<p>A top MN plaintiff-side Personal Injury law firm in the SW Metro is seeking an experienced <strong>Personal Injury Paralegal</strong> with <em>at least 2 years of relevant experience</em> to join their team. This is a great opportunity to make a meaningful impact by supporting attorneys on a variety of PI matters while advocating for injured clients.</p><p><br></p><p><strong>This role offers at least 1 day/week remote work after training.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive paralegal support to attorneys in personal injury cases</li><li>Draft, proofread, and file legal documents, including pleadings, discovery requests, and correspondence</li><li>Manage litigation case files from intake through resolution, including document organization and case tracking</li><li>Communicate with district and federal courts regarding case filings, deadlines, and scheduling</li><li>Coordinate and schedule depositions, mediations, hearings, and other case-related appointments</li><li>Obtain and review medical records, police reports, and other case-related documents</li><li>Communicate professionally with clients, insurance companies, opposing counsel, and court personnel</li><li>Track deadlines and manage attorney calendars to ensure timely case progression</li></ul>
<p>We are seeking an experienced Non-Profit Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract-to-hire in St Paul, MN. </p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul>
<p>A privately held real estate investment firm headquartered in Saint Paul is seeking an experienced <strong>Real Estate Paralegal</strong> to join its close-knit team. This is a unique opportunity to work directly with senior leadership in a hybrid role supporting complex commercial real estate transactions across the country.</p><p><br></p><p><strong>Position Overview</strong></p><p> This role is responsible for managing all aspects of the commercial real estate closing process, including acquisitions, dispositions, and lease review. The successful candidate will work closely with the Senior Vice President of Asset Management and serve as the sole paralegal in the organization, playing a critical role in the legal and transactional operations of the firm.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft and negotiate purchase and sale agreements, lease amendments, letters of intent, and closing documents.</li><li>Coordinate due diligence efforts with internal teams and third-party vendors (title companies, surveyors, environmental consultants, etc.).</li><li>Review and summarize legal documents, leases, and due diligence materials.</li><li>Facilitate 1031 exchanges and manage closing logistics.</li><li>Maintain organized electronic files and support post-closing integration with Asset Management and Accounting.</li></ul><p><br></p>
<p>We are seeking an experienced and detail-oriented <strong>Executive Assistant</strong> to provide high-level administrative and strategic support to executive leadership. This role involves managing day-to-day operations, overseeing schedules, coordinating meetings, and serving as a vital liaison between executives and internal/external stakeholders. The ideal candidate possesses exceptional organizational skills, a proactive mindset, and the ability to juggle traditional administrative duties with tech-focused responsibilities such as leveraging workflow automation tools and navigating CRM systems.</p>
We are looking for an Administrative Assistant to join our team in Bloomington, Minnesota. This role is central to ensuring smooth operations and effective communication across multiple teams. The ideal candidate will bring exceptional organizational skills, a detail-oriented mindset, and the ability to manage tasks with confidence and efficiency.<br><br>Responsibilities:<br>• Provide administrative support to various teams, ensuring tasks are completed accurately and on time.<br>• Handle receptionist duties, including greeting visitors and managing phone calls.<br>• Maintain and organize records, including scanning, reviewing, and compiling documents.<br>• Utilize tools like Office, HubSpot, and DocuSign to streamline workflows and enhance productivity.<br>• Assist with document preparation and review to ensure compliance and accuracy.<br>• Coordinate communication between internal and external stakeholders.<br>• Support daily office operations by managing schedules, appointments, and correspondence.<br>• Contribute to team projects by providing detailed information and administrative expertise.<br>• Ensure proper handling and storage of sensitive information and documents.<br>• Collaborate with team members to solve problems and optimize processes.
<p>Robert Half is currently seeking a <strong>detail-oriented and motivated Office Assistant</strong> to support our client’s daily operations and contribute to their ongoing success. This <strong>temporary-to-hire</strong> position offers an exciting opportunity to play a key role in ensuring the smooth and efficient functioning of the office.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support across departments</li><li>Manage phone calls, emails, and other correspondence</li><li>Coordinate and schedule meetings, appointments, and travel arrangements</li><li>Organize and maintain physical and digital filing systems</li><li>Prepare, proofread, and edit reports, documents, and presentations</li><li>Perform data entry and maintain accurate records</li><li>Maintain a clean and organized office space</li><li>Order and track office supplies as needed</li><li>Assist in planning office events and activities</li><li>Greet and assist visitors in a professional and friendly manner</li><li>Address customer inquiries and direct them to the appropriate department</li><li>Collaborate with team members and departments to support workflow and communication</li></ul><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team in Woodbury, Minnesota. This is a Contract position offering an excellent opportunity to contribute to daily administrative operations and ensure the smooth functioning of office activities. The ideal candidate will bring strong organizational skills and a proactive approach to support various clerical and receptionist tasks.<br><br>Responsibilities:<br>• Manage incoming and outgoing mail to ensure timely delivery and accurate documentation.<br>• Coordinate lunch orders and oversee scheduling for conference rooms and meetings.<br>• Arrange travel bookings and handle purchasing using company-approved methods.<br>• Maintain office supplies inventory and place orders as needed to support daily operations.<br>• Perform receptionist duties, including answering inbound calls and greeting visitors.<br>• Scan and organize documents to maintain accurate digital records.<br>• Track inventory and ensure supplies are replenished efficiently.<br>• Provide general clerical support to assist with administrative tasks.<br>• Utilize Google Suite tools to streamline office processes and communications.<br>• Act as an administrator for company systems, ensuring smooth operation and user support.
