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6 results for Project Assistantcoordinator in Milwaukee, WI

Project Assistant

Waukesha, WI
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Project Assistant to provide organized, hands-on support for construction projects in Waukesha, Wisconsin. This contract opportunity with permanent potential is ideal for someone who enjoys keeping project activity moving, managing documentation accurately, and partnering with teams across the office and field. In this role, you will help maintain smooth communication, track critical details, and support project operations from kickoff through closeout. Responsibilities: • Coordinate daily administrative support for project managers and construction staff by arranging meetings, managing calendars, and preparing routine communications. • Maintain accurate project records by organizing contracts, submittals, change documentation, RFIs, permits, and related files throughout each phase of work. • Assist with project startup activities and keep information current within project tracking and document control systems. • Create and update spreadsheets, status reports, meeting notes, and other materials used to monitor project progress. • Serve as a communication link among internal departments, clients, subcontractors, suppliers, and field teams to help keep work aligned. • Support purchasing and payment-related tasks by processing purchase orders, tracking invoices, collecting lien waivers, and maintaining vendor paperwork. • Monitor due dates and submission requirements to help ensure documentation is completed on time and in accordance with project standards. • Contribute to cost and budget tracking by entering data, assisting with expense reporting, and helping maintain accurate project financial records. • Handle sensitive company, client, employee, and project information with discretion and professionalism.
2026-08-11T00:00:00Z

Project Assistant

Waukesha, WI
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Project Assistant to support construction operations by keeping documentation accurate, communications organized, and daily project activities moving forward. This contract position with permanent potential is based in Waukesha, Wisconsin, and offers the opportunity to work closely with project leaders, field teams, vendors, and subcontractors throughout the life of each project. The ideal candidate brings strong administrative skills, attention to detail, and the ability to manage multiple priorities in a fast-paced project environment. Responsibilities: • Coordinate daily administrative activities for project teams, including meeting scheduling, calendar support, correspondence preparation, and follow-up on action items. • Maintain organized project records by managing contracts, submittals, change documentation, RFIs, permits, and related construction files throughout each phase of work. • Assist with project startup tasks and keep project management systems updated with current information, documentation, and status changes. • Create and distribute spreadsheets, reports, meeting notes, and routine project updates to support informed decision-making. • Serve as a communication hub between internal departments, clients, subcontractors, suppliers, and field personnel to help keep work progressing smoothly. • Support purchasing and payment-related administration by processing purchase orders, tracking invoices, collecting lien waivers, and organizing vendor paperwork. • Track key deadlines and submission requirements to help ensure documentation is completed accurately and delivered on time. • Provide administrative support for budget monitoring, expense reporting, and job cost updates as requested by project leadership. • Handle sensitive company, client, employee, and project information with professionalism and discretion. • Participate in occasional site-related coordination or visits when project needs require additional administrative support.
2026-08-11T00:00:00Z

Project Accountant

Milwaukee, WI
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a Project Accountant to join a contract assignment based onsite in Milwaukee, Wisconsin. This role will contribute hands-on accounting support by strengthening reconciliations, assisting close activities, and organizing financial records across multiple entities. The position is ideal for a detail-focused individual who is comfortable investigating discrepancies, preparing journal activity, and working extensively in Excel within a fast-paced accounting environment. Responsibilities: • Reconcile balance sheet and general ledger accounts for multiple entities and ensure supporting records are accurate and complete. • Investigate differences in financial data by reviewing information across accounting systems and spreadsheet-based documentation. • Create and record journal entries to support routine accounting activity and maintain reliable ledger balances. • Assist with month-end and year-end closing tasks by preparing schedules and completing assigned accounting deliverables. • Upload journal-related documentation and help preserve well-organized general ledger records for audit readiness. • Build and maintain Excel-based reconciliation files, analysis schedules, and other supporting financial workpapers. • Contribute to accounting cleanup efforts and provide support for work connected to system-related accounting changes. • Collaborate with accounting leadership and team members to address priority reconciliation items and close deadlines. • Offer broader accounting assistance as needed, including potential support for payables-related projects.
2026-08-11T00:00:00Z

Administrative Coordinator

Port Washington, WI
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Coordinator to support a busy team in Wisconsin with a wide range of day-to-day office operations. This contract opportunity is ideal for someone with construction industry experience who can keep schedules organized, handle administrative details with precision, and contribute to a productive work environment. The position offers a 2.5-year contract term with the possibility of transitioning to an ongoing role based on performance and business needs. Responsibilities: • Coordinate calendars, schedule meetings, and manage appointments to keep team activities running efficiently. • Arrange domestic and international travel, including transportation, lodging, and itinerary planning. • Enter payroll-related information accurately and maintain supporting records within required timelines. • Organize files, prepare documents, and assist with reports or presentation materials for internal stakeholders. • Monitor office and project supply levels and place orders to ensure teams have the resources they need. • Provide front-line administrative support, including answering inbound calls and directing inquiries appropriately. • Assist with general office tasks and contribute to special assignments that support department priorities.
2026-08-06T00:00:00Z

Administrative Coordinator

Port Washington, WI
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Coordinator to support a busy team in Wisconsin. This contract opportunity offers the chance to contribute in a fast-moving environment where organization, accuracy, and strong communication are essential. The position is ideal for someone with construction industry administrative experience who can keep schedules, travel plans, records, and daily office activities running efficiently. This assignment is set for 2.5 years and may lead to ongoing employment based on business needs and performance. Responsibilities: • Coordinate team calendars, arrange meetings, and keep schedules aligned to support daily operations. • Organize domestic and international travel plans, including transportation, lodging, and related logistics. • Enter payroll information accurately, maintain supporting records, and help ensure submissions are completed on time. • Prepare, format, and organize documents, reports, presentations, and files for internal stakeholders. • Monitor office and project supply levels and place orders to maintain smooth workflow. • Answer inbound calls, direct inquiries appropriately, and provide general administrative support to the team. • Assist with special assignments and additional office tasks as priorities shift across the department.
2026-08-11T00:00:00Z

Training Coordinator

Milwaukee, WI
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for a Training Coordinator to support the planning and delivery of engaging learning programs in Milwaukee, Wisconsin. This Long-term Contract position will focus on organizing training activities, coordinating event logistics, and helping participants, facilitators, and business partners stay aligned throughout each program. The ideal candidate brings strong operational discipline, excellent communication skills, and the ability to keep multiple moving pieces on track in a fast-paced learning environment. Responsibilities: • Oversee the day-to-day coordination of training programs from enrollment through session completion, ensuring each event is organized and ready for delivery. • Maintain class schedules, participant lists, and training calendars while keeping records accurate and up to date. • Work closely with instructors and internal teams to confirm agendas, pre-session tasks, materials, and session requirements before each program begins. • Provide onsite or event-level support by preparing rooms, arranging materials, coordinating meals, and resolving logistical issues as they arise. • Partner with vendors and internal service teams to arrange accommodations, transportation, catering, supplies, and other event-related needs. • Track attendance, capacity, cancellations, eligibility, and participation data to support a smooth learner experience and accurate reporting. • Draft and distribute timely training communications, answer participant questions, and provide guidance on schedules, expectations, and available resources. • Compile enrollment, attendance, feedback, and evaluation data into regular updates for learning leaders and business stakeholders. • Contribute to process improvement efforts by documenting procedures, maintaining resource guides, and supporting new learning initiatives and operational priorities.
2026-08-10T00:00:00Z