<p>We are looking for a dedicated Office Manager to join our team in Stillwater, Minnesota. This is a Contract-to-hire position, offering an excellent opportunity to showcase your organizational skills and grow within a dynamic work environment. The ideal candidate will manage administrative tasks, oversee office operations, have knowledge of the manufacturing industry, and provide essential support to ensure smooth day-to-day functions.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage daily administrative tasks to maintain an organized and efficient office environment.</p><p>• Monitor and replenish office supplies, ensuring necessary items are always available.</p><p>• Handle accounts payable tasks, including invoice processing and payment tracking.</p><p>• Oversee receptionist duties, such as greeting visitors and managing incoming calls.</p><p>• Maintain accurate records and organize office files for easy accessibility.</p><p>• Utilize QuickBooks for financial tracking, reporting, and data entry.</p><p>• Assist with scheduling meetings, preparing reports, and handling correspondence.</p><p>• Ensure office equipment is maintained and operational at all times.</p><p>• Support team members with various administrative requests and special projects as needed.</p>
<p>We are looking for a skilled Office Manager to join our team in St Louis Park, Minnesota. In this role, you will oversee office operations, provide administrative support, and ensure the smooth functioning of daily activities. This is a long-term part-time contract position, offering an excellent opportunity to contribute to a dynamic environment within the real estate and property industry.</p><p><br></p><p>Hours: M-F 10AM - 3PM</p><p><br></p><p>Responsibilities:</p><p>• Manage office operations, including overseeing building maintenance and vendor relationships.</p><p>• Ensure office supplies are adequately stocked and technology needs are addressed.</p><p>• Provide comprehensive administrative support to the office staff, including handling confidential information.</p><p>• Coordinate reservations for dinners and hotels as needed.</p><p>• Assist with billing, expense reporting, and invoice management, utilizing tools such as Concur.</p><p>• Support the accounting team with daily tasks and collaborate with the legal team on compliance training.</p><p>• Facilitate onboarding and offboarding processes for employees.</p><p>• Plan and organize company events to enhance workplace engagement.</p><p>• Maintain an organized and welcoming office environment for the team.</p>
A small Minneapolis manufacturing company is seeking a Full Charge Bookkeeper/Office Manager to join their team for a full-time job to replace someone retiring. An ideal candidate will be seeking a role wearing a wide variety of hats daily. These duties included financial close, financial reporting, AP/AR, payroll, benefits, month/year end reports and other daily operational accounting and administrative tasks as needed. <br><br>This great role offers good work life balance in addition to the opportunity to work from home one day per week. This role offers medical, dental, vision, 401k, PTO and holiday pay. <br><br>If you thrive in a role wearing a wide variety of hats and enjoy working at small companies this could be a great opportunity. For prompt consideration please submit your most current resume.
We are looking for a success-driven Human Resources Assistant to join our team in Saint Paul, Minnesota. This is a long-term contract position that offers a hybrid work arrangement, combining both in-office and remote days. The role provides an excellent opportunity to gain hands-on experience across various HR functions, including benefits administration, employee relations, and organizational support.<br><br>Responsibilities:<br>• Assist retirees and employees with benefit enrollment processes, including COBRA plans and day-to-day plan updates.<br>• Handle incoming forms and physical materials by organizing and categorizing them efficiently.<br>• Support the team in auditing enrollments and processing changes in employee status.<br>• Provide conflict resolution and maintain a positive rapport with employees and retirees.<br>• Collaborate with benefit specialists to ensure seamless communication and support.<br>• Take responsibility for mailing letters and conducting daily audits for accuracy.<br>• Act as a floater to provide backup support for various HR functions as needed.<br>• Participate in end-to-end system testing to ensure functionality and accuracy.<br>• Maintain strong organizational skills to streamline processes and manage documentation.<br>• Contribute to the overall positive and respectful team environment through effective communication and teamwork.
