • Ability to work comfortably with advanced computer software (after training) and effectively use and maintain a computer database. Knowledge of Microsoft Office Suite (Word, Excel, Outlook) required. Possible use of speech-to-text transcription software. • Ability to work independently and meet critical deadlines under supervision of attorney. • Ability to organize and prioritize numerous tasks and complete them under time constraints. • Ability to concentrate on detailed work for up to 80% of work day. • Interpersonal skills necessary in order to communicate and follow instructions from a diverse group, including clients, attorneys and others, and to provide information with ordinary courtesy and tact. • High level of responsibility, dedication and accuracy required. • Work on rare occasions requires more than 37.5 hours per week to perform essential duties of the job; may occasionally require irregular hours. • Regular attendance at work.
2026-03-26T00:00:00Z