<p><strong>Position Overview:</strong></p><p>We are seeking an experienced and professional <strong>Executive Assistant</strong> to provide high-level administrative and operational support to senior leadership in a fast-paced and dynamic environment. The ideal candidate is highly organized, proactive, and capable of handling confidential information with discretion. If you excel in anticipating needs, have excellent communication skills, and thrive in a corporate setting, this position is for you.</p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the trusted point of contact for senior executives, contributing to seamless communication and operations.</li><li>Manage and coordinate executive calendars, schedules, and appointments, ensuring efficient use of time.</li><li>Arrange travel itineraries, accommodations, meetings, and events, both domestic and international.</li><li>Prepare and edit correspondence, reports, charts, presentations, and other documentation for executive review.</li><li>Facilitate and monitor deadlines, managing ongoing projects and ensuring timely delivery of objectives.</li><li>Act as a gatekeeper for executive communication, fielding phone calls, emails, and requests.</li><li>Support the development of presentations and materials for meetings, including board events.</li><li>Conduct research and assist with data collection, providing recommendations and insights as needed.</li><li>Maintain confidentiality for sensitive information and exercise discretion at all times.</li></ul>
<p>We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team in Saint Paul, Minnesota. In this long-term contract position, you will play a pivotal role in supporting various organizational programs, managing logistics, and ensuring smooth operations across multiple functions. This is an excellent opportunity for someone passionate about working in the non-profit sector and contributing to impactful programs.</p><p><br></p><p>Responsibilities:</p><p>• Record and maintain accurate data for program referrals, including correspondence and database management.</p><p>• Coordinate logistics for Diversion Groups, such as sending client letters, managing class registrations, and issuing reminders.</p><p>• Prepare and distribute follow-up correspondence for program referrals as needed.</p><p>• Generate and compile detailed reports for internal and external stakeholders.</p><p>• Organize and manage the logistics for development events and training sessions.</p><p>• Collaborate with program supervisors to plan and execute orientation and training activities.</p><p>• Coordinate youth leadership events, including transportation, meetings, stipends, and necessary documentation.</p><p>• Oversee facilities management by maintaining vendor relationships, organizing supply inventories, and ensuring safety and upkeep.</p><p>• Plan and execute internal and external events by managing schedules, budgets, and logistics, and ensuring proper documentation.</p><p>• Support the Board of Directors and Administrative Team with meeting coordination, preparation of materials, and note-taking.</p>
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will play an integral role in ensuring the smooth operation of daily administrative tasks while providing essential support to managers, team members, and overall business operations. This position involves multitasking across various duties such as organizing meetings, maintaining records, handling correspondence, and offering exceptional customer service. Excellent communication skills and time management are fundamental for this role. </p>
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Clearwater, Minnesota. This role involves supporting subcontractor onboarding processes and ensuring compliance with insurance requirements for construction projects. If you have a strong background in administrative tasks within the construction industry and a keen eye for detail, we encourage you to apply.<br><br>Responsibilities:<br>• Facilitate the onboarding process for subcontractors, ensuring all necessary documentation and requirements are met.<br>• Verify subcontractor insurance policies to confirm adequate coverage for construction projects.<br>• Collaborate with insurance agents to resolve any discrepancies or obtain missing information.<br>• Maintain accurate records of subcontractor compliance and insurance documentation.<br>• Support administrative tasks related to construction project operations.<br>• Communicate effectively with subcontractors regarding compliance guidelines and requirements.<br>• Monitor and track insurance renewals to ensure continuous coverage.<br>• Assist in preparing and reviewing subcontractor proposals.<br>• Provide general administrative support to the team as needed.<br>• Ensure all processes align with company standards and industry regulations.
