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10 results for Virtual Assistant in Minneapolis, MN

Office Assistant

Shakopee, MN
onsite
Temporary / Contract
20 - 22 USD / Hourly
Position OverviewWe are seeking a reliable and organized Office Assistant to support daily administrative and operational functions. This position plays a key role in maintaining an efficient office environment by assisting with clerical tasks, customer interactions, scheduling, and general administrative support. Key Responsibilities<ul><li>Answer and direct incoming phone calls and emails.</li><li>Greet visitors and provide professional customer service.</li><li>Maintain organized electronic and physical filing systems.</li><li>Schedule appointments, meetings, and conference rooms.</li><li>Perform data entry and update records accurately.</li><li>Prepare correspondence, reports, and other business documents.</li><li>Assist with mail distribution, scanning, copying, and document management.</li><li>Order and maintain office supplies and equipment.</li><li>Support various departments with administrative and operational tasks.</li><li>Perform additional office duties as assigned.</li></ul>
2026-09-03T00:00:00Z

Executive Assistant

Saint Paul, MN
onsite
Temporary / Contract
25 - 36 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-08-31T00:00:00Z

Executive Assistant

White Bear Lake, MN
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative and governance support in Minnesota. This contract position will partner closely with senior leadership to maintain corporate records, coordinate executive activities, and keep critical documentation accurate and accessible. The role calls for strong judgment, exceptional organization, and the ability to manage confidential matters with discretion while supporting time-sensitive projects. Responsibilities: • Maintain and refine corporate record books, ensuring governance documents are properly organized, indexed, and easy to retrieve. • Update minute book materials to reflect structural changes, including amendments, memoranda, stock documentation, and related entity records. • Monitor filing schedules, renewal dates, and required submissions so key corporate compliance deadlines are met on time. • Prepare board and shareholder materials, route documents for signature, and preserve executed originals in a well-maintained digital and physical archive. • Coordinate communication and follow-up with external legal counsel, accounting partners, and other advisors involved in corporate matters. • Support executive operations by managing calendars, scheduling meetings, arranging travel, and handling correspondence for senior leadership. • Create and improve document management practices for executive files and governance records to support accuracy and efficiency. • Track outstanding tasks across concurrent initiatives and drive timely completion through consistent follow-up and organization. • Draft memoranda, meeting materials, and other business correspondence for internal and external distribution while handling sensitive information with discretion.
2026-09-16T00:00:00Z

Executive Assistant

Hopkins, MN
onsite
Temporary / Contract
50 - 55 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to leadership within the development and construction function. This long-term contract position is ideal for someone who excels at keeping complex schedules organized, preparing well-structured materials, and ensuring day-to-day administrative operations run smoothly. The role requires strong judgment, attention to detail, and the ability to coordinate across meetings, travel, and financial documentation with accuracy and consistency. Responsibilities: • Manage executive calendars by prioritizing appointments, resolving scheduling conflicts, and maintaining alignment with changing business needs. • Organize meetings from start to finish, including coordinating attendees, securing meeting logistics, and preparing supporting materials in advance. • Develop clear presentations and slide decks that effectively communicate information for leadership discussions and business updates. • Arrange business travel plans, including itineraries, bookings, and schedule coordination to support efficient executive travel. • Process invoices accurately and in a timely manner while maintaining organized records for administrative and financial tracking. • Prepare and submit expense reports with careful attention to policy compliance, completeness, and deadlines. • Support senior leaders with a broad range of administrative tasks that help streamline daily operations and improve responsiveness. • Use tools such as Microsoft Excel, PowerPoint, Concur, and SharePoint to maintain documentation, reporting, and administrative workflows.
2026-09-16T00:00:00Z

