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10 results for Virtual Assistant in Minneapolis, MN

Office Assistant

Minneapolis, MN
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help ensure the office runs smoothly. The ideal candidate is professional, dependable, and comfortable managing a variety of clerical and support tasks in a fast-paced environment. Key Responsibilities<ul><li>Answer and direct phone calls, emails, and other correspondence</li><li>Greet visitors and provide general front-office support</li><li>Maintain filing systems, records, and office documents</li><li>Schedule meetings, appointments, and conference rooms</li><li>Order and manage office supplies and equipment</li><li>Assist with data entry, reporting, and document preparation</li><li>Support internal teams with administrative tasks and special projects</li><li>Handle incoming and outgoing mail and deliveries</li><li>Maintain organized common areas and assist with overall office coordination</li></ul>
2026-05-26T00:00:00Z

Executive Assistant

Saint Paul, MN
onsite
Temporary / Contract
30 - 37 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-05-21T00:00:00Z

Executive Assistant

White Bear Lake, MN
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative support for a non-profit organization in White Bear Lake, Minnesota. This Contract position is well suited for a resourceful, detail-oriented individual who can manage competing priorities, operate independently, and keep executive operations running smoothly. The role will support leadership through meeting coordination, document preparation, communication follow-up, and day-to-day office administration. Responsibilities: • Review the executive’s schedule at the start of each week and prepare meeting spaces, materials, and technology for both in-person and virtual sessions. • Coordinate board-related activities by organizing agendas, maintaining records, and ensuring committee documentation is accurate and up to date. • Prepare and distribute meeting packets and supporting materials, including agenda items and related documents, within established timelines. • Assist in developing leadership reports by gathering information, updating dashboards, and organizing content for executive review. • Maintain board and committee files by entering data, tracking updates, and supporting orderly record management. • Monitor incoming mail each day, sort correspondence, and highlight items that require prompt attention. • Communicate with external vendors to follow up on open items, confirm details, and support ongoing administrative needs. • Provide dependable administrative support in an autonomous work environment while managing multiple tasks with minimal supervision.
2026-05-21T00:00:00Z

Executive Assistant

Eden Prairie, MN
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an Executive Assistant to support senior leaders within a medical device environment in Bloomington, Minnesota. This Long-term Contract position is ideal for someone who thrives in a fast-moving setting, brings strong judgment to administrative coordination, and can keep priorities organized with minimal supervision. The role will focus on maintaining executive schedules, managing communications and travel logistics, and ensuring daily operations run efficiently with a high level of discretion. Responsibilities:• Provide dedicated administrative support to senior leadership, ensuring day-to-day activities are organized and executed smoothly.• Oversee busy executive calendars by coordinating appointments, resolving scheduling conflicts, and aligning meeting priorities.• Handle travel coordination from booking arrangements to itinerary preparation and expense submission, including use of expense management tools.• Develop and format business correspondence, presentations, reports, and meeting documents for leadership review and use.• Manage meeting logistics by scheduling sessions, preparing agendas and materials, tracking action items, and supporting follow-up activities.• Safeguard sensitive business information and exercise sound judgment when handling confidential communications and records.• Assist with special assignments and contribute to broader office support needs as priorities shift.• Maintain accurate electronic and hard-copy filing systems so documents and records remain accessible and well organized.We are looking for an Executive Assistant to support senior leaders within a healthcare-affiliated organization in Eden Prairie, Minnesota. This Long-term Contract opportunity is ideal for an experienced, detail-oriented administrative specialist who thrives in a fast-moving environment and can keep executive operations organized, efficient, and on schedule. The role requires sound judgment, strong communication skills, and the ability to handle sensitive matters with discretion while supporting daily priorities and broader administrative needs.
2026-05-27T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
24 - 30 USD / Hourly
Position OverviewWe are seeking a highly polished, resourceful, and proactive Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be experienced in managing complex schedules, handling confidential information, and serving as a trusted partner to executives in a fast-paced environment. Key Responsibilities<ul><li>Manage complex calendars, appointments, and travel arrangements for senior executives</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-up</li><li>Prepare reports, presentations, correspondence, and other executive-level documents</li><li>Serve as a liaison between executives, clients, and internal teams</li><li>Screen calls, emails, and requests, prioritizing matters with discretion and urgency</li><li>Handle confidential and sensitive information with a high level of professionalism</li><li>Track action items, deadlines, and key deliverables for executive leadership</li><li>Support special projects, event planning, and cross-functional initiatives</li><li>Help streamline administrative processes and improve executive workflow efficiency</li></ul>
2026-05-26T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
20.5865 - 23.837 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to the General Manager in Minneapolis, Minnesota. This is a Long-term Contract opportunity offering part-time hours of approximately 25 to 30 hours per week in a hybrid setting. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage confidential matters while helping senior leadership stay organized, responsive, and effective. Responsibilities:• Support the General Manager with day-to-day administrative coordination, ensuring priorities, schedules, and follow-up items are handled efficiently.• Prepare clear correspondence, reports, presentation materials, and other business documents for leadership and key stakeholders.• Organize records, track timelines, and help keep projects moving forward by monitoring deadlines and outstanding action items.• Partner with the Communications Manager to post meeting minutes and related updates to the organization’s website.• Handle sensitive company, financial, and personal information with a high level of discretion and sound judgment.• Coordinate executive meetings, travel plans, and related logistics to create a seamless experience for internal and external participants.• Interact confidently with senior executives, legal counsel, advisors, board members, and committee representatives in an effective manner.• Contribute to a high-service environment by anticipating needs, resolving issues promptly, and supporting leadership through changing priorities.
2026-05-28T00:00:00Z

