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7 results for Purchasing Assistant in Milwaukee, WI

Purchasing Administrator

Milwaukee, WI
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are seeking a detail-oriented and proactive Purchasing Administator for a contract-to-hire opportunity with a growing organization. This role will support purchasing operations, supplier communication, ERP data maintenance, and reporting functions to ensure smooth material flow and accurate purchasing processes. The ideal candidate will be highly organized, analytical, and comfortable working cross-functionally with internal teams and external vendors.Key ResponsibilitiesSupplier Management<ul><li>Review and verify shipping addresses, part numbers, quantities, and pricing against purchase orders for accuracy.</li><li>Communicate with suppliers and internal costing teams to resolve pricing discrepancies.</li><li>Reconcile backlog and open order reports with suppliers on a consistent basis.</li><li>Follow up on overdue shipments and obtain updated delivery timelines.</li><li>Coordinate material flow with vendors and outside service providers.</li><li>Investigate and resolve receiving discrepancies with suppliers and internal departments.</li><li>Update purchase orders and coordinate changes based on shifting customer demand.</li></ul>ERP Data Management & Reporting<ul><li>Learn drop ship, stock ordering, and other purchasing functions to provide backup support during peak volume periods or team absences.</li><li>Maintain accurate purchase order status updates within the ERP system.</li><li>Utilize Power BI and other reporting tools to generate operational reports.</li><li>Create and maintain new part numbers, assemblies, kits, and bills of materials (BOMs) within the ERP system.</li></ul>Qualifications<ul><li>1–2 years of experience in purchasing, supply chain, operations, or a similar role preferred.</li><li>Associate’s degree or Bachelor’s degree preferred, but not required.</li><li>Strong communication skills with the ability to work effectively across departments and with external vendors.</li><li>High attention to detail and strong problem-solving skills.</li><li>Ability to manage multiple priorities in a fast-paced environment.</li></ul>Technical Skills<ul><li>Experience with ERP systems required; exposure to Sage 100 preferred. Experience with Acumatica is a plus.</li><li>Proficient in Microsoft Excel and Microsoft Office Suite.</li><li>Experience with Salesforce preferred.</li><li>Exposure to Power BI or other reporting tools is a plus.</li></ul>
2026-05-01T00:00:00Z

Office Assistant

Milwaukee, WI
onsite
Permanent / Full Time
50000 - 54000 USD / Yearly
We are looking for an organized Office Assistant to support daily administrative operations for a team. This position is well suited for someone who enjoys balancing clerical tasks, accurate recordkeeping, and helpful front-line service. The role will contribute to smooth office workflows by handling communication, maintaining information, and assisting with benefits-related administrative needs. Responsibilities: • Answer and direct incoming calls through a multi-line phone system while providing courteous and attentive assistance • Enter, update, and verify information in office records and internal databases with a high level of accuracy • Support employees, visitors, and internal teams by responding to routine questions and resolving basic administrative issues • Prepare, organize, and maintain documents, files, and correspondence to keep office materials accessible and current • Assist with scheduling, general office coordination, and other day-to-day administrative activities as needed • Provide administrative support related to benefits functions, including handling forms, tracking documentation, and maintaining confidential records
2026-04-21T00:00:00Z

Administrative Assistant

Milwaukee, WI
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is partnering with a downtown area client in the recruiting for an Administrative Assistant to support benefits and HR operations, office management and in Milwaukee, Wisconsin. This position plays an important role in keeping employee records organized, supporting HR Generalist with coordinating benefit-related activities, and ensuring day-to-day administrative tasks are handled efficiently and assisting c-suite with administrative and scheduling assistance. The ideal candidate is detail-oriented, comfortable working with HR systems, and able to manage schedules, onboarding support, and data accuracy in a fast-paced office environment. This is a permanent placement opportunity offering a hybrid work schedule, annual bonus eligibility, profit sharing, 401k match, full health benefits pacakage and 3+ weeks vacation. Responsibilities:<ul><li>Manage front office operations, including phone calls, mail distribution, and office supply inventory</li><li>Coordinate meeting rooms, schedules, and office logistics</li><li>Provide administrative support for HR and office functions by preparing documents, managing files, and assisting with routine inquiries.</li><li>Schedule meetings, appointments, and onboarding sessions while keeping calendars aligned with team priorities.</li><li>Work with internal stakeholders to resolve administrative issues and help improve coordination across department processes.</li></ul>
2026-05-02T00:00:00Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-04-16T00:00:00Z

Administrative Assistant

Elm Grove, WI
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Elm Grove, Wisconsin. In this Contract-to-permanent position, you'll play a pivotal role in supporting agency operations and ensuring seamless client interactions. If you thrive in a fast-paced environment and enjoy working collaboratively, this role offers an excellent opportunity to grow within a dynamic organization. Responsibilities: • Collaborate closely with account executives to provide comprehensive support for agency clients. • Coordinate with insurance carrier underwriters to process new business and renewal accounts efficiently. • Address client inquiries and provide exceptional customer service. • Maintain and update client records in the agency management system, including underwriting, billing, and claims data. • Handle claims submissions to insurance carriers promptly and accurately. • Prepare detailed insurance proposals and summaries for client presentations. • Gain cross-functional knowledge by training on additional product lines within the agency. • Offer general administrative support to various departments as required. • Manage multiple tasks effectively while adhering to deadlines. • Contribute to a team-oriented work environment with strong communication and collaboration skills.
2026-04-28T00:00:00Z

Administrative Assistant

Brookfield, WI
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Brookfield, Wisconsin. This Contract to permanent position offers an excellent opportunity to support our operations while providing top-notch assistance to both internal teams and customers. The ideal candidate will thrive in a collaborative environment and contribute to maintaining our high standards of service and professionalism. Responsibilities: • Process loan documentation efficiently, ensuring all required materials are collected and organized in a timely manner. • Serve as a liaison between the company and customers, facilitating clear communication and prompt responses. • Maintain accurate and detailed records of interactions and transactions using company software. • Provide exceptional support to colleagues and customers, focusing on accuracy and responsiveness. • Handle inbound and outbound calls, addressing inquiries and resolving issues professionally. • Manage email correspondence effectively, prioritizing tasks and ensuring timely follow-ups. • Perform data entry tasks with precision, maintaining the integrity of company records. • Utilize Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint, to complete administrative tasks. • Collaborate with team members to uphold a positive and productive work environment.
2026-05-01T00:00:00Z

Executive Assistant

Milwaukee, WI
onsite
Temporary to Hire
29.45 - 34.1 USD / Hourly
Primary Function: Facilitate the smooth and efficient operation of the President’s Office by providing administrative support to the office while maintaining appropriate confidentiality regarding all operations of the office. Key governance leader and support for Board of Trustees, including coordination for all meetings, committees, and materials, including minutes for the Board. Responsible for scheduling meetings for the President, Board of Trustees, Board Committees and Task Forces as assigned. Under the direction of the President, prepares agendas, materials, presentations and correspondence for the Office of the President and the Board of Trustees. Serves as liaison for Office of the President on appropriate planning committees. Cultivates and maintains good communication and working relationships with staff, faculty, students and constituencies of the College.
2026-04-30T00:00:00Z