<p>We are looking for an experienced Accounts Payable Specialist to join our client's team in Circle Pines, Minnesota. This is a long-term contract position that offers an opportunity to contribute to the efficiency and accuracy of our accounts payable operations. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to collaborate effectively across departments.</p><p><br></p><p>Responsibilities:</p><p>• Manage the full cycle accounts payable process, including coding, processing inventory and non-inventory bills, and reconciling accounts.</p><p>• Process inventory bills and credit memos with a strong understanding of debits and credits.</p><p>• Prepare and execute weekly payment runs and proposals, ensuring accuracy and timeliness.</p><p>• Perform account reconciliations to maintain financial accuracy and resolve discrepancies.</p><p>• Collaborate closely with supply chain and warehouse teams to address inquiries and ensure smooth operations.</p><p>• Utilize analytical skills to identify and solve problems related to accounts payable.</p><p>• Sort and manage incoming invoices and correspondence to ensure efficient workflow.</p><p>• Use Microsoft Excel tools, such as pivot tables and vlookups, to organize and analyze data.</p><p>• Assist with check runs, wire transfers, and other payment processing tasks when required.</p><p><br></p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration.</p>
We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis in Minneapolis, Minnesota. This role involves providing essential administrative and project support to ensure seamless operations and effective coordination across teams and initiatives. The ideal candidate will excel in organization, communication, and problem-solving while maintaining confidentiality and professionalism.<br><br>Responsibilities:<br>• Manage and maintain the executive calendar, ensuring scheduling needs and priorities are met efficiently.<br>• Coordinate and prepare materials for meetings, including agendas, notifications, and accurate minutes, while ensuring follow-up actions are completed.<br>• Organize travel arrangements and handle expense submissions and reimbursements for the executive.<br>• Conduct research, track progress, and provide support for division projects to ensure timely completion.<br>• Collaborate with various teams and workgroups to facilitate project coordination and reporting.<br>• Maintain filing systems and ensure documents are organized, accessible, and secure.<br>• Assist with union-related administrative tasks and budget tracking as directed.<br>• Respond to internal and external correspondence promptly and professionally.<br>• Monitor deadlines and reporting requirements, ensuring all deliverables are completed accurately.<br>• Order and manage office supplies to support efficient operations.
We are in search of an Audit Manager - Public for our Saint Paul, Minnesota location. As an Audit Manager - Public, you will be tasked with managing various client assignments and projects, including the successful completion of assignment tasks and project components. This role is within the public accounting industry and requires an individual with strong skills in Audit Engagements, Auditing, Audit Plans, Budget Processes, and Supervisory management.<br><br>Responsibilities:<br><br>• Manage and oversee various client engagements simultaneously, ensuring the success of each project<br>• Apply GAAP to accounting issues, interpreting, and researching with minimal supervision<br>• Apply GAAS to auditing issues, interpreting, and researching with minimal supervision<br>• Assess risk and design planning, audit procedures, and supervise all phases of audit engagements<br>• Utilize the Audit Methodology employed by the firm<br>• Maintain active communication with clients to manage expectations and ensure satisfaction<br>• Review team members’ work for accuracy and compliance with professional standards, providing supervision as necessary<br>• Develop, train, manage, and mentor team members on projects and assess performance for engagements<br>• Work with partners on business development and proposals<br>• Build and nurture strong working relationships with client management
<p>Join a leading organization in Minneapolis as a contract Administrative Assistant and play a key role in supporting day-to-day operations. Administrative Assistant positions are among the top 25% of administrative and customer support roles in demand, driven by a strong labor market and ongoing business needs.</p><p>Responsibilities:</p><ul><li>Manage schedules, appointments, and correspondence for internal teams.</li><li>Prepare reports, presentations, and documentation as needed.</li><li>Serve as the first point of contact for visitors and callers.</li><li>Support project coordination, travel arrangements, and office supply inventory.</li><li>Ensure the smooth flow of communications and information among staff.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Wayzata, Minnesota. In this role, you will provide critical support to our operations, ensuring smooth day-to-day administrative functions while fostering a welcoming environment for clients and guests. This is an onsite position offering an excellent opportunity to contribute to a boutique, customer-focused company.