<p>We are looking for an organized and detail-oriented Receptionist to join our client's growing team in Woodbury, Minnesota. In this role, you will be the first point of contact for visitors and clients, ensuring a welcoming and efficient office environment. This position also involves providing administrative support and assisting with office management tasks to keep operations running smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors and clients, ensuring a friendly and efficient front desk experience.</p><p>• Provide administrative support to the team, including scheduling appointments, managing correspondence, and coordinating meetings.</p><p>• Handle incoming and outgoing mail, deliveries, and packages with accuracy and efficiency.</p><p>• Maintain and organize office and client files in both electronic and physical formats.</p><p>• Perform data entry tasks to ensure accurate record-keeping and information management.</p><p>• Manage office supplies by placing orders and coordinating with vendors as needed.</p><p>• Utilize Microsoft Word and Outlook for correspondence, scheduling, and file organization.</p><p>• Deliver excellent customer service by addressing inquiries and supporting colleagues, clients, and guests.</p><p>• Foster a welcoming and efficient office atmosphere through proactive engagement and support.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our client in the southwest Minnesota, metro. This long-term contract position offers an excellent opportunity to support daily operations and contribute to the smooth functioning of our organization. The ideal candidate will excel at multitasking and have a proactive approach to managing administrative tasks. Responsibilities:</p><ul><li>Organize and scan files to maintain accurate and accessible records.</li><li>Assist managers with file management and the distribution of notices.</li><li>Draft concise communications, including late letters and balance due notices, to support operational needs.</li><li>Execute assigned tasks independently, turning ideas into actionable results.</li><li>Generate correspondence that aligns with ledger entries to ensure accuracy.</li><li>Facilitate internal communication, occasionally liaising with vendors as required.</li><li>Perform routine data entry and administrative tasks to support team efficiency.</li><li>Take on additional responsibilities if familiar with industry-specific practices.</li><li>Utilize industry specific software to streamline processes.</li></ul>
<p>Robert Half is seeking a Compliance Manager to play a pivotal role in ensuring adherence to compliance standards and supporting third-party risk management programs. The ideal candidate will have a strong background in compliance processes, data analysis, and excellent communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and respond to inquiries in the compliance inbox, assisting with third-party risk management processes.</p><p>• Provide support for the Third-Party Risk Management Program by managing user access and addressing questions related to the screening tool.</p><p>• Develop, maintain, and enhance documentation for the third-party program, including yearly updates and user-facing materials.</p><p>• Conduct audits of the third-party program and support initiatives to improve or maintain related tools.</p><p>• Assist in the negotiation and review of compliance terms and collaborate closely with the international legal team on contracts.</p><p>• Analyze large datasets to support process improvement and transformation efforts within compliance operations.</p><p>• Coordinate and manage responses to customer compliance requests, ensuring guidance is provided and referrals are directed to appropriate resources.</p><p>• Work with the Legal Operations Manager to evaluate the use of tools such as IT Helpdesk systems for managing compliance-related requests.</p><p>• Review and compare data from acquired companies to existing records, utilizing advanced Excel skills for analysis.</p><p>• Monitor and analyze data trends to enhance compliance monitoring efforts.</p>
<p>The AV Account Manager will also be responsible for opportunity management, reporting to the SVP of Sales. He/she is expected to independently and actively seek new clients. While referrals are common, Account Managers are responsible for "filling the sales funnel" on their own and are held accountable for their own prospecting and sales efforts.</p><p>Notwithstanding the independence for prospecting and sales, Account Managers work collaboratively with each other as well as with Marketing, Operations, Finance and other teams to facilitate being able to deliver comprehensive solution proposals to the potential client.</p><p>Primary functions of the AV Account Manager include but are not limited to:</p><p>• Pursue audio visual integration business opportunities for AVX within enterprise corporate space, as well as other potential growth markets. This is accomplished through cold or referred sales calls and meetings, active networking and inquiry, etc.</p><p>• Identify client needs, select appropriate products and solutions to meet or exceed those needs, and propose solutions for client. Deliver and perform follow up activities as needed.