<p>We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership in a dynamic non-profit setting. This contract position is based in Saint Paul, Minnesota, and offers an excellent opportunity to manage critical administrative functions and contribute to the smooth operation of executive-level activities. The ideal candidate will have extensive experience in executive support and a proven ability to handle multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring appointments and meetings are scheduled accurately.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documentation is ready.</p><p>• Serve as the primary point of contact for scheduling and communication with stakeholders.</p><p>• Monitor and prioritize email correspondence, responding promptly to urgent matters.</p><p>• Assist with the preparation and editing of reports, presentations, and other documents.</p><p>• Maintain confidentiality and discretion when handling sensitive information.</p><p>• Collaborate with other departments to ensure seamless communication and workflow.</p><p>• Track and follow up on deadlines and deliverables to keep projects on schedule.</p><p>• Provide general administrative support, including expense reporting and record management.</p>
We are looking for a detail-oriented Executive Assistant to provide high-level administrative support for senior executives in a fast-paced financial services environment. This contract position is based in Minneapolis, Minnesota, and involves managing executive schedules, coordinating complex travel plans, and ensuring efficient day-to-day operations. The ideal candidate will have a proven track record of supporting leadership with professionalism and discretion.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, scheduling meetings and appointments with precision.<br>• Coordinate and book comprehensive travel arrangements, including flights, accommodations, and transportation.<br>• Organize and prepare for executive meetings, ensuring agendas, materials, and follow-ups are handled effectively.<br>• Oversee expense reporting and reimbursement processes using tools such as Concur.<br>• Act as a point of contact between executives and internal or external stakeholders, ensuring clear communication.<br>• Handle confidential information with the utmost discretion and professionalism.<br>• Monitor and prioritize incoming communications, including emails and calls, to ensure timely responses.<br>• Assist in the preparation of reports, presentations, and other documentation as needed.<br>• Proactively identify and resolve scheduling conflicts or administrative challenges.<br>• Support additional administrative tasks to ensure the smooth operation of the executive office.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in a dynamic financial services environment. Based in Minneapolis, Minnesota, this role involves managing critical administrative tasks and providing seamless executive-level support. This is a long-term contract position, offering the opportunity to work closely with top executives and contribute to strategic operations.<br><br>Responsibilities:<br>• Manage and optimize executives’ calendars, ensuring all appointments, meetings, and events are scheduled efficiently.<br>• Coordinate complex travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare detailed itineraries and ensure all travel logistics are handled with precision.<br>• Organize executive meetings, including preparing agendas, taking minutes, and following up on action items.<br>• Handle expense reporting and reimbursement processes through the Concur platform.<br>• Serve as a reliable point of contact between executives and internal/external stakeholders.<br>• Assist in drafting and editing correspondence, presentations, and other carefully prepared documents.<br>• Maintain confidentiality while managing sensitive information related to executive operations.<br>• Proactively identify opportunities to streamline administrative processes and improve efficiency.<br>• Support additional administrative duties as needed to ensure the smooth functioning of executive operations.
<p>We are looking for a highly organized and detail-oriented Executive Assistant in St. Louis Park, MN. This role combines executive assistance with office management responsibilities, requiring exceptional multitasking and communication skills. As this is a long-term contract position, you will work closely with a team to ensure the efficient operation of the office and support the leadership team in their day-to-day activities.</p><p><br></p><p>Responsibilities:</p><p>• Manage the President’s calendar, including scheduling meetings, events, and appointments, and ensure all commitments are met.</p><p>• Organize and maintain both electronic and physical filing systems to ensure easy access to important documents.</p><p>• Coordinate travel arrangements for both business and personal trips, including booking flights, accommodations, and transportation.</p><p>• Support with administrative tasks such as document preparation, filing, and follow-ups.</p><p>• Handle routine administrative processes related to trust and foundation management, banking, and investment portfolios.</p><p>• Oversee office operations, ensuring supplies are stocked and the workspace remains organized and efficient.</p><p>• Address maintenance needs and manage service providers for the owner’s private residence, including alarm systems and onsite staff.</p><p>• Assist in preparing materials and coordinating logistics for executive meetings.</p><p>• Act as a point of contact for internal and external stakeholders, maintaining an organized and approachable demeanor.</p><p>• Maintain and update schedules for key events and meetings across the organization.</p>
We are looking for a detail-oriented Administrative Coordinator to join our team in Minneapolis, Minnesota. In this long-term contract position, you will play a key role in ensuring smooth administrative operations, supporting various projects, and maintaining effective communication across teams. This is an excellent opportunity to work in the healthcare industry and be part of a dynamic environment.<br><br>Responsibilities:<br>• Schedule and organize conference calls to support multiple projects.<br>• Transcribe audio recordings and edit webinar content for clarity and accuracy.<br>• Update and maintain website content to ensure timely and relevant information.<br>• Take detailed notes during both virtual and in-person meetings to capture key information.<br>• Manage event processes, including logistics and preparation.<br>• Review applications and ensure all required information is accurate and complete.<br>• Coordinate communication with recipients regarding travel arrangements and registration details.<br>• Print and mail award certificates as needed to support recognition initiatives.<br>• Oversee chapter mailings to maintain effective communication with members.<br>• Process chapter rosters and update the chapter map to reflect accurate data.