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and callers, ensuring a courteous and friendly experience.</p><p>• Manage incoming calls and inquiries, including prospective tenant communications.</p><p>• Process invoices with precision and accuracy, dedicating several hours daily to coding tasks.</p><p>• Coordinate and schedule appointments, keeping calendars organized and up to date.</p><p>• Handle email correspondence promptly and with attention to detail.</p><p>• Perform data entry tasks to maintain accurate records and databases.</p><p>• Provide administrative support to the operations manager, assistant, and other team members.</p><p>• Maintain a business casual appearance to align with the company's standards.</p><p>• Collaborate with team members to ensure seamless workflow and support project needs.</p>
We are looking for a dedicated Administrative Assistant to join our team on a short-term contract basis in Bloomington, Minnesota. This position plays a vital role in ensuring the smooth operation of a food shelf, supporting the community by managing volunteers, coordinating logistics, and performing essential administrative duties. If you are highly organized, enjoy working in a collaborative environment, and are passionate about making a difference, this opportunity could be an excellent fit for you.<br><br>Responsibilities:<br>• Organize volunteer schedules, assist with onboarding, and provide ongoing guidance to ensure efficient operations.<br>• Prepare grocery orders with precision and care, adhering to client requirements and inventory standards.<br>• Manage delivery confirmations and coordinate logistics with clients, drivers, and delivery partners.<br>• Maintain and update records related to inventory and data entry, supporting accurate reporting processes.<br>• Partner with staff and community organizations to enhance workflows and improve service outcomes.<br>• Ensure workspace cleanliness and compliance with safety and hygiene regulations.<br>• Support the development of positive experiences for clients through effective collaboration and communication.
<p>Are you detail-oriented and eager to support a dynamic tax department during a busy season? Our company is seeking a highly organized Temporary Tax Administrative Assistant in Minneapolis, MN. This is an excellent opportunity to gain hands-on experience in a professional finance and tax environment and contribute meaningfully to our team’s success.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the tax department, including document preparation, data entry, and filing.</li><li>Assist with the coordination and tracking of tax documents and deadlines.</li><li>Communicate with internal staff and external clients to gather or provide information as needed.</li><li>Schedule meetings and maintain calendars for tax team members.</li><li>Prepare reports and ensure the accuracy of all records in accordance with company policies.</li></ul><p><br></p>
<p>We are looking for an organized and proactive Office Assistant to join our team in Saint Louis Park, Minnesota. This Contract to permanent position is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of a growing organization. In this role, you will handle a variety of administrative mailroom tasks to ensure smooth daily operations. This position requires flexibility and travel throughout the greater metro area, providing mailroom support to a diverse range of client locations. Your attention to detail and ability to manage multiple tasks will help ensure smooth mailroom operations and contribute to the overall efficiency of our organization. If you are eager to take on varied administrative tasks and play a key role in our mailroom team, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform a wide range of mailroom operations, including sorting, distributing, and collecting mail throughout the organization.</li><li>Handle print production tasks such as creating black-and-white double-sided copies, printing and binding books, and preparing covers as specified in job tickets.</li><li>Scan, digitize, and upload documents to online databases as requested.</li><li>Process and complete work orders received via a job ticket system, ensuring accuracy and timely completion of all requests.</li><li>Conduct routine mail pickups and deliveries across company departments multiple times daily.</li><li>Perform light equipment maintenance, such as replacing printer toner and restocking paper and other mailroom supplies.</li><li>Communicate and coordinate with team leads at various client locations to prioritize daily tasks.</li><li>Occasionally assist with reception area coverage, including front desk management, ordering lunch for staff, and coordinating conference room usage as needed.</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Minnetonka. This is a contract position that will run from February through April, offering an excellent opportunity to contribute to a dynamic wealth management and accounting office. The role requires strong organizational skills and the ability to handle client interactions with courtesy and positivity.