</p><p>• Cultivate client relationships by being both responsive and proactive with the client’s key stakeholders.</p><p>• Input customer information into the organization’s client management platform to ensure accurate records and efficient communication between sales staff and company departments.</p><p>• Update sales funnel records (sales stages such as lead follow up, quoting, order processing, etc.) in organization’s client management platform to ensure and report on up-to-date sales forecasts/projections.</p><p>• Document orders accurately to best enable logistics and follow up to ensure timely and effective processing. Collaborate with team for alternative plans if necessary.</p><p>• Working collaboratively others, identify alternative solutions for the client should original ideas/products/solutions not be available.</p><p>• Working collaboratively with service teams, help identify new products/solutions for previous clients who may be facing obstacles due to products obsolescing.</p><p>Account Managers are often required to meet with potential or current clients out of the office, so they are expected to have reliable and business appropriate transportation, proof of valid driver's license and insurance, and a clean driving record.</p><p>Requires pre-employment drug testing, criminal background screening and reference checking; successful candidates will have satisfactory results in all three of those areas.</p><p>If you want to be a part of this dynamic industry and build your career with a company worthy of your talent, the Senior VP of Sales would love to meet you!</p><p><br></p><p><br></p>
<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul><p><br></p>
<p>Compliance Manager</p><p>Are you an experienced compliance professional ready to lead and enhance compliance programs in the financial services industry? We are seeking a Compliance Manager to join a robust Legal & Compliance team. This role entails developing and overseeing compliance policies, procedures, and testing programs to ensure adherence to regulations and support organizational integrity.</p><p><br></p><p>Key Responsibilities</p><p>Manage the firm’s Electronic Communications Program, including policies, procedures, training, and surveillance in compliance with regulations.</p><p>Evaluate new technology projects and vendor assessments for potential regulatory risks and control requirements.</p><p>Participate in committees, refine related policies, and handle incident investigation, response, and remediation efforts.</p><p>Test accuracy of supervisory reports utilized for compliance oversight and regulatory purposes.</p><p>Perform control testing over Books and Records, Privacy, Cybersecurity, Vendor Management, and other processes to ensure regulatory compliance.</p><p>Revise written supervisory procedures and policies as needed, in response to evolving regulations, business processes, or testing outcomes.</p><p>Work across departments to resolve compliance-related issues and ensure the implementation of effective controls.</p><p>Develop and deliver compliance training to enhance understanding of policies across the organization.</p><p>Assist in responding to regulatory inquiries, audits, and remediation efforts as advised by regulatory bodies or firm leadership.</p><p>Identify and implement opportunities for operational and technological enhancements to improve efficiency and oversight.</p><p>Qualifications</p><p>7+ years of relevant compliance experience; prior institutional broker-dealer experience is a plus.</p><p>Bachelor’s degree required, with a focus in Business, Economics, Computer Science, or a related field preferred.</p><p>Proficiency with enterprise compliance systems, Microsoft Office Suite, and data analytics tools.</p><p>Strong interpersonal and written communication skills; ability to liaise effectively across departments in various settings.</p><p>Must be detail-oriented with the ability to manage and prioritize multiple tasks effectively while maintaining confidentiality.</p><p> </p><p>This position offers an opportunity to help shape and execute compliance programs in a dynamic and fast-paced environment, collaborating with teams committed to excellence.</p><p> </p><p>Ready to take the next step in your career? Contact Douglas Rickart at 612-249-0330, connect with him on LinkedIn, or click the application link to apply!</p>
<p>We currently have a short term contract opening for an intelligent, highly-skilled Receptionist in a growing company. This dynamic opportunity offers a stimulating work environment with fulfilling challenges and is based in the south west, Minnesota region. Are you a motivated self-starter who can handle multiple projects at once? Then this Receptionist position is the opportunity for you. What you get to do every day:</p><ul><li>Manage various office files and provide general office filing support</li><li>Oversee and answer all incoming phone calls</li><li>Order office and kitchen supplies</li><li>Employ strong prioritization skills and a sense of urgency</li><li>Manage various office files and provide general office filing support</li><li>Be a welcoming presence for visitors</li><li>Assist other administrative staff with support overflow work, including word processing, data entry and Internet research tasks</li><li>Arrange, review, and distribute incoming mail according to specified procedures</li></ul>