Administrative Assistant

Eagan, MN
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only. Description<ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
2026-05-08T00:00:00Z

Administrative Assistant

Eden Prairie, MN
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a team located in Bloomington, MN. This contract opportunity is ideal for someone who enjoys multitasking, staying organized, and contributing to a collaborative office environment. Responsibilities:Manage calendars, schedule meetings, and coordinate appointmentsPrepare and edit documents, reports, and correspondenceHandle incoming calls, emails, and mail distributionMaintain filing systems and ensure records are up to dateOrder office supplies and manage inventoryAssist with travel arrangements and expense reportingSupport internal team communications and project trackingProvide general administrative support across departments
2026-05-15T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office and project coordination in Minnesota. This position is ideal for someone who can manage competing priorities, communicate effectively, and handle sensitive information with discretion. The role requires strong organizational ability, comfort with office software and administrative systems, and a proactive approach to keeping operations running smoothly. Responsibilities:• Manage day-to-day administrative activities while maintaining a detail-oriented and service-focused office environment.• Track office inventory, replenish supplies, and arrange purchases to keep the field office and equipment fully supported.• Obtain pricing and coordinate vendor quotes for office needs, site services, and project-related materials as requested.• Review, code, and submit office and project invoices through the appropriate approval workflow.• Prepare and process employee expense documentation, including credit card reports, reimbursements, and voucher tracking.• Coordinate check requests and help ensure timely routing for authorization and payment.• Update subcontractor bid lists and organize electronic project documentation for assigned jobs.• Provide administrative and accounting support across multiple projects, including data entry, record maintenance, and follow-up tasks.• Arrange meals and logistical support for meetings, and communicate effectively with staff, visitors, vendors, and subcontractors.
2026-05-28T00:00:00Z

IP Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We’re partnering with a highly respected, top-tier law firm in downtown Minneapolis that is looking to add an experienced Intellectual Property Legal Assistant to its growing team. This is an excellent opportunity to join a collaborative, fast-paced environment supporting attorneys on sophisticated IP matters. Position Overview As an IP Legal Assistant, you will play a key role in supporting patent and intellectual property work, ensuring accuracy, timeliness, and organization across a variety of filings and client matters. The ideal candidate brings strong prior experience in patent or IP law and thrives in a detail-driven legal setting. Key Responsibilities<ul><li>Prepare, review, and file patent and IP-related documents with the USPTO and other relevant agencies</li><li>Manage docketing deadlines and maintain accurate case records</li><li>Coordinate correspondence with clients, attorneys, and foreign associates</li><li>Assist with patent prosecution, including applications, amendments, and filings</li><li>Maintain organized electronic and physical files</li><li>Support attorneys with administrative and project-based tasks as needed</li></ul>
2026-05-05T00:00:00Z