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and ensure prompt and courteous communication with clients.</p><p>• Welcome clients in the office, assisting with document drop-offs and pick-ups.</p><p>• Perform general administrative tasks, including data entry and maintaining records.</p><p>• Support tax and wealth management operations with precision and attention to detail.</p><p>• Utilize Salesforce to manage client information and workflows effectively.</p><p>• Handle incoming and outgoing mail, ensuring timely distribution.</p><p>• Maintain a positive and organized front desk environment to enhance client experience.</p><p>• Assist in coordinating schedules and meetings for the team.</p><p>• Ensure compliance with office procedures and maintain confidentiality of sensitive information.</p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in Saint Paul, Minnesota. In this role, you will play a key part in ensuring smooth daily operations by supporting both staff and patients with a variety of administrative tasks. This position requires attention to detail and excellent communication skills.<br><br>Responsibilities:<br>• Welcome patients and visitors with a friendly and attentive demeanor.<br>• Manage patient check-in and check-out processes, including verifying insurance and updating demographic information.<br>• Handle incoming calls, address inquiries, and route messages efficiently.<br>• Coordinate and confirm patient appointments, making adjustments when necessary.<br>• Process co-payments, issue receipts, and manage financial transactions accurately.<br>• Maintain patient records with precision and ensure compliance with confidentiality standards.<br>• Provide administrative support to medical staff for routine tasks.<br>• Oversee the flow of the waiting area and assist patients as needed.<br>• Organize and manage incoming mail, faxes, and document scanning tasks.
<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul><p><br></p>
<p><strong>Administrative Assistant</strong> <strong>| Hybrid – Wayzata, MN | $50-65K </strong></p><p><br></p><p>This position will play a key role in keeping our client’s office running smoothly by providing critical administrative, operational, and client service support while maintaining a welcoming office environment.</p><p>This role will directly support the Client Services Managers, with backup support to Financial Advisors. This is an excellent opportunity for someone who brings keen attention to detail, excellent multitasking abilities, and a passion for contributing to a polished, client-focused office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients and visitors, manage incoming phone calls, and respond to general inquiries with professionalism and discretion</li><li>Respond to client inquiries and provide detail-oriented communication to enhance client satisfaction.</li><li>Schedule and confirm client appointments, ensuring accuracy and timeliness; address scheduling conflicts and ensure smooth coordination of meetings.</li><li>Prepare and process client documentation, including account forms, transfers, and compliance-related paperwork.</li><li>Manage electronic filing systems and support audits or recordkeeping tasks as needed.Verify that all client-related documentation is complete, accurate, and meets firm standards.</li><li>Coordinate mail handling, document scanning, and deliveries to maintain efficient workflow.</li><li>Organize and maintain confidential client records, adhering to compliance standards and regulatory requirements.</li><li>Assist in creating reports, presentations, and meeting materials for advisors.</li><li>Collaborate with advisors and team members to facilitate administrative tasks and special projects.</li></ul><p><br></p>
We are offering an exciting opportunity for an Audit Manager - Public in Golden Valley, Minnesota, United States. The primary function of this role is to manage and oversee audit engagements, ensure compliance with accounting standards, and provide excellent client service. The role also involves business development and team management activities.<br><br>Responsibilities:<br>• Manage the execution and completion of audits, emphasizing internal controls and compliance testing<br>• Formulate audit strategies and ensure audit activities comply with relevant standards<br>• Identify potential audit risks and devise audit programs to address these risks<br>• Review and approve audit workpapers, reports, and financial statements to ensure accuracy and completeness<br>• Maintain quality and client service standards by ensuring audits are completed within budget and timelines<br>• Stay current with updates in governmental auditing standards, regulations, and accounting pronouncements, ensuring that audits comply with the latest requirements<br>• Build and maintain strong client relationships, understanding their audit needs, addressing questions, and effectively communicating findings and recommendations<br>• Assist in business development efforts, including proposals and networking within the government sector<br>• Provide ongoing feedback, training, and career development support to audit team members<br>• Ensure compliance with all Firm wide and local office policies and procedures.