<p><strong>About the Role:</strong></p><p>Are you a highly organized and detail-oriented professional who thrives on juggling multiple priorities? Do you excel at managing timelines, resources, and communication to ensure the seamless execution of projects? We are seeking a skilled <strong>Project Coordinator</strong> to contribute to the success of dynamic projects within our team. In this role, you will work closely with project managers and cross-functional teams, supporting operations, meeting deadlines, and ensuring all stakeholders stay aligned.</p><p>If you're ready to bring your coordination expertise to a collaborative environment, this is the opportunity for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in planning, organizing, and managing project activities from inception to completion.</li><li>Monitor project timelines and ensure deliverables are completed on schedule.</li><li>Facilitate communication between project stakeholders, including internal teams, vendors, and clients.</li><li>Track budgets and expenses, flagging any issues or risks to project managers.</li><li>Prepare project documentation, including reports, meeting minutes, and presentations.</li><li>Coordinate team meetings and follow up on action items to ensure progress.</li><li>Identify and troubleshoot issues to keep the project on track.</li><li>Support resource allocation by helping manage schedules, workloads, and priorities.</li></ul>
<p>We are looking for a <strong>Senior Contracts Specialist</strong> to support our client in the software space. This role is hybrid based in Bloomington, MN and provides<strong> long-term, contract employment.</strong></p><p><br></p><p>What you’ll be doing...</p><p>• Coordinates the review and processing of standard contracts that originate in the field including the final execution of the contract document and related placement of documents in Salesforce for reference.</p><p>• Reviews and assesses client contract documents for new services which often require non-routine contract management.</p><p>• Establishes framework for administering non-standard contracts to ensure compliance with contractual terms and conditions, company policies and client expectations.</p><p>• Understands and assesses implications of legal and commercial contract terms on proper revenue recognition criteria.</p><p>• Works closely with Sales, Finance, Legal, and other internal teams in preparing 3rd party contracts related to the company’s sales activities, which includes modifying language in contracts to track company’s established business and legal policies.</p><p>• Independently analyzes unusual contractual requirements and applies knowledge of company policies and procedures to produce contract documents that meet high standards of legal protection.</p><p>• Provides guidance to other Contracts staff as well as the Sales team on contract administration processes.</p><p>• Periodically reviews and assesses vendor/supplier contract documents.</p><p>• Performs other duties, as assigned.</p>
<p>Robert Half is looking for an experienced and dedicated Relationship Manager to join a top-ranked Registered Investment Advisory firm. The ideal candidate will have an exceptional understanding of financial planning, investment strategy, and confidence in conveying client objectives to the team. This role offers an attractive salary of up to $95K annually, plus bonuses and benefits.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Establish and maintain strong, trusting relationships with high net worth and corporate clients.</li><li>Understand, articulate, and work towards client goals and objectives.</li><li>Collaborate with the team to design effective financial and investment options to meet client goals.</li><li>Maintain high levels of confidentiality and sensitivity in managing client information.</li></ul><p><br></p>
<p>We are looking for an experienced Manager of Applications Development to oversee software development initiatives and lead a dynamic team of developers and QA engineers. This role is ideal for someone passionate about delivering high-quality software solutions and driving innovation in modern technology stacks. </p><p><br></p><p>Responsibilities:</p><p>• Direct and manage the development and delivery of complex software products, ensuring quality and adherence to timelines.</p><p>• Lead and mentor a cross-functional team of developers and QA engineers, fostering growth, accountability, and collaboration.</p><p>• Develop and implement strategic plans for technology stack modernization and system architecture enhancements.</p><p>• Oversee Agile development processes, driving iterative improvements and ensuring alignment with business goals.</p><p>• Manage multiple projects concurrently, prioritizing tasks and delegating responsibilities effectively.</p><p>• Collaborate with stakeholders to define technical requirements and align development efforts with organizational objectives.</p><p>• Monitor and address incidents, problems, and operational challenges, ensuring system reliability and performance.</p><p>• Promote the adoption of emerging technologies and best practices across the development team.</p><p>• Facilitate cross-functional communication, ensuring seamless integration between technical and business teams.</p><p>• Uphold high standards of professionalism, confidentiality, and customer-centric service delivery.</p>