Executive Assistant

Hopkins, MN
onsite
Temporary / Contract
35 - 40 USD / Hourly
Position OverviewWe are seeking a highly professional and experienced Executive Assistant to provide advanced administrative support within a dynamic business environment. This role requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining confidentiality. The ideal candidate is proactive, detail-oriented, and skilled at supporting leadership while ensuring efficient day-to-day operations. Key Responsibilities<ul><li>Manage complex calendars, schedules, meetings, and appointments</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Prepare and edit correspondence, reports, presentations, and other business documents</li><li>Serve as a primary point of contact for internal and external stakeholders</li><li>Organize meetings, prepare agendas, and distribute meeting materials</li><li>Track projects, deadlines, and follow-up items to support business objectives</li><li>Maintain confidential records and sensitive information with discretion</li><li>Support office operations and assist with administrative processes as needed</li><li>Handle special projects and additional responsibilities as assigned</li></ul>
2026-09-15T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. <ul><li>Provide administrative support to leadership and team members.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and direct incoming phone calls, emails, and visitor inquiries.</li><li>Prepare, edit, and distribute correspondence, reports, and presentations.</li><li>Maintain organized electronic and physical filing systems.</li><li>Coordinate travel arrangements and prepare expense reports as needed.</li><li>Order and maintain office supplies and ensure the office is well-stocked.</li><li>Assist with data entry, recordkeeping, and database management.</li><li>Support onboarding activities and other HR-related administrative tasks.</li><li>Coordinate meetings, prepare agendas, and document meeting notes.</li><li>Process invoices, purchase orders, and other administrative paperwork.</li><li>Collaborate with internal departments to ensure efficient office operations.</li><li>Handle confidential information with professionalism and discretion.</li><li>Assist with special projects and other administrative duties as assigned.</li></ul>
2026-08-31T00:00:00Z

Administrative Assistant

Saint Paul, MN
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
2026-08-31T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
24 - 27 USD / Hourly
Position OverviewWe are seeking a professional and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to multiple departments. The ideal candidate is highly organized, capable of managing competing priorities, and committed to maintaining a productive and efficient work environment. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Prepare, edit, and maintain documents, reports, and presentations</li><li>Perform data entry and maintain accurate records and filing systems</li><li>Assist with office coordination, supply ordering, and vendor communication</li><li>Support departmental projects and administrative initiatives</li><li>Coordinate travel arrangements and meeting logistics as needed</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-09-01T00:00:00Z

Project Assistant

Minneapolis, MN
remote
Temporary / Contract
14.25 - 16.5 USD / Hourly
We are looking for a Project Assistant to support construction-related initiatives by keeping schedules organized, documentation current, and project activities moving forward. This Long-term Contract position is based in Minneapolis, Minnesota, and is well suited for someone who is detail-oriented, dependable, and comfortable handling administrative and coordination tasks in a project environment. The role will contribute to day-to-day project operations through scheduling support, record maintenance, and accurate data handling. Responsibilities: • Coordinate project timelines and help track key milestones to support steady progress across construction activities. • Maintain and update master schedules so teams have clear visibility into deadlines, task status, and upcoming deliverables. • Organize, scan, and file project documents to ensure records are accessible, accurate, and properly maintained. • Enter and verify project-related information in internal systems with a high level of accuracy and attention to detail. • Assist with project management activities by preparing status updates, supporting documentation, and following up on open items. • Communicate with team members to gather scheduling details, confirm task completion, and help resolve administrative bottlenecks. • Support construction project coordination by monitoring routine tasks and helping keep materials, records, and timelines aligned. • Use AI-enabled and digital software tools to improve efficiency in document handling, tracking, and reporting processes.
2026-09-15T00:00:00Z

Project Assistant

Minneapolis, MN
remote
Temporary / Contract
18 - 20 USD / Hourly
Job Description:We are seeking a detail-oriented and service-focused Customer Service Project Assistant to support a higher education organization on a long-term contract basis. This role is ideal for someone who enjoys helping others, managing administrative processes, and supporting projects that enhance the student, faculty, and staff experience.The Customer Service Project Assistant will serve as a key point of contact for inquiries, assist with project coordination, and provide administrative support for initiatives across academic or student-facing departments. The ideal candidate will be highly organized, adaptable, and committed to delivering excellent customer service in a fast-paced educational environment.Key Responsibilities:<ul><li>Respond to and resolve inquiries from students, faculty, staff, and external stakeholders in a timely and professional manner</li><li>Provide frontline customer service via phone, email, and in person</li><li>Support project coordination, including tracking timelines, updating project documentation, and following up on action items</li><li>Assist with scheduling meetings, preparing materials, and maintaining records and reports</li><li>Monitor shared inboxes and ensure requests are routed appropriately</li><li>Maintain accurate data entry and documentation in internal systems</li><li>Help improve service processes and support departmental initiatives</li><li>Collaborate with cross-functional teams to ensure smooth communication and project execution</li><li>Perform general administrative support duties as needed</li></ul>
2026-09-11T00:00:00Z