<p>We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input application data into designated databases and systems.</p><p>• Follow up with clients to collect and verify missing or incomplete information.</p><p>• Maintain organized records of data entries and client communications for easy access and reference.</p><p>• Perform routine quality checks to ensure data accuracy and consistency.</p><p>• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.</p><p>• Utilize Microsoft Excel and Word to manage and format data effectively.</p><p>• Scan, organize, and file documents in both physical and digital formats.</p><p>• Collaborate with the team to improve data entry processes and boost efficiency.</p>
We are on the lookout for a Tax Manager - Public to join our team in Saint Paul, Minnesota, 55102, United States. This role will necessitate managing several client engagements at once, maintaining relationships with executives across multiple family offices, and providing guidance and mentorship to team members. A key aspect of this role will be the application of tax code to unique situations, as well as the preparation and review of various tax returns.<br><br>Responsibilities: <br><br>• Manage multiple client engagements simultaneously, ensuring the overall success of each project<br>• Foster and maintain relationships with executives across various family offices<br>• Prepare and review Trust Tax Returns and Estate Tax Returns<br>• Utilize strong trust accounting skills to maintain accuracy and efficiency<br>• Directly manage, develop, train, and mentor team members on projects and assess performance for engagements<br>• Supervise and review team members' work for accuracy and compliance with professional standards<br>• Review individual returns that include multiple complex partnership K-1s, stock options, and multi-state K-1s<br>• Review Real Estate partnerships and apply tax code to unique circumstances<br>• Read, understand, and apply directions contained in trust documents prepared by others<br>• Maintain active communication with clients to manage expectations and ensure satisfaction<br>• Participate in firm-wide initiatives including recruitment<br>• Work with partners on proposals and business development.
<p>We are looking for a dedicated and detail-oriented Executive Assistant to join a team in Minnetonka. This role is ideal for professionals who thrive in administrative coordination and enjoy supporting executives in a dynamic environment. As this is a long-term contract position, you will play a crucial role in ensuring smooth daily operations and excellent client support.</p><p><br></p><p>Responsibilities:</p><p>• Manage the executive’s calendar, including scheduling and organizing meetings.</p><p>• Assist in preparing for meetings by gathering necessary documents and conducting research on investment and insurance products.</p><p>• Coordinate correspondence by sending invitations, responding to inquiries, and maintaining client communications.</p><p>• Provide support in client intake processes and maintain accurate client records.</p><p>• Conduct research to provide insights into securities and insurance offerings.</p><p>• Ensure smooth daily operations by managing administrative tasks and logistics.</p><p>• Actively follow up on tasks and maintain detailed records to support organizational efficiency.</p><p>• Collaborate with the executive to streamline processes and improve workflows.</p><p>• Handle client relations by addressing questions and providing timely updates.</p><p>• Maintain confidentiality and professionalism when handling sensitive information.</p>
<p>We are seeking an Executive Assistant for a nonprofit organization in Minneapolis, Minnesota. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Expertly coordinate and maintain calendars for all board members; organize complex scheduling and manage recurring board meetings</li><li>Prepare, record, and distribute accurate meeting minutes and maintain records for all board proceedings</li><li>Assist with logistics for board meetings, including venue arrangements, agendas, and follow-up communications</li><li>Serve as a point of contact for board members with regard to scheduling, communications, and document requests</li><li>Support the Board Chair and Executive Director with special projects related to governance and operations</li></ul><p><br></p>
<p>The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, including scheduling meetings, appointments, and travel arrangements</li><li>Serve as the primary point of contact between executives and internal/external stakeholders</li><li>Prepare, proofread, and edit correspondence, reports, presentations, and meeting materials</li><li>Coordinate and maintain confidential files, records, and documents</li><li>Plan and execute meetings, including agenda preparation, note-taking, and follow-up action items</li><li>Monitor and prioritize incoming emails, calls, and requests to ensure timely responses</li><li>Assist with project coordination, tracking deadlines, and ensuring deliverables are met</li><li>Handle expense reports, invoicing, and budget tracking for executive-related activities</li><li>Support onboarding of new team members and coordinate team events or activities</li><li>Conduct research and gather information to support executive decision-making</li><li>Maintain professionalism and confidentiality in all interactions</li></ul><p><br></p>