We are looking for a skilled Cost Accounting Manager to oversee and enhance our cost accounting practices within the construction/contractor industry. Based in White Bear Township, Minnesota, this role focuses on analyzing product profitability, managing standard costs, and ensuring accurate financial reporting. This position is vital in driving informed decision-making through detailed cost analysis and strategic recommendations.<br><br>Responsibilities:<br>• Conduct comprehensive analyses of material, labor, fixed overhead, and variable overhead costs, identifying variances and devising strategies to mitigate them.<br>• Oversee the implementation and maintenance of costs for new part numbers, ensuring company-wide updates are accurate and timely.<br>• Review and manage obsolete inventory reserves, collaborating with the Controller to execute disposal procedures and adjustments.<br>• Partner with production teams to monitor scrap levels and establish effective disposal or return-to-vendor protocols.<br>• Supervise the cycle count program to maintain accurate inventory quantities and resolve discrepancies.<br>• Prepare for external audits by conducting price tests, developing schedules, and ensuring compliance with audit requirements.<br>• Participate in system enhancements to align with evolving organizational needs, improving cost accounting processes.<br>• Provide detailed cost forecasts and analyses for planning, budgeting, and "make vs. buy" decisions.<br>• Develop and implement policies to improve the efficiency and accuracy of the cost accounting department's operations.<br>• Perform other duties as assigned to support organizational goals.
<p>We are looking for an experienced Tax Manager to join our team in Maple Grove, Minnesota. In this role, you will oversee a diverse range of tax engagements, providing strategic advisory services and ensuring compliance with Federal, State, and local tax regulations. This position offers the opportunity to lead and mentor a talented team while serving as a trusted advisor to clients.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the preparation and review of Federal and State tax returns for various entities, including corporations, partnerships, individuals, trusts, and personal property taxes.</p><p>• Provide tax planning and advisory services tailored to the needs of high-net-worth individuals and business clients.</p><p>• Ensure accurate estimates and extensions while maintaining strict adherence to filing deadlines.</p><p>• Mentor and guide tax staff and managers, offering technical training and reviewing their work for quality assurance.</p><p>• Conduct in-depth tax research and apply authoritative tax law interpretations to develop client solutions.</p><p>• Stay informed on current tax regulations and ensure compliance across all engagements.</p><p>• Build and manage strong client relationships, offering strategic advice on tax compliance and long-term planning.</p><p>• Collaborate with internal teams on entity formations, licensing processes, and client onboarding procedures.</p><p>• Represent clients during Federal and State tax audits and liaise with taxing authorities when necessary.</p><p>• Drive process improvements and contribute to firm-wide initiatives, ensuring operational excellence.</p>
<p>We are looking for an experienced Bookkeeper to join a team in Somerset, Wisconsin. This is a long-term contract position offering flexibility with part-time hours, including the option for remote work while requiring in-office presence once a week. The role involves managing financial operations for a company specializing in large government contracts and construction projects.</p><p><br></p><p>Responsibilities:</p><p>• Oversee certified payroll processes to ensure compliance with government contract requirements.</p><p>• Manage weekly accounts payable tasks, including paying suppliers and handling bills.</p><p>• Monitor accounts receivable and follow up on outstanding payments.</p><p>• Perform bank reconciliations and maintain accurate financial records.</p><p>• Prepare and issue checks for accounts receivable and other financial obligations.</p><p>• Utilize QuickBooks Online to manage company finances and transactions.</p><p>• Support transition to a payroll service system as needed.</p><p>• Collaborate closely with management to provide financial insights and ensure smooth operations.</p><p>• Provide quotes and financial reporting as required.</p><p>• Work onsite every Friday to handle checks and administrative tasks.</p><p><br></p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration.</p>
<p>We are looking for an experienced Senior Audit Manager to join our client's team in the Twin Cities This role involves overseeing complex audit activities, ensuring compliance with regulatory standards, and improving risk management, control, and governance processes. The ideal candidate will lead projects, manage deliverables, and provide strategic recommendations to enhance organizational effectiveness.</p><p><br></p><p>Responsibilities:</p><p>• Plan and implement advanced audit and compliance activities as part of the Risk & Control Services plan, presenting findings and recommendations to management.</p><p>• Analyze control deficiencies, evaluate their significance, and propose cost-effective resolutions to mitigate risks.</p><p>• Lead and supervise projects, ensuring they are delivered on scope, schedule, and quality expectations, while offering guidance to team members.</p><p>• Conduct risk assessments in complex areas and suggest modifications to audit plans to focus on high-priority risk areas.</p><p>• Monitor and validate the status of Management Action Plans, recommending closure when deficiencies have been addressed.</p><p>• Collaborate with control groups to coordinate and execute audit activities, ensuring adherence to timelines and quality standards.</p><p>• Communicate challenges and escalate issues that might impact project timelines, ensuring proactive resolution.</p><p>• Recommend improvements to audit processes and methodologies to align with evolving business needs.</p><p>• Transfer knowledge and mentor team members to enhance audit skills and business understanding.</p>
<p>We are looking for a skilled Network Administrator to join our growing team in St. Paul. In this role, you will be responsible for managing and maintaining both network and system operations to ensure seamless functionality. This position offers an excellent benefits package, including a 401k match and Employee Stock Ownership plan.</p><p><br></p><p>Responsibilities:</p><p>• Configure, monitor, and maintain Cisco routers, switches, and other networking equipment to ensure optimal performance.</p><p>• Manage firewall technologies to safeguard the network against unauthorized access and potential threats.</p><p>• Oversee Active Directory operations, including user account management and group policy administration.</p><p>• Implement and maintain disaster recovery solutions for Microsoft servers to ensure data integrity and availability.</p><p>• Administer Office 365 environments, including email, collaboration tools, and cloud-based applications.</p><p>• Troubleshoot and resolve issues within local area networks (LANs) to minimize downtime and disruptions.</p><p>• Perform regular updates and maintenance on SQL Server databases to ensure reliability and security.</p><p>• Collaborate with cross-functional teams to identify and address network and system needs.</p><p>• Document network configurations, changes, and processes for future reference and compliance.</p><p>• Stay up-to-date with emerging technologies and recommend improvements to existing sys</p>
<p>Robert Half's Legal Practice is partnered with a top large law firm in downtown Minneapolis, MN looking for a detail-oriented Legal Assistant to support busy Litigation Attorneys. Bring your strong communications skills, an ability to anticipate and strong technology skills to this great law firm!</p><p><br></p><p>1 day/week remote after initial training. 4 days on-site in downtown Minneapolis.</p><p><br></p><p>The responsibilities for this position will include, but are not limited to:</p><p><br></p><ul><li>Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of pdf documents, editing and scanning.</li><li>Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.</li><li>Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates, and other litigation requirements.</li><li>Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.</li><li>Review, edit and finalize attorney and paralegal time entries and manage client invoices.</li><li>Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.</li><li>Provide quality, responsive customer service to clients, attorneys, and co-workers.</li><li>Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.</li><li>Strong interpersonal relationships and ability to interact with all levels of the organization.</li><li>Ability to work well under pressure with deadlines – possess a sense of urgency.</li><li>Ability to work in a fast-paced environment with a variety of personalities and work styles.</li><li>Ability to be flexible in schedule and adaptable to constant change.</li><li>Ability to effectively handle multiple tasks and frequent interruptions.</li><li>Job duties may require time over 37.50 hours per week.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join a team in St. Paul, Minnesota. This is a Contract-to-ongoing position, offering an excellent opportunity to contribute to essential financial operations while potentially transitioning to a long-term role. The ideal candidate will excel in managing vendor relationships, processing invoices, and ensuring compliance with company policies.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices with accuracy and efficiency, ensuring proper coding and approval protocols are followed.</p><p>• Coordinate with purchasing and receiving teams to complete three-way matching of purchase orders, receipts, and invoices, resolving discrepancies as needed.</p><p>• Schedule and execute vendor payments through various methods, such as checks, ACH, and wire transfers.</p><p>• Maintain and update vendor accounts, verifying information and addressing any inconsistencies.</p><p>• Utilize automation tools to optimize invoice processing workflows and approval cycles.</p><p>• Identify opportunities to outsource transactional tasks to enhance scalability and cost-effectiveness.</p><p>• Communicate with vendors to address inquiries, payment statuses, and discrepancies.</p><p>• Assist with month-end close activities, including preparing journal entries and reconciling accounts related to accounts payable.</p><p>• Support external audits and tax preparation by providing necessary documentation and responding to inquiries.</p><p>• Contribute to process improvements and participate in special projects or ad hoc assignments as needed.</p><p><br></p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration.</p>
<p>We are looking for an experienced Payroll Manager to join our team. This role requires expertise in union payroll processing, certified payroll reporting, and multi-state tax filings. Based in Rogers, Minnesota, this position offers an exciting opportunity to contribute to a dynamic and complex payroll environment.</p><p><br></p><p>Responsibilities:</p><p>• Process weekly payroll for employees across 22 states, ensuring compliance with union agreements and regulations.</p><p>• Manage tax filings, including unemployment tax and multi-state tax payments, with accuracy and timeliness.</p><p>• Handle certified payroll reporting and union filings, ensuring all documentation meets industry standards.</p><p>• Assist with quarter-end filings and other payroll-related submissions as required.</p><p>• Conduct union payroll audits and address discrepancies to maintain compliance.</p><p>• Utilize Vista Viewpoint software to streamline payroll operations and reporting.</p><p>• Support backend payroll processes, including post-payroll tax filings and payment reconciliations.</p><p>• Collaborate with internal teams to ensure seamless payroll operations and resolve payroll-related issues.</p><p>• Provide expertise in certified payroll practices, bridging knowledge gaps within the team.</p><p>• Maintain detailed records and ensure adherence to payroll policies and regulations.</p>
We are looking for a dedicated and detail-oriented Project Assistant to join our team in Minneapolis, Minnesota. In this long-term contract position, you will play a key role in conducting thorough research, compiling data, and ensuring accurate information entry into organizational systems. This role is ideal for someone who excels in data management and enjoys contributing to process improvements.<br><br>Responsibilities:<br>• Conduct in-depth research to gather detailed information on specified topics, including location data and licensing credentials.<br>• Accurately compile and enter data into spreadsheets and organizational databases, adhering to established formats and standards.<br>• Review and refine data entry processes to improve efficiency, offering feedback on potential enhancements.<br>• Monitor data entry metrics to ensure targets are met, adapting workflows as needed for better outcomes.<br>• Collaborate with team members to identify and implement strategies for more effective information collection.<br>• Use Microsoft Office tools, including Excel and SharePoint, to manage and organize data.<br>• Maintain a high level of accuracy and attention to detail when handling sensitive or critical information.<br>• Provide regular updates on project progress and address any challenges proactively.<br>• Stay informed about best practices in data entry and research to enhance overall productivity.
We are looking for an experienced Accounts Receivable Manager to join our team on a contract basis. In this role, you will play a critical part in addressing a backlog and ensuring the accuracy of financial processes following a recent acquisition. This position offers the opportunity to work remotely and contribute to a short-term cleanup effort, with potential to transition into a longer-term role based on performance.<br><br>Responsibilities:<br>• Validate customer invoices to ensure accuracy before they are issued.<br>• Review billing terms and conditions to confirm alignment with customer contracts.<br>• Set up customer accounts and pricing accurately within the NetSuite system.<br>• Investigate and resolve discrepancies in billing and invoicing processes.<br>• Meet daily processing metrics and maintain high attention to detail.<br>• Analyze expense transactions to verify proper legal entity coding.<br>• Audit vendor contracts and services for compliance with expense allocations.<br>• Process adjustments and corrections in the accounting system as needed.<br>• Collaborate with project leadership to support stabilization efforts.<br>• Provide excellent customer service while addressing billing and payment